W911KB-16-T-0005.pdf

SEE ADDENDUM

(No Collect Calls)

W911KB-16-T-0005 03-Feb-2016

b. TELEPHONE NUMBER

907-753-5618

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 23 Feb 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911KB9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHRISTINE A DALE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY ENGINEER DISTRICT, AK

CEPOA-CT (W911KB)

PO BOX 6898

JBER AK 99506-0898

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$15M

NAICS:

238910

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF50

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911KB-16-T-0005

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 800 Acre

BASE YEAR-FLOODWAY MOWING

FFP

Non-personal service: Contractor to provide labor, supervision, equipment, materials, supplies, transportation, fuel and other items necessary to accomplish the mowing and seed/grain planting. Contract shall perform work IAW the attached Statement of Work.

Base Year is (2 March 2016 through 1 March 2017) Period of Performance is between 10 June 2016 to 15 Aug 2016

FOB: Destination

NET AMT

0002 100 Acre

BASE YEAR-FLOODWAY PLANTING

FFP

Non-personal service: Contractor to provide labor, supervision, equipment, materials, supplies, transportation, fuel and other items necessary to accomplish the mowing and seed/grain planting. Contract shall perform work IAW the attached Statement of Work.

Base Year is (2 March 2016 through 1 March 2017) Period of Performance is between 10 May 2016 to 10 June 2016

0003 800 Acre OPTION 1st OPTION YEAR-FLOODWAY MOWING

FFP

FY2017 FLOODWAY MOWING

1st Option Year is (2 March 2017 through 1 March 2018) Period of Performance is between 10 June 2017 to 15 Aug 2017

0004 100 Acre OPTION 1st OPTION YEAR-FLOODWAY PLANTING

FFP

FY2017 FLOODWAY PLANTING

1st Option Year is (2 March 2017 through 1 March 2018) Period of Performance is between 10 May 2017 to 10 June 2017

0005 800 Acre OPTION 2nd OPTION YEAR-FLOODWAY MOWING

FFP

FY2018 FLOODWAY MOWING

2nd Option Year is (2 March 2018 through 1 March 2019) Period of Performance is between 10 June 2018 to 15 Aug 2018

0006 100 Acre OPTION 2nd OPTION YEAR-FLOODWAY PLANTING

FFP

FY2018 FLOODWAY PLANTING

2nd Option Year is (2 March 2018 through 1 March 2019) Period of Performance is between 10 May 2018 to 10 June 2018

BID SCHEDULE

MOWING AND PLANTING for the CHENA FLOOD CONTROL PROJECT

BID SCHEDULE

Clin Description Quantity Unit Unit Price Total Price

Base Year 0001 Floodway Mowing

Acres

0002 Floodway Planting

Total Base Year

Option Year 1 0003 Floodway Mowing

0004 Floodway Planting

Total Option Year 1

Option Year 2 0005 Floodway Mowing

0006 Floodway Planting

Total Option Year 2

Total Base + Option Years 1 and 2

STATEMENT OF WORK

Mowing Floodway/Seepage Collector Channel and Seed/Grain Planting

CHENA RIVER LAKES FLOOD PROJECT

1.0 GENERAL

Mowing and seed/grain planting are critical to the operation of the dam for the purpose of impounding, diverting and regulating floodwaters for the Chena River Flood Control Project. Mowing of a mixture of vegetation within the floodway and seepage collector channels is required. From 500 to 800 acres each year require mowing. The project also requires seed/ grain planting with fertilization to maintain the vegetative cover and prevent erosion. The target acreage to plant each year is 80 acres, but can vary between 50 and 100 acres per year. The Chena River Lakes Flood Control Project is located 18 miles east of Fairbanks, Alaska, near the community of North Pole.

2.0 SCOPE OF PROJECT

The contractor shall furnish all labor, supervision, equipment, materials, supplies, transportation, fuel and other items necessary to accomplish the mowing and seed/grain planting described below. The seed/grain and fertilizer will be provided by the Government.

2.1 Mowing Floodway/Seepage Collector Channel and Roadside Corridor

The areas to be mowed are within the floodway/impoundment areas of the Project and along the seepage collector channels downstream of the Moose Creek Dam (see map attached).

The floodway (Area 1) contains about 1,500 acres of vegetation that require mowing on a three-year rotational basis. This means approximately 1/3 of the area is to be mowed each year.

The seepage collector channels (Area 2) contains about 150 acres that requires mowing annually. The seepage collector channel areas include the channels themselves and the land extending from the stability berm of the dam (ie. road shoulder) to the channels. This area includes small cleared vistas and small seepage flowage corridors.

The road side corridor (Area 3) contains about 42 acres that requires mowing annually.

This narrow corridor of land (50 feet wide by 7 Miles long) was planted to grasses and contains seasonally wet areas particularly prone to rutting that must be avoided to prevent damage.

The total amount and location(s) of acreage to be mowed in a season will be determined by the Chena Project Manager. Annual mowing acreage will be determined by the availability of funds, flood control activities, condition of the mowing areas, and scheduled floodway maintenance requirements. It is the intention of the Government, contingent upon the above considerations, to mow between 500 and 800 acres annually including the seepage collector channels and road side corridor.

Description and Nature of Work: The mowing areas contain a mix of vegetation including grasses, weeds, brush and small trees. Woody vegetation can exceed 8 feet in height and two inches in stem diameter. Various water features, timbered islands, roads, agricultural fields, signs, utility poles, pipeline markers, recording instruments, rocks and flood debris are present which must be mowed around. The mowing acreage in the floodway can be described as generally flat and rough overall, containing various depressions, ruts, ledges, and other irregularities in topography which can slow mowing and offer potential hazards to equipment. Sloping terrain in the seepage collector channels also present surface irregularities which require slow and careful mowing operations. Sections of the floodway and roadside corridor (Area 1 and Area 3) have 2 Horizontal (H) to 1 Vertical (V) slopes; the north and south seepage collector channels (Area 2) range from relatively flat to channel side slopes ranging from 3H:1V to 1.5H:1V. The dam embankment does not require mowing.

Due to the potential of equipment downtime, the contractor should anticipate and plan for additional equipment and repair time in order to complete the job in a timely manner. All mowing is to be accomplished in contiguous, rectangular patterns to facilitate measurement of work completed. Non-contiguous and irregular areas of obvious high grading or selective mowing will not be measured for payment should the contractor be unable to complete the work due to unforeseen circumstances.

Equipment Requirements: The Contractor is to provide and maintain proper equipment for this project.

All equipment to be used under this contract will be inspected by the Government prior to work to meet the desired results, safety, and environmental standards for operating on public land. All vegetation shall be cut to a height of no greater than 6 inches. Cut vegetation must be evenly distributed over the areas mowed and not windrowed behind the mower. For this reason, the Government requires use of at least a 15 foot, flex-wing, rough field, rotary type mower to accomplish the work. A substantial amount of hand work will be necessary to remove vegetation along the dam’s heel, elevated benches and various other features in the floodway to meet this requirement. Following spring snowmelt about 5% of the floodway has perched water near the surface due to the silt blanket not allowing water to pass through, so the Government requires a dual wheeled tractor or a tractor with an equivalent capability to mow these areas without leaving ruts or getting stuck.

Equipment used in mowing operations must be maintained in such condition to not leak fuel, oil, or hydraulic fluid into the soil while operating on Chena Flood Control Project lands. While idle or staged a drip plan shall be laced to catch dripping fluids. The contractor shall have on hand a portable spill kit capable of handling up to 50 gallons of spilled fluid.

Test Strip: The Contractor will be required to mow a 100 foot long test strip with equipment on the floodway to verify proper cutting height and efficiency of cut in the presence of a Government representative prior to actual mowing. The time and place for these test strips will be determined during the per-work conference.

2.2 Seed/Grain Planting and Fertilization

Planting areas are located on flood prone areas on both the North and South side of the Chena River. Seed and Fertilizer will be provided by the Government and quantities purchased will be dependent on budgetary constraints and current year planting conditions.

Description and Nature of Work: The Contractor shall be required to apply fertilizer and plant a specified acreage on the floodway and other areas of Project lands to barley, oats, peas, sunflower, brome, clover and other seed/grains as determined by the Chena Project Manager. Seeds are not mixed in the hopper.

The Contractor shall plant one seed type in a specific area. After that the Contractor may be required to plant another seed type in another area. The seed and fertilizer rates to be applied in these planting areas will be based on current soil conditions, soil test results, risk of flooding, seed availability, or other factors at the time of planting and shall be specified by the Chena Project Manager before the start of work. Fertilizer and seed shall be applied at the same time if equipment used is configured with separate hoppers for seed and fertilizer. This will reduce the time and tillage impact to the seedbed from equipment use.

Equipment Requirements: The Contractor is to provide and maintain proper equipment for this project.

All equipment to be used under this contract will be inspected by the Government prior to work to meet the desired results, safety, and environmental standards for operating on public land. A no-till type grain drill equipped with press wheels will be considered the ideal piece of equipment for this contract for planting and fertilizing. Planting equipment must be capable of firming the soil and the seed for optimum germination. If a grain drill equipped with press wheels is not used, a compactor may be used as an alternative. Equipment used for fertilizing only must be of the type, style, and configuration to accurately and consistently sow fertilizer at the specified rates. Broad cast type seeders or fertilizer spreaders will not be used under this contract unless the seed is of the type that would warrant a broadcast application as deemed necessary by the Chena Project Manager.

The tractor used in planting operations shall be well maintained such that it does not leak fuel, oil, or hydraulic fluid in to the soil while operating anywhere on Project lands. While the tractor is idle or staged on Project lands, a drip pan will be in place to catch any dripping fluids. The contractor will have on hand a portable spill kit capable of handling up to 50 gallons of spilled fuel.

Field Preparation: Most fields will normally need harrowed with two to six diskings prior to planting. All fields to be planted will be assigned during the pre-work conference.

Planting and Fertilizing Rates: When the contractor is required to plant barley and oats, it will be planted at 60-80 pounds per acre to a depth of 1.5 – 3 inches, and fertilized at a maximum rate of 200 pounds per acre. The planting operation will require that a firm seedbed is obtained to minimize the air pockets and enhance germination.

Areas where the contractor is required to plant sunflower seed will be planted at 7-9 pounds per acre and fertilized at a maximum rate of 300 pounds per acre. Planting equipment must be the type, style and configuration to accurately and consistently plant sunflower seeds at a depth of 1-2 inches and firm the seedbed. The spacing between planting rows will be 16-20 inches, therefore every second and potentially third seed run on the grain drill may have to be blocked to achieve proper planting rates. Planting areas designated for sunflowers typically encompass small parcels of 0.5 to 10 acres.

Fields that are planted too deep for optimum germination and growth will be rejected by the Chena Project Manager or his representative.

Test Strip: The Contractor will be required to fertilize and plant a 100 foot long test strip with equipment for each type of crop planted in the presence of a Government representative prior to actual planting to assure proper seed depth, soil/seed compaction, row width and seed spacing. The time and place for these test strips will be determined during the per-work conference.

3.0 SCHEDULE

Pre-work Teleconference and Onsite Pre-work Conference:

A Seed/Fertilizer teleconference will be initiated by the Contractor in April to contact the Chena Project Manager or his representative and discuss current year ordering of seed and fertilizer for planting that coming season. This is intended to allow the contractor time to prepare equipment for the planting season.

An onsite pre-work conference will be scheduled at least 3 days prior to the start of work and held at the Chena Project Office and/or the work site to inspect all planting/fertilizing equipment and mowing equipment, review contract requirements, and evaluate/discuss the Contractor’s Safety Plan (See Section

6.0 Safety Plan). This pre-work conference meeting, between the Contractor and the Chena Project Manager, shall be scheduled during Project Office work hours, 7:30AM to 4:00PM Monday through Friday unless other times are agreed upon mutually between the Contractor and the Chena Project Manager. Pre-work Notice: A minimum of 3 days notice shall be given to the Chena Project Manager prior to the start of any work.

Seed/Grain Planting and Fertilizing Schedule: All seed/grain plantings must be completed between 10 May and 10 June of the current contract year with sunflower being planted first. The Chena Project Manager will make a determination on any extensions needed to complete the contract.

Mowing Schedule: All mowing will occur between 10 June and 15 August of the current contract year.

Areas 2 and 3 must be completely mowed by 1 July of each contract year unless changed by the Chena Project Manager. Determination of the actual start date will be coordinated with the Chena Project Manager. The Contractor shall accommodate all scheduled public use events occurring in the mowing areas and will plan the mowing accordingly so as to not create conflicts and hazards. Notice shall be given to the Contractor as public use events are scheduled in the mowing areas. The Contractor shall determine the length of their work day. Weekend and Holiday work is permitted.

Each mowing and planting area will be treated independently of the others and must be completed prior to starting the next work area. The Chena Project Manager or his representative will inspect each area as it is completed. The Contractor is required to contact the Chena Project Manager before start of each work area to receive direction on continuing or halting work temporarily due to anticipated weather or floodway conditions.

4.0 ACCESS

The Chena Project Manager will supply the Contractor all necessary keys to access the mowing and planting areas. The Contractor shall be permitted to park equipment inside the Project Office compound for the duration of the job if desired; however, overnight habitation within the compound will not be permitted. The Contractor shall be permitted to park a travel trailer and support equipment in the mowing area for the duration of the job, if desired.

All equipment must be removed from the Chena project lands within two weeks of job completion. The Contractor shall move any and all equipment out of the planting or mowing areas at the direction of the Chena Project Manager in the event of any water impoundment.

5.0 CONTRACTOR SAFETY PLAN

The Contractor’s safety plan shall be prepared and submitted to the Chena Project Manager 7 days before the start of work. Work may not start until the plan is accepted by the Chena Project Manager. This plan shall provide a listing of field personnel employees, contact information, methods 8.for emergency communications in the field, an emergency contact list, first aid preparedness, equipment fueling procedures, fuel or POL spill clean-up, fire suppression and public safety considerations. The Contractor shall follow the latest edition of EM 385-1-1 “US Army Corps of Engineers Safety and Health Requirements Manual”.

6.0 CONTRACT DURATION

This contract is for one base year and two option years. The renewal of this contract for one or more option years shall be at the discretion of the Government, based upon performance, availability of funds, and condition of the floodway during flood event years. Execution of option years shall be binding on the Contractor only if the Government decides to exercise the option years. Option years shall be exercised at the unit price as bid for the particular option year. Option years will be exercised by April 1 each year.

Authorization of work to be performed by the Contractor will be accomplished only upon issuance of a delivery order by the Government.

7.0 PAYMENT

Mowing: If the Contractor is unable to complete the job due to unforeseen circumstances, impoundment of floodwaters or the early onset of measureable snowfall, payment will be made for work based upon the Government’s measurement of acreage mowed and the bid price per acre. Determination of mowing completed will be accomplished using geographic information system data developed from global positioning system measurements. Failed or inadequate mowing equipment will not be treated as an unforeseen circumstance.

Seeding: If the Contractor is unable to complete the job due to unforeseen circumstances, impoundment of water or extremely wet conditions due to a late break up, payment will be made for work based upon the Corps measurement of acreage planted and the bid price per acre. Determination of planted acreage will be accomplished using geographic information systems data developed from global positioning systems. Failed or inadequate tillage, fertilizing, planting or support equipment will not be treated as unforeseen circumstances.

8.0 TECHNICAL POINT OF CONTACT

US ARMY CORPS OF ENGINEERS

CHENA FLOOD CONTROL PROJECT

ATTN: CEPOA-EC-O-C (Mr. Tim Feavel, 907 488 2748) PO Box 55270 North Pole, AK 99705

9.0 BASIS FOR CONTRACT EVALUATION AND AWARD

This contract will be awarded to the offeror with the lowest price for the total of the base plus the 2 options years, and submits a technically acceptable proposal. The Contractor’s proposal shall address the following items:

1. Brief mowing procedure that describes the equipment (make, model, year, type), work hours, labor, and work procedures to mow 800 acres within the timeframe provided. Equipment should be described in sufficient detail to ensure it is well maintained and capable of mowing the acreage listed in the time frames specified.

2. Provide an overview of the seed field preparation and planting procedures. Include the equipment (make, model, year, type) work hours, labor, and procedures to plant 80 acres within the timeframe provided. Equipment should be described in sufficient detail to ensure it is well maintained and capable of seeding the acreage listed in the time frames specified.

Proposals will be rated as either “acceptable” or “unacceptable” based on the contractor’s demonstration of providing the proper equipment, labor, and management to complete the tasks described in the scope of work. Proposals shall not exceed 5 pages in length.

Legend Mowing Areas

Area 1 Area 2 Area 3

0 0.55 1.10.275 Miles

Mowing Floodway/Seepage Collector Channel and Seed/Grain Planting Areas Chena River Lakes Flood Control Project

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

FOR

DEBRIS BAILING AND HAULING OPERATIONS

CHENA RIVER LAKES PROJECT

Table of Contents

1. Overview

2. Description of Services

3. Roles and Responsibilities

4. Performance Assessment Approach

5. Performance Assessment Documentation

6. Surveillance Standard

1. OVERVIEW

1.1 Purpose. The purpose of this Quality Assurance Surveillance Plan (QASP) is to identify the methods and procedures the Government will use to ensure it receives the services under contract as identified in the Statement of Work (SOW). This plan will focus on the level of performance required by the SOW, not the methodology or process.

1.2 Intent. The intent of this plan is to rely on the Contractor’s quality control. Performance Objectives (PO) will be periodically monitored but the Contractor is left as free as possible to develop the most efficient methodology to complete the required of service.

2. DESCRIPTION OF SERVICES

2.1 Scope of Work. Non-Personal Services:

The Contractor shall provide all personnel, equipment, transportation, materials, and supervision thereof to include safety and quality control duties, for performing bailing and hauling operations of trees and other debris which accumulates on the trash racks of the Moose Creek Dam following high water and flood events on the Chena River. Moose Creek Dam is located in the vicinity of North Pole, Alaska.

Special attention of the Contractor is directed to the fact that timeliness and thoroughness of his/her work are essential to maintaining unobstructed passage across the top of the outlet works following high water events on the Chena River. The Contractor must be cognizant of the difficulties involved and of contingencies which may arise, and must make certain that all personnel, plant, equipment, transportation facilities, and supply of materials are adequate at all times to insure complete compliance with all provisions of these specifications.

All services requested under the SOW are non-personal in nature.

2.2 Contract. This contract is a time-and materials type contract.

3. ROLES AND RESPONSIBILITIES

Contracting Officer (KO) - A person duly appointed with the authority to enter into, administer and terminate contracts on behalf of the Government. The KO is the only person who can legally commit the Government and only the KO, as the Government’s agent, can modify the contract/order. The KO is the final authority for determining the adequacy of the Contractor’s performance. KO decisions arising under or relating to the contact are final.

Contracting Officer’s Representative (COR) – An individual designated in writing by the KO to perform specific technical and administrative functions within the scope and limitations of their written appointment (e.g., surveillance of Contractor’s performance, accept services). The COR is not empowered to make any contractual commitments or authorize any changes to the order/contract or in any way obligate additional funds by the Government; such authority rests solely with the KO.

Quality Assurance Evaluator (QAE) – An individual designated by the requiring activity to assist the COR and provide technical oversight of the Contractor’s performance. The QAE’s primary duty is to monitor the Contractor’s performance by physically checking to see that tasks are completed, reports are submitted, and desired outcomes are achieved. When a surveillance observation results in an unacceptable evaluation, the QAE will report the unacceptable performance to the COR. The QAE is not authorized to direct work, offer advice on how the work should be performed, change the contract, or in any way obligate payment of funds by the Government.

4. PERFORMANCE ASSESSMENT APPROACH

4.1 Purpose. This section details the method(s) used to verify Contractor compliance with SOW requirements. The key elements of this process are the Government identified Performance Objectives. The Performance Objectives from Paragraph 6 of this QASP dictate the minimum inspection requirements COR/QAE must accomplish on a periodic basis. This QASP provides the procedures on how to conduct the evaluations for Performance Objectives and how to document them in a correct and effective manner.

4.2 Method of Surveillance. Surveillance performed by the Government is to provide objective quality evidence that there is a reasonable level of confidence the services provided by the Contractor have met all the requirements of the contract before authorizing payment. The primary method of surveillance are periodic inspections and customer/user feedback.

Periodic Inspection: Inspections will be performed during debris bailing operations at the discretion of the Contracting Officer’s Representative. Periodic inspections may be performed more frequently if the COR/QAE discovers the quality of the Contractor’s performance is less than acceptable. For the purposes of this QASP, quality also includes safety with regard to debris bailing procedures and equipment.

4.3 Annual Review. The COR/QAE must review QASP Performance Objectives, assess their applicability and recommend the addition or subtraction of Performance Objectives as conditions warrant. This review must be accomplished annually as a minimum.

4.4 Special Audits. The COR/QAE must be alert to conditions that would warrant a special quality audit. Any time the COR/QAE observes that a functional area is out of acceptable performance or that the technical expertise is not available, a request for a quality audit should be addressed to the Contracting Officer.

4.5 Deficiency Identification. Effective contract performance assessment relies on two methods for identification of unacceptable performance – Contractor Identified Discrepancies and Government Identified Discrepancies.

4.5.1 Contractor Identified Discrepancies (CIDs). Generated when contractor employees detect discrepancies during performance of services. When reviewed by the applicable representative, follow procedures below.

4.5.2 Government Identified Discrepancies. Generated as a result of Government inspection of contractor performance that identifies noncompliance with contractual requirements. The Contractor will be given the opportunity to show whether the discrepancy has already been identified and in the process of being resolved.

4.5.3 Procedures

4.5.3.1 Review corrective actions taken by the contractor to resolve a discrepancy.

4.5.3.2 Determine whether the discrepancy has been corrected. If the discrepancy has been resolved, review the corrective action taken and any applicable procedures the contractor has established to preclude recurrence of the problem.

4.5.3.3 If not been resolved and the Contractor has established an estimated completion date for resolution of the discrepancy, the representative will monitor the Contractor’s efforts in resolving the discrepancy. If it is determined the estimated completion date for resolution of the discrepancy is excessive based on the nature of the discrepancy, the Contracting Officer (CO) will be notified. The Government can then evaluate the recommendation to determine the appropriate course of action.

4.5.3.4 If not resolved and the COR determines that the Contractor has not established a resolution of the discrepancy or has failed to perform a follow-up action for resolution of a discrepancy, the COR will issue a report. The Contractor will be given a suspense date to provide corrective action to the Government’s findings and describe the Contractor’s plan to preclude repeat deficiencies.

5. PERFORMANCE ASSESSMENT DOCUMENTATION

5.1 Corrective Action Report (CAR). Used by COR/QAE to document contract requirement findings and subsequent corrective actions to be taken. A computer-generated CAR may be used provided the information on the CAR remains the same. See attached CAR and instructions for filling it out.

5.1.1 The individual identifying the discrepancy is responsible for completing the CAR utilizing the instructions attached. If there are other questions as to how the CAR is completed, that individual should consult the COR.

5.1.2 The COR will elevate any CARs that cannot be resolved with the contractor to the Government Contracting Officer for resolution.

5.2 COR Monthly Reports. COR/QAE shall document contractor performance assessments in the COR monthly reports during periods of work performance.

6. SURVEILLANCE STANDARD

The Performance Standard set forth in the Statement of Work/Scope of Work/Performance Work Statement, whichever is applicable to the Contract, is the standard the Contractor must meet for services to be deemed acceptable. Generally, under commercial services Contracts, the Government is relying on the Contractor’s assurances that the services conform to Contract requirements. Consistent with FAR 52.212-4, Contract Terms and Conditions, (a) Inspection and Acceptance, the Contractor shall only tender for acceptance those services that conform to the requirements of the Contract. The Government may require re-performance of nonconforming services at no increase in Contract price. The Government reserves the right to refuse acceptance of nonconforming services. In no case shall the Government’s right to inspect services under the inspection provisions of the Contract be prejudiced.

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management JUL 2013 52.212-1 Instructions to Offerors--Commercial Items APR 2014 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.212-5 Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items

JAN 2016

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Offers will be technically evaluated in accordance with the requirements set forth in the Performance Work Statement. Award will be made to the lowest-priced technically acceptable offeror. The Government reserves the right to make award on the initial offer received without discussions.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (MAR 2015)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Veteran-owned small business concern means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

"Women-owned small business concern" means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127)”, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted electronically on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212- 3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___ .

[Offeror to identify the applicable paragraphs at (c) through (p) of this provision that the offeror has completed for the purposes of this solicitation only, if any.) These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a small business concern.

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a women-owned small business concern.

Note to paragraphs (c)(8) and (9): Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ___ .] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: ___ -.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(8) Women-owned business concern (other than small business concern). (Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:

(10) HUBZone small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents, as part of its offer, that--

(i) It [ ___ ] is, [ ___ ] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR Part 126; and

(ii) It [ ___ ] is, [ ___ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: ___ .] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(d) Certifications and representations required to implement provisions of Executive Order 11246--

(1) Previous Contracts and Compliance. The offeror represents that--

(i) It ( ___ ) has, ( ___ ) has not, participated in a previous contract or subcontract subject either to the Equal Opportunity clause of this solicitation, the and

(ii) It ( ___ ) has, ( ___ ) has not, filed…