PWS_-_EPPIII_Repair_and_Return.docx

PERFORMANCE WORK STATEMENT

FOR

Service to Repair and Return or Exchange Fuel System Components for the Electric Power Plant III Engine

1.0 General:

1.1 Scope: The Contractor shall provide all services, labor, facilities, equipment, tools, parts, materials, and shipping costs to accomplish Original Equipment Manufacturer (OEM) authorized repair and return or exchange selected fuel system components of the Electric Power Plant (EPP) III Generator System. The Bosch (OEM) fuel components, used on the EPP III Deutz engine, shall be overhauled and tested per the applicable OEM standards or exchanged for new fuel system components. A thorough knowledge and understanding of the technical data (technical manuals, testing criteria, drawings, etc.) concerning the end item and components will be required to determine if the used fuel system components can be repaired to a condition of reliable operation and meet all OEM testing requirements or exchanged for new OEM fuel system components. The repaired and tested fuel system components shall seamlessly integrate with the next higher assembly, the EPP III Deutz engine. The fuel system components will be used at Letterkenny Army Depot (LEAD) in Chambersburg, Pennsylvania.

1.2 Background: Letterkenny Army Depot continues to be the Center of Industrial and Technical Excellence for refurbishing and recertifying the PATRIOT Missile System. The EPP-III Diesel Engine is the power source for the PATRIOT Missile System. The EPP consists of two 150 kilowatt diesel engines with 400 hertz, 3-phase generators which are interconnected through the power distribution unit. The generators are mounted on a military truck. Each EPP has two 75-gallon (280 L) fuel tanks and a fuel distribution assembly with grounding equipment.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of Performance shall be identified in the solicitation and contract.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Plan, the contractor shall obtain the KO’s (KO) acceptance in writing of any proposed changes to its QC system.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2.1 Finished assets returned from the contractor will be inspected by LEAD’s QC Personnel for compliance with the QASP.

1.4.2.2 Finished assets will be accepted only if they are found to be in compliance with the requirements given in the QASP and applicable publications in Paragraph 6.0.

1.4.2.3 Assets that do not meet the acceptance criteria will be returned to the contractor for corrective action at the contractor’s expense.

1.4.3 Recognized Holidays: The contractor shall not have to perform this service on recognized US holidays. The following are recognized US holidays:

1.4.1.1 New Year’s Day: January 1st

1.4.1.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.1.3 President’s Day: Third Monday in February

1.4.1.4 Memorial Day: Last Monday in May

1.4.1.5 Independence Day: July 4th

1.4.1.6 Labor Day: First Monday in September

1.4.1.7 Columbus Day: Second Monday in October

1.4.1.8 Veteran’s Day: November 11th

1.4.1.9 Thanksgiving Day: Fourth Thursday in November

1.4.1.10 Christmas Day: December 25

1.4.4 Place and Performance of Services: Pick-up and delivery shall be at Bldg 350, Letterkenny Army Depot between the hours of 7 AM and 2 PM on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

1.4.5 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5.3 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TPOC or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the TPOC and contracting officer within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil

1.4.5.4 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

1.4.6 Safety and Environmental: The contractor shall conduct operations in accordance with applicable safety and environmental laws, regulations, and standards. There is a possibility of the presence of chromium in the coating that may require special personal protective equipment and/or disposal methods. The Government will not be responsible for contractor operations not carried out in accordance with applicable safety and environmental laws, regulations, and standards. Any surcharges related to safety or environmental compliance requirements must be included in the contractor’s per-item price.

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Contractor Points of Contact: The Contractor shall submit three (3) points of contact (POC): a Program Manager (PM), a technical, and a contractual POC and shall provide telephone number, fax number, and email address for each of the POCs. These names shall be designated in writing to the KO. The PM shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.9 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

CARC Chemical Agent Resistant Coating

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Materials: The Government will provide used fuel system components to be repaired and tested or exchanged.

3.2 Services: Prior to staging the fuel system components for pick-up by the contractor, the government will have performed the following actions:

3.2.1 The Government will determine which fuel component systems will require Repair and Test or exchange.

3.2.2 The Government will pack the used fuel system components using standard commercial methods as agreed upon by the Contractor for shipment to the contractor.

3.3. The COR will monitor the contractor’s performance by physical inspection and validated customer complaints. Any defects or work not accomplished will be brought to the attention of the contractor Point of Contact (POC).

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: The contractor shall furnish everything required to perform the services described in Paragraph 1.1 and Section 5.0.

5.0 Requirements:

Table 1.

5.1.10. The contractor shall coordinate all exchanges prior to the delivery of an exchanged item with the LEAD POC.

5.2. Delivery and Packaging:

5.3. WARRANTY:

5.4 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 APPLICABLE DOCUMENTS: The contractor is responsible for obtaining all OEM technical manuals, testing criteria, drawings, parts listing, etc. as required. Other applicable publications are as follows:

Letterkenny Army Depot (LEAD) Publications LEAD Regulation 385-1 – LEAD Safety and Occupational Health Program (copies may be obtained from LEAD Directorate of Contracting, Bldg. 2)

TECHNICAL EXHIBIT 1: Performance Requirements Summary

Service to Repair and Return or Exchange Fuel System Components for the Electric Power Plant III Engine

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph

Task

Performance Standard

5.1

Fuel Component Repair and Exchange

All fuel system components (refer to Table 1 in this PWS) shall be disassembled, checked for defects, replaced as necessary and reassembled. All exchange items shall meet or exceed OEM specifications.

5.2

Delivery and Packaging

Upon receipt of Delivery Order, the contractor has 10 days to pick-up, complete repairs and/or replacements (see para. 5.1) and return (deliver) the finished assets back to LEAD.

5.3

One-year standard commercial warranty

COR will maintain records

TECHNICAL EXHIBIT 2: Deliverables Schedule

Fuel System Components for the Electric Power Plant III Engine

Finished assets: repaired or replaced fuel system components (see Table 1)

Invoice for services performed

Per each delivery order

Determined by the quantity Deutz engines

Paper, shipped with finished assets and/or Electronic Submission

COR

Determined by the quantity Deutz engines

Paper, shipped with finished assets and/or Electronic Submission

COR

CMR

Per each delivery order

TECHNICAL EXHIBIT 3: Estimated Quantities

Fuel System Components for the Electric Power Plant III Engine