W911N2-16-R-0043-0005.pdf

MICHELLE FIKE

717-267-5325

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE CCAM-DPD BLDG 2S

CHAMBERSBURG PA 17201-4150

W25G1Q6145R001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to address the questions and answ ers, extend the due date to October 7, 2016 at 2:00 p.m. Eastern Standard Time and to revise the specifications. The changes to the specifications are in red. See Summary of Changes. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Sep-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911N2-16-R-0043

X 9B. DATED (SEE ITEM 11)

15-Aug-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Sep-2016

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911N2

FACILITY CODECODE

EMAIL:TEL:

W911N2-16-R-0043

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-Sep-2016 02:00 PM to 07-Oct-2016 02:00 PM.

The following have been added by full text:

QUESTIONS AND ANSWERS

Q1 - 30 Year Plaque I need to check the size of the plaque. In the specifications the engraved plate is to be gold with black lettering, but the plate is shown as black with gold lettering.

A1- Please make the plaque Gold face with Black lettering

Q2 - 30 Year Plaque - The standard size is 8" x 10" but it looks like it is a 7" x 9" which can be done.

A2: The specifications have changed with this amendment. Please see paragraph 2.4 of the specifications.

Q3: Also does the face of the clock need to be Black or can it be gold. We can do it either way, but some of our suppliers only offer it with a gold face.

A3: The plaque is Gold face with Black lettering.

Q4 - 35 Year World Time Clock-In the specifications the engraved plate is to be gold with black lettering, but the plate is shown as black with gold lettering.

A4- The clock must be Gold Face with Black lettering.

Q5- 45 Year Weather Station-The weather station shown was discontinued by Our supplier a few years ago. Do you want us to look for an updated Weather Station?

A5: No, the specifcations have been revised with this amendmnet. Please see paragraph 2.1 of the specifications.

Q6: I want to double check that it is a piano finish weather station.

A6: Yes, the specifications have been revised with this amendment. Please see paragraph 2.1 of the specifications.

Q7 : When pricing are we going to be paid for the complete year up front vs 4 times a year. This will make a difference on how we purchase the products. We have contracted in the past to get paid for the year on one invoice which in turn lowers your cost and lead time to purchase product.

A7- The Government intends to issue four deliver orders per year, this allows the scheduling of the awards ceremony quarterly a little easier. Payment will be rendered when a delivery order is issued, items delivered and accepted. The Government has 7 days upon acceptance of the invoice for payment.

The following have been modified:

SPECIFICATIONS

Letterkenny Army Depot (LEAD)

Specification Employee Recognition Awards

1. SCOPE. The purpose of this delivery order is to provide Length of Service (LOS) awards at the 25, 30, 35, 40 and 45 career milestones awards.

2. REQUIREMENTS. Product specifications and details are included in paragraphs 2.1 through 2.4 below. The LEAD Emblem will be furnished by the Government. If an identical award product cannot be provided, substituted products must be closely similar to the awards previously distributed to LEAD employees in size, color, functionality and value. Photographs and part numbers of sample awards will be provided by the Government. For pictures of items please see attachment 1.

2.1. 45 years, Length of Service, Weather Station (thermometer/clock/barometer) 4 3/4-inch wide x 17 inches long 3.0-inch wide x 13.0”H x 1.0”L, color Rosewood (Piano Finish) Employee name, years of service, date and LEAD Emblem will be engraved on a gold plate with black lettering and securely attached to the front of the award. Battery will be included.

2.2. 40 Years, Length of Service, Triangle Flag Case, approximately 12 1/2-inch sides x 25 inches long, (outside measurements) Mahogany Finish. Employee name, years of service, date and LEAD Emblem will be engraved on a gold plate with black lettering and securely attached to the front of the award. Flags are provided by LEAD.

2.3. 35 years, Length of Service, World Time Movement Clock, Battery Operated Award Clock with Two

Tone Glass Columns, dimensions 6.0”Wx6.25H,Color Rosewood, Battery Operated, Employee name, years of service, date and LEAD Emblem will be engraved on a gold plate with black lettering and securely attached to the front of the award. Battery will be included.

2.4 30 Years, Length of Service, Solid Rosewood Wood, Clock, dimensions 4.0”W x 5.0” H x 1.25”L Battery

Operated. Employee name, years of service, date and LEAD Emblem will be engraved on a gold plate with black lettering and securely attached to the front of the award. Battery will be included.

2.5 25 Years, Length of Service, Pewter Finish Plate, 10-inch. Employee name, years of service and date shall be engraved on a silver plate with black lettering and securely attached to the front of the award. The LEAD emblem shall be embossed on the front of the pewter plate.

3. ORDERING. Orders for the employee recognition awards shall be placed using Delivery Orders against the contract. LOS Awards ceremonies are scheduled four (4) times per calendar year.

4. INSPECTION. Finished products shall be completed within six (6) weeks from the date on the delivery order to allow the Government the opportunity to inspect each award and have corrections completed if needed before presentation to the award recipient. Any discrepancies with product quality (chips, scratches, broken items) or engraving workmanship, (misspellings, missing information) on the part of the Vendor shall be completed within two (2) weeks after notification by the Government at no additional cost to the Government.

5. QUALITY ASSURANCE. All awards shall be warranted against defects in material and workmanship for a period of one year following date of delivery, excluding vandalism and abuse. If any defect is noted by the award recipient, the Contracting Officer’s Representative (COR) shall notify the Vendor of such defect or non-conformance. Notifications shall state either (1) that the Vendor shall replace or correct, or (2) the award owner does not require replacement or correction, but an equitable adjustment to the contract price shall be negotiated.

If the Vendor fails or refuses to replace or correct the deficiency, the COR may have the materials corrected or replaced with similar items and charge the Vendor the cost to obtain an equitable adjustment in the contract price. The contractor is responsible for replacing all defective rental items. Any discrepancies with product quality (chips, scratches, broken items) or engraving workmanship, (misspellings, missing information) on the part of the contractor shall be completed within two (2) weeks after notification by the contractor at no additional cost to the Government.

6. Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

6.1 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance withinan Army controlled installation, facility, or area. Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.2 For contractors requiring a Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a

CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or, (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

6.3 Threat Awareness Reporting Program (TARP). For all contractors with security clearances. Per AR 381-12, Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

(End of Summary of Changes)