DRAFT_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Moving Bed Biological Reactor System Preventative Maintenance and Repair Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform Preventative Maintenance and Repair Services to the Moving Bed Biological Reactor (MBBR) system to include software updates as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Background: Moving Bed Biological Reactor (MBBR) system is the key component in the Industrial Wastewater Treatment Plant (IWTP). The IWTP cleans all wastewater that is generated from the industrial operations that occur on Depot. It is critical that any breakdown that occurs is treated with the utmost importance.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four (4) 12 month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 1 Apr 19 to 31 Mar 20

1.3.2 Option Year One: 1 Apr 20 to 31 Mar 21

1.3.3 Option Year Two: 1 Apr 21 to 31 Mar 22

1.3.4 Option Year Three: 1 Apr 22 to 31 Mar 23

1.3.5 Option Year Four: 1 Apr 23 to 31 Mar 24

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Plan, the contractor shall obtain the KO’s (Contracting Officer) acceptance in writing of any proposed changes to its QC system. The contractor shall supply the QC plan within 30 days of contract award to the KO, then every time the plan is updated.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp . The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0600 - 1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Industrial Waste Water Treatment Plant complex.

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1. Performance shall be at site Letterkenny Army Depot (LEAD) located in the Cumberland Valley approximately 4 miles north of Chambersburg, Pa., Franklin County in south central Pennsylvania.

1.4.4.2. Emergency Services: The contractor shall provide emergency response services that may fall outside the normal hours of operation listed in paragraph 1.4.4.

1.4.5. Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1. Public Disclosures: The Contractor shall make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the KO or the Contracting Officer Representative (COR).

1.4.5.2. Search and Control: Letterkenny is a controlled access post. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized government property. Contractor vehicles (Contractor-owned and personal), contractor employees, and their personal property will be subject to searches and seizure of contraband and/or unauthorized government property upon entering or leaving the Installation. The search and seizure provisions of AR 190-13, Chapter 8, will apply to contractor personnel entering or leaving Letterkenny.

1.4.5.3 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.4 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

1.4.5.5. iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – http://www.letterkenny.army.mil/iwatch.html select "Contractor AT/OPSEC Resource."

1.4.5.6 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil

1.4.6. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount. Lights will be used only in areas where and at the time when work is actually being performed.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating the MBBR used in the performance of this contract.

NOTE: The Government does not provide training or software to contractors.

Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.

The contractor will be required to have the current software and all applicable updates for the computers running the MBBR.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.9.1. The designated representative will direct the Contractor's working force and operations in accordance with the requirements specified within this performance work statement and shall be empowered with sufficient authority to enable him/her to meet conditions and make decisions which arise in the day-to-day operations.

1.4.9.2. The CM or CM’s designee shall be physically present 0630-1630 Monday- Friday, or when work is being performed.

1.4.9.3. Other Personnel: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. Contractor may not hire off-duty Government Quality Assurance Evaluators or any other persons, whose employment would result in a conflict with Standards of Conduct. The Contractor shall provide the KO or his delegated representative a current list of all supervisory personnel by email within thirty (30) days after the commencement date of the performance period. .

1.4.9.4. Contractor’s Employees: The Contractor shall provide personnel possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this work statement shall remain employees of the Contractor and shall not be considered employees of the Government.

1.4.9.5. Employee Briefing: Each employee used in conjunction with this contract shall receive a thorough briefing by the Contractor relating to the standards of work to be achieved and maintained under the contract, and the personal conduct, regulations, and safety measures that must be observed while on the installation. The Contractor shall maintain a file of all such briefings.

1.4.9.6. Employee Conduct: In accordance with AR 600-85, The Army Substance Abuse Program dated 2 February 2009, the Contractor shall not allow any employee to perform work who has illegal possession of, or who is under the influence of alcohol or controlled substances. http://www.apd.army.mil/pdffiles/r600_85.pdf Government rules, regulations, laws, directives, and requirements, which are in place or issued during the contract term will be applicable to all contractor employees or representatives who enter the Installation or who travel using government transportation. Violation of such rules, regulations, laws, directives, or requirements will be grounds for removal (permanently or temporarily as the Government determines) from the work site.

Individuals who violate such rules, regulations, laws, directives, or requirements may be denied access to the Installation, either temporarily or permanently. As outlined in AR 190-5, being charged with DUI or any serious traffic offense individuals' privilege to drive on installation can be suspended for one year.

http://www.apd.army.mil/pdffiles/r190_5.pdf This is also covered in LEAD Reg. 1-6.

1.4.9.7. Employee Appearance: Contractor employees shall be appropriately dressed including any necessary individual protective clothing, equipment and uniforms, for the work to be done.

1.4.9.8. Contractor’s Vehicles: All privately owned vehicles (POVs) operated on the Depot by the Contractor or his employees shall be registered with the DES, Building 2.

Contract employees shall park their personal and Contractor's vehicles in the area designated by the DES. POVs are not permitted in the Munitions Center. Any non-POV vehicles that enter the area must be clearly marked with company logo.

1.4.9.9. Conflict of Interest: The Contractor shall not employ any employee of the United States Government, either military or civilian, if such employment would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department Of Defense, unless such person receives prior approval in writing from the KO.

1.4.9.10. Conduct of Personnel: The Contractor may be required to remove from the job site any employee working under this Performance Work Statement (PWS) for reasons of misconduct, or security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. The Contractor’s employees shall be subject to dismissal from the premises upon determination by the KO that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises will not be the basis for a claim by the Contractor and will not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

1.4.10 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor personnel will be required to obtain and wear badges, and wear specific company uniforms and badges, in the performance of this contract.

1.4.13 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.14. Invoicing: Payment will be made monthly upon submission of a correct invoice through Wide Area Work Flow (WAWF).

1.4.15. Circumstances to be Reported: The Contractor or the Contractor's employees shall report any circumstances of needed repair of the facility to the Building Custodian or COR. Unusual soiling of an area which may affect the performance of the work will be reported to the KO or his representative. Unhealthful or hazardous conditions, or interference with the work caused by government employees will be reported immediately to the KO or his representative.

1.4.15.1. Prior to disposal of Hazardous Materials they must be approved by the DPW’s Environmental Management Division, who will direct a disposal point.

1.4.16. Lost and Found Property: It is the responsibility of the Contractor to ensure all articles of possible personal or monetary value found by the Contractor's employees are immediately turned in to the Security Office, located in Building 322, and reported to the Police Desk phone (717) 267-8800.

1.4.17. Information Assurance Requirements: This system will operate in stand-alone mode only (no network connection of any kind). If there becomes such a time where this system requires the use of another PC (laptop, tablet, etc.) or network connection it will conform to all requisite DoD and Army cybersecurity requirements. Additionally, since this system operates in stand-alone mode there will be no ability to connect via either wireless (e.g., Bluetooth) or wired (e.g., Ethernet cable), to a network. If these parameters change, then the system will be subject to Change Configuration Board (CCB) approval for operation.

It is understood that this system can only be updated by external resources (vendor laptop/CD-ROM, DVD, etc.). As such the vendor is required to provide to the COR and KO, as well as, DES and DOIM, a signed list of those individuals who will be authorized to execute updates no later than 30-days after contract award.

Updates will be scheduled when possible no later than 30-days in advance of a site visit. The vendor will adhere to the current LEAD visiting process the same as any other visitor to LEAD with a laptop or other media. This process will be provided to the vendor.

The preferred method of update will be via CD/DVD. This media will be subjected to the same processes as other external media brought to LEAD. This process will be provided to the vendor and incorporated into its update timeline.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations

CLIN Contract Line Item Number CM Contract Manager CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer MBBR Moving Bed Biological Reactor OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operational Security OSHA Occupation Safety and Health Standard PA Pennsylvania PADEP Pennsylvania Department of Environmental protection PIPO Phase In/Phase Out POC Point of Contact POV Privately Owned Vehicle PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOP Standard Operating procedure TE Technical Exhibit WAWF Wide Area Workflow

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will not furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Equipment: None

3.3 Materials: None

3.4 Services: Direction that contradicts contractual direction on task execution or which appear to violate licensing and/or proprietary considerations, will be immediately brought to the attention of the KO in writing or certified electronic document for resolution. Direction given to any Contracted employee by anyone else other than the COR or the KO will not be reimbursed. Only tasks identified in the contract or modifications to the contract will be honored for payment.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2. Materials: The Contractor shall furnish all materials, except Government furnished, necessary to perform the tasks specified in the contract. The Government will not be held responsible for damage to the Contractor's supplies, materials, equipment or personal belongings brought onto the installation by employees of the Contractor.

4.3. Equipment and Tools: The Contractor shall furnish all equipment and tools necessary to properly perform the work defined in this contract. All equipment used by or proposed to be used by the Contractor shall be in good mechanical condition and will be subject to approval by the KO before use in performance of this contract.

4.3.1. All equipment used by the Contractor in the performance of the work will be operated to conform to the vehicle code of the Commonwealth of Pennsylvania, http://www.dmv.state.pa.us/vehicle_code/index.shtml.

5.0 Requirements: All maintenance tasks shall follow the BioFAS™ MBBR Biological Treatment System I O & M Manual. A copy of the manual can be provided upon request. The contractor shall:

5.1 Provide Software Updates: Maintain the current software of the MBBR. This would include installing any updates, adjusting controls or parameters, troubleshooting errors in the software, maintaining a copy of all parameters and reinstalling software only if needed. The updates shall be installed within one week after the release date of the update.

5.2 Provide Preventative Maintenance (PM): On a semi-annual basis provide checks on the following systems and provide quotes on any repairs if needed.

5.2.1 Software updates

5.2.2 Check fan filters on the inverters and control cabinet

5.2.3 Check fan operation on the inverters and control cabinet

5.2.4 Check zero adjustment on the inverters and MBBR

5.2.5 Check blower motors

5.2.6 Check electronic equipment associated with MBBR

5.2.7 A report of all items inspected, adjusted and reviewed

5.3. Provide Preventative Maintenance (PM): On a semi-annual basis provide checks on the Sand Filters and Bag Filters for the following systems and provide quotes on any repairs if needed. Manuals are available if needed.

5.3.1. Check proper operation of the Rosemount Analog Pressure Transmitters:

Model #1151 and return to OEM Specifications as required.

5.3.2. Check proper operation of each Fisher Diaphragm Rotary Actuator Valve Unit:

Model #2052 to assure proper operation and correct any deficiencies at, or between, 0%(closed position) and 100%(open position).

5.3.3. Check for proper operation of Rosemount, Current to Pressure Transducers:

Type 846, Model # 331 and return to OEM Specifications as required.

5.3.4. Check proper operation and calibration of the Honeywell Universal Digital Controller - Model #UDC3500. Record current settings and programmed limits to provide backup capabilities in case of unit failure. Assure display is properly functioning and all keypads operate to OEM Specifications.

5.3.5. Check proper operation and calibration of the Constant Differential Relays - Siemans: Model #62VN and correct any deficiencies as required.

5.3.6. Check proper operation of the Panalarm, Annunciator: Model #910 and correct any deficiencies as required.

5.3.7. Check for proper operation of the Rochester Instrument Systems, Current/Voltage Alarm - Model # 215

5.3.8. Check and tighten, as required, all electrical connections associated with any of the following equipment:

5.3.8.1. Rosemount Analog Pressure Transmitters: Model #1151

5.3.8.2. Rosemount, Current to pressure Transducers: Type 846, Model #331

5.3.8.3. Constant Differential Relays - Siemans: Model #62VN

5.3.8.4. Fisher Diaphragm Rotary Actuator Valve Unit - Model #2052

5.3.8.5. Honeywell Universal Digital Controller - Model #UDC3500

5.3.8.6. Panalarm, Annunciator: Model #910

5.3.8.7. Rochester Instrument Systems, Current/Voltage Alarm - Model #1215

5.3.9. Check and tighten, as required, all air lines and air fitting connections associated with any of the following equipment:

5.3.9.1. Rosemount Analog Pressure Transmitters: Model #1151

5.3.9.2. Rosemount, Current to pressure Transducers: Type 846, Model #331

5.3.9.3. Constant Differential Relays - Siemans: Model #62VN

5.3.9.4. Fisher Diaphragm Rotary Actuator Valve Unit - Model #2052

5.3.10. Provide Corrective/Repair Maintenance, as required: Any recommended repairs and quotes shall be submitted in accordance with 5.4. of this contract to the COR or KO, on the following equipment:

a. Rosemount Analog Pressure Transmitters: Model #1151

b. Rosemount, Current to pressure Transducers: Type 846, Model #331

c. Constant Differential Relays - Siemans: Model #62VN

d. Fisher Diaphragm Rotary Actuator Valve Unit - Model #2052

e. Honeywell Universal Digital Controller - Model #UDC3500

f. Panalarm, Annunciator: Model #910

g. Rochester Instrument Systems, Current/Voltage Alarm - Model #1215

5.4 Provide Repair Services: Upon the conclusion of a semi-iannual PM any repairs that are needed will be required to be submitted as a quote to the KO or COR for approval. Upon approval the contractor shall provide the repair services within 1 week from the date of the approval. If services cannot be done within 1 week, written notice shall be provided to the KO for approval.

5.4.1 Provide Quote for Services: The contractor shall provide a repair service quote to the COR on all repair services before the services are started. Once the quote is approved the COR shall notify the contractor to start. The quote shall be comprised of labor and part totals listed separately along with a brief description of the work to be accomplished. The parts shall be itemized out on all quotes and invoices.

5.4.1.1. Repair parts shall be the manufacture’s recommended parts or equal. If the part is an “or equal” part it shall be stated on the quote as such and subjected to approval.

5.4.2 Any travel time that is associated with the repair shall be listed separately on the quote for repairs and will be reported against the labor contract line item number (CLIN).

Travel time associated with PM is built into the unit price of the PM.

5.4.3 Emergency Repairs: The contractor will provide repair services after normal business hours if requested by the COR. These services will only be requested if production is or will be effected.

5.4.3.1 The contractor will be required to respond to the site within three (3) hours of notification that an emergency has been identified. Repairs will be identified and reported back to the COR with a written or verbal quote for approval.

5.5. Once repair services commence the Contractor shall continue with the repair in a continuous effort until the equipment is determined to be operable. Any repairs involving the equipment listed above are considered to be critical to the everyday operational duties.

5.6. Reports: Contractor shall within 24 hours of inspection submit a report to the COR indicating results of the inspection to include remedial and emergency repairs that need addressed. Contractor shall include in the reports results of all systems check readings.

5.7. CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://www.ecmra.mil/. The required information includes: (1) Contracting Office, KO, COR; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub- Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications:

6.1. Documents applicable to this Performance Work Statement are listed below as well as stated within the PWS. These documents are mandatory and the Contractor is obligated to follow them. Supplements and amendments to mandatory publications will be considered to be in the full force and the responsibility of the Contractor. It is the

Contractor’s responsibility to ensure that all mandatory publications are posted and up-to-date. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on depot. Manuals are subject to change throughout the life of the contract. The contractor will follow the latest addition to any regulation, pamphlet, law or memorandum.

6.2. Army Regulation and Pamphlets: All Army Regulations apply to any work performed on Depot and can be found at the following website:

http://www.whs.mil/library/mildoc,htm An nonexclusive list includes AR 385-10 Army Safety Program, and AR 385-55 Prevention of Motor Vehicle Accidents.

6.3 Other Manuals: All LEAD Regulations, Pamphlets, and Memorandums apply to any work performed on Depot. An nonexclusive list includes:

6.4. OSHA Part 1910 - Occupational Safety and Health Standards can be found at http://www.osha.gov/index.html under Regulations/Standards.

6.5. Lead Pamphlet 385-4 Requirements for Security, Safety and Fire Prevention for Contractor’s Performing Work on LEAD, see Attachment 7.

6.6. LEAD Regulation 385-1 LEAD Safety and Occupational Health Program, Chg 4, see Attachment 4.

6.7 Other Rules and Regulations: The Contractor will comply with all applicable federal, state and local laws, executive orders, rules and regulations applicable to its performance under this contract.

6.7.1. Local Rules and Regulations: The contractors, subcontractors, suppliers and their employees will be governed by local, state and federal Laws along with installation rules and regulations. All the installation requirements are in the current issue of the pamphlet LEAD Reg 385-4 entitled "Security, Safety, and Fire Prevention for Contractors Performing Work on Letterkenny Army Depot, Chambersburg, PA", see Attachment 5, Pamphlet 385-1 “LEAD Safety & Occupational Health Program”, and any additional requirements determined necessary by the KO will be strictly complied with.

Provisions for unescorted access into buildings are outlined in Chapter 2 of AR 190-16.

6.7.2. Permits: The Contractor is responsible for identifying, obtaining and renewing all permits from federal, state, local, or installation agencies to carry out the requirements specified in this contract or detailed on an individual task order.

6.7.3. Fire Regulations: The Contractor and his employees shall be required to comply with all installation regulations on fire prevention which are in effect or may be put in effect during performance of work under this contract. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on Depot.

6.7.4. Fire Extinguishers: Extinguishers must be on all motorized equipment and trailers if they are to enter the Munitions Area. If one is not mounted to the motorized equipment and trailer, access will be denied into the area. Motorized equipment examples are, but not limited to commercial trucks, mowers, and tractors.

6.7.5. Safety Requirements: The Contractor will abide by all rules, regulations, and pamphlets concerning safety on depot posted by local, state, and federal agencies. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on depot. Disregarding safety regulations in the industrial area will not be tolerated.

6.7.5.1. Safety and Health Plan: The Contractor shall develop, document, and implement an effective safety and health program for this contract, including a corporate safety and health plan. This corporate safety and health plan will be submitted to the KO for approval within thirty (30) days after contract award. A task/site specific accident prevention plan will be developed/adapted to the services specified on the individual task orders.

6.8. Non-Contractual Direction: Direction that contradicts contractual direction on task execution or which appear to violate licensing and/or proprietary considerations, will be immediately brought to the attention of the COR and KO in writing thru email.

6.8. Environmental Compliance: The Contractor shall comply with all Federal, State, and local regulations covering environmental protection. In case of a conflict among these laws and regulations, the most stringent law or regulation will apply. If a Federal, State, or regulatory agency assesses any fine, penalty, or fee against the Government that is attributable to contractor noncompliance with any environmental law or regulation, the Contractor shall indemnify the Government for the amount of the fine and other Government costs attributable to the violation (e.g., the cost of cleaning up a hazardous waste spill). In the event of contractor noncompliance with any applicable environmental law or regulation, the KO will determine whether the Government or the Contractor is responsible for abating or correcting the violation. This provision is not intended in any way to waive the Government’s rights under any other provision of this contract. The Contractor shall fully comply with current and future regulations, plans and changes.

6.8.1. Toxic/Hazardous Material and Waste Management: The Contractor shall have available at each work site where hazardous materials are used and stored, the applicable Material Safety Data Sheets (MSDS). The Contractor shall use the DoD Hazardous Material Information System (HMIS) to research the availability of and to order MSDS. The MSDS will be readily available to employees and the KO or designated representative. The Contractor shall ensure employees are trained in the proper handling of hazardous materials.

6.8.2. The Contractor shall use contractor-obtained environmentally preferred products for the performance of this contract. The Contractor shall provide the KO or designated representative with a listing of hazardous materials, quantities to be used, and copies of applicable MSDS. All hazardous materials will be stored IAW requirements in the MSDS and Installation Fire, Safety and Environmental regulations.

6.8.3. The Contractor shall cooperate with the Hazardous Materials Control Center to support inventories of hazardous materials IAW the Emergency Planning and Community Right-to-Know Act (EPCRA), 40 CFR 303 ET. Seq. and AR 200-1. The Contractor shall immediately notify the KO or designated representative of any emergency releases of hazardous materials in the format required by EPCRA, 40 CFR 355.40.

6.8.4. If this contract results in generation of hazardous materials/waste, the Contractor shall comply with the Hazardous Waste Management Plan (HWMP) regarding the use, storage and disposal of generated hazardous wastes. The Contractor shall properly manifest and timely dispose all hazardous waste generated in accordance with Pennsylvania Department of Environmental Protection (PADEP) Laws and Regulations.

Publication (Chapter / Page)

Date of Publication

Mandatory or Advisory

Website

All Army Regulations Various Mandatory http://www.whs.mil/library/mildoc.htm

All LEAD Regulations, Pamphlets, and Memorandums

Various Mandatory None

40 Code of Federal Regulations (CFR)

2012 Advisory http://www.epa.gov/lawsregs/search/40cfr.html

FAR Subpart 42.5 24 Jan 2018 Mandatory https://www.acquisition.gov/browsefar

AR200-1 Environmental Protection and Enhancement

13 December

Mandatory http://www.dodnaturalresources.net/AR200-1_2007.pdf

LEAD Regulation 385-1 LEAD Safety and

Occupational Health Program, Chg 4

1 Apr 2011 Mandatory None

LEAD Regulation 385-4 Requirements for

Security, Safety and Fire Prevention for

Contractor’s Performing Work on LEAD

15 Mar 2011 Mandatory None

AR 385-10 Army Safety Program

24 Feb 2017 Mandatory https://armypubs.army.mil/ProductMaps/PubForm/AR.

aspx

AR385-40 Accident

Reporting and Records 6 March 2009 Mandatory http://www.wsmr.army.mil/pdf/PAM385_40.pdf

Army Regulation 420-1, Army Facilities Management

24 August

Mandatory http://www.apd.army.mil/pdffiles/r420_1.pdf

OSHA Part 1910- Occupational Safety and

Health Standards

Various Mandatory http://www.osha.gov/index.html

Pennsylvania Air Pollution Control Act (PA Code, Title 35, Chapter 23- Air Pollution)

Mandatory http://www.actionpa.org/o rdinances/35ps4012.html

Standards of Conduct 14 Dec 2011 Mandatory https://www.federalregiste r.gov/articles/2011/11/14/ 2011-29090/standards-of- conduct

Vehicle code of the Commonwealth of

Pennsylvania

Various Mandatory http://www.dmv.pa.gov/Pages/default.aspx/vehicle_co de/index.shtml.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1 The contractor shall

provide Software

Updates within the established timeframes.

The contractor shall provide software updates within the established timeframe 98% of the time each performance period.

2% failure to provide software updates within the established timeframes each performance period.

Periodic Inspection

5.2. – 5.2.7. The contractor shall provide Preventive Maintenance (PM) within the established timeframes.

The contractor shall provide PM within the established timeframe 98% of the time each performance period.

2% failure to provide PM within the established timeframes each performance period.

Periodic Inspection

5.3. – 5.3. The contractor shall provide Preventive Maintenance (PM) within the established timeframes

The contractor shall provide PM within the established timeframe 98% of the time each performance period.

2% failure to provide PM within the established timeframes each performance period.

Periodic Inspection

5.4 The contractor shall

Repair Services within the

The contractor shall provide repair services within the

2% failure to provide repair services within the

Periodic Inspection established timeframes.

established timeframe 98% of the time each performance period.

established timeframes each performance period.

5.4.1. – 5.4.2. The contractor shall

Quote Services The contractor shall provide a Quote for Services within the established requirement 100% of the time each performance period.

0% failure to provide a Quote for Services

Email Quote to COR

5.4.3. – 5.4.3.1. The contractor shall provide Emergency

Repairs

The contractor shall provide Emergency Repairs within the established timeframe 100% of the time each performance period.

0% failure to provide Emergency Repair

Services

Monitoring by COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Form at

Submit To

1.4.1 Quality Control When a change occurs 1 Electronic

Submission

KO

1.4.5.4. AT Level 1

Awareness Training within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance

1 Electronic Submission

COR

1.4.5.5 - iWATCH Training within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance

Electronic

1.4.5.6. OPSEC

Training within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance

1 Electronic Submission

COR

1.4.7 - Special Qualifications

With solicitation 1 Electronic Submission

KO

1.4.9 Contract

Manager

At award and when change occurs

1 Electronic Submission

COR and KO

1.4.13.

Organizational

Conflicts of Interest

Immediately upon identification

1 Electronic submission

KO

1.4.14. Invoice At completion of work 1 Electronic

submission

1.4.17. - a signed list of those individuals who will be authorized to execute updates within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance

Electronic

COR, KO, DES and DOIM

5.3 Repair Quotes As repairs are required 1 Electronic

submission

COR

5.6. Reports After each PM 1 Electronic

submission

COR

5.5. – CMR Annually N/A Electronic https://cmra.army.mil