Statement_of_Work.pdf

Statement of Work/List of Salient Features

Wheelabrator Spinner Hanger

1.0 Scope:

This specification establishes a requirement for corrective maintenance support for the Wheelabrator Spinner Hanger (Bar code # J4744 and Serial # 1519) located at Anniston Army Depot (ANAD), Anniston, Alabama. The maintenance coverage shall extend from the award of this contract until completion of repairs and acceptance of the repairs by the Government. The Government must be satisfied that machine is in a 100% operational status before acceptance. The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

2.0 Maintenance Requirements:

1. Contractor shall provide all parts needed for repairs on a cost reimbursable basis.

2. If any work or part is outsourced by the contractor all requirements listed in this Statement of Work (SOW) shall apply to subcontractors.

3. Contractor with assistance from the Government must complete one cycle of operation prior to the Government’s acceptance of repairs on the Spinner hanger.

4. Contractor must be completed with all repairs within eight (8) weeks after contract award. Once parts are delivered a maximum of two (2) weeks is given for machine downtime for repair.

2.1 Maintenance: The Contractor shall provide the Government maintenance support for the Wheelabrator Spinner Hanger located at Anniston Army Depot, Anniston, Alabama which includes but is not limited to:

J4744 (old spinner hanger) A. Contractor shall replace the elevator belt and elevator belt buckets with all new material.

B. Contractor shall replace all pulleys/rollers and bearings on the elevator system.

C. All repaired/ replaced parts/material shall be in accordance with

Original Equipment Manufacturers (OEM) recommendations.

3.0 Documentation of Malfunctions and Repairs:

The Contractor shall furnish to the Government a service document and invoice which will be used to report the date and time of notification, along with a brief description of each malfunction reported. The Contractor shall furnish to the Government one copy of this report form upon completion of any corrective or preventative action taken by the Contractor. The report form shall include as a minimum the following:

1. Date and Time of Notification

2. Date and Time of Arrival

3. Time Spent for Repair

4. Description of Malfunction and/or Maintenance Performed

5. Description of Parts Replaced

4.0 Normal Period of Support (NPS):

The normal period of maintenance support shall be Monday through Thursday 0700- 1630 hrs. and 0700-1530 hrs. every other Friday. Maintenance support shall be made available to the Government during this period at a fixed hourly rate.

5.0 Contractor’s Point of Contact:

The Contractor shall provide the Contracting Officer with a point of contact and a telephone number for the Government to make any arrangements needed. Telephone recording devices and/or voice-mail systems are acceptable. The Contracting Officer (KO) shall supply the Contractor with the name and telephone number of his/her designated technical representative. The Contracting Officer’s Representative (COR) shall be authorized to request maintenance support services.

6.0 Contractor Service Personnel:

The Contractor shall provide trained personnel, with the necessary expertise to perform all required technical support and emergency corrective maintenance services on the Wheelabrator Spinner Hangers. Work shall be performed in accordance with best commercial practices without unnecessary delays or interference with Government missions or functions.

7.0 Replacement Parts/Materials:

Replacement parts shall be supplied by the Contractor on a cost reimbursement basis as specified in this contract. Only new standard OEM parts or parts refurbished equivalent to new, shall be used in effecting repairs. All parts replaced will remain the property of the Government.

8.0 Warranty of Parts/Materials:

Parts/materials replaced under this contract will be subject to the standard commercial warranty applied to those parts or materials. All repairs shall be warrantied for workmanship. If a replacement part is defective or a repair is not properly performed, the Contractor shall replace the defective part and/or redo the defective repair at no cost to the Government.

9.0 Surveillance/Communication:

All technical surveillance of on-site repair services will be performed by the COR. After correction of each malfunction, the Contractor shall notify the COR named in this contract. Communication of all technical matters pertaining to this contract shall be in writing directly between the Contractor and the Contracting Officer (KO), Anniston Army Depot Bldg. 35, ATTN: AMSTA-AN-CTCS, 7 Frankford Avenue, Anniston, Alabama 36201-4199, with a copy furnished to the COR. The COR for this contract is Chris McCollum (256-741-5223) Depot Bldg. 22, 7 Frankford Avenue, Anniston, Alabama 36201.

10.0 Contractor Responsibilities:

1. The Contractor shall provide all parts, tools, labor, equipment, documentation and materials necessary to perform the services required by the terms of this contract.

2. Contractor shall be responsible for all parts, labor, and materials required for complete repair on the Spinner Hanger. Contractor shall be responsible for insuring that the repair is compatible with existing facilities. Unless otherwise approved by the Contracting Officer, repair shall be done during normal depot working hours. The area where the equipment is to be repaired is in operation.

The contractor shall not interfere with ongoing Government operations and production unless otherwise authorized by the Contracting Officer. Repair is to be complete and equipment operational within 120 calendar days after contract award.

3. Coordination of trades during the repair of the equipment shall be the responsibility of the contractor.

4. Contractor must have a comprehensive safety program with understanding to follow all ANAD and OSHA safety rules and regulations.

11.0 Site Visit: A site visit is recommended to insure that the proposed equipment will be compatible with existing facilities.

12.0 Shipping, Handling, and Storage: The contractor shall be responsible for all shipping, storage, and handling of the equipment and all materials. The Government shall not be responsible for furnishing any labor, equipment, or warehouse space for the loading, unloading, and storing of any materials. The Government will make available if possible, space for a contractor furnished trailer or van for the storage of the materials.

Trailer space will be made available as close to the job site as possible, depending on the parts stored in that area. Should the contractor not wish to furnish a trailer for equipment storage, then the contractor shall coordinate with procurement, Contracting Officer, the date at which time the contractor may deliver his equipment to the building.

13.0 Cleanup: The contractor shall remove all debris, scrap material, trash, etc. from the job site daily. All waste must be managed in accordance with the ANAD Redbook.

The contractor shall utilize ANAD solid waste, hazardous waste, or recycling containers.

No waste shall be disposed off-site by the contractor. All abrasive blast media removed from the equipment or scrap metal/material must be managed as hazardous waste and not placed in solid waste or recycling containers. Contact the Hazardous Waste Storage Facility (x7409) for hazardous waste containers.

14.0 Contractor Manpower Reporting: The contractor shall adhere to all applicable requirements concerning Contractor Manpower Reporting (CMR).

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://contractormanpower.army.pentagon.mil. The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub- contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of Contractor, and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

15.0 Access and General Protection/Security Policy and Procedures.

A. This standard language is for Contractor employees with an area of performance within an Army-controlled installation, facility, or area. The Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

B. For Contractors that do not require CAC, but require access to a DOD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations

C. Contractor will acquire and need to return all issued U.S. Government Common Access Cards, installation badges, and/or access passes.

16.0 IAW 29 CFR 1910, 1926 and OSHA General Duty Clause 29 USC 654:

ALL contractors and their home organizations supporting DOD/Gov't operations, regardless of any safety provisions included in or absent from the contract, are responsible for: Ensuring that their employees comply with applicable provisions of OSHA standards, and DoD, Army, AMC, Federal, State, Local and Company safety and occupational health requirements – where requirements conflict, the most stringent shall apply.

Ensuring that safety, health and accident prevention for their employees is maintained in performance of contractual obligations. Establishing, conducting and maintaining a comprehensive safety program for assigned personnel commensurate with work tasks/operations performed.