RFI Responses to W9115126QA075 Medical Logistics Equipment.pdf

RFIs to W9115126QA075

RFI 1: Temperature Stability Cabinet: The salient characteristics specify a 36 cu. ft.

laboratory refrigerator, 20–25°C, eight shelves, and 115V, but do not identify the door configuration. MEDLOG+Salient+Characteristics.pdf Does the Government require solid or glass doors, or is either acceptable if all other specifications are met?

RFI 1 Response: Glass is acceptable

RFI 2: ARMAG Narcotics Vault: We contacted the manufacturer regarding the specified ARMAG 20’ × 10’ × 10’ deployable narcotics vault. MEDLOG+Salient+Characteristics.pdf We were advised that they do not provide reseller quotations for this product and sell it directly to the Government/end user. Given this restriction, may offerors submit quotations for individual CLINs, with the Government making partial/multiple awards, or must an offeror quote all CLINs to be considered for award?

RFI 2 Response: CLIN 0004 ARMAG was removed from the solicitation, No quote needed for CLIN 0004

RFI 3: Delivery date. The solicitation requests delivery by 30 September 2026 (approximately two weeks from quote due date). Please confirm whether 30 September 2026 is a firm required delivery date, or whether the Government will consider quotes that propose a later delivery based on OEM lead times (particularly CLIN 0004 ARMAG vault and CLIN 0002 controlled room temperature cabinet). If a later date is acceptable, please advise the latest acceptable delivery date.

Please also advise whether:

• Partial deliveries are permitted;

• Different delivery schedules may be proposed by CLIN; and

• The Government will consider the manufacturer’s earliest available delivery date when September 30 cannot be met.

RFI 3 Response: IF SEPTEMBER DELIVERY DATE CANNOT BE MET, VENDORS EARLIEST

AVAILABLE DELIVERY DATE IS ACCEPTABLE.

RFI 4: Brand name or equal. Several CLINs reference brand names or product series (Saver Cell; Hallowell; ARMAG; ULINE Bradley). Please confirm whether brand-name-or-equal products meeting the salient characteristics are acceptable for CLINs 0001, 0002, 0003, 0005, 0006, and 0007.

RFI 4 Response: Brand NAME OF EQUAL IS ACCEPTABLE

RFI 5: CLIN 0004 ARMAG. Please confirm: (a) whether CLIN 0004 is restricted to ARMAG Corporation only; (b) the exact ARMAG model / configuration intended for ARMAG, 20x10x10” deployable narcotics vault (interior vs exterior dimensions, door/hardware package, any DEA / controlled-substance or DoD physical security certification required);

and (c) whether site installation / anchoring is required or delivery only.

RFI 5 Response: delivery only

RFI 6: CLIN 0002 door type. The salient characteristics specify exterior dimensions and 20– 25 °C / 36 cu ft / 8 shelves / 115V but do not state solid vs glass door. Please confirm preference or that either is acceptable if temperature performance is met.

RFI 6 Response: glass door is acceptable

RFI 7: CLIN 0003 mobility. Salient calls for Hallowell 400 Series Clear View 36x24x72 assembled Ebony. Please confirm whether a mobile (caster) cabinet is required or whether a stationary assembled cabinet is acceptable.

RFI 7 Response: stationary assembly cabinet is acceptable.

RFI 8:

CLIN 0001 – Uninterrupted Power System

The salient characteristics identify a SaverCell system with wall mount, portable configuration, 2,400-watt output and 2.1 kWh battery capacity.

Please confirm:

• Whether Medi-Products SaverCell-24-2KWH-S is the required model;

• Whether the wall-mount shelf or mounting system must be included;

• Required input and output voltage;

• Required plug and receptacle configuration;

• Required runtime or connected equipment load;

• Whether installation is required; and

• Whether the UPS must include monitoring, alarm contacts or other accessories.

See CLIN 0001 for specifications

CLIN 0002 – Controlled Room Temperature Cabinet

The dimensions and specifications appear to match American Biotech Supply model CRT-

ABT-HC-S36G.

Please confirm:

• Whether CRT-ABT-HC-S36G is the intended product;

• Whether glass doors are required;

• Whether the cabinet must include eight adjustable shelves;

• Whether casters, NIST-traceable calibration certificate, alarms and remote alarm contacts are required;

• Whether installation or commissioning is required; and

• Whether the Government has determined this product to comply with the Buy American and Balance of Payments Program requirements.

• The salient characteristics describe a laboratory refrigerator of 36 cubic feet at 20 to 25 degrees Celsius, 39-5/8 inches overall width, 34-3/4 inches overall depth, 81-3/4 inches overall height, 8 shelves, 115V. The stated 20 to 25 degree range is a controlled room temperature range rather than a refrigeration range.

• Would the Government confirm that a controlled room temperature stability cabinet is intended, and that any manufacturer meeting the stated dimensions, capacity, temperature range and shelf count is acceptable? YES TO ALL

CLIN 0003 – Hallowell Safety-View Storage Cabinets

Please confirm whether the intended configuration is Hallowell model 415S24SVMA-ME or another specific part number.

Please clarify whether each cabinet must be:

• Factory assembled;

• Mobile and equipped with casters;

• Ebony/black in color;

• Lockable;

• Supplied with adjustable shelves; and

• Delivered fully assembled and ready for use. YES TO ALL

CLIN 0004 – ARMag deployable narcotics vault

The salient characteristics identify an “ARMAG, 20x10x10” narcotics vault, but the units of measurement and required configuration are not provided.

Please confirm:

• Whether the required dimensions are 20 feet long × 10 feet wide × 10 feet high;

• Whether ARMag is mandatory or an equal product is acceptable;

• Required interior and exterior dimensions;

• Required door type, locking system and access-control system;

• Applicable DEA, DoD, Army, security or controlled-substance-storage standards;

• Required HVAC, electrical service, lighting, fire protection and alarm systems;

• Whether shelving or interior storage equipment must be included;

• Foundation and anchoring requirements;

• Whether site preparation is Government-furnished or contractor-furnished;

• Whether freight, permits, crane service, rigging, offloading, placement, anchoring, installation and commissioning must be included;

• Required inspection or certification after installation; and

• Whether the Government has an existing drawing, statement of work or site information for this vault.

Because this appears to be a custom-manufactured structure, please confirm whether delivery by September 30, 2026 is required. This CLIN was removed from the requirement

CLINs 0005 and 0006 – Bradley eyewash station and waste cart

The specifications appear to correspond to:

• Bradley S19-921 / ULINE H-6224, seven-gallon portable eyewash station; and

• Bradley S19-399 / ULINE H-6170, 56-gallon waste cart.

Please confirm whether these are the intended products.

Please also confirm whether the quotation must include:

• Water preservative;

• Refill or maintenance kits;

• Wall bracket;

• Emergency identification sign;

• Inspection tag;

• Assembly; and

• Initial filling, testing or placement. YES TO ALL

CLIN 0007 – Gas-cylinder rack

The specifications appear to correspond to Justrite model 35128 / ULINE H-9680, six-cylinder capacity, three-wide by two-deep, measuring 44 inches wide × 26 inches deep × 30 inches high.

Please confirm whether this is the intended product and whether the contractor must include:

• Assembly;

• Anchoring hardware;

• Seismic-rated anchors;

• Floor installation; and

• Any required inspection or certification.

14. Freight, offloading and installation

Please clarify whether quoted prices must include:

• Freight to Fort Hood, Texas 76544;

• Liftgate service;

• Inside delivery;

• Offloading;

• Rigging;

• Assembly;

• Placement;

• Anchoring;

• Installation; and

• Removal of packaging materials. YES TO ALL

Please provide the complete delivery address, receiving hours, delivery restrictions and receiving point of contact that should be used to calculate freight.

RFI 8 Response: 1791 motor pool Rd, Fort hood Texas, 76544, 0800-1630

RFI 9: Buy American and country-of-origin requirements

The solicitation incorporates DFARS 252.225-7001, Buy American and Balance of Payments Program, and DFARS 252.225-7002, Qualifying Country Sources as Subcontractors.

Please confirm the country-of-origin and domestic-content documentation that must be submitted with the quotation for each CLIN.

Please also confirm whether designated-country or qualifying-country products are acceptable for any of the items.

RFI 9 Response: USA

RFI 10: Nonmanufacturer Rule

Because this requirement is reserved for SDVOSBs under NAICS 423450, please confirm whether the Nonmanufacturer Rule applies to each product being supplied.

Please advise whether:

• The Government has obtained an SBA individual or class waiver for any CLIN; - NO

• Each item must be manufactured by a domestic small-business manufacturer; YES

• Products manufactured by other-than-small businesses are acceptable;- NO

• FAR 52.219-33 or any other Nonmanufacturer Rule provision applies to this procurement. - YES

RFI 10 Response: The Nonmanufacturer Rule applies to each CLIN

RFI 11: Applicable SDVOSB clauses

Please confirm the applicable SDVOSB set-aside, eligibility and limitations-on-subcontracting clauses, since they are not clearly identified in the provided clauses document.

RFI 11 Response: See Clause Document W9115126QA075 for updated SDVOSB clauses

RFI 12: Required quotation contents

Please confirm whether the quotation must include the following:

• Completed CLIN pricing schedule;

• Manufacturer, model and part number for each item;

• Technical literature and compliance matrix;

• Delivery schedule;

• Country-of-origin information;

• Buy American representations;

• Manufacturer size status;

• Authorized-reseller documentation;

• Warranty information;

• Freight and installation information;

• Quote-validity period;

• Past-performance information; and

• Any completed representations or certifications not already included in SAM.gov.

Please also confirm whether there is a required quotation format or page limitation.

RFI 12 Response: Yes, the quote must include all the listed information. There is no specific format or page limitations.

RFI 13: Submission instructions

Please confirm whether the complete quotation should be submitted by email to both the Contract Specialist and Contracting Officer and whether there is a maximum allowable email or attachment size.

RFI 13 Response: Quotations should be submitted to anthony.j.sullivan35.mil@army.mil

RFI 14: Complete solicitation package

The SAM.gov package references deleted attachments. Please confirm that the following two documents constitute the complete current solicitation package:

• Combined Synopsis/Solicitation MEDLOG; and

• MEDLOG Salient Characteristics.

Please advise whether any additional drawings, specifications, site information, amendments, or attachments require prospective offerors' review.

RFI 14 Response: Yes, those are the two documents that complete the solicitation package

RFI 15: Award structure. Does the Government intend to make a single award for all seven CLINs, or may award be made by individual CLIN or group of CLINs?

RFI 15 Response: Government intends to make a single award for all CLINs listed in the requirement

RFI 16: Administrative. The clauses section of the solicitation document is headed "DOCUMENT NUMBER W9115126QA071" while the solicitation number is W9115126QA075. Would the Government confirm that the incorporated clauses apply to

W9115126QA075?

RFI 16 Response: The solicitation was amended to update the clauses. See Clause Document Number W9115126QA075 for applicable clauses

RFI 17: Could you please confirm whether our company is permitted to submit a quotation/proposal for this requirement, or whether participation is strictly limited to companies that qualify as Small Business under the applicable NAICS code and size standard?

RFI 17 Response: This requirement is set aside for Service Disabled Veteran Owned Small Business (SDVOSB)

RFI 18: Is this requirement a total small-business set-aside under FAR 52.219-6, or does the SDVOSB restriction stated in the solicitation remain applicable?

RFI 18 Response: This requirement is set aside for Service Disabled Veteran Owned Small Business (SDVOSB)