AE VIRTUAL INDUSTRY DAY QUESTIONS AND RESPONSES.pdf

AE MULTI-DISCIPLINE DESIGN SERVICESIDIQ, ALASKA

RESPONSES TO QUESTIONS AND DRAFT SYNOPSIS

1. Does the District value firms that have a headquarters in Alaska higher than those that are HQ in the lower 48?

Geographic location is one of the tie-breaker criteria.

2. Are there incumbents under a current contract?

W911KB21D0003

Architects Alaska

W911KB21D0004

KPB Architects

W911KB21D0005/0009

McCool Carlson Green, LLC (MCG)

W911KB21D0010

PDC Black & Veatch JV

W911KB21D0011

KPB Coffman JV

3. Will the PPT be provided after the call, via email or SAM?

Yes, attached. Please note that the acquisition strategy is not yet finalized and there have been changes since the Industry Day. The MATOC will include a small business reserve of three small businesses and the $1.5M threshold will be removed. All MATOC holders will be considered for each task order requirement unless a determination has been made to set aside the work specifically for the small business pool.

4. Will experience in Thule be considered equal to Alaska?

Cold climate experience in Climate Zone 7 or 8 will be considered without regard to specific location.

5. Is the conversation supported by a slide?

Yes, see attached.

6. What did blue mean in the slide?

The projects in blue are new projects/changes from the AGC presented in the fall.

7. Specific SB goals to hit?

See draft synopsis language below.

8. Is the intent to sunset the current contract once this new one is awarded?

No

9. Recognizing the TORN process is changing, what changes will the Alaska District adopt moving forward or will the TORN process be eliminated all together like other Districts are adopting?

The TORN process is NOT being eliminated; the following TORN process will be utilized by

POA.

Contracting Officer will issue a TORN to all firms in the pool, or just to those firms in the selected MATOC reserve pool, as applicable. ( For MATOC pools having a small business reserve, the contracting officer in consultation with the Selection Board Chair and local Small Business Specialist will determine if the requirement should be set aside to small business).

Two TORN versions:

Simplified TORN: used when the selection board already has sufficient information in the existing SF 330s to determine the most highly qualified firm to perform the task order requirement and that supplemental information is not needed.

Request for Supplemental Information (RSI) TORN: used when the selection board determines that available information within the existing SF 330s is insufficient to determine the most highly qualified A-E firm to perform the task order requirement. – This version will not be used routinely.

10. Will licensure in AK be required or preferred?

Typically not, though some disciplines are required by the State of Alaska to be registered in the State (eg water and wastewater).

11. Since the current IDIQ will most likely still have capacity when the new one is awarded, how will the District decide which IDIQ to utilize for future work?

The capacity on the current IDIQs will be utilized.

12. Could you provide a list of the USACE representatives on this call? It was very difficult to hear their names.

USACE representative names to contact for questions regarding this contract are:

Michelle Mandel - Deputy Chief of Contracting

Theresa Afrank – Contracting Officer

Tammy Davis – Contract Specialist

13. Some USACE districts have expressed concerns with JVs (and score them lower in the selection process), does POA have such concerns?

No.

14. Is DOR on a DB project considered equal to DBB design development?

The design standard of care is typically different between government issued DBB documents and partnering designs in conjunction with DB construction entities.

15. Limited to the 10 in the SF330 or do we expand a database of locations once IDIQ awarded? projects.

Per the Brooks Act and FAR 36.603(d), A-E firms will be encouraged to amend their SF 330s to showcase relevant, recently completed projects, to update the resumes, and to provide an updated SF 330 (Part II) for their team around the anniversary date of the base MATOC award. Any changes in key personnel and subcontractors from what was approved in the SF 330 on file shall be reviewed for formal approval by the Contracting Officer as soon as practical

16. Re licensure in AK, do you mean each discipline has to be registered in the state or the firm has to be licensed in the state?

There are only specific disciplines that will be required to be licensed in the State of Alaska (due primarily to State regulations) (see answer for 10).

17. IN the spirit of "Partnering", will POA meet with AE firms for 1-on - capability briefs?

No.

18. Can subcontractor experience be provided as part of Section F and will that be considered less valuable?

Subcontractor experience can be provided as part of Section F experience.

19. Will POA post a draft synopsis?

See draft below.

20. When SF330s are updated post award, are the incumbents still limited to the 10 project limit are do they have the latitude to add more than 10 projects?

Per the Brooks Act and FAR 36.603(d), A-E firms will be encouraged to amend their SF 330s to showcase relevant, recently completed projects, to update the resumes, and to provide an updated SF 330 (Part II) for their team around the anniversary date of the base MATOC award.

Any changes in key personnel and subcontractors from what was approved in the SF 330 on file shall be reviewed for formal approval by the Contracting Officer as soon as practical.

21. What will the proposal response timeframe be for this synopsis?

30 Days

22. Related to the previous question, will incumbents be allowed to update other sections of their SF330 during an annual update, such as Section H?

This is an update process; it is a substitution of older information for newer information and is not an additive process whereby the SF330 increases the number of key personnel or example projects beyond what was originally required.

23. Will POA post a draft synopsis to allow industry to be better prepared?

See below.

24. Do you anticipate this being used for more renovation work or new construction?

The IDIQ will be used for both renovation and new construction.

25. Any emphasis/favor on energy resilience?

Only as specified in current UFC guidance.

26. When do you anticipate release of the synopsis? If you said this already, I didn't hear it.

July 2023.

27. Is there any consideration for Civil or I&IS on this contract?

No.

28. Next Zero Carbon?

Only as specified in current UFC guidance.

DRAFT SYNOPSIS

(1) CONTRACT INFORMATION: This Indefinite Delivery multi-discipline contract(s) is being procured in accordance with the Brooks A-E Act as implemented in FAR Part 36 and the supplements thereto. Firm(s) will be selected for negotiation based on demonstrated competence and qualifications for the required work. This announcement is open to all businesses regardless of size; there will be a small business reserve of three small businesses. North American Industrial Classification System code is 541310 Architectural Services.

To receive award contractors must be registered in the System for Award Management (SAM).

Register via the SAM Internet site at https://www.sam.gov/SAM/. If a large business is selected for this contract, it must comply with FAR 52.219-9 regarding the requirement for a subcontracting plan on that part of the work it intends to subcontract. The subcontracting goals, which will be considered in the negotiation of this contract are: at least 25% of the contractor's intended sub-contract amount be placed with small businesses, with a minimum of 5% of that to small disadvantaged businesses, 3% to woman-owned small businesses, 1% to HUB Zone small businesses, 2% to veteran-owned small businesses and 1% to service disabled veteran-owned small businesses. The subcontracting plan is not required with this submittal but will be required with the fee proposal of the firms selected for negotiations.

Anticipate award of seven (7) multiple award task order contracts with a shared capacity of $249 million. The contract type shall be indefinite delivery, firm fixed price over a term of 7 years. The anticipated size of task orders for this contract are expected to range between $25K and $20M. All responders are advised that this contract may be revised or canceled at any time during the solicitation, selection, evaluation, negotiation and final award. In addition, no projects are yet authorized (See FAR 52.232-18). This solicitation does not guarantee work to the selected firm. Award of the contracts are anticipated for the first or second quarter of FY 24.

Telephonic interviews will be held with all of the most highly qualified firms.

(2) PROJECT INFORMATION: The AE selected would be required to have sufficient staff, flexibility, and capability to be available on an as-needed basis. Typical types of services to be provided include: the design of new structures, the renovation of existing structures, studies to include life safety code compliance, interior design, programming studies, energy analysis, landscape architecture, technical reviews (on behalf of the government) of other AE developed products, construction phase services, commissioning services (LEED both Fundamental and Enhanced) and development of Design/Build RFPs. Design of utilidors, airfield pavement, and communication systems may be required but are incidental to facility design. AE may be required to provide master planning services such as: facility master planning for various federal customers such as Army and Air Force, Installation and Real Property Master Planning, facility allowance analysis, economic and market analysis, preparation of Installation Design Guides, MILCON DD Form 1391 development and other programming level analysis. The AE and their subcontractors must have experience in cold regions design. The AE may be required to participate in programming, value engineering studies, design charrettes and project review conferences; participation may include facilitation, VE Study team, etc. The Government may require that designs be in metric and/or English systems of units. Products shall be produced to Corps of Engineers guidelines and specific formats as set forth by task order. The firm must demonstrate the ability to: Provide models in Revit and provide drawings in AutoCAD (version as required by the project); use the latest version of M II (cost estimating software furnished by the Government); provide a cost estimate in work breakdown structure (WBS); provide draft DD Form 1354 for design task orders, Transfer and Acceptance of Military Real Property;

provide electronic bid set (EBS) documents; use SPECSINTACT for all projects unless otherwise directed in the task order; have capability in Building Information Modeling (BIM).

Construction support services when required, include: participation in on-site partnering/pre-construction meetings; review construction contractor’s submittals for government approval and for information only; respond to contractor’s requests for information; participation in site visits and provide inspection reports at critical points of construction; participation in start-up and commissioning of the systems; attending warranty inspections; participation in lessons learned sessions; preparation of operations and maintenance support information manuals. The Government may require the AE to provide the Government Construction Management and Design Staff with Fundamental and Enhanced Commissioning Services for various projects.

The Commissioning Services shall include individuals to serve as the Commissioning Authority on the project as described in the USGBC LEED Reference Guide, Energy and Atmosphere Prerequisite 1 and Credit 3. These persons will support the Government in verifying contract compliance regarding the design, construction and initial post-occupancy phase of the project delivery as it relates to enhanced commissioning. The Commissioning Services shall also be capable of providing Total Building Commissioning. The Government may require the AE to prepare and review energy models prepared by others using DOE approved modeling software in accordance ASHRAE 90.1 Appendix G and UFC 3-400-01. The AE will be required to use the Dr. Check's design review and checking system (permissions and passwords will be distributed on a project-by-project basis). Systems information required for Dr. Checks includes a web browser program, Windows Internet Explorer (Microsoft) version 11.0 or later is recommended; the web site is https://www.projnet.org/projnet/binKornHome/index.cfm.

https://www.projnet.org/projnet/binKornHome/index.cfm

(3) LOCATION: Multi-discipline IDA-E Indefinite Delivery Multi-Discipline Architect- Engineer Contract, Primarily Various Locations in Alaska, but may be utilized outside Alaska on Wake Island on an exception basis. Facilities will generally be located in arctic, subarctic, and cold region environments.

(4) SELECTION CRITERIA: The following selection criteria are listed in the descending order of importance. Criteria (A) -(E) below are primary selection criterion. Criteria (F)-(H) below are secondary and will only be used as tie breakers among technically equal firms.

Responding firms MUST address each discipline, clearly indicate which shall be subcontracted, and provide a separate SF330 (Part II) (8/2016) for each subcontractor.

Primary Selection Criteria:

(A) Professional Qualifications: Minimum requirements for professional personnel in the following disciplines and at least two disciplines from ITEMS 1 OR 2 below must be represented by prime contractor staff:

(1) The following required disciplines with professional registration and 10 years post degree experience: architects, mechanical, electrical, registered communications distribution designer (RCDD), fire protection, geotechnical, civil, and structural engineers;

(2) The following required disciplines must include at least one individual WITH 10 YEARS EXPERIENCE: PROJECT MANAGER, landscape architect, cost estimator, environmental engineer (asbestos/HTRW certified), facilitator, master planner, drafter, interior designer, LEED AP by USGBC, Certified Value Specialist (CVS) by SAVE, and specification writer (if specification writer is not a separate discipline, please clearly describe how specifications will be produced); and

(3) Commissioning Authority Certified by ACG, NEBB, BCxA or TABB.

The evaluation will consider education, certifications, training, registration, overall and relevant experience including cold climate experience, and longevity with the firm.

(B) Specialized experience and technical competence in:

(1) Design of new facilities in cold regions. Cold regions design is not considered to be a separate discipline that can be subcontracted. Rather, knowledge and experience in the design, construction and operation of facilities in arctic, subarctic, and cold region environments must be integral to all design disciplines.;

2) Design of facility renovations in cold regions;

(3) Sustainable design;

(4) Construction phase services in cold regions;

(5) Preparing Design Build RFPs;

(6) Commissioning;

(7) Master planning and programming;

(8) Technical review of products developed by others;

(9) Design Charrettes; and

(10) VE Studies

(C) Past performance on DOD and other contracts with respect to cost control, quality of work, and compliance with schedules.

(D) Capacity to maintain schedules and accomplish required work on three simultaneous task orders.

(E) Knowledge of locality.

Secondary Selection Criteria: Criteria F-H are secondary and will only be used as tie-breakers among technically equal firms:

(F) Location of the firm in general geographical area of the projects and availability of AE staff to meet frequently with USACE personnel in the Alaska District Headquarters office in Anchorage, and construction Resident and Area offices in Anchorage and Fairbanks.

(G) Extent of participation of small businesses (SB), small disadvantaged business (SDB) concerns, women-owned small business (WOSB) concerns, HUBZone small business concerns, Veteran-Owened small business (VOSB) and Service-Disabled Veteran-Owned small business (SDVOSB) concerns in the proposed contract team, measured as a percentage of the total estimated value of the acquisition, regardless of whether the SB, SDB, WOSB, HUBZone SB, VOSB or SDVOSB is a prime contractor, subcontractor, or joint venture partner, the greater the participation the greater the consideration.

(H) Volume of DOD contract awards in the last 12 months.