PWS Blast Booth Maint W25G1Q0149R001 Final Rev 2.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Blast and Paint Equipment Maintenance Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform emergency repairs, non-emergency repairs, repair resolution, repair parts, calibrations, and Preventive Maintenance (PM) services for blast equipment as defined in this PWS Appendix A; Letterkenny Army Depot (LEAD) are only requesting emergency repairs, non-emergency repairs, repair resolution, and repair parts for paint equipment as defined in this PWS Appendix B, except as specified in Paragraph 3.0 as Government Furnished. The Preventive Maintenance for the paint equipment is handled by LEAD. The contractor shall perform to the standards in this contract.

1.2 Background: The industrial blast and paint equipment (listed in Appendix A and B) support all of the programs at Letterkenny Army Depot (LEAD). When these machines breakdown, long downtimes impact the ability of LEAD to meet production and delivery schedules of these programs. LEAD is requesting a service contract to ensure this equipment is repaired and operational in the shortest amount of time to reduce the impact on production and delivery schedule.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 15 FEBRUARY 2021 to 14 FEBRUARY 2022

1.3.2 Option Year One: 15 FEBRUARY 2022 to 14 FEBRUARY 2023

1.3.3 Option Year Two: 15 FEBRUARY 2023 to 14 FEBRUARY 2024

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.2.3 President’s Day: Third Monday in February

1.4.2.4 Memorial Day: Last Monday in May

1.4.2.5 Independence Day: July 4th

1.4.2.6 Labor Day: First Monday in September

1.4.2.7 Columbus Day: First Monday in October

1.4.2.8 Veteran’s Day: November 11th

1.4.2.9 Thanksgiving Day: Third Thursday in November

1.4.2.10 Christmas Day: December 25th

1.4.3 Place and Performance of Services: The contractor shall provide services between the hours of 0600 and 1630 on Monday through Friday), except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at building 370, 350, 320, 57, 37, or any other facility where blast equipment listed in Appendix A is installed at LEAD. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4 Security Requirements: Contractor and all associated subcontractor employees shall comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.4.1 Access and General Protection/Security Policy and Procedures: Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.4.2 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.4.3 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date or effective date of incorportation of this requirememt into the contract whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.4.4.4 iWATCH Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the CO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.Training website:

http://www.myarmyonesource.com/FamilyProgramsandServices/iWatchProgram/Default.aspx

1.4.4.5 OPSEC Training: Per AR 530-1, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained with 30 calendar days of their reporting for duty and annually thereafter.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5 Special Qualifications: The contractor shall ensure that all personnel and sub-contractor personnel performing under this contract are fully trained, licensed, and qualified to perform maintenance on the equipment listed in this contract. The contractor shall be responsible for obtaining any and all permits, certifications and/or licensures required to perform the services listed in this PWS.

1.4.6 Safety: Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DoD, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work. Additionally, the contractor shall make themselves familiar with and comply with LEAD's local safety regulation LEAD-R 385-1 prior to the start of any work at LEAD.

1.4.6.1 Safety Special Concerns: All blast equipment shall be considered by the Contractor as contaminated with cadmium, lead, chromium or other hazardous materials. Contractor personnel shall be equipped with the appropriate protective safety equipment (e.g. respirator, clothing, foot protection, hearing and eye protection, etc.) before conducting maintenance on any blast equipment. Safety equipment and procedures shall adhere to LEAD Safety Specifications as well as OSHA, NIOSH and ANSI recommendations/standards (See Section 6.0: Applicable Documents). Contractor personnel shall use proper hygiene practices when in hazardous areas and wear protective equipment at all times and shall be responsible for the supply, cleaning, and maintenance of their own protective equipment. The contractor shall be responsible for training their employees on all safety regulations and procedures which are applicable to the maintenance of blast equipment as well as providing a pre-work brief to all Contractor personnel prior to them performing any work on Letterkenny Army Depot. The pre-work brief must cover both OSHA and Letterkenny regulations, particularly those listed under Chapter 26, LEAD Reg. 385-1 (see Section 6.2).

1.4.6.2 Safety Policy and Programs: The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS 18001 or ISO 45001 certified. LEAD’s safety policy and safety program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/visitors.html It is the contractor’s responsibility to be familiar with these documents and to comply with their contents. LEAD has classified their paint and blast booths as hazardous locations IAW with NFPA 70 Article 500 regulations. Please contact your local COR for guidance and training prior to entering these regulated areas.

1.4.6.3 Confined Space Entry: Most blast equipment (dust collectors, blast booths, etc.) on Letterkenny Army Depot require a permit for Confined Space Entry. The contractor shall be responsible for obtaining and maintaining these permits and shall comply with all federal, state, local and Letterkenny rules and regulations pertaining to Confined Space Entry (see Applicable Documents, Section 6.0, in this PWS). Contractor employees shall be Confined-Space- Entry-trained by the contractor’s own OSHA-certified Confined Space Entry safety program. The contractor shall provide all equipment required by OSHA for Confined Space Entry.

1.4.6.4 Hazardous Material: All shipped material shall include a current product Safety Data Sheet (SDS) for any chemical products being shipped other than residue. This includes items like engine oil. Any and all safety messages or recalls related to the safe use of products produced by the contractor will be provided to the COR for the Contract with 5 days of contractor’s awareness of the message or notice.

1.4.7 Environmental Policy and Programs:

1.4.7.1Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR) as well as the Director of Engineering & Public Works.

1.4.7.2 Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-Sustainable-Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content;

materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

1.4.7.3 Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements.

If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. Typical environmental work site inspections are conducted in less than 30 minutes with an approximate frequency of one inspection every two months.

1.4.7.4 Protection of Work Site Resources: Contractor shall confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times. Prior to site clearing and grubbing, the Contractor shall coordinate harvesting of saleable timber with the Director of Engineering & Public Works. Contractor shall notify the Director of Engineering & Public Works if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless permission has been granted in writing by the Director of Engineering & Public Works.

1.4.7.5 Noise: Make the maximum use of low-noise emission products, as certified by the EPA. Blasting or use of explosives will not be permitted without written permission from the Contracting Officer, and then only during the designated times. Confine pile-driving operations to the period between 8 a.m. and 4 p.m., Monday through Friday, exclusive of holidays, unless otherwise specified.

1.4.8 Hot-Work Permit: The contractor shall ensure all welding is performed in accordance with AWS D1.1. Hot work permits are required prior to all welding operations.

1.4.9 Electrical Work: The contractor shall ensure all electrical work is performed in accordance with the National Electrical Code, the National Electrical Manufacturers Association and NFPA 70.

1.4.10 Roof and Wall Penetrations: If, in order to make a repair, a roof or wall penetration is required, the contractor shall coordinate all roof or wall penetrations with the COR. The contractor shall be responsible for all required penetrations. Roof penetrations must be completed by a roofing installer that has been certified on the specific roof type/brand that is installed on the associated building. The contractor cannot remove any structural members and all penetrations need to be sealed, flashed and made weather tight.

1.4.11 Hazardous Waste: All hazardous waste generated by the contractor’s activities shall be disposed of in a manner which is environmentally safe and diminishes potential health hazards by Letterkenny Army Depot (filters, augers, dust, etc.). The contractor shall coordinate with the TPOC or COR for the disposal of those wastes.

1.4.12 Blast Equipment Emissions: When filters are replaced on the blast equipment or work is conducted which can potentially affect air emissions, the contractor shall abide by all air and environmental standards as specified by federal, state and local code as well as the Federal Clean Air Act. Any visible emissions from blast equipment and/or associated ductwork or plenums shall be reported to the COR. The COR will then notify the LEAD Safety Office.

1.4.13 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.14 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.15 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.16 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.17 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Biweekly a total of 80 hours, Monday thru Friday the first week and Monday thru Thursday the second week, complying to the Government’s work schedule unless specified otherwise .

2.1.14 BLAST EQUIPMENT. Any and all parts required for the function of a blast chamber including but not limited to pressure pots, media recovery floors, cyclonic separators, booth ventilation ducting, blower fans, filters, and filter housing.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer LEAD Letterkenny Army Depot OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contactor staff to provide the support outlined in this Performace Work Statement.

3.2 Equipment: None.

3.3 Materials: The Government will furnish locks and keys to control hazardous energy sources during maintenance and repair.

3.4 Services: As stated in section 1.4.10, Letterkenny Army Depot shall dispose of all hazardous waste.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract, to include ventilation (breathable air hook-ups) for the Contractor personnel’s respirators.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Equipment: The contractor shall furnish their own safety equipment (respirators, abrasive-resistant clothing, etc.)

as well as PPE (Personal Protective Equipment).

4.3 Services: Except for those items specifically stated to be Government-Furnished in Paragraph 3.4, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1 and the Requirements Section 5.0.

5.0 REQUIREMENTS: The contractor shall provide all, labor, material, parts, and equipment necessary to perform preventive maintenance, inspections, and perform unscheduled emergency and non-emergency repair on the machines listed in Appendix A. The contractor shall provide all, labor, material, parts, and equipment necessary to perform unscheduled emergency and non-emergency repair on the machines listed in Appendix B. All maintenance and repair shall be performed in accordance with and meet all original equipment manufacturer (OEM) specifications. All excess equipment, shipping crates, scrap and materials used by the contractor shall be removed.

The requirements listed in this PWS remain applicable even if a blast machine (or related equipment) is relocated within Letterkenny Army Depot.

5.1 PREVENTIVE MAINTENANCE AND INSPECTION: The contractor shall be responsible for routine preventive maintenance and inspections on all sixteen (16) blast chambers listed in Appendix A according to the LEAD checklist (see Appendix C through R) associated to each specific blast booth along with the technical manuals(see section 6.1) as well as the OEM specifications of blast equipment. Government personnel will still conduct monthly preventive maintenance and will still have the ability to perform in-house maintenance on any and all blast chambers and/or related equipment listed in this PWS.

5.1.1 ROUTINE PREVENTIVE MAINTENANCE: The PM shall be on an as needed basis but no more than three

(3) PM’s shall be completed on any one blast booth listed in Appendix A. The PM shall be completed in accordance with the LEAD checklist (see Appendix C through R) associated to that blast booth along with technical manual (see section 6.1) and performed during LEAD duty hours. The PM shall be performed when a delivery order is issued AND the contractor is notified by the COR, at that point in time the contractor has 30 days to complete the required PM. The contractor shall issue a PM report to the COR per each instance of preventive maintenance (see 5.7.1) for the requisite layout of this report. If the contractor discovers a minor repair/adjustment that needs to be made during the PM the contractor shall seek approval from the COR prior to performing the minor repair/adjustment. Any minor repairs/adjustments made during the PM the labor hours shall be invoiced under the non-emergency CLIN and if parts are utilized for the repair they shall be billed as actuals under the Parts CLIN

5.1.2 ANNUAL PREVENTIVE MAINTENANCE: The annual PM shall be performed one (1) time per year on each blast booth listed in Appendix A during LEAD duty hours and in accordance with the associated LEAD checklist (see Appendix C through R) along with the technical manual (see section 6.1) for the specific blast booth.

The PM shall be performed when a delivery order is issued AND the contractor is notified by the COR, at that point in time the contractor has 30 days to complete the required PM. The contractor shall issue a PM report to the COR per each instance of preventive maintenance (See 5.7.1) for the requisite layout of this report. If the contractor discovers a minor repair/adjustment that needs to be made during the PM the contractor shall seek approval from the COR prior to performing the repair/adjustment. Any repairs/adjustments made during the PM the labor hours shall be invoiced under the non-emergency CLIN and if parts are utilized for the repair they shall be billed as actuals under the Parts CLIN.

5.2 NON-EMERGENCY REPAIR RESPONSE: The contractor shall return non- emergency repair service calls within 24 hours. This is applicable to equipment identified in Appendix A and Appendix B. If the machine is operational, the contractor shall provide phone technical support to solve the problem. If the problem cannot be fixed via phone technical support or if a filter change is required, the contractor shall dispatch a service technician on site within 72 hours. Repairs identified by non-emergency diagnostic services shall be coordinated with the COR, who shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates with the COR. This shall not be construed to mean that the contractor has exclusive rights to perform all non-emergency maintenance. The Government reserves the right to perform non-emergency repairs in-house as required. The contractor shall have the ability to Leak Test and repair all ductwork, dust collectors, cyclonic separators, filter housings, and plenums. A Leak Test shall be performed after every filter change, whether that filter change is conducted by Government or Contractor personnel. A Leak Test must be followed up with a standard report issued to the COR displaying the results of the test.

5.3 EMERGENCY REPAIR RESPONSE: The contractor shall return emergency repair service calls within 4 hours. This is applicable to equipment identified in Appendix A and Appendix B. If the machine is operational, the contractor shall provide phone technical support to solve the problem. If the problem cannot be fixed via phone technical support, the contractor shall dispatch a service technician on site within 24 hours. Repairs identified by emergency diagnostic services shall be coordinated with the COR, who shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates with the COR. This shall not be construed to mean that the contractor has exclusive rights to perform all emergency maintenance. The Government reserves the right to perform non-emergency repairs in-house as required.

5.4 REPAIR RESOLUTION: The contractor shall be contacted when the COR determines that blast equipment requires maintenance support. If the COR has determined that the contractor has not repaired blast equipment back to operational condition in a timely manner or an ongoing problem continues to re-occur without resolution, the contractor shall bring in an OEM technician or an OEM trained technician to correct the failure. OEM labor shall be billed as actual per the Repair Resolution CLIN instructions. Funding for OEM labor will be allocated on individual delivery orders. This is applicable to equipment identified in Appendix A and Appendix B.

5.5 PARTS: The contractor shall provide all necessary parts for all work performed under this contract. The COR shall approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under paragraphs 5.1, 5.2 and 5.3. Repair parts shall be billed as actual. Contractor shall provide original part invoice to COR. Funding for repair parts will be allocated on individual delivery orders. This shall not be construed to mean that the contractor has exclusive rights to supply parts for emergency and non-emergency maintenance. The

Government reserves the right to procure and warranty parts required for maintenance performed in-house by the most advantageous means. This is applicable to equipment identified in Appendix A and Appendix B.

5.6 TECHNICAL TELEPHONE SUPPORT: The contractor shall supply all technical telephone support to aid in troubleshooting and correction of machine faults and if a resolution cannot be provided over the phone the contractor shall perform service under non-emergency or emergency service depending to the severity of the issue.

5.7 REPORT: At the end of each maintenance or repair visit, the contractor shall provide the COR with a written report within 10 business days.

5.7.1 PM REPORTS: Contractor shall provide an individual report per machine. All PM reports shall contain the following items addressed in 5.7.1.1 and 5.7.1.2. All measurements and recordings shall be verifiable, accompanied by an OEM specification and be in accordance with the blast chamber’s technical manual (See Section 6.1).

5.7.1.1 Each Report should be able to provide the Government with a “picture of health” at any given time on any of the blast equipment listed in this PWS. The measurements and recordings provided by the contractor will be logged and tracked by the COR such that maintenance, repair and replacement of parts on the blast chambers becomes predictable and available to both Contractor and Government personnel.

5.7.1.2 The PM Report shall include, but not be limited to, the following:

- General Condition: Status of the machine by major components identified on the LEAD checklist (see Appendix B through R).

- Repairs Needed: List of required parts, by nomenclature. Cost breakdown of parts and labor.

- Suggested Repairs: List of required parts, by nomenclature. Cost breakdown of parts and labor. (Parts or repairs that may be needed before the next scheduled PM).

- Operation Hour Meter readings

- Photohelic Pressure readings

- Estimated remaining filter life.

- Inside measurement of blast nozzle diameter.

- Blast pot operating pressure readings.

- Fire and Safety Violations: Location of violations. Cost breakdown by parts and labor, to repair violations.

- Electrical Code Violations: Location of violations. Cost breakdown of parts and labor, to repair violations.

- Estimated repair time. Lead time for parts to be received. Cost of required repair parts and labor to complete the job.

5.7.2 UNSCEDULED REPAIR REPORT: The contractor shall submit a report for all repair services, emergency and non-emergency, which includes a description of the repairs completed and cost breakdowns of parts and labor accompanied by an original parts invoice.

5.8 CONTRACTOR LIFT FEES: The contractor shall also provide all necessary lifts for all work performed under this contract requirements under paragraphs 5.1, 5.2 and 5.3 The contractor shall coordinate and provide pick up and delivery of boom lifts or man lifts. All lift fees shall be billed as actuals and the COR shall verify the length of time lifts are rented by the contractor or their subcontractor.

5.9 SUB-CONTRACTOR SERVICES: The contractor shall coordinate with a subcontractor for any necessary repairs for any work whereas sub-contractor services are required and performed under this contract for requirements under paragraphs 5.1, 5.2 and 5.3 The contractor shall be present when any work is performed by a subcontractor and shall be billed upon the agreed upon rate and the COR shall verify the length of time.

5.10 WARRANTY OF PARTS/MATERIALS: A standard commercial warranty shall be furnished with the equipment. The warranty shall cover all workmanship, installation and parts.

5.11 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The contractor shall completely fill in all the information in the format using the following web address https://sam.gov. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below.

6.1 TECHNICAL MANUALS: A copy of all manuals and OEM specs can be obtained from Building 389, Letterkenny Army Depot, for use. List is organized by Blast Chamber (Booth Identification Number) and includes, though does not annotate, each blast chamber’s associated dust collectors, plenums, ductwork, pressure pots, filters and other associated equipment:

Bar Code#, Location (Bldg #), Manual title, Serial # and (type of chamber (booth) identifier)

1. 44 / D4833, Bldg 350, Pangborn Blast Equipment ser# 814NF-531 (drivethru booth)

2. 50 / D4834, Bldg 350, Pangborn Blast Equipment ser# 2A01-4121 (drivethru booth - larger)

3. U8136, Bldg 350, Wheelabrator Ser#601306 (tumble blast)

4. D4819, Bldg 350, Pangborn blast cleaning systems Mod 8LK-1 (rotary table blast)

5. S0770, Bldg 57, Goff 60 TB/ 08651-50-7283 (goff rotary table)

6. S3239, Bldg 37, Empire Blast Equipment Ser# R-08740 (walk-in booth)

7. S2455, Bldg 370, Clemco Job order # 3820-30 (walk-in booth)

8. S0233, Bldg 57, JTS -WH – 3386 (drivethru booth #2)

9. S1944, Bldg 370, JTS071458WH3527 (Wheelabrator drive-in booth)

10. R6094, Bldg 57, Clemco Job order # 1409/3744 (drive-in booth #1)

11. R6185, Bldg 37, Clemco Job Order# 52981 (drive-in booth)

12. T3165, Bldg 350, Viking Blast Mod CB4836

13. U0093, Bldg 370, Gibson Tumble Blast 12B6000-759-1815

14. S2242, Bldg 37, Goff 96TB/08961-50-7403 (Rotary Blast)

15. R1005, Bldg 350 MTA, AFC Finishing, 52488 (drive-in booth)

16. V0708, Bldg 350 MTA, AFC Finishing, 17-7873,(drive-in booth)

6.2 DOCUMENTS:

OCCUPATIONAL HEALTH AND SAFETY (OSHA) STANDARDS

29 CFR, Chapter XVII, Part 1910 – Occupational Safety and Health Regulations

29 CFR 1910.94 Ventilation

29 CFR 1910.95 Occupational noise

29 CFR 1910.132 Personal Protective

29 CFR 1910.134 Respiratory Protective

29 CFR 1910.141 Sanitation

29 CFR 1910.146 Permit-Required Confined Spaces

29 CFR 1910.1000 Air contaminants, Table Z-1-Limits for air contaminants, Table Z-2-Toxic Hazardous Substances, Table Z-3-Mineral Dust

29 CFR 1910.1025 Toxic and Hazardous Substances: Lead

29 CFR 1910.1026 Toxic and Hazardous Substances: Chromium

29 CFR 1910.1027 Toxic and Hazardous Substances: Cadmium

29 CFR 1910.1200 Hazardous Communications

21 CFR Subpart J, General Industry, OSHA Safety Health Standards Copies may be obtained at http://www.osha.gov

AMERICAN SOCIETY OF MECHANICAL ENGINEERS (ASME) B31 Standards of Pressure Piping

Copies may be obtained at http://www.asme.org

AMERICAN CONFERENCE OF GOVERNMENTAL INDUSTRIAL HYGIENISTS (ACGIH) -

Industrial Ventilation Guide Copies may be obtained at http://www.acgih.org

AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI) ANSI Z9.4 - Ventilation and Safe Practices of Abrasive Blasting Operations and ANSI Z9.3-2017 Spray Finishing Operations Copies may be obtained at http://www.ansi.org

AMERICAN WELDING SOCIETY (AWS) - AWS D1.1/D1.1M Structural Welding Code, Copies may be obtained at http://www.aws.org

NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION (NEMA) NEMA ICS 6 - Enclosures for Industrial Controls and Systems NEMA 12.1 - American National Standard for Electric Meters Code for Electricity Metering Copies may be obtained at http://www.nema.org

SHEET METAL AND AIR CONDITIONING CONTRACTOR'S NATIONAL ASSOCIATION

(SMACNA) - Industrial Duct Construction Standards Copies may be obtained at http://www.smacna.org

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA) NFPA 33-Standard for Spray Application Using Flammable or Combustible Materials, NFPA Standard 70 – National Electric Code NFPA Standard 79 – Electrical Standard for Industrial Machinery, NFPA 91 – Standards for Exhaust Systems for Air Conveying of Vapors, Gas, Mists, and Particulate Solids, and NFPA 101-Standard for Life Safety Code.

(copies may be obtained from http://www.nfpa.org/)

INDUSTRIAL HEALTH AND SAFETY CRITERIA FOR ABRASIVE BLAST CLEANING

OPERATIONS ; DHHS (NIOSH) Publication Number 75-122 DHHS (NIOSH) and Publication Number 81-121 An Evaluation of Engineering Control for Spray Painting (copies may be obtained from www.cdc.gov/NIOSH)

LEAD Pamphlet 385-4 – Requirements for Security, Safety, and Fire Prevention for Contractors Performing Work on Letterkenny Army Depot (copies may be obtained from Letterkenny Army Depot Fire Department, 717-267-8231)

LEAD Regulation 385-1 - LEAD Safety and Occupational Health Program Particularly Chapter 26, which covers LEAD’s Lead, Cadmium, and Chromium Program (copies may be obtained from Letterkenny Contracting Office)

LEAD EMS Procedure Manual, EEJ-009, Air Emission Management Section 5.5 Operation of Blasting Booths and Cabinets and Associated Filtration Systems (copies may be obtained from Letterkenny Directorate of Public Works, at 717-267-9010)

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1, 5.1.1, and 5.1.2 The contractor shall perform preventive maintenance (PM) and inspection.

The contractor shall coordinate arrival with COR and perform PM successfully.

0 (zero) failures to respond to agreed upon arrival date or perform successful

PM.

100% inspection – COR will inspect.

5.2 The contractor shall

perform non-emergency repair.

The contractor shall respond to phone call within allotted time and perform maintenance successfully.

Memorandum certifying maintenance was performed to OEM standard with dates of services and task lists within 10 business days

1 failure to respond in allotted time or perform maintenance successfully

Periodic Inspection - COR will review inspect

5.3 The contractor shall

perform emergency repair.

The contractor shall respond to phone call within allotted time and perform maintenance successfully.

1 failure to respond in allotted time or perform maintenance successfully

Periodic Inspection - COR will review inspect.

5.7, 5.7.1, 5.7.1.1, 5.7.1.2, 5.7.2

The contractor shall supply report.

The contractor shall supply COR with maintenance report within 10 days of completion of maintenance.

0 (zero) failures to supply report within

10 days.

100% inspection – COR will inspect.

5.7 The contractor shall

supply warranty.

A standard commercial warranty shall be furnished with the equipment. The warranty shall cover all workmanship, installation and parts.

0 (zero) failures to honor warranty.

100% inspection – COR will inspect.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Format Submit To

5.7.1, 5.7.1.1, 5.7.1.2- PM service report

Within Ten days after every onsite service call.

1 Electronic COR

5.7.2- Unscheduled emergency service report

Within Ten days after every onsite service call.

1 Electronic COR

5.7.2 - Unscheduled non-emergency service report

Within Ten days after every onsite service call.

1 Electronic COR

5.9 – CMR Annually N/A Electronic Submission https://sam.gov

APPENDIX A:

List of Blast Equipment (Booth Identification Number) and associated dust collectors, plenums, ductwork, pressure pots, filters and other associated equipment:

Bar Code# Location (Bldg #)

Manual title, Serial # and (type of chamber (booth) identifier)

44 / D4833 Bldg 350 Pangborn Blast Equipment ser# 814NF-531 (drivethru booth)

50 / D4834 Bldg 350 Pangborn Blast Equipment ser# 2A01-4121 (drivethru booth - larger)

U8136 Bldg 350 Wheelabrator Model # Tumblast Ser# 601306

D4819 Bldg 350 Pangborn blast cleaning systems Mod 8LK-1 (rotary table blast)

S0770 Bldg 57 Goff 60 TB/ 08651-50-7283 (goff rotary table)

S3239 Bldg 37 Empire Blast Equipment Ser# R-08740 (walk-in booth)

S2455 Bldg 370 Clemco Job order # 3820-30 (walk-in booth)

S0233 Bldg 57 JTS -WH – 3386 (drivethru booth #2)

S1944 Bldg 370 JTS071458WH3527 (Wheelabrator drive-in booth)

R6094 Bldg 57 Clemco Job order # 1409/3744 (drive-in booth #1)

R6185 Bldg 37 Clemco Job Order# 52981 (drive-in booth)

T3165 Bldg 350 Viking Blast Mod CB4836

U0093 Bldg 370 Gibson Tumble Blast 12B6000-759-1815

S2242 Bldg 37 Goff 96TB/08961-50-7403 (Rotary Blast)

R1005 Bldg 350 MTA AFC Finishing , 52488 (drive-in booth)

V0708 Bldg 350 MTA AFC Finishing, 17-7873,(drive-in booth)

APPENDIX B:

List of Paint Equipment (Booth Identification Number) and associated dust collectors, plenums, ductwork, pressure pots, filters and other associated equipment:

Bar Code# Location (Bldg #)

Manual title, Serial # and (type of chamber (booth) identifier)

R0132 Bldg 320 Binks MFG CO, LEAD 3880, (drive-in paint booth)

R0133 Bldg 320 Binks MFG CO, LEAD 3881, (drive-in paint booth)

R0134 Bldg 320 Binks MFG CO, LEAD 3882, (drive-in paint booth)

R0135 Bldg 320 Binks MFG CO, LEAD 3883, (drive-in paint booth)

R0136 Bldg 320 Binks MFG CO, LEAD 3884, (drive-in paint booth)

R0137 Bldg 320 Binks MFG CO, LEAD 3885, (drive-in paint booth)

R0138 Bldg 320 Binks MFG CO, LEAD 3886, (drive-in paint booth)

R0139 Bldg 320 Binks MFG CO, LEAD 3930, (drive-in drying booth)

R0140 Bldg 320 Binks MFG CO, LEAD 3931, (drive-in drying booth)

R0141 Bldg 320 Binks MFG CO, LEAD 4378, (drive-in paint booth)

S0407 Bldg 350 ABB Paint Finishing, LEAD 59, (drive-in paint booth)

S0405 Bldg 350 ABB Paint Finishing, LEAD 60, (carousel paint booth)

N3322 Bldg 350 ABB Paint Finishing, LEAD 61, (drive-in paint booth)

U0198 Bldg 350 Global Finishing Solutions, U4475A, LEAD 58 (carousel paint booth)

B6467 Bldg 370 Binks MFG CO, 11754, LEAD 2813, (drive-in paint booth)

U8145 Bldg 57 S/N 12-121A, (drive-in paint booth)

APPENDIX C:

PANGBORN 44 BLAST BOOTH AND DUST COLLECTOR; ASSET #D4833 AT BUILDING 350: ROUTINE

AND ANNUAL PREVENTINVE MAINTENANCE TASK LISTS

ROUTINE PREVENTIVE MAINTENANCE TASK LIST

Dust collector

1. Record hour meter on unit.

2. Record frequency on the drive.

3. Record air flow readings.

4. Record primary and secondary filter readings, zero gauges, clean inline filter and back flush the lines.

5. Verify outside lights are functional.

6. Verify panel lights are functional.

7. Inspect dust collector for damage and media leaks.

8. Inspect blower drive belts and sheaves for wear.

9. Inspect rotary vane airlock assemblies, check gearbox oil level. [check the manufactures nameplate attached to each reducer for the correct lubricant to use. Noticeable movement might indicate service or part replacement is necessary.]

10. Check access door seals.

11. Verify pulsators are operating.

12. Inspect duct work is in good condition and for media leaks.

Cyclonic separator

13. Inspect rotary vane airlock assembly, check gearbox oil level. [check the manufactures nameplate attached to each reducer for the correct lubricant to use. Noticeable movement might indicate service or

14. Inspect inspection door for media leaks.

15. Inspect inside of cyclonic separator for wear.

16. Inspect duct work is in good condition and for media leaks.

Booth

17. Record hour meter on unit.

18. Verify lights are operable inside booth.

19. Verify panel lights are functional.

20. Inspect all safety devices such as e-stops, limit switches, and any other locking or interlocking devices

21. Ensure floor grates are in place.

22. Check for damage to the screens under the grating.

23. Check all door seals and windows for wear and media leaks.

24. Check for structural damage to the booth.

25. Ensure inlet vents are clear on top of booth.

26. Test operation of emergency lights and/or emergency exit signs.

27. Inspect duct work is in good condition and for media leaks.

Recovery system

28. Basement screw auger system – check for any damage and for media leaks.

29. Basement screw augers - remove conveyor covers over top of hanger bearing locations and inspect for worn or damaged parts. There should be at least a 1/4" to 3/8” inch of spacing between the bottom of the screw and the screw through.

30. Basement screw auger gearboxes - check oil levels and for oil leaks on long auger and cross auger gearboxes. [check the manufactures nameplate attached to each reducer for the correct lubricant to use.

Noticeable movement might indicate service or part replacement is necessary.]

31. Elevator bottom section - remove inspection cover and inspect lower wheel and belt.

32. Elevator bottom section - open inspection door and check tracking of belt.

33. Elevator top section – open inspection door and check tracking of belt.

34. Elevator top section…