SOW for Okuma Maintenance Contract.docx

DESCRIPTIONS/SPECIFICATIONS

Okuma Machine Tools Preventive Maintenance /Emergency Repair

Descriptions/Specifications Okuma Machine Tools (continued)

1. SCOPE: Provide unlimited on-call emergency repairs and annual inspection/alignment for the Government owned Okuma machine tools and to include Okuma equipment to be installed during the period of performance of this contract. This equipment is located in multiple Bldgs.:

Machine by Location

Bldg. 108

187589

235527

Sn: 150910

224429

Sn: 152388

Sn: 177881

Sn: 171089

Sn: 208928

Sn: 162524

Sn: 221914

2. REQUIREMENTS: The contract shall cover the cost of providing all things necessary to perform unlimited emergency repairs and annual inspection/alignment for the machine tools listed, including labor, tools, diagnostic equipment, transportation, schematics, documentation, and any other services to repair the machine tools. All repairs and annual inspection/alignment shall be performed by Contractor personnel that are experienced and highly trained in operating, maintaining, and servicing the equipment in accordance with the original equipment manufacturers (OEM) published procedures. All contractor personnel shall have hands-on experience in the repair and maintenance of the Okuma Machines. Additionally, all contractor personnel shall have the necessary certifications and training needed to maintain and repair the machines, as determined by the Government. The period of the contract shall be no less than 5 years after the date of award.

3. PRINCIPAL PERIOD OF MAINTENANCE (PPM): PPM is the normal period that equipment is available for contractor services. PPM shall consist of 9-1/2 hours on weekdays, Monday - Thursday, 0700 through 1630; and 8-1/2 hours on Fridays, 0700 through 1530. Every other Friday, the Depot machine shops are closed. Please confirm Depot personnel availability prior to scheduling Contractor personnel for both PPM and Emergency Repairs. No hours on Saturdays, Sundays, or Holidays unless necessary by contractor and approved by contracting officer.

4. EMERGENCY REPAIRS AND REPAIR PARTS: Emergency repairs shall be performed by Contractor personnel that are experienced and knowledgeable in all phases of repair, service, and operations of the machine tools. Emergency repairs shall consist of any work that is necessary to restore the machine to a 100% performance level. The Contractor must be able to provide high priority repairs for the machine tools. Contractor shall acknowledge the Government's request for technical support within twenty-four (24) hours after notification that services are needed. Contractor shall have a repair technician on site within seventy-two (72) hours of initial notification. Charges associated with emergency repairs including travel, labor, transportation, repair parts, mileage, etc., shall be invoiced to the Government. All prices shall be consistent with the Contractor's published prices that are in effect at the time of services. Only new OEM repair parts or components, or certified replacements of equal quality, shall be used to repair the equipment. If repair parts are not available on-site, contractor shall provide all repair parts and maintenance supplies and invoice separately to the Government. Any replacement part or parts shall be approved by the Contracting Officer, Anniston Army Depot prior to installation. All replaced parts shall become property of the Government, unless there is a rebate available from the contractor for such parts. Due to Government regulations any IT parts/software will require an ITAS waiver before purchase.

5. ANNUAL INSPECTION AND ALIGNMENT: The Government shall provide a minimum of 30 calendar day notice to the contractor that equipment is available for inspection and alignment.

Contractor shall make any and all adjustments to the Machine Tools to insure they meet the original alignment and tolerance requirements, and provide comparisons to the original “Inspection Report” recorded at machine installation. The Contractor shall level work-surface and column ways using precision spirit levels with an accuracy of .020 mm per 1,000 mm, check and adjust parallelism between work-surface and column, check machine squareness, check head tracking, using five sided master precision ceramic square, and precision ground test bars, check tool changer, check spindle unit offsets/sweeps, prepare machine inspection report, and make all required software/parameter adjustments. A copy of the software/parameter changes shall be provided in the form of a CD. A government representative shall verify all measurements. A machine inspection report shall be prepared containing all measurements taken and be provided to the Government point of contact (POC) immediately after the alignment has been completed. The Contractor shall make all reasonable efforts to align and adjust the Machines to within the original machine design specifications as part of the PM. The Contractor will also inspect the coolant tank of each machine, and if deemed necessary will drain, vacuum, and clean coolant tank.

Contractor shall provide recommendations, in the machine inspection report, for the Government to maintain the machine tool within proper alignment and accuracy requirements.

Contractor shall provide all tools, labor, transportation, repair parts, documentation, maintenance supplies, test equipment, and any other related services, to inspect, align, and adjust the Machines. The Contractor shall provide personnel that are experienced and knowledgeable of the machines at ANAD. Work shall be performed in accordance with the best commercial practices without unnecessary delays. Contractor personnel shall have the expertise to perform any and all repairs and adjustments for this equipment. If during the conduct of the annual inspection and alignment, the contractor discovers that certain machine parts are in need of replacement while the machine is in warranty, the contractor shall furnish and install all such repair parts as a part of this inspection and alignment. Any such repair parts that are provided during such annual inspection and acceptance shall be separately identified and approved by the Anniston Army Depot Contracting Officer prior to installation. Any required tools required for measurement to perform the annual inspections shall be provided by the contractor as part of the Annual Inspection and Alignment. Any non-expendable parts requiring replacement shall be separately invoiced to the Anniston Army Depot Contracting Officer, as stated in paragraph 4, and shall be in the amount of the contractor’s established catalogue prices for such replacement parts.

The Government reserves the rights to have Contractor perform random sample tolerance checks at various points to insure that test results are repeatable. The random sampling shall be performed at no additional cost to the Government.

Technical surveillance of services will be performed by the Government's designated POC. Correspondence or communications of contract matters will be strictly between the Contractor and the Contracting Officer, Anniston Army Depot, ATTN: AMSTA-AN-CTPC, 7 Frankford Avenue, Anniston, AL 36201-4199.

6. DOCUMENTING MALFUNCTIONS AND SERVICE CALLS: The Government will provide the Contractor a Maintenance Call Record, SlOAN form 698, to be used to record repairs. The record shall include number of labor hours, labor rate, list of parts, quantity, part number, and the price. The Maintenance Record will also be used by the Government to record date and time of notification, call number, and date and time of arrival/departure of Contractor personnel.

7. TRAVEL EXPENSES: Travel expense will be a direct charge to each individual service call under the terms of this contract and will be based on reasonable actual costs incurred in accordance with Public Law (PL) 99-234.

NON-CHARGEABLE ITEMS: There shall be no additional charge to the Government for:

Remedial maintenance performed during the PPM or scheduled extension thereof.

Remedial maintenance required within a forty-eight (48) hour period due to a recurrence of the same malfunction.

Time spent by Contractor personnel awaiting the arrival of additional technical support or delivery of parts, equipment, tools, etc. after a service call has commenced.

9. CONTRACTOR'S POINT OF CONTACT: The Contractor shall provide the Government with the name and telephone number of a designated POC and shall make arrangements to enable service personnel to receive notifications of service request.

10. GOVERNMENT POINT OF CONTACT (POC): The Government will appoint a knowledgeable technician as the POC with authority to schedule and coordinate emergency repairs through the Contracting Officer.

11. GOVERNMENT RESPONSIBILITIES:

The Government shall provide adequate storage space for spare parts, adequate working space, including telephone, light, ventilation, electric current and outlets for the use of Contractor personnel. These facilities shall be within a reasonable distance of machine tools and shall be provided at no extra charge to the Contractor.

The Government representative will be present at all times during equipment services.

12. TECHNICAL/CONTRACT LIAISON: The Contracting Officer Representative (COR) will be responsible for surveying all services of the Contractor. Communications or correspondence of contract matters including invoicing shall be between the Contractor and the Contracting Officer, AMSTA-AN-DOC (Bldg. 35), 7 Frankford Avenue, Anniston Army Depot, Anniston, AL 36201-4199. The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

13. Access and General Protection/Security Policy and Procedures:

A. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

B. For contractors that do not require CAC, but require access to a DOD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations

C. Contractor will acquire and need to return all issued U.S. Government Common Access Cards, installation badges, and/or access passes.