Amendment1 W911N220Q0003.pdf

RYAN T. POE

LETTERKENNY CONTRACTING OFFICE

1 OVERCASH AVENUE CCAM-ALK

717-267-9481

CHAMBERSBURG PA 17201-4150

W25G1Q9164R001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er questions, review the Performance Work Statement, and extend the offer due date. See summary of changes. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Nov-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911N220Q0003

X 9B. DATED (SEE ITEM 11)

09-Oct-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Nov-2019

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911N2

FACILITY CODECODE

EMAIL:TEL:

W911N220Q0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWER

The following have been added by full text:

Q1. Who is the incumbent?

A1. This is new work, there is no incumbent.

Q2. What is the prevous Solicitation & contract number?

A2. This is new work, there is no previous soliciation or contract.

Q3. Could you please tell me if the Combined Synopsis/Soliciation posted as soliciation number W911N220Q0003 on FBO contains requirements similar to any work performed currently or in the past, or will this be a new requirement?

A3. See Answer 1.

Q4. Can you please provide the most recent contract or task order number?

A4. See Answer 2.

Q5. Would it be possible to post the name of the company currently serviceing the equipment and the current contract number on FBO?

A5. See Answer 2.

Q6. What contractor company(s) are currently servicing/maintaining the ICIDS system?

A6. See Answer 1.

Q7. How many (if any) of the single-door igloos (bunkers) will be converted to double-door igloos during the:

Base year, 1st option year and 2nd option year?

A7. Information not available. This is based on the needs of Letterkenny Munitions Center (LEMC).

Q8. Should pricing options for upgrading the IDS system to include the required BMSs during the Base and Option years be included in cost proposal?

A8. No.

Q9. During the site visit, vendors were shown one (1) of two (2) field distribution boxes and one (1) igloo panel box.

Are the remaining outdoor boxes in similar condition? Better condition? Or worse condition? With respect to workmanship? With respect to physical structural soundness? (e.g. rust, water, corrosion, locking hardware, missing hardware, etc.)

A9. All outdoor boxes are in similar condition. All are same container type installed by same contractor. There are variations in condition due to age and installation method.

Q10. Section 1.4.2 Place and Performance of Services, states; “The contractor shall provide an ICIDS Certified Technician for services between the hours of 0630-1630 Monday through Thursday, 0630-1500 …" Does the Government require a technician onsite or on-call Monday - Friday during the stated hours?

A10. On-call status, request for service will be coordinated directly between the COR and the Awardee.

Q11. What is the expected response time for non-emergency service calls?

A11. PWS para 5.1.4 states “Any non-emergency repairs generated from RM/Inspection or the COR shall be completed within 30 calendar days. Any requests for extensions shall be submitted for approval to the COR with adequate justification on why more time is required.”

Q12. Is the contractor expected to stock parts? If so, would the Government provide a list specifying; the part number, revision number and quantities for each?

A12. Please reference PWS para. 5.1.7.

Q13. How many service calls were made in 2018? 2019?

A13. This information is not available.

Q14. Would the Government provide a list to include part number and type of all backup batteries installed prior to 2017?

A14. The backup batteries for LEMC were replaced since 2018. The additional battery part numbers cannot be provided at this time.

Q15. What is the timeline for converting all the multimode cable to single mode cable?

A15. This is based off availability of funding. No specific time period has been or can be provided.

Q16. How much of the new single mode fiber will be installed, terminated, and connected to equipment, and tested at the time of contract award?

A16. None.

Q17. Would the Government provide the failure rates for the following equipment for the past three (3) years listed separately by year? Fiber equipment, Modems and other field equipment not previously listed.

A17. The Government does not have this information.

Q18. Would the Government provide up to date “As-built” documentation to include the following? Parts lists, cabinet layout drawings, wiring diagrams & schematics.

A18. Government does not have this information

Q19. Is the Security Contractor responsible for any of the High Voltage Equipment? (High voltage set down transformer and Equipment in the power enclosure).

A19. No, all identified electrical issues will be handled by the government.

Q20. Will the Government provide the current Annual Preventive Maintenance Schedule?

A20. There is no current Preventive Maintenance schedule. See PWS Para 5.1.1 for schedule after contract award.

Q21. Besides the thin-film keypads, what are other high-failure items?

A21. Tamper switches.

Q22. Who is responsible for the fiber optic cable and terminations, if determined that is the cause of the issue?

A22. The government has a separate contract in place for fiber maintenance and repair.

Q23. Will the Government please provide the network topology in regard to igloo (bunker) connections? (Bunker to Field Distribution Enclosure, Bunker to Bunker, Field Distribution Enclosure to Head End Servers and Additional Monitoring Location i.e. Law Enforcement).

A23. Upon award of contract one can be provided.

Q24. In regard to existing equipment, has an approved parts list (APL) been created to replace equipment that has reached its end of life, been upgraded to a new version of panel, planned obsolescence, or Manufacturing stoppage (e.g. Interlogix / Sentrol) Manufacturer of current BMSs, Interlogix expects to manufacture and sell products through the end of 2019)?

A24. No replacements have been identified

Q25. Would the Government please provide a list of all outstanding system problems, issues and or maintenance needs?

A25. Will be provided upon award of contract.

Q26. When was the last PM performed?

A26. Preventive Maintenance was not previously performed.

Q27. Would the Government provide clarification of Section 1.4.3.- Security Requirements – specifically for the on-site technicians? (i.e. US citizens, background checks, secret clearance...etc.)

A27. Security requirements are detailed in PWS Para 1.4.3 through 1.4.3.8.

Q28. On January 14, 2020, support for Windows Server 2008 and 2008 R2 will end, is the Government planning on upgrading the Server before contract award?

A28. Office of the Provost Marshal General (OPMG) is the program manager and all system upgrades flow from them.

Q29. Would the Government provide an estimated date of award?

A29. An award date will be posted to Federal Business Opportunities before award is made. Due to unknown factors an accurate date cannot be given at this time.

Q30. In regard to the Star Gate III boards, how many have been replaced and what was the most common cause of failure for the following years: 2017, 2018, and 2019?

A30. That information is not available at this time.

Q31. How many Emergency Calls were generated for the following years: 2017, 2018, and 2019?

A31. That information is not available at this time.

Q32. How many Non-Emergency Calls were generated for the following years: 2017, 2018, and 2019?

A32. That information is not available at this time.

Q33. In regard to Section 1.2 Background, how many of the alarm points are in tenant- occupied spaces?

A33. The specific numbers cannot be provided.

Q34. How many Star Gate III boards are currently installed and operational?

A34. Over 160 RADCs.

Q35. Has the Star Watch SMS software been upgraded to the current version? If not, which version is installed?

A35. The current version installed is SMS V5.3.465.

Q36. Does the Government have a support agreement with the SW manufacturer or other company? If so, is the agreement current?

A36. The solicitation states that the offeror will show proof of being a Value Added Reseller (VAR) and hold appropriate certification.

Q37. Per Section 5.1.1. , preventive maintenance shall be performed every June. Would the Government clarify if the PM work is started & completed in June OR started in June and completed at a date later than June 30?

A37. PWS Para 5.1.1 has been updated.

Q38. Would the Government provide the list of contractors in attendance at the site visit on November 6, 2019?

A38. The government will not release Contractor information.

Q39. PWS Paragraph 5.1.1 “Annual Preventative Maintenance” be performed in June. Annual maintenance does not coincide with ICIDS Authority to Operate (ATO) and Risk Management Framework (RMF) activities. Does LEAD already have an engine for maintaining system accreditation or would it be a part of this solicitation?

A39. Letterkenny (LEAD) is working the system accreditation.

Q40. The PWS talks about preventative maintenance (PM) requires the access control & CCTV systems to be part of the inspection. Is this true? If so, what are the requirements? What are the systems?

A40. PWS Para. 5.1.1 b. has been updated.

Q41. Where does the responsibilities of the NEC start/stop with fiber optic and media converters?

A41. The NECs has no part in ICIDS. Existing Letterkenny Directorate of Information Management contractor will be used to trace fiber.

Q42. If a BMS goes bad and needs to be replaced, is it to be a Sentrol 2707 or the newer Magnasphere level 1 or 2’s?

A42. PER the Unified Facilities Guide Specifications 28 10 05, para. 2.3.7.1.1.1, Level 1 Switch must comply with

UL 634.

Q43. At the field ammo sites, when a control board goes bad can a RADQ board with FO connector be used in its place?

A43. Each enclosure will have a RADC using a media converter from fiber to CAT6.

Q44. What are the expectations of PM on the Field distribution boxes?

A44. PWS Para 5.1.1 c. has been updated

Q45. What are the expectations of PM on the ICIDS headend?

A45. PWS Para 5.1.1 c. has been updated

Q46. Is there an incumbent? If so, who is it?

A46. See Answer 1.

Q47. Previous contract number?

A47. See Answer 2.

Q48. Will an extension be granted?

A49. Any extension will be provided in the form of an amendment to this solicitation.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-Nov-2019 02:00 PM to 02-Dec-2019 02:30 PM.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

Maintenance and Support of the Integrated Commercial Intrusion Detection System (ICIDS).

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform maintenance and any requested repairs to ICIDS in various buildings throughout the depot as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Background: ICIDS provides the means to detect and assess as necessary, the unauthorized intrusion or attempted intrusions of protected areas. ICIDS is located throughout the depot is a vital part of mission support for the installation, ensuring safety, and security. ICIDS is made up of various components including, but not limited to Alarm Monitoring Boards, Command Keypads, High Security Balance Magnetic Switch (BMS), Passive Infrareds (PIRs), Duress Buttons, Input Panels, Led Indicators, Access Levels, and StarWatch SMS software. The following is a breakdown of the system:

Alarm Zones: 182 Alarm Points: 1,656 Locations Alarmed: 159

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two 12-month option years. The Period of Performance will be identified in the solicitation and Contract.

1.4 General Information:

1.4.1 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.1.1 New Year’s Day: January 1st

1.4.1.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.1.3 President’s Day: Third Monday in February

1.4.1.4 Memorial Day: Last Monday in May

1.4.1.5 Independence Day: July 4th

1.4.1.6 Labor Day: First Monday in September

1.4.1.7 Columbus Day: Second Monday in October

1.4.1.8 Veteran’s Day: November 11th

1.4.1.9 Thanksgiving Day: Fourth Thursday in November

1.4.1.10 Christmas Day: December 25th

1.4.1.11 The Depot recognizes a regular closure day which occurs every other Friday. When an observed holiday falls on a Tuesday or Thursday, the Depot’s regularly scheduled closure day moves to the corresponding Monday or Friday.

1.4.2 Place and Performance of Services: The contractor shall provide an ICIDS Certified Technician for services between the hours of 0630-1630 Monday through Thursday, 0630-1500 every other Friday based on depot schedule, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be in all buildings where ICIDS is installed. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.2.1 Performance shall be at site Letterkenny Army Depot (LEAD) located in the Cumberland Valley approximately 4 miles north of Chambersburg, Franklin County in south central Pennsylvania.

1.4.2.2 Emergency Services: The contractor shall provide emergency response services that may fall outside the normal hours of operation listed in paragraph 1.4.2

1.4.3 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.3.1. The use of photography equipment is not permitted without proper authorization from the LEAD security manager in any area on the installation this includes the area between the barbwire fence and the boundary fence, and areas leased by the Government. Requests for camera use shall be submitted in writing to the COR for approval before use on Government owned or leased property.

1.4.3.2. A picture security badge shall be issued to all contractor employees by the Directorate of Emergency Services (DES) badge office based on the security clearance requirements. Security badges are US Government property and shall be returned to the place of issuance upon termination of an individual’s employment or termination or completion of the contract. The identification badge shall be worn at all times on the front of the outer garment, above the waist, when the employee is on the Depot. If an employee forgets their security badge, they must report to the Visitor Control Center (during normal business hours) or the Main Gate Guard Post (after normal duty hours) to obtain a temporary security badge prior to reporting to duty. If an employee forgets all of their credentials, a valid state issued identification card shall be held at the Main Gate Guard Post before issuance of a temporary security badge. If an employee forgets their driver's license, entry onto the Depot is prohibited. Some buildings/areas require secure access therefore badges shall only be issued after the employee undergoes a security background check. The check shall be conducted each year the badge expires by DES. If the employee fails the background check he/she shall not be permitted access to the Depot. Clearance paperwork and questions regarding clearances shall be directed to the Directorate of Emergency Services (DES) badge office. In addition to the Government issued badge, all contractor employees shall wear a company uniform and a picture identification badge stating the company name and employee name. The following is prohibited:

a. Displaying security badges off the Depot.

b. Photographing or copying security badges.

c. Mutilating or destroying security badges.

d. Sharing or using another employee’s security badge, access card or Common Access Card (CAC).

1.4.3.3. Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.3.4 Public Disclosures: The Contractor shall make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the KO or the Contracting Officer Representative (COR).

1.4.3.5 Search and Control: Letterkenny is a controlled access post. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized government property. Contractor vehicles (Contractor-owned and personal), contractor employees, and their personal property will be subject to searches and seizure of contraband and/or unauthorized government property upon entering or leaving the Installation. The search and seizure provisions of AR 190-13, Chapter 8, will apply to contractor personnel entering or leaving Letterkenny.

1.4.3.6. AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage www.lead.army.mil

1.4.3.7. iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage . www.lead.army.mil

1.4.3.8. OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage www.lead.army.mil

1.4.4. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount and turning off lights when work is completed in an area.

1.4.5. Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating any equipment used within the performance of this contract. The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.

1.4.6. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government per any official documentation sent to them by the KO. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.7. Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing at the time of the award/post award conference to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.8. Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Contractor identification is required in the following forms: Badge and uniform if a uniform is not available a garment with the company’s logo and name is required to be worn while on the Depot.

1.4.9. Organizational Conflicts of Interest (OCI): The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer Representative DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary

PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: LEAD will provide clear access to the equipment to be serviced.

3.2 Equipment: No equipment will be provided to the contractor.

3.3 Materials: No materials will be provided to the contractor.

3.4 Services: No services will be provided to the contractor.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Materials: The Contractor shall furnish all materials, except Government furnished, necessary to perform the work defined in this contract. The Government will not be held responsible for damage to the Contractor’s supplies, materials, equipment of personal belongings brought onto the installation by employees of the Contractor.

4.3 Equipment and Tools: The Contractor shall furnish all equipment and tools necessary to properly perform the work defined in this contract. All equipment used by or proposed to be used by the Contractor shall be in good mechanical condition and will be subject to approval by the KO before use in performance of this contract.

5.0 Requirements: The contractor shall provide all labor, material, parts, tools, services and equipment to perform the following and ensure coordination with the Contracting Officer’s Representative (COR) regarding all aspects of the contract.

5.1 Perform Preventative/Remedial Maintenance and Emergency Service on ICIDS.

5.1.1 The contractor shall perform annual preventative maintenance to maintain system interoperability and ensure fully-operational status of all equipment connected to the LEAD DES Chambersburg, PA Security Management System. Preventive Maintenance will be coordinated with, and scheduled by the COR. Preventative maintenance will include, but not limited to:

a. Inspection of keypads

b. Visual and functional checks of all console equipment, local processors, sensors, and electrical and mechanical controls.

c. Field Distribution boxes shall be functional, labeled, updated, free from debris, and organized. ICIDS headend shall be functional, labeled, and organized.

d. Inspecting exterior surfaces.

e. Perform service on all mechanical components.

f. Operating all system software diagnostics and correcting all diagnostic problems.

g. Resolving any previous outstanding problems.

h. Validating alternate power sources (stand by batteries) are functional where necessary and replaced when no longer functional or defective.

i. Provide a Preventive Maintenance Report to the COR.

j. Restricted access – any replacement of existing sensors, controllers and/or devices for classified areas requires coordination for escort.

k. Quality Control Checklist

l. All PM activities will be documented, stored, and managed by the technicians.

Any service disruption that exceeds nine hours, or extends outside of normal working hours (0630-1600 Monday through Thursday; 0630-1500 every other Friday based on depot schedule) for any individual facility on the installation is subject to prior approval of the COR.

After completion of the annual maintenance report the contractor has 24 hours to submit the report to the COR.

5.1.2 Repair: The Contractor shall furnish parts, labor, and equipment required to repair systems and their components.

5.1.3 Non-emergency repairs discovered from preventative maintenance inspection shall be estimated and submitted with a quote to the COR for approval before repairs are completed. The repair report shall consist of the following: building number, description of work with justification, parts/labor list with estimated prices, and an update to inventory lists, blue prints, and diagrams built during the initial assessment with any changes caused by the repair. Submission may be made by email, facsimile or verbal. Any verbal estimates shall be followed by an email or facsimile within 24 hours. After completion of the non-emergency report the contractor has 24 hours to submit the report to the COR.

5.1.4 Any non-emergency repairs discovered from the preventative maintenance inspection, shall be completed within 30 calendar days from COR approval. Any requests for extensions shall be submitted for approval to the COR with adequate justification on why more time is required.

5.1.5 Emergency Repair: The Contractor shall have sufficient manpower, equipment, tools, etc., to respond after normal business hours (paragraph 1.4.4) to emergencies, within two hours of telephonic notification by the Government COR. For purposes of this contract, an emergency situation is any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent pilferage or damage to government property, and maintain security of assets to National Security. The contractor will take the necessary action to attempt to prevent or mitigate any such threatened damage, injury or loss. The Contractor will make reasonable efforts to minimize any cost associated with remedial action in case of such an emergency.

5.1.6 The Contractor shall provide emergency repair as requested on an as needed basis. All emergency repairs and materials must be first approved by the COR before starting work. If parts are needed to fix a problem, any parts must be billed to the contract as an actual cost. A manufacture’s price list may be requested at any time from the Contractor if needed. The repair report shall consist of the following: building number, description of work with justification, parts/labor list with estimated prices, and an update to inventory lists, blue prints, and diagrams built during the initial assessment with any changes caused by the repair. Submission may be made by email, facsimile or verbal. Any verbal estimates shall be followed by an email or facsimile within 24 hours. After completion of the emergency report the contractor has 24 hours to submit the report to the COR.

5.1.7 The contractor shall, at the request of the COR, provide parts associated with the system at cost to provide an overage at the site for emergency use and restoration of system capabilities. All replacement card readers shall be Homeland Security Presidential Directive 12 (HSPD-12) Federal Information Processing Standard (FIPS 201) compliant and shall be on the FIPS 201 Approved Product list. All devices shall be Underwriters Laboratories (UL) approved. The contractor will provide technical support/installation for annual system software upgrades if required.

5.1.7.1 Installation: The Contractor shall furnish parts, labor, and equipment required to repair systems and their components. Design of new or expanded ICIDS security zones based on ICIDS standards and applicable Army Physical Security Regulations. Install, program, and test all equipment. Provide all necessary training requirements.

5.2. CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The contractor shall completely fill in all the information in the format using the following web address https://www.ecmra.mil/Default.aspx. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-

Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

6.1 Publications applicable to this PWS are listed below: Documents applicable to this Performance Work Statement are listed below as well as stated within the PWS. These documents are mandatory and the Contractor is obligated to follow them. Supplements and amendments to mandatory publications will be considered to be in the full force and the responsibility of the Contractor. It is the Contractor’s responsibility to ensure that all mandatory publications are posted and up-to-date. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on depot. Manuals are subject to change throughout the life of the contract. The contractor will follow the latest addition to any regulation, pamphlet, law or memorandum.

6.2 Army Regulation and Pamphlets: All Army Regulations apply to any work performed on Depot and can be found at the following website http://armypubs.army.mil/default.aspx. A nonexclusive list includes AR 385-10 Army Safety Program.

6.3 Other Manuals: All LEAD Regulations, Pamphlets, and Memorandums apply to any work performed on Depot.

A nonexclusive list includes: OSHA Part 1910- Occupational Safety and Health Standards can be found at http://www.osha.gov/index.html under Regulations - Law and Regulations. Lead Pamphlet 385-1 LEAD Safety and Occupational Health Program. The Contractor will comply with all applicable federal, state and local laws, executive orders, rules and regulations applicable to its performance under this contract.

6.4 Local Rules and Regulations: The contractors, subcontractors, suppliers and their employees will be governed by local, state and federal Laws along with installation rules and regulations. All the installation requirements are in the current issue of the pamphlet LEAD Reg. 385-1 entitled "Security, Safety, and Fire Prevention for Contractors Performing Work on Letterkenny Army Depot, Chambersburg, PA”, Pamphlet 385-1 “LEAD Safety & Occupational Health Program”, and any additional requirements determined necessary by the KO will be strictly complied with. Provisions for unescorted access into buildings are outlined in Chapter 2 of AR 190-16.

6.5 Permits: The Contractor is responsible for identifying, obtaining and renewing all permits from federal, state, local, or installation agencies to carry out the requirements specified in this contract or detailed on an individual task order.

6.6 Fire Regulations: The Contractor and his employees will be required to comply with all installation regulations on fire prevention which are in effect or may be put in effect during performance of work under this contract. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on depot.

6.7 Fire Extinguishers: Extinguishers must be on all motorized equipment and trailers if they are to enter the Munitions Area. If one is not mounted to the motorized equipment and trailer, access will be denied into the area.

Motorized equipment examples are, but not limited to commercial trucks, trailers, mowers, and tractors.

6.8 Safety Requirements: The Contractor will abide by all rules, regulations, and pamphlets concerning safety on depot posted by local, state, and federal agencies. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on depot. Disregarding safety regulations in the industrial area will not be tolerated. Lead Pamphlet 385-1 LEAD Safety and Occupational Health Program.

6.9 Safety and Health Plan: The Contractor will develop, document, and implement an effective safety and health program for this contract, including a corporate safety and health plan. This corporate safety and health plan will be submitted to the COR/KO for approval within thirty (30) days after contract award.

Publication (Chapter / Page) Date of Publication

Mandatory or Advisory

Website

Army Regulations various Mandatory http://armypubs.army.mil/default .aspx

AR 385-10 Army Safety Program/Prevention of Motor Vehicle Accidents/Accident Reporting

24 Feb 2017 Mandatory https://armypubs.army.mil/Product Maps/PubForm/AR.aspx

AR200-1 Environmental Protection and Enhancement

13 December

Mandatory http://www.dodnaturalresources.

net/AR200-1_2007.pdf

Lead Pamphlet 385-1 LEAD Safety and Occupational Health Program

5 May 2017 Mandatory https://www.letterkenny.army.mil/v isitors.html

OSHA Part 1910- Occupational Safety and Health Standards

Various https://www.osha.gov/law-regs.html

All applicable federal, state and local laws, executive orders, rules and regulations

Various Mandatory

FAR Subpart 42.5 Jan 24, 2018 Mandatory https://www.acquisition.gov/brows efar

Vehicle code of the Commonwealth of Pennsylvania, Various Mandatory http://www.dmv.pa.gov/Pages/de fault.aspx/vehicle_code/index.sht ml

Standards of Conduct 14 Dec 2011 Mandatory https://www.federalregiste r.gov/articles/2011/11/14/ 2011- 29090/standards-of- conduct

Pennsylvania Air Pollution Control Act (PA Code, Title 35, Chapter 23- Air Pollution)

Mandatory http://www.legis.state.pa.us/WU0

1/LI/LI/US/HTM/1959/0/0787..H

TM

ED 12088 Federal Compliance with Pollution Control Standards

13 October 1978 Mandatory https://energy.gov/sites/prod/file s/nepapub/nepa_documents/Red Dont/Req- EO12088pollutioncontrol.pdf

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task

Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

5.1.1 Preventative Maintenance Perform annual preventative

maintenance every June to maintain system interoperability and ensure fully-operational status.

98% Periodic Inspection -

COR

5.1.2 – 5.1.4 Non-Emergency Repairs Non-Emergency repairs will be completed within 30 calendar days of notification.

98% Periodic Inspection -

COR

5.1.5 – 5.1.6 Emergency Repairs The Contractor shall respond with sufficient manpower, equipment, tools, etc. after normal business hours (paragraph 1.4.2.2) to emergencies, within two hours of notification by the Government

COR.

98% Periodic Inspection -

COR

5.1.6 Emergency Repair

reporting

Notify COR/KO of all calls for emergency repair initiated by other Government entity before responding.

98% Periodic Inspection -

COR

5.1.7 Installation Install, program, and test all new

installations IAW PS Regulations.

98% Periodic Inspection -

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Format Submit To

1.4.3.6 AT

Level 1 Awareness Training

Once 1 Electronic Submission

COR

1.4.3.7 iWatch

Once 1 Electronic Submission

COR

1.4.3.8 OPSEC Training

Once 1 Electronic Submission

COR

1.4.7 - Contract Manager’s Info

Once 2 Electronic Submission

COR

5.1.1 Annual

Preventive Maintenance Report

Annually 1 Electronic Submission

COR

5.1.5 Emergency

Repairs

As needed 1 Electronic Submission

COR

5.1.7 Installation As needed 1 Electronic

Submission

COR

5.2 CMR Annually 1 Electronic

Submission https://www.ecmra.

mil/Default.aspx

(End of Summary of Changes)