Attachment 1 PWS Locomotive Maintenance.pdf

CUI//SP-PROCURE//FED ONLY

PERFORMANCE WORK STATEMENT (PWS)

Army Field Support Battalion - Fort Cavazos

Locomotive Service and Inspection

DECEMBER 2023

Contracting Officer Mission & Installation Contracting Command Fort Cavazos, Texas

Contracting Officer’s Representative AFSBn-Cavazos

Fort Cavazos, Texas

CUI//SP-PROCURE//FEDCON

Attachment 1

PERFORMANCE WORK STATEMENT (PWS)

PART 1 - GENERAL INFORMATION

1. GENERAL

This is a contract to provide two specific maintenance tasks on two locomotives that require maintenance support to accomplish the change of engine oil and filters on two diesel engines on the two different locomotives as described in section 1.3. The Government shall only provide the space and oil filters to accomplish this work.

Following the change of oil and filters the vendor will accomplish a 92-day inspection on each of the two locomotives and provide documentation certifying completion of both the oil/filter changes and inspections. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Introduction: The contractor shall provide all personnel, equipment, supplies (except filters), transportation, tools, supervision, and other items and non-personnel services necessary to perform what is defined in this Performance Work Statement.

The contractor shall perform to the standards in this contract.

1.2. Objectives: Provide Locomotive maintenance and 92-day inspections to Army Field Support Battalion- Cavazos AFSBn-Cavazos) resulting in the two locomotives Fully Mission Capable and ready for immediate use by AFSBn rail crews upon completion.

1.2.1 Provide maintenance inspection and oil service for two GP40 locomotives and provide documentation certifying completion of both the oil/filter changes and inspections.

1.3. Scope: The Contractor shall provide a 92-day maintenance inspection and oil/ filter service for two GP40 locomotives on site at building 8926.

1.3.1 The Contractor shall ensure that all personnel follow all HAZMAT, safety and environmental regulations associated with locomotive onsite maintenance operations at a customer facility.

1.4. Period of Performance: The overall period of performance will begin at contract award, on 15 FEB 24 through 21 FEB 24. The contractor shall perform the contract actions within the designated areas. The contractor is expected to be operational at the start of the period of performance beginning at 0730 local time daily.

1.4.1 The contractor will perform services continuously Monday through Friday from the hours of 0730 to 1700, Local Time. Weekends will be coordinated with the COR, as well as extended work hours. The Contractor is expected to work at the designated locations, unless otherwise notified.

1.5 Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements).

1.5.1 Quality Assurance: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

1.6 Recognized Federal Holidays: The Contractor is not required to perform services on recognized federal holidays. The recognized federal holidays include:

New Year’s Day Labor Day Juneteenth Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.1. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The Contractor shall work on the days the Government is scheduled to work.

If performance is required for weekend, the schedule shall be coordinated between the contractor and the COR; the Contracting Officer will be notified of the schedule via email.

1.6.2. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor will contact the COR for guidance and direction of service to be performed.

1.6.3. Hours of Operation: The Contractor shall be responsible for providing services daily during normal working hours of 0730 to 1700 local time; if work on the weekend is required, prior coordination will be accomplished with the COR and contractor and be approved by the KO. The Contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed. The flexibility of the work schedule will be coordinated through the contractor’s authorized personnel and the COR.

1.6.4. Place of Performance: The locations of performance for this requirement are the Rail Operation Center, Locomotive maintenance Shop on Fort Cavazos, TX. The work to be performed under this contract shall be accomplished at the requiring activity’s Government-controlled facility.

1.6.5. Weather: Weather will not impact contract performance and cause delay.

Locomotive maintenance facilities will provide any required protection from the elements. The Government will not be responsible for weather caused performance acceleration costs to meet contract performance deadline.

1.6.6. Environmental Considerations: Environment and OSHA: The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state, and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large oil/fuel spill, the Contractor shall immediately notify the KO or COR.

1.7 The Contractor shall allow access to the Government to monitor, inspect, and/or sample any products used by or wastes generated by the Contractor.

1.7.1 Water and Electricity Sources: The contractor shall coordinate through the COR for any site location requirements, such as access to water or power sources. The contractor shall coordinate with Department of Public Works (DPW) for usage of fire hydrants and sewage systems.

1.8 General:

1.8.1 The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current certifications as indicated in this PWS during the execution of this contract.

1.8.2 The Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to properly clearly, and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the public.

1.8.3 The Contractor personnel performing work under this contract shall be U.S.

citizens unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and the Government for the non-U.S. citizen to perform the required support has granted approval.

1.8.4 Identification of Contractor Personnel: All Contractor personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials.

1.8.5 Contractor Personnel Appearance and Performance: It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. The Contractor shall ensure their personnel do not perform work under the influence of alcohol, illegal prescribed drugs, or any other incapacitating agents.

Contractor personnel shall always present a professional appearance.

1.8.6 Conduct of Personnel: The KO may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government. In accordance with Joint Ethics Regulations, DOD 5500.7-R, and 18 U.S.C. 1382 (1972), The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

1.8.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The post award conference will also be utilized to ensure Contractor understands all HSPD-12 requirements. IAW AR 70-13 para 4-4. b. (1) the contracting office will hold periodic status or progress meetings with the Contracting Officer, COR, Contractor, and other personnel as necessary (at least quarterly) to discuss problems, progress of the contract, and Contractor performance. This meeting will be held at a mutually agreed location, or telephonically. The COR must ensure that they receive copies of written minutes and other correspondence related to these meetings, including follow-up actions. These meetings shall be at no additional cost to the Government.

1.9 Contracting Officer Representative (COR): The Contracting Officer will designate, in writing, a COR. The COR will have authority to take certain actions specifically provided and within the limitations prescribed in the designation. A copy of the designation will be furnished to the Contractor. In no event will the COR, by virtue only of his/her designation as such, empowered to execute or agree to any contract modification thereof. The Contracting Officer will retain the ultimate responsibility for the administration of the contract. Any discrepancy resulting from coordination with or advisement from the COR shall be addressed, in writing, to the Contracting Officer.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assures that the Contractor performs the technical requirements of the contract; performs inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract;

issues written interpretations technical requirements, including government drawings, designs, specifications; monitors Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel.

1.9.1 The Contracting Officer will designate, in writing, an Alternate Contracting Officer’s Representative. The Alternate COR will have authority to take certain actions specifically provided and within the limitations prescribed in the designation.

A copy of the designation will be furnished to the Contractor. In no event will the Alternate COR, by virtue only of his/her designation as such, empowered to execute or agree to any contract modification thereof. The Contracting Officer will retain the ultimate responsibility for the administration of the contract. The Alternate COR’s authority shall only be in effect during the absence of the COR.

1.10 AT-OPSEC Specific Requirements:

1.10.1 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.10.2 For contractors that do not require CAC but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC- III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulation.

ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS:

2.1.1. CONFLICTING DIRECTIVES. Any apparent conflict between compliance with the directives, rules, and regulations identified in the contract and the satisfaction of the requirements of the contract shall be immediately brought to the attention of the Contracting Officer for final resolution prior to performing the work involved. The Contractor shall notify the Contracting Officer in writing in addition to any verbal notification of such conflict as soon as possible but no later than one (1) workday of the discovery of a conflict.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters a contract with a prime contractor.

The Government is not privy to sub- contractor of the prime contractor.

2.1.13. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement Army Regulation AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3 - GOVERNMENT FURNISHED PROPERTY,

EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3. Property: Government will provide adequate location and facilities for required service at no cost to the Contractor.

3.1. RESERVED

3.2. Services: Government will provide utilities; potable water, and electricity at no cost to the Contractor.

3.3. Government is required to perform tasks to equipment where the equipment stands.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4. Property: Government will provide facilities with DATA ports.

4.1. General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Part 3 of this PWS. All Contractor provided equipment shall be clearly marked and stored separately from Government property. Upon completion or termination of this contract, the Contractor shall remove all Contractor-owned equipment/property. If the Contractor does not remove Contractor- owned items NLT 48 hours after the conclusion of the contract, the Government will properly dispose of the items.

4.2. Housekeeping: When performing site work, the contractor shall clean up after themselves and ensure all site work areas are safe during all performance of work.

The contractor shall clean and restore all work sites, including any damage that may have been caused due to contractor actions, or the lack thereof, to a condition equal to the condition prior to the start of work. The contractor shall be held accountable and liable to the Government for any damages to facilities, equipment, grounds, or personal property caused by the contractor or their employees.

4.3. Materials: The Contractor shall provide materials (except oil filters), supplies, and equipment necessary to meet the requirements under this

PWS.

4.3.1. Safety Equipment: The contractor shall provide all safety and personal protective equipment necessary to fulfill the requirements of this contract and be maintained in good operating order and meet all Federal, State, local and base requirements.

4.4. Licenses and Permits: All work shall comply with applicable State, local and

Federal laws and regulations, industry standards, manufacturer’s specifications, and recommendations.

PART - 5 SPECIFIC TASKS

5. APPLICABLE PUBLICATIONS

AR 25-2 Information Assurance AR 530-1, Operations Security (OPSEC) AR 190-13 The Army Physical Security Program DFARS Defense Federal Acquisition Regulation Supplement AR 735-5 Policies and Procedures for Property Accountability DODD 8570.01 Information Assurance Training Certification and Workforce Management DOD 8570.01-M Information Assurance Workforce Improvement Program DODI 2000.16 DoD Antiterrorism (AT) Program Defense Transportation Regulation Part V, 510, Appx No. 3 Armed Forces Pest Management Board Technical Guide No. 31 DTR Part V Chapter 510 EPA RCRA 40 CFR Part 260 through 273 TCEQ RCFA Chapter 335 Industrial Solid Waste and Municipal Hazardous Waste FH 200-1 Fort Hood Regulation 200-1: Environmental Quality Environment and

PART 7 - ATTACHMENT/TECHNICAL EXHIBIT LISTING

6. ATTACHMENT/TECHNICAL EXHIBIT LISTING

6.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Method of Surveillance

Remedies for Non- Performance

The contractor shall change oil and filter on two diesel engines on two locomotives and provide a 92-day inspection on two GP40 locomotives and a 472 gallons of premium diesel oil without zinc.

100% availability of all labor during established hours of operation. 0730 to 1700 Monday to Friday.

No Deviations Daily

Surveillance The contractor will have 48 hrs.

to provide alternative solutions for fulfilling requirements.

All labors are on ground to perform maintenance inspection during hours of operation.

Labors will maintain state and local standards to include safety inspections and licensing.

No Deviations Daily

Surveillance The contractor will have 48 hrs.

to provide alternative solutions for fulfilling requirements.

All labors will report to work by 0730 and remain available until 1700 Monday through Friday.

All labors are on-time, with correct safety certified on equipment.

No Deviations Daily

Surveillance The contractor will have 24 hrs.

to provide alternative personnel.