RFP_W911N2-18-R-0031.pdf

SEE ADDENDUM

(No Collect Calls)

W911N218R0031 10-Oct-2018

b. TELEPHONE NUMBER

717-267-8938

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 24 Oct 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KEVIN DUFFY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1R 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

LETTERKENNY MUNITIONS CENTER

MONICA R DEAN

BLDG 3315

1 OVERCASH AVE

CHAMBERSBURG PA 17201-4150

TEL: 717.267.9577 FAX:

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

541380

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF53

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911N218R0031

Section SF 1449 - CONTINUATION SHEET

NOTES

1. System for Award Management (SAM): In accordance with FAR 4.1102, Offerors must be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered.

Registration can be accomplished at https://www.sam.gov/portal/public/SAM/. Registration in this database must be kept current.

2. Annual Representations and Certifications: In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database must be kept current and can be accessed at https://www.sam.gov/portal/public/SAM/.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least 7 calendar days prior to the closing date. Questions submitted aftetr this time will be answered at the discretion of the Contracting Officer. The POC for this action is Kevin Duffy, kevin.a.duffy4.civ@mail.mil

4. Award without Discussions: The Government intends to award without discussions; therefore Offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2, Evaluation-Commercial Items, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

5. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See 252.232-7006 for more information.

7. Period for Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

8. Type of Contract: Type of Contract: The type of contract resulting from this solicitation is specified in FAR Provision 52.216-1, Type of Contract. Requirements Contract. All quantities are estimated and individualt task orders shall be issued citing specific quantities and delivery dates. Payment will be made on actual quantities serviced.

9. Proposals: Proposals shall be signed by an authorized individual in accordance with FAR 4.102, Contractor’s Signature. Failure to comply may cause your proposal to be rejected. Offerors should mark each page of their proposal as "Proprietary Information" if they want it treated as Proprietary Information under the Procurement Integrity Act.

10. Set- Aside: The proposed contract is s 100% Small Business Set-Aside.

11. Contact Information : A Contracting Officer's Representative (COR) will be appointed at the time of award.

The successful Offeror will be furnished the COR name and contact information at the time of contract award.

12. Wage Determination: No.: 15-4253 (REV 8) dated 07/24/2018 and is hereby incorporated. Wage Determination can be viewed at http://www.wdol.gov.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

RMIS CABINET X RAY MACHINE SERVICE

1.0 General: This is a requirement to have Cabinet X-Ray machine(s) repaired as described within this Performance Work Statement.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform service, maintenance and repairs to Cabinet X-Ray machine(s) as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract. All preventative maintenance and repairs will be documented and sent via e-mail to the Contract Officer’s Representative (COR) within 24 hours of the action of a repair or preventative maintenance.

1.2 Background: Letterkenny Munitions Center (LEMC), on or around July 2017, purchased a RMIS X-Ray Machine. This machine has exceeded the warranty period and due to the overall cost of the machine, requires service, maintenance and potentially repairs. The machine is currently operational and is not exhibiting any evidence of mechanical malfunction or failure.

This machine is of industrial grade and strength and has the capacity to internally photograph munitions and their respective parts. LEMC anticipates purchasing a second unit in the near future.

1.3 General Information:

1.3.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary which refer back to the requirements listed in 5.3.

1.3.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: Second Monday in October

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day: November 23rd

1.4.3.10 Christmas Day: December 25th

1.4.4 Place and Performance of Services The contractor shall provide services between the hours of 0730 and 1530 on Monday through Thursday, and possibly Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at building 3810 inside LEMC, monitored by the COR or the TPOC. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Also while on site at LEMC, the contractor is responsible for the performance and conduct of his employees.

1.4.5 Security Requirements: Contractor personnel performing work under this contract are not required to have a specific security level. The contractor personnel will be escorted and monitored at all times while at LEMC by the COR or TPOC.

1.4.6 Physical Security: The contractor shall safeguard all Government property that is being diagnosed or repaired. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes nonmanufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privities of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer LEMC Letterkenny Munitions Center POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TPOC Technical Point of Contact

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS. While in this workspace the contractor will be escorted and monitored while completing the actions outlined in this PWS.

3.2 Utilities: The Government will provide the contractor with access to basic utilities, including electricity and lighting. The contractor shall instruct employees in utilities conservation practices.

3.3 Equipment: The Government will NOT provide any equipment, tools or services to assist in the repairs or the replacement of parts during the repairs.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Contact: The contractor shall provide an e-mail address, name and telephone number for repair assistance and scheduling during both regular hours and non-business hours.

4.3 Tools/Equipment: The contractor shall provide all test equipment, tools, and other special equipment necessary to repair or install replacement parts on the Cabinet X-ray Machine. When parts are installed then re-calibration will be necessary.

5.0 Requirements: The contractor shall:

5.1 Conduct a routine semi-annual preventative inspection to cover the following points on the unit:

5.1.1 Perform a computer system backup to a file location or storage location designated by the COR or TPOC, and apply any software upgrades to VJ Technologies Vi3 system software.

5.1.2 Check X-ray tube ground cable, tighten all the screws, ground cable connected to cathode generator.

5.1.3 Check MP1 ground cable, tighten all screws, ground cable connected to cathode generator.

5.1.4 Check anode generator ground cable, tighten all the screws, ground cable connected to cathode generator.

5.1.5 Check X-ray system ground cable, tighten all the screws, ground cable connected between cathode generator and column (or dedicated ground)

5.1.6 Check cabinet against any mechanical damage

5.1.7 Maintenance the HV cable (cathode tube side), clean the HV cable and socket, adjust the gap and re-grease.

5.1.8 Maintenance the HV cable (anode tube side), clean the HV cable and socket, adjust the gap and re-grease.

5.1.9 Check oil hoses against leakage on the tube side.

5.1.10 Maintenance the HV cable (cathode gen side), clean the HV cable and socket, adjust the gap and re-grease.

5.1.11 Maintenance the HV cable (anode gen side), clean the HV cable and socket, adjust the gap and re-grease.

5.1.12 Blow dust from HV cathode generator with compressed air, remove cover, special attention to fans and heat sink.

5.1.13 Verify that all X-ray cables are tightened.

5.1.14 Clean the computer, filter, plugs, check all PCBs, fan filter, and check connections.

5.1.15 Check mains voltage to system, use voltmeter (normally voltage is 220V).

5.1.16 Check electrical ground, use voltmeter. (normally line to ground is 115 Vac).

5.1.17 Check air pressure gauge, clean the filter, the pressure should be at least 0.5MPA (75 psi).

5.1.18 Lubricate all the axis of the manipulator that requires lubrication.

5.1.19 Check all the axis of the manipulator in manual mode, verify total travel and limit switches in proper position.

5.1.20 Checking the encoder function, value should be changed with axis motion, then verify that it goes to home.

5.1.21 Check the level of the cooler; make sure the oil level is normal. If not, add oil for the cooler, check for any leakage.

5.1.22 Turn OFF chiller/cooler and verify that E15 appears on MP1. Turn back ON and verify that E15 disappears.

5.1.23 Check chiller compressor cut off sensor setting value T=23° C.

5.1.24 Check temp sensor. Move the knob CCW to lower the temp setting and trigger E16 on the MP1. Move back to original value (40° C).

5.1.25 Clean the oil cooler, to tighten all the screws.

5.1.26 Safety interlocks check, when any access is opened, the safety interlock will open and MP1 will display S1. Check this statement is true for product and service doors. After checking verify that interlock is cleared.

5.1.27 Check all E-stops. When POWER is on, hit each E-stop. Verify that POWER light goes OFF; try turning POWER key switch to ON, it should not turn ON until E-stop is disengaged. After checking verify that E-stops are cleared.

5.1.28 Check the beam-blocker operation, to tighten all the screws of the beam-blocker.

Check that beam-blocker opens and closes (Vi3). Leave it CLOSED.

5.1.29 Check the shutter motion, to tighten all the screws of the shutter. Checking the functions of the MP1, make sure all the buttons are normal, and all the MP1 lamps work as well.

5.1.30 Perform conditioning of the X-ray system. Note any deviation from full power.

Check that BB is CLOSED.

5.1.31 Check amber lights & audible alarm. They will be turned ON, the same amount of time that X-rays are in PRE-WARNING mode. This is a buffer time, typically 5 seconds, between the X-ray OFF state and the X-ray ON state.

5.1.32 Check red lights & X-ray ON signs. They will be turned ON, for as long as X-rays are being produced.

5.1.33 Check the surveillance monitoring system, make sure all the monitors are normal, if not, check the power cable and data cable.

5.1.34 Cleaning console table, clean the inside of cabinet, check the lamp(s) in the cabinet, replace if necessary.

5.1.35 Visual inspection of the system for other mechanical issue such as rollers, rotating system. Perform radiation survey. Check the lead curtain for breaks or leakage, and recommend replacement if necessary.

5.1.36 Record values of numerous routine diagnostic readouts

During the preventative maintenance visits the machine will be checked and calibrated at the above listed points to the manufacturer’s specified levels that will be provided by the Government TPOC, which will be outlined in the manufacturer’s system user manual. All preventative maintenance will be documented and a copy will be provided to the Government TPOC within 5 calendar days of the inspection. This report will also contain any recommendations that would increase machine efficiency and minimize downtime. The contractor shall provide materials/parts for any minor repairs during the preventative maintenance visits and install or replace this defective material/part while on site for the visit.

Additional repair costs and/or visits to conduct the repairs will have to be authorized by both the COR and the TPOC. This cost will include all travel and other administrative costs.

5.2 REPAIR: The contractor shall be contacted when the COR determines that a machine requires maintenance support. If the COR has determined that the contractor has not repaired a machine back to operational condition in a timely manner or an ongoing problem continues to reoccur without resolution, the contractor shall bring in an OEM technician or an OEM trained technician to correct the failure. OEM labor shall be billed as actual per the Repair Resolution CLIN instructions. Funding for OEM labor will be allocated on individual delivery orders for the following items:

5.2.1 Digital Detector Array Comet X-Ray Tube, 450 kV X-Ray Source Metal Ceramic (FS 0.4mm & 1.0mm 7 700/1500M)

5.2.2 Two 450 KV Generators

5.2.3 Gulmay Anode Generator

5.2.4 Gulmay Cathode Generator

5.2.5 Oil to Air Cooling Unit, and hoses

5.2.6 Computer Control System, Hardware High Resolution Monitors

5.2.7 High Voltage Cables (2)

5.2.8 Load/Unload Solenoids

5.2.9 Load/Unload Part Conveyor Motors

5.2.10 Part Access Door Dive Motors (2)

5.2.11 Ball Screw Actuators (4)

5.2.12 Survo Motors

5.2.13 Controller Gulmay MP1

5.2.14 Controller box, and control cables

5.2.15 2 HV Cable and Flanges 10M long with 90 degree at tube end

5.2.16 Motorized shutter for X-Ray Tube

5.2.17 Beam Blocker

5.2.18 Fixture for placement of filters (up to 8mm in thickness), supply of filter design

5.2.19 Chord length compensator

5.2.20 Laser Pointer

5.2.21 Two Primary Interlock Switches 40A

5.2.22 Detector – 16” x 16” active area

5.2.23 Two Conveyors – 1 Load and 1 Unload

5.2.24 Two Computers – 1 Acquisition and 1 Review

5.2.25 HMI Pendant

General repairs scheduled to be conducted within a 24 hour window of the reported issue, according to the sections of the unit described in 5.1. A repair is the resolution of any problem or issue that the machine is experiencing that causes it to operate in a less than desirable fashion. This could include but is not limited to cleaning or replacement of any part of the machine, which could also include any of the housing or facility bound portions of the machine. This does not include emergency or immediate repairs. The contractor shall also supply all technical telephone support to aid in troubleshooting and correction of machine faults and problems at no additional cost to the Government. If the contractor is unable to answer question, they shall provide an OEM POC at no additional cost to the Government. The cost to conduct the repairs per hour shall include all travel and administrative costs.

5.3 PARTS/MATERIALS: This includes all parts and materials used during repairs and/or PM’s. The contractor shall provide all necessary parts for all work performed under this contract. The COR shall approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under paragraphs 5.1 and 5.2. Repair parts/materials shall be billed as actual cost, without any mark up of cost. The cost of the parts/materials shall be listed on a separate line on the final invoice documents. This shall not be construed to mean that the contractor has exclusive rights to supply all parts required to perform routine repairs or maintenance. The Government reserves the right to procure any or all parts/materials by the most advantageous means and in the best interest of the Government.

5.5 REPAIR RESOLUTION PROCESS: The contractor shall be contacted when the COR determines that a machine requires maintenance support. If the COR has determined that the contractor has not repaired a machine back to operational condition in a timely manner or an ongoing problem continues to re-occur without resolution, the contractor shall secure the services of an Original Equipment Manufacturer (OEM technician), or certified technician for this caliber of machine to correct the failure. OEM labor shall be billed as actual per the Repair Resolution CLIN instructions. Funding for OEM labor will be allocated on individual delivery orders.

5.6 TECHNICAL TELEPHONE SUPPORT: The contractor shall supply all technical telephone support to aid in troubleshooting and correction of machine faults and problems at no additional cost to the Government. If the contractor is unable to answer a question to the full satisfaction of LEMC, they shall provide an OEM, or certified technician POC response assistance at no additional cost to the Government.

5.7 INVOICES: INVOICES: All invoices will be submitted to the COR within 5 days of the repair or PM incident and include at least the following points of information: date of repair or PM (if the incident takes more than 1 day, use the last day of the incident), serial number of the unit, and then on separate lines, list the costs per CLIN, according to the contract. For example, if a PM was conducted and parts were used (under $50) then the invoice should reflect the time/cost of labor and the materials cost separately.

5.8 ESTIMATES: All estimates requested by the COR shall be developed and returned within 10 days of the request. The information on the estimate shall reflect the date the estimate was requested, the cost of labor for the incident on a line and the cost for the materials on another line (parts/materials are to be without mark up for all requests). If the parts or materials require expedited shipping costs or costs to ship the parts/materials directly to the Government facility, then those costs can be added to the OEM cost of the parts/materials.

5.9 CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1)

Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By

Whom

5.0 Requirements The contractor The contractor shall 2% defect rate Periodic shall perform perform repairs within the Inspection – CO PM and repairs established timeframes and TPOC will within the 98% of the time each review monthly a established month by conducting tests repair and timeframes. and documenting the preventative results. maintenance documents.

Technical Exhibit 2

Deliverable Frequency Number of Copies

Medium /Format

Submit To

1.4.1 Quality 1 X 12 Months 1 TPOC

and

COR

E-Mail

5.1 PM Reports 5 days after

preventative maintenance

1 TPOC

and

5.2 Repairs

Scheduled

Repairs scheduled with 24 hours of report

1 TPOC

and

5.3 Parts have $0

mark up

100% parts are at cost 1 TPOC and

5.7 Invoicing

5.8 Estimates

Per Occurence 1 TPOC and

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0001 2 Lot Preventative Maintenance Real Time X-Ray

FFP

The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform semi-annual PM services to Cabinet X-Ray machine(s) ICW Section 5.1 of the

PWS.

FOB: Destination

PSC CD: J066

ESTIMATED

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

UNIT UNIT PRICE MAX AMOUNT

0002 1 Lot Repair of Real Time X-Ray Machine

T&M The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform Repair services to Cabinet X-Ray machine(s) ICW Section 5.2 of the PWS.

TOT MAX PRICE

CEILING PRICE

UNIT UNIT PRICE MAX AMOUNT

0003 1 Lot Parts & Materals Real Time X-Ray Machine

T&M The contractor shall provide all necessary parts for all work performed under this contract ICW Section 5.3 of the PWS.

UNIT UNIT PRICE ESTIMATED AMOUNT

0004 1 Lot Manpower Reporting

FFP

The contractor shall perform Contracting Management Reporting ICW Section 5.4 of the PWS.

UNIT UNIT PRICE ESTIMATED AMOUNT

1001 2 Lot OPTION Preventative Maintenance Real Time X-Ray

FFP

The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform semi-annual PM services to Cabinet X-Ray machine(s) ICW Section 5.1 of the

PWS.

UNIT UNIT PRICE MAX AMOUNT

1002 1 Lot OPTION Repair of Real Time X-Ray Machine

T&M The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform Repair services to Cabinet X-Ray machine(s) ICW Section 5.2 of the PWS.

UNIT UNIT PRICE MAX AMOUNT

1003 1 Lot OPTION Parts & Materals Real Time X-Ray Machine

T&M The contractor shall provide all necessary parts for all work performed under this contract ICW Section 5.3 of the PWS.

UNIT UNIT PRICE ESTIMATED AMOUNT

1004 1 Lot OPTION Manpower Reporting

FFP

The contractor shall perform Contracting Management Reporting ICW Section 5.4 of the PWS.

UNIT UNIT PRICE ESTIMATED AMOUNT

2001 2 Lot OPTION Preventative Maintenance Real Time X-Ray

FFP

The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform semi-annual PM services to Cabinet X-Ray machine(s) ICW Section 5.1 of the

PWS.

UNIT UNIT PRICE MAX AMOUNT

2002 1 Lot OPTION Repair of Real Time X-Ray Machine

T&M The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform Repair services to Cabinet X-Ray machine(s) ICW Section 5.2 of the PWS.

UNIT UNIT PRICE MAX AMOUNT

2003 1 Lot OPTION Parts & Materals Real Time X-Ray Machine

T&M The contractor shall provide all necessary parts for all work performed under this contract ICW Section 5.3 of the PWS.

UNIT UNIT PRICE ESTIMATED AMOUNT

2004 1 Lot OPTION Manpower Reporting

FFP

The contractor shall perform Contracting Management Reporting ICW Section 5.4 of the PWS.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination N/A Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government

2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 31-OCT-2018 TO

30-OCT-2019

N/A LETTERKENNY MUNITIONS CENTER

MONICA R DEAN

BLDG 3315

1 OVERCASH AVE

CHAMBERSBURG PA 17201-4150

717.267.9577

W25G1R

0002 POP 31-OCT-2018 TO

30-OCT-2019

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 31-OCT-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 31-OCT-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 31-OCT-2019 TO

30-OCT-2020

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 31-OCT-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 31-OCT-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 31-OCT-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 31-OCT-2020 TO

30-OCT-2021

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 31-OCT-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 31-OCT-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 31-OCT-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or Statements-- Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2016 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2016

52.204-13 System for Award Management Maintenance OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-17 Ownership or Control of Offeror JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror JUL 2016 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items JAN 2017 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.217-5 Evaluation Of Options JUL 1990 52.219-8 Utilization of Small Business Concerns NOV 2016 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2018 52.222-20 Contracts for Materials, Supplies, Articles, and Equipment

Exceeding $15,000

MAY 2014

52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans OCT 2015 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-37 Employment Reports on Veterans FEB 2016 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-41 Service Contract Labor Standards MAY 2014

52.222-43 Fair Labor Standards Act And Service Contract Labor Standards - Price Adjustment (Multiple Year And Option Contracts)

MAY 2014

52.222-50 Combating Trafficking in Persons MAR 2015 52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015 52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2017 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-6 Drug-Free Workplace MAY 2001 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.227-1 Authorization and Consent DEC 2007 52.227-2 Notice And Assistance Regarding Patent And Copyright

Infringement

DEC 2007

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.228-7 Insurance--Liability To Third Persons MAR 1996 52.229-3 Federal, State And Local Taxes FEB 2013 52.232-1 Payments APR 1984 52.232-17 Interest MAY 2014 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.243-1 Changes--Fixed Price AUG 1987 52.245-1 Government Property JAN 2017 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.246-25 Limitation Of Liability--Services FEB 1997 52.247-34 F.O.B. Destination NOV 1991 52.249-14 Excusable Delays APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations

MAR 2018

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017 252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property DEC 2017 252.245-7003 Contractor Property Management System Administration APR 2012 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to 52-212-2:

1. The basis of award will be the Lowest Priced, Technically Acceptable offer. Offerors must receive a rating of Technically Acceptable in all factors/subfactors in order for their overall proposal to be determined Technically Acceptable.

2. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, and technical requirements.

3. The Government intends to make award without discussions, unless the Contracting Officer determines that discussions are necessary. Offerors should provide their most favorable prices in their initial offers.

B. Non-Price Evaluation Factors and Subfactors:

1. Factor 1- Technical:

(a) Subfactor 1 Approach: The contractor shall provide information on their plan to perform preventative maintenance and repairs on the RMIS X-Ray Machine and meet all requirements in the subject contract. The Government will evaluate the contractor’s plan to respond and establish a repair plan within 24 hours of notification.

The Government will evaluate the contractor’s preventative maintenance plan and how required repairs are identified.

(b) Subfactor 2 Qualifications: The contractor shall specify that their technicians, company representatives, and sub-contractors performing maintenance on the listed equipment are trained in the repair of the RMIS X-Ray , or of equipment similar in complexity and functionality.

(c) Subfactor 3 Experience: The Contractor shall have experience servicing this type of equipment. The contractor shall submit repair records of this or similar machines they have worked on or any literature that summarizes the contractor’s experience. Experience shall be recent and relevant. Recent experience shall mean within the last five years. Relevant experience shall mean maintenance and repair of equipment similar in complexity and functionality and/or experience in the design and original manufacturing of equipment similar in complexity and functionality.

2. Factor 2 - Past Performance: The Offerors shall provide three recent and relevant Government or private sector projects completed within the past five years that demonstrates the ability to perform the requirements in this solicitation. The Offeror shall identify the contract title, contract number, dollar value, client name and address, location of work, point of contact with telephone number, and an explanation of how each project related to the work requirements of this solicitation.

C. Price Evaluation Factor: Offerors shall complete the Schedule B with pricing for each Contract Line Item Number (CLIN), including for all Option Years. The price for CLINs 0003, 1003, and 2003 will be set by the Government and will not be evaluated. The Government may require continued performance under FAR clause 52.217-8, Option to Extend Services. The Government will evaluate the basic and all option year prices on the basis that the rates will not change if the Government opts to utilize its option per FAR clause 52.217-8 at the end of the basic or any option year during the performance of the contract. Evaluation of the option year pricing in this manner shall not obligate the Government to exercise the options.

D. Proposals will be evaluated initially independently of the price to determine the Offerors’ ability to meet the Government’s requirement set forth in the solicitation. The Government may make a final rating determination based on the proposal as submitted without requesting any further information. Offerors must achieve a rating of ACCEPTABLE in each subfactor in order to be considered for award. For all proposals determined to be Technically Acceptable, the offer providing the lowest price will receive the contract award.

1. Offerors’ technical proposals will receive an overall rating based on the following:

(a) Technically Acceptable: Offeror meets all requirements or technical specifications or has submitted all documentation requested in any technical evaluation criteria and all documentation meets the standard set forth in the solicitation.

(b) Technically Unacceptable: Offeror fails to meet all requirements or technical specifications or has failed to comply in submitting requested documentation in any technical evaluation criteria or the submitted documentation fails to meet the standard set forth in the solicitation.

2. Evaluation of past performance will be performed only on proposals that receive a technically acceptable rating on technical evaluation factors. Offerors’ past performance information will receive an overall rating based on the following:

(a) Acceptable: Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown. An Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, shall be determined to have unknown past performance. In the context of acceptability or unacceptability, “unknown” shall be considered “acceptable.”

(b) Unacceptable: Based on the Offeror’s performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18…