Solicitation_Conformed_Copy_Amendment__4_W911N2-18-R-0005.pdf

PDF 372 KB Posted Aug 22, 2018

Attached to: Combined ISO 9001:2015, ISO 14001:2015, and OHSAS 18001:2007 Re-Assessment Audit, ISO 45001-2018 The purpose of this amendment is to post Questions & Answ ers, changes to the PWS, Notes and to post the requested certifications The
Solicitation number: W911N2-18-R-0005
Issued by: Department of the Army Materiel Command Contracting Command Redstone Arsenal

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Conformed Copy Solicitation W911N2-18-R-0005

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File	Type	Posted
Amendment__4_W911N2-18-R-0005.pdf	PDF	Aug 22, 2018
Amendment__3_W911N2-18-R-0005_Released-posted_FEDBIZOPPS.pdf	PDF	Aug 15, 2018
Amendment__3_W911N2-18-R-0005_(2).pdf	PDF	Aug 15, 2018
ISO_14001_15.pdf	PDF	Aug 3, 2018
OHSAS_18001.pdf	PDF	Aug 3, 2018
ISO_9001_2015_CERT.pdf	PDF	Aug 3, 2018
W911N2-18-R-0005_Revised.pdf	PDF	Aug 3, 2018
W911N2-18-R-0005.pdf	PDF	Jul 20, 2018

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W911N2-18-R-0005

SEE ADDENDUM

(No Collect Calls)

W911N2-18-R-0005 20-Jul-2018

b. TELEPHONE NUMBER

717-267-8938

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 20 Aug 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KEVIN DUFFY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1Q72770063

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W91FVA 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF PRODUCT ASSURANCE

MATTHEW M. FEGAN

LETTERKENNY ARMY DEPOT

BUILDING 52

CHAMBERSBURG PA 17201-4150

TEL: 717-267-8058 FAX: 717-267-9187

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

541614

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF41

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

QUESTIONS AND ANSWERS

Questions & Answers W911N2-18-R-0005 Question #1: References to ANSI-ANAB must be changed as they unfairly and unnecessarily limit competition.

Our company is accredited by the International Accreditation Service (IAS). The correct language should read, “The Contractor shall be accredited to ISO 17021 by an accreditation body that is a member of the International Accreditation Forum (IAF) with a membership that includes management system certification.” We will file a GAO Protest if this language throughout the PWS is not changed.

Answer #1: Agreed, the language above will replace the current language in the PWS.

Question #2: Provide a copy of the current Certificate of Conformance for EACH standard. Note: Please do not respond that this information will be provided post-award or that it is subject to FOIA. This information must be provided upon request and is a public document.

Answer#2: Copies of the current Certifications for each standard will be posted along with posting of these Questions & Answers.

Question #3: Provide the specific addresses covering the scope of certification for each standard.

Answer #3: The specific address is 1 Overcash Avenue, Chambersburg, PA 17201.

Question #4: Provide the quantity of FTE, PTE, and contracted personnel working within the scope of each certification.

Answer #4: Full time employees – 1413 Part time employees – 0 Contractor – 810

Question #5: Please state the classification complexity currently in use by the incumbent certification body as HIGH, MEDIUM, LOW, or LIMITED for ISO 14001.

Answer #5: MEDIUM.

Question #6: State the number of auditor days previously used for recertification.

Answer #6: The total auditor days under ISO 2008/18001 and 14001 were (5) five days.

Question #7: State the number of auditor days previously used for surveillance audits.

Answer #7: The total auditor days under ISO 2008/18001 and 14001 were (4) five days.

Question #8: Does the organization have in its possession the previous 3 years of Audit Reports? Yes or No.

Answer #8: Yes.

Question #9: Does the organization have in its possession the previous 3 years of non-conformances and corrective actions as accepted by the current certification body? Yes or No.

Answer #9: Yes.

Question #10: State whether semi-annual or annual surveillance audits are required.

Answer #10: Annual Surveillance are required.

Question #11: State when the organization achieved certification to each of the standards listed.

Answer #11: ISO 9001-2015 certification issued 25 Jul 2018; ISO 14001-2015 certification issued 26 Jul 2018;

OHSAS 18001-2007 certification issued 04 Apr 2016 - Surveillance 25 Jul 2018

Question #12: State whether this certification has been continuous without interruption for each standard.

Answer #12: All certification have been continuous without interruption.

Question #13: Number of shifts?

Answer #13: There are three (3) shifts.

Question #14: How many buildings are covered under your registrations?

Answer #14: Occupancy – 54 Bldgs within the Letterkenny Army Depot complex.

Question #15: Have you upgraded to ISO 9001:2015?

Answer #15: Yes.

Question #16: What exclusions, if any, do you list under ISO 9001?

Answer #16: The only exclusion is 8.3 Design and Development Planning

Question #17: Paragraph 1.3 Background: states that ISO 9001:2015 certification is due in April of 2018, that the OHSAS 18001 shall be conducted as a Registration Audit in 2018, and transition to ISO 45001:2018 effective 2019.

Was the ISO 9001:2015 certification performed in April? Was an ISO 14001:2015 audit and OHSAS 18001:2007 audit performed at this same time?

Answer #17: Yes

Question #18: Can you provide the scope of the Letterkenny Army Depot’s quality, environmental, and occupational health and safety management system(s)?

Answer #18: Ensure LEADs products and services fulfill customer requirements and exceed expectations when delivering a quality product to the War Fighter.

Develop meaningful metrics gathered through continuous measurement, to perform evaluation and implement improvement which adds value at each stage of production Monitor and review internal and external issues, while simultaneously identifying the risks and opportunities.

Define long term plans for the Department of Defense while at the same time providing a framework for it. (Quality Policy, Strategic Planning) Engage Top Management by setting yearly objectives for sales growth or product innovation ensuring LEADs success. This is methodically driven on the basis of providing quality products and services.

Encourage every employee to own customer satisfaction.

Generate a collective sense of motivation toward success within LEAD.

Increase cost efficiency of LEAD operations by improving processes, including identifying waste which ultimately reduce costs. End state: Improves customer satisfaction which potentially increases sales and improves business.

Question #19: Does one documented management system cover the Quality, Environmental, and Occupational Health and Safety Management System?

Answer #19: There is only one QMS, QSPs 9001, one for the Environmental, and OHSAS.

Question #20: What are the significant environmental aspects of the Letterkenny Army Depot?

Answer #20: : Significant environmental aspects are: air emissions, hazardous materials, hazardous waste, other liquids and spills, non-hazardous waste, energy and natural resources, and noise.

Question #21: What environmental permits apply to the depot?

Answer #21: The depot has 3 NPDES Permits, a Water Quality Management Permit, a Title V Air Permit, RCRA Part B, a RCRA Subpart X, and a Storage Tank Registration/ Permit.

Question #22: Can the bid response be emailed when completed?

Answer #22: Yes, please forward to kevin.a.duffy4.civ@mail.mil before the response date.

Question #23: Are companies that hold other accreditations that are recognized by the International Accreditation Forum (IAF) permitted to submit a response to the solicitation? We hold accreditations from both ANSI-ANAB and DAkkS, depending on the standard. Would the DAkkS accredited standards be recognized and included?

Answer #23: Yes.

QUESTIONS & ANSWERS #2

W911N2‐18‐R‐0005

Question # 24: The audit durations provided in the response (i.e. 5 days for recertification and 4 days for surveillance audits) are not consistent with International Accreditation Forum (IAF) mandatory auditor day requirements. Perhaps, the respondent to these questions did not factor in the number of auditors who were present during this timeframe. Please state the number of auditors who were present for the 5 day and 4 day audits.

Answer #24: During the 5 day audit there were (5) Auditors. During the 4 day audit there were (4) Auditors.

Question #25: As this is a combined audit program for ISO 9001, ISO 14001 and OHSAS 18001 (later: ISO 45001), can you clarify the answer to #19? Is this an integrated system for all of the standards?

Answer #19: There is only one QMS, QSPs 9001, one for the Environmental, and OHSAS.

1.2 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non‐personal services necessary to perform a combined audit for ISO 9001:2015, ISO 14001:2015, and OHSAS 18001:2007 Re‐Assessment Audit, Registration, and Surveillance Audit Services as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract. Additionally contractor shall be required to perform Audits for ISO 45001:2018 Occupational Health and Safety Management Systems effective timeframe 2019.

Answer #25: Not integrated, each of the three registers are separate. However, we only have one quality management system.

Question #26: What are the scopes for each standard, site, etc?

Answer #26: The scopes for each standard are IAW the SOW.

Question #27: Are these individual registrations, multi‐site, campus, other?

Answer #27: No, no other registrations apply to the PWS.

Question #28: What is the complexity level of processes? (i.e. simple labor assembly, repetitive tasks, etc.)

Answer #28: Repetitive task, Simple Labor, Technical.

Question #29: Is this an integrated QMS/EMS implementation?

Answer #29: No.

Question #30: Are the previous 3 years of audit reports including non‐conformances and corrective actions, if any, available for each site? (Presumably to be provided upon contract.)

Answer #30: Yes. All previous 3 year audit reports including non‐comformances and corrective actions, if applicable will be available for each site, upon contracted.

Question #31: Have the sites transitioned to the current versions of ISO 9001:2015 and ISO 14001:2015?

Answer #31: Yes.

Section SF 1449 - CONTINUATION SHEET

NOTES

Notes:

1. System for Award Management (SAM): In accordance with FAR 4.1102, Offerors shall be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered.

Registration can be accomplished at https://www.sam.gov/portal/public/SAM/. Registration in this database shall remain active.

2. Annual Representations and Certifications: In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database shall remain active and can be accessed at https://www.sam.gov/portal/public/SAM/.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least 10 calendar days prior to the closing date. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contracting Officer for this action is David C. Williams david.c.williams252.mil@mail.mil.

4. Award without Discussions: The Government intends to award without discussions, offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2, Evaluation-Commercial Items, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

5. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See 252.232-7006 for more information.

7. Period for Acceptance of Offers: The Offeror agrees to hold the prices in its offer firm for sixty, (60) calendar days from the date specified for receipt of offers.

8. Type of Contract: The type of contract resulting from this solicitation is specified in FAR Provision 52.216-1, Type of Contract. Firm Fixed Price (FFP).

9. Proposals: Proposals shall be signed by an authorized individual in accordance with FAR 4.102, Contractor’s Signature. Failure to comply may cause your proposal to be rejected. Offerors should mark each page of their proposal as "Proprietary Information" if they want it treated as Proprietary Information under the Procurement Integrity Act.

10.Set- Aside: The proposed contract is 100% set-aside for small business concerns.

11. FOB Destination: Unless otherwise stated in the solicitation, Offerors shall provide FOB Destination prices.

12. Contact Information: A Contracting Officer's Representative (COR) will be appointed at the time of award. The successful Offeror will be furnished the COR name and contact information at the time of contract award.

13. Wage Determination: 2015-4259 Revision #7, dated 07/16/2018 and is hereby incorporated. Wage Determination can be viewed at http://www.wdol.gov.

14.Site Visit: A site visit is scheduled for 10:00 A.M., 09 AUG 18 Eastern Daylight Time. Site visit attendance is urged but is not mandatory; however, failure to attend a site visit shall not be a reason for price increases to the contract after contract award. Submit the names of all attendees to Kevin Duffy, kevin.a.duffy4.civ@mail.mil. This site visit will include access to restricted/classified areas. In order to obtain access, attendees must provide the following information – Name, date of birth and social security number. Submit this information no later than 30 JUL 30 12:00 noon EST.. Offerors who do not submit this information will not be given access to the site. All attendees will meet at Building 2S, Directorate of Contracting, 1 Overcash Avenue, Letterkenny Army Depot, Chambersburg, PA. Offerors are required to obtain a visitor’s pass from the Badge Office, Building 2 South, located beside the Contracting Office, prior to arriving at the Contracting Office. Please allow at least 45 minutes for this process. You must provide a current picture identification, vehicle registration and proof of insurance to obtain a pass. The documentation you receive with your visitor pass must remain with you during the site visit and returned after the site visit and prior to departure of the Depot.

14. Insurance (Fixed Price): Pursuant to the requirements of FAR clause 52.228-5 Insurance-Work on a Government Installation, the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

a. Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $200,000 per occurrence for property damage.

15. AMC-Level Protest Program: Prior to submitting an agency protest, it is preferable that you first attempt to resolve your concerns with the responsible contracting officer. However, you may also file a protest to the Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accountability Office (GAO), or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in Federal Acquisition Regulation 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below.

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or email usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at:

www.amc.army.mil/amc/commandcounsel.html

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS) FOR

Combined ISO 9001:2015, ISO 14001:2015, and OHSAS 18001:2007 Re-Assessment Audit, ISO 45001-2018 to

Registration, and Surveillance Audits Services

1.1 General:

1.2 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform a combined audit for ISO 9001:2015, ISO 14001:2015, and OHSAS 18001:2007 Re-Assessment Audit, Registration, and Surveillance Audit Services as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract. Additionally contractor shall be required to perform Audits for ISO 45001:2018 Occupational Health and Safety Management Systems effective timeframe 2019. All audits require that the Contractor shall be accredited to ISO 17021 by an accreditiation body that is a member of the International Accreditation Forum (IAF) with a membership that includes management system certification.

1.3 Background: Letterkenny Army Depot (LEAD) is a Maintenance Repair and Overhaul (MRO) depot and is currently registered to the ISO 9001, ISO 14001, and OHSAS 18001 Standards and is due for the ISO 9001:2015 certification in April 2018.

The current OHSAS 18001 standards for 2018 shall be conducted as a Registration Audit. The transition to ISO 45001-2018 effective 2019.

1.4 General Information:

1.4.1 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.1.1 New Year’s Day: January 1st

1.4.1.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.1.3 President’s Day: Third Monday in February

1.4.1.4 Memorial Day: Last Monday in May

1.4.1.5 Independence Day: July 4th

1.4.1.6 Labor Day: First Monday in September

1.4.1.7 Columbus Day: Second Monday in October

1.4.1.8 Veteran’s Day: November 12th

1.4.1.9 Thanksgiving Day: Fourth Thursday in November

1.4.1.10 Christmas Day: Third Thursday in December

1.4.2 Place and Performance of Services: The contractor shall have access to all facilities during the certification visit, with an escort in secure areas. LEAD’s normal working hours are Monday-Friday, 0600-1530, for the first week in the pay period, and Monday-Thursday, 0600-1530, for the second week in the pay period, but the contractor shall have access to LEAD no matter the shift in order to complete the audits (except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings). The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. Performance of work will require limited access to classified information or equipment. DD 254, DoD Contractor Security Classification Specification, is not required.

The contractor must identify all employees in advance to the government COR, so all security measures may be completed in advance. The contractor shall provide the dates of birth, places of birth, social security numbers as necessary. If foreign nationals are to be used, the contractor shall provide, copies, of work visa, social security cards, permanent resident cards, passports, birth certificates or other documents. If the contractor and/or employee of the contractor do not possess a United States Citizenship and cannot get a favorable or acceptable response from the investigation conducted via the LEAD Information Form then they shall not be authorized access to LEAD. The contractor must have all employees complete the necessary background checks in order to gain access to LEAD.

1.4.3.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.3.2 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.3.3 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employee’s on the local iWATCH program.

This local developed training will be used to inform employee’s of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance.

The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training.

iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.3.4 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.4 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.5 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the Contracting Officer in accordance with Federal Acquisition Regulations Subpart

42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.6 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.7 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart

9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CERTIFICATION. All Audits shall require first party American National Standards Institute, ANSI- ASQ National Accreditation Institute certification.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement

ANSI-ANAB American National Standards Institute, ANSI- ASQ National Accreditation Institute.

AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer IAF International Accreditation Forum IAS International Accreditation Service OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.1 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.2 Facilities: The Government will furnish the necessary workspace for the contractor to perform the audits.

The contractor will not have access to the LEAD network, copier, and fax machines.

3.3 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

3.4 Personal Protective Equipment (PPE). The Government will provide the contractor eye protection and hearing protection while working on site.

4.1 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.2 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2. The contractor shall provide its own computer equipment which is subject to a controlled inventory while on site.

4.3 The contractor shall provide steel-toed foot protection for its employees and ensure employees comply with requirements to wear PPE.

5.0 Requirements: The contractor shall:

Contractor shall have adequate technical and management capability in conducting the audit. Contractor shall have the capacity to deploy the necessary number of key experts to conduct ISO 9001-2015, ISO 14001-2015 and OHSAS 18001 or ISO 45001-2018 scheduled Surveillance, Assessments Audits annually simultaneously.

5.1 The contractor shall provide registration/certification IAW ANSI-ANAB accreditation requirements

5.2 The contractor shall perform a document review to ensure continued compliance to ensure LEAD’s documented systems meet the requirements of the respective standards for ISO 9001: 2015, ISO 14001:2015, ISO 45001:2018, or OHSAS 18001:2007.

5.3 The contractor shall conduct audits to ensure there is no lapse in ISO and OHSAS and or ISO 45001- 2018 certifications.

5.4 The contractor shall conduct re- assessment and surveillance audits for ISO 9001:2015, ISO 14001:2015, and OHSAS 18001:2007 and or ISO 45001-2018.

5.5 The contractor shall coordinate the schedule with the COR and provide the necessary number of audit days to comply with ANSI-ANAB or RvA, whichever applies..

5.6 . The contractor shall provide an Audit Plan at least 21 days for each type of audit..

5.7 The contractor shall provide an Audit Report within 10 days after each type of audit.

5.8 The contractor shall notify the COR with the decision to continue certification/registration or reasons for not recommending continued certification/registration.

5.9 The contractor shall communicate all audit results during and after audit.

5.10 The contractor shall within 30 days of audit completion upload to the online database..

5.11 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter / Page) Date of

Publication Mandatory or Advisory Website

ANSI-ANAB (ANSI-

ASQ National Accreditation Board)

2017 Mandatory www.anab.org/

LEAD-R 385-1 Safety and Occupational Health Program ;

Requirements for Security, Safety, and Fire Prevention for Contractors Performing Work on

LEAD

2017 Mandatory Copies may be obtained from LEAD Directorate of

Contracting, Bldg. 2

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

Desired Outcomes

Required Service

Performance Standard

Acceptable Quality Level

(AQL)

Monitoring Method

Incentives/Disincent ives For Meeting or

Not Meeting the Performance

Standards Document

Review Review the QSM,QSPs and other documents for compliance with requirements

Paragraph

5.2 of this

PWS

100% Compliance visual Incentive:

Contractor will receive payment for completion of work.

Disincentive:

No payment until work completed

Certification assessment Audit (No

Lapse)

Certification and registration

Paragraph

5.3 of this

PWS

100% Compliance

Visual Site Visit

Incentive:

Contractor will receive payment for completion of work.

Disincentive:

No payment until audit l dAnnual Surveillance/ re-assessment Audits

Surveillance Audit to determine

LEADs Continued compliance with the standards.

Paragraph

5.4 of this

PWS

100% Compliance

Visual Site Visit

Incentive:

Contractor will receive payment for completion of work.

Disincentive:

No payment until audit completed.

TECH

NICAL

EXHIB

IT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/For mat

Submit To

5.6 - Audit Plan At least 21 days prior to each audit

1 Hard Copy COR

5.7 – Audit Report

10 days after completion of each audit

1 Hard Copy COR

5.10 – Database Update

Within 30 days of completion of the audit

N/A Electronic Submission

Website

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

ISO 9001 2015

FFP

PROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM THE QUALITY MANAGEMENT SYSTEM (QMS)

RE-ASSESSMENT AUDIIT IAW THE PWS.

FOB: Destination

NSN: AASSVC72770065

MILSTRIP: W25G1Q72770065

PSC CD: R704

NET AMT

0002 1 Lot

ISO 14001 2015

FFP

PROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM THE ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

RE-ASSESSMENT AUDIT IAW THE PWS.

FOB: Destination

0003 1 Lot

OHSAS REGISTRATION AUDIT 18001:2007

FFP

PROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM THE OCCUPATIONAL HEALTH AND SAFETY (OHSAS)

REGISTRATION AUDIT IAW THE PWS FOR RECERTIFICATION.

FOB: Destination

NSN: AASSVC72770063

MILSTRIP: W25G1Q72770063

PURCHASE REQUEST NUMBER: W25G1Q72770063

0004 1 Lot

TRAVEL EXPENSES

FFP

INCLUDES ALL TRAVEL EXPENSES TO PERFORM CONCURRENT

ANNUAL EMS, QMS, AND OHSAS AUDITS. QUOTE PER DAY AND

TOTAL.

0005 1 Lot

MANPOWER REPORTING

FFP

CONTRACTOR MANPOWER REPORTING REQUIREMENTS

1001 1 Lot

OPTION ISO 9001 2015

FFP

PROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM THE QUALITY MANAGEMENT SYSTEM (QMS)

SURVEILLANCE AUDIIT IAW THE PWS.

1002 1 Lot

OPTION ISO 14001 2015

FFP

PROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM THE ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

SURVEILLANCE AUDIT IAW THE PWS.

1003 1 Lot

OPTION ISO 45001-2018

FFP

ROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM ISO 45001-2018 REGISTRATION AUDIT IAW THE PWS FOR

RECERTIFICATION.

1004 1 Lot

OPTION TRAVEL EXPENSES

FFP

INCLUDES ALL TRAVEL EXPENSES TO PERFORM CONCURRENT

ANNUAL EMS, QMS, AND OHSAS AUDITS. QUOTE PER DAY AND

TOTAL.

OPTION MANPOWER REPORTING

FFP

CONTRACTOR MANPOWER REPORTING REQUIREMENTS

2001 1 Lot

OPTION ISO 9001 2015

FFP

PROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM THE QUALITY MANAGEMENT SYSTEM (QMS)

RECERTIFICATION AUDIIT IAW THE PWS.

2002 1 Lot

OPTION ISO 14001 2015

FFP

PROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM THE ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

RECERTIFICATION AUDIT IAW THE PWS.

2003 1 Lot

OPTION ISO 45001-2018

FFP

PROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM ISO 45001-2018 RECERTIFICATION AUDIT IAW THE PWS.

2004 1 Lot

OPTION TRAVEL EXPENSES

FFP

INCLUDES ALL TRAVEL EXPENSES TO PERFORM CONCURRENT

ANNUAL EMS, QMS, AND OHSAS AUDITS. QUOTE PER DAY AND

TOTAL.

OPTION MANPOWER REPORTING

FFP

CONTRACTOR MANPOWER REPORTING REQUIREMENTS

3001 1 Lot

OPTION ISO 9001 2015

FFP

PROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM THE QUALITY MANAGEMENT SYSTEM (QMS)

SURVEILLANCE AUDIIT IAW THE PWS.

3002 1 Lot

OPTION ISO 14001 2015

FFP

PROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM THE ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

SURVEILLANCE AUDIT IAW THE PWS.

3003 1 Lot

OPTION ISO 45001-2018

FFP

PROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM ISO 45001-2018 SURVEILLANCE1 AUDIT IAW THE PWS.

3004 1 Lot

OPTION TRAVEL EXPENSES

FFP

INCLUDES ALL TRAVEL EXPENSES TO PERFORM CONCURRENT

ANNUAL EMS, QMS, AND OHSAS AUDITS. QUOTE PER DAY AND

TOTAL.

3005 1 Lot

OPTION MANPOWER REPORTING

FFP

CONTRACTOR MANPOWER REPORTING REQUIREMENTS

4001 1 Lot OPTION ISO 9001 2015 and ISO45001-2018

FFP

PROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM THE QUALITY MANAGEMENT SYSTEM (QMS)

RECERTIFICATION AUDIITS IAW THE PWS.

See Exhibit A

4002 1 Lot

OPTION ISO 14001 2015

FFP

PROVIDE ALL LABOR, MATERIAL, SERVICES AND EQUIPMENT TO

PERFORM THE ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

RECERTIFICATION AUDIT IAW THE PWS.

4004 1 Lot

OPTION TRAVEL EXPENSES

FFP

INCLUDES ALL TRAVEL EXPENSES TO PERFORM CONCURRENT

ANNUAL EMS, QMS, AND OHSAS AUDITS. QUOTE PER DAY AND

TOTAL.

4005 1 Lot

OPTION MANPOWER REPORTING

FFP

CONTRACTOR MANPOWER REPORTING REQUIREMENTS

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 3005 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4004 Destination Government Destination Government 4005 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-OCT-2018 TO

30-SEP-2019

N/A DIRECTORATE OF PRODUCT

ASSURANCE

MATTHEW M. FEGAN

LETTERKENNY ARMY DEPOT

BUILDING 52

CHAMBERSBURG PA 17201-4150

717-267-8058

W91FVA

0002 POP 01-OCT-2018 TO

30-SEP-2019