W9115122R0002 Fire Protection-Amend0001.pdf

0011551507-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to provide industry w ith Request for Informaiton responses, incorporate revised PWS and revised Technical Exhibits.

2. All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Feb-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9115122R0002

X 9B. DATED (SEE ITEM 11)

28-Jan-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Feb-2022

CODE

MICC - FORT HOOD

36000 DARNALL LOOP, ROOM 1300B

FORT HOOD TX 76544-5025

W91151 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9115122R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

REQUEST FOR INFORMATION

Amendment 0001

Question1: What was the total value, to include modifications of the ongoing (FY 17-22) contract?

Response: This requested information may be provided through a Freedom of Information Act request through MICC HQ.

Question 2: Volume II - Staffing plan requires a NICET II Audio Systems. This certification has been removed by NICET and is no longer available. Is this something that can be omitted?

Response: This specified personnel requirement will be removed from PWS. This position no longer has a NICET Level II certification requirement and falls under the NICET Fire Alarm certification. There will be nothing to replace this certification requirement.

Question 3: During the site visit it was mentioned that we had to fill out the SF 1449 for this contract, but that there was also an additional pricing document that we needed to fill out. What is that document and where is it located (which TE, and or document number)?

Response: There is no additional pricing document that need filled out, but TE-U Estimated Parts Used yearly is the document that helps obtain parts pricing to bid accordingly.

Question 4: PWS Para 1.6.4.1 provides normal operating hours, and states that all work outside of the standard operating hours needs to be approved by the KO in writing. Section 5.4.1.3 states that there are 150 after hours service calls to be used per year. Are these already approved by the KO or will we need to have it in writing that we can do each one?

Response: PWS Para 1.6.4 is the normal operation hours. PWS Para 1.6.4.1 is the other Than Standard Operating Hours the government’s intentions are for Offeror not to conduct daily business after standard operating hours. If Offeror is requesting to work outside of these hours on a regular basis, then the KO would have to approve it, (i.e. starting daily work at 0700 or working till 1700 daily). All 24 hour P1 emergency calls do not need KO approval and is issued from the COR.

PWS Para 5.4.1.3 shows historical service call data with estimated number of service calls for a 1 year period. These are planning numbers and they could be higher or lower depending on workflow. These numbers are already approved by contracting, as the Requiring Activity (RA) has provided a typical year’s worth of DMO’s.

Question 5: PWS Para 5.4.1.3 states that there are 150 after hour service calls. As after hour service calls will require overtime for the employees, if we exceed this number will there be a modification to compensate for the additional overtime service calls?

Response: No additional modification will be made to compensate for additional service calls.

Please bid accordingly based on the estimated number of service calls written in PWS Para

5.4.1.3. These service calls could be higher or lower depending on workflow.

Question 6: Are there any limitations on material and/or labor hours for additional repairs discovered during inspection, testing or maintenance (ITM) related tasks?

Response: Estimated quantities of materials used for service calls and inspection, testing or maintenance are listed in TE-U. Please bid accordingly for any and all additional items found during ITM work.

Question 7: Are there any limitations on material and/or labor hours for additional repairs as a result of a demand maintenance order (DMO)?

Response: No. Please bid accordingly.

Question 8: Do key personnel resumes, certifications, and commitment letters count towards volume II Technical Capability 30 page limit? If so, this will limit offer's ability to adequately address the information requested Response: No, the personnel resumes, certifications, and commitment letters do not count towards the 30 page limit.

Question 9: Is the solicitation PWS the same as the current contract? If not, can you detail the change(s)?

Response: This requirement is a stand-alone requirement and previous PWSs should not be relied upon to provide a proposal for this requirement. Offerors are instructed to read the solicitation carefully and thoroughly for what is required.

Question 10: Technical Exhibit AO Fire Database does not match the total systems noted on the Technical Exhibits B thru T. Can the government provide updated Technical Exhibits in order to clarify the actual totals?

Response: Yes. Technical Exhibits B thru T have been updated with current annual inspection dates, updated contract facility listing and consolidated to most current version of TE AO.

Question 11: The Technical Exhibits B thru T have multiple “Blank” spaces or have a letter in the column labeled “Number of Devices”. Can the government provide updated Technical Exhibits with this information filled out for each system in order to clarify the actual totals?

Response: Yes. Technical Exhibits B thru T have been updated current annual inspection dates, updated contract facility listing and consolidated to most current version of TE AO.

Question 12: Will any outstanding repairs or deficiencies be the responsibility of the current contractor to complete? If not, how will the government compensate the awardee for repairs that should have been completed under the current incumbent contract and monthly billing?

Response: All outstanding DMO work that cannot be completed by the current contract end date will be brought over to this solicitation to complete. All outstanding DMO work will be identified at contract start. Currently there are 40 open DMO’s. The current contractor is completing as many DMO’s as possible prior to contract end date iaw the terms and conditions of the current contract. DMO’s can come in at any time 24HRS a day up until contract end date.

Please bid accordingly for any and all additional open DMO’s.

Question 13: Can you please clarify if all rappers and emergency call out services need to be included in the proposal price or will they be billed separately on an actual basis?

Response: All repairs and DMO service calls will be included into Firm Fixed Price (FFP) CLIN Fire Protection Services monthly cost (i.e., CLIN 0001, 1001, 2001, 3001 and 4001).

Question 14: Can you please provide historical data on the repairs and call out services for the last contract (e.g. annual number of call out services, $-amount for repairs, etc)?

Response: Historical data shows 2,450 total service calls within a twelve (12) month period of performance of which 2,300 were daytime service calls and 150 being after hour service calls as stated in PWS Para 5.4.1.3. Please use TE U for estimated parts used at current pricing.

Question 15: Can you please clarify what services / inspections will need to be done after hours, if any?

Response: After hour service calls are emergency work, (i.e. life, safety and health, alarms going off and Fire Department is unable to silence, systems went off, etc.) IAW PWS Para 5.4.

Question 16: Our understanding is that there are already parts / inventory onsite from the previous contract. Do we need to price the new parts / inventory in our proposal or will it be allowed to use the existing inventory onsite for any repairs?

Response: The parts on site by current contract belong to that contractor and not the government.

Offeror will price new parts using TE U as a baseline of parts used on a yearly basis.

Question 17: Can you please let us know how often the parts / inventory onsite were replenished on an annual basis in the last contract?

Response: Estimated quantities of materials used for service calls and inspection, testing or maintenance are listed in TE-U on a yearly basis.

Question 18: Is it possible to extend the bid date due to complexity of the RFQ?

Response: The due date for proposals remains unchanged.

Question 19: PWS 1.23.10 states a requirement of NICET Level II in Audio Systems for Mass Notification System technicians. However, with NICET no longer offering this certification, will the Government be removing this requirement from the PWS?

Response: This specified personnel requirement will be removed from PWS. This position no longer has a NICET Level II certification requirement and falls under the NICET Fire Alarm certification. There will be nothing to replace this certification requirement.

Question 20: Can you please clarify when the last 3 and 5 year inspections were done? We need to know what year we will need to include those inspections in the price schedule.

Response: The date listed is the last yearly inspection date. The base year of the contract all systems receive the 5 year inspection and receive annual inspection on subsequent years. This information is listed on TE A thru T and TE AO. ITM work is completed every option period.

Question 21: PWS Section 1.23.10 - The NICET Level 2 Audio System Certification has not been offered since Dec 2017 according to the NICET Testing Director. Can this certification requirement be removed as there are no technicians available with current certifications?

Response: This specified personnel requirement will be removed from PWS. This position no longer has a NICET Level II certification requirement and falls under the NICET Fire Alarm certification. There will be nothing to replace this certification requirement.

Question 22: PWS Section 1.23.7 - Can a NICET III Inspection Testing of Water Based Systems be used for a Lead Technician or Alternate?

Response: No. IAW PWS Para 1.23.7 The Lead Technician shall be certified by the National Institute for Certification in Engineering Technologies (NICET) Level III in Fire Alarms or Water Based Layout and have a minimum of five (5) years of work experience with fire protection systems. The alternate shall be certified by NICET Level II in Fire Alarms or Water Based Layout and have a minimum of three (3) years of work experience with fire protection systems.

Question 23: PWS Section 4.1.4.3 - Is the current fire database in excel? Does the database contain a listing/model number/address/location of each piece of equipment such as smoke detector, tamper switch, control valve, horn, strobe, door holder, kitchen hood tank, fire pump, etc...?

Response: Yes. The fire database is in excel format in TE AO. Also see TE A thru T for any additional info.

Question 24: Is there currently a specific reporting system being used by base or contractor such as Inspection Point, Service Trade, Building Reports, etc...?

Response: The Requiring Activity uses General Fund Enterprise Business System (GFEBS) that will be input by the offeror IAW PWS Para (1.29, 1.30, 5.4.1, 5.5).

Question 25: How will current Fire Alarm System Troubles/Supervisory Conditions and other known fire protection deficiencies be handled? Will we be required to make those repairs? Will we be able to bill for the time to reinvestigate the deficiencies? Is there a list of open and/or current Fire Protection Systems Troubles or Deficiencies?

Response: Offeror will correct deficiencies and make necessary repairs that make the system fully operational. This is a Firm Fixed Price monthly contract. All outstanding DMO work will be identified at contract start. Currently there are 40 open DMO’s.

Question 26: PWS 3.1 - Can the government provide some pictures inside/out of government provided facilities? Can you provide dimensions of office space?

Response: At this time, photos are not available. The office space is approximately 3200 square feet.

Question 27: When was the last 5year Foam Inspection completed for each Foam System?

Response: The base year of the contract all systems receive the 5 year inspection and receive annual inspection on subsequent years.

Question 28: Does the base have a listing on when the 5 year inspections were completed in each facility?

Response: The base year of the contract all systems receive the 5 year inspection and receive annual inspection on subsequent years.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

52.212-1

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers shall be submitted on the SF 1449, or as otherwise specified in the solicitation.

As a minimum, offers must show—

(1) The solicitation number; W91151-22-R-0002

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR

52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation shall be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. Not applicable

(e) (e) Multiple offers. Not Applicable.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and shall not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(a) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(b) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(c) If this solicitation is a request for proposals, it was the only proposal received.

iii. However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

3. Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

4. If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

5. Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally.

If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(3) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. \

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. (End of provision)

ADDENDUM TO 52. 212-1

GENERAL INSTRUCTIONS

(a) The selection of a source for award purposes will be conducted utilizing source selection (competitive) procedures as delineated in FAR Parts 12 and 15. Offers shall be evaluated using the criteria under FAR Clause 52.212-2 Evaluation Commercial Items, “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

(b) The Offer. The submission of the documentation specified below shall constitute the Offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

(c)The Government intends to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission.

(d) Instructions outlined in paragraph C above prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

(e) If an Offeror believes that the requirements in these instructions contain error, ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the KO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

(f) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

(g) All referenced documents for this solicitation are available on the Beta Sam website at https://sam.gov.

(h) Pre-Award Debriefings of Offerors. The Contracting Officer (KO) shall promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505 (Pre-award Debriefing of Offerors).

(i) Post-Award Debriefings of Offerors. The KO shall notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR

15.506 (Post award Debriefing of Offerors). Upon such notification, unsuccessful Offerors may request and receive a post-award debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

(j) Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

(k) Offeror shall be registered in System for Award Management (SAM) web-site at https://www.sam.gov prior to receipt of proposal in order to receive an award.

Offerors are reminded that failure to comply “shall render their proposal as non-responsive.”

(l) The NAICS code shall be on the Offerors System for Award Management profile https://www.sam.gov prior to receipt of proposal in order to receive an award.

Offerors are reminded that failure to comply “shall render their proposal as non-responsive.”

(m) Site Visit. The Government will conduct a pre-proposal conference/site visit at Fort Hood in BLDG 40001 Room 201 South Sherman Road, Fort Hood, TX 76544 on February 10, 2022 at 1pm CST. The site visit will consist of a pre-proposal briefing, presentation, and onsite visit. All interested companies may attend with a limit of two

(2) attendees per company. Due to Coronavirus Pandemic masks and social distancing will be required and enforced during this site visit. Please submit, in writing, the names of attendees to the Contracting Officer and Contract Specialist no later than February 3, 2022 by close of business (COB). Technical questions are not official unless received in writing as a Request for Information (RFI). All RFIs must be submitted no later than February 15, 2022. Questions submitted after the specified date/time will not be accepted by the Government. The Government reserves the right to respond to questions at a later date in order to conduct research and provide a response. Government responses and revisions to technical exhibits, Performance Work Statement (PWS), and any other supporting requirement documents will be incorporated into an amendment to the solicitation and posted to System for Award Management BETA https://beta.sam.gov website for viewing by all potential Offerors.

Security Requirements: All attendees must be able to enter Fort Hood Installation to attend the conference. A specific part of the visitor access check is a NCIC check. You can access more information at https://home.army.mil/hood/index.php/my-fort/visitor-information. In order to receive a pass all attendees must stop by the Fort Hood Visitor Center and follow the required instructions. Allow at least one hour for pass registration. Once at the location, all attendees must be able to provide an identification card.

(n) Service Contract Reporting (SCR): Require contractors to report data in SAM on an annual basis when they are awarded a DoD contract or task order that is valued in excess of $3 million in obligations or deobligations.

(o) Offeror shall thoroughly read and complete the following 52.204-24, 52.204-25 & 52.204-26. Submit completed clauses with submission of proposal.

PROPOSAL PREPARATION INSTRUCTIONS

1. Proposal Format.

a. Exceptions/Assumptions/Deviations. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, past performance, and technical requirements, in addition to those identified as evaluation factors or subfactor (FAR 52.212-2, Evaluation – Commercial). Failure to meet a requirement may result in an offer being ineligible for award.

If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, (if any), on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception/assumption may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception/assumption.

This information shall be provided in the format below. Table 1 – Solicitation Exceptions/Assumptions.

Solicitation References

PG/PARA RQMT/Portion Rationale & Impact

CLINs, PWS, FAR 52.212-1 (and Addendum), FAR 52.212-2 (and Addendum), Technical Exhibits/Attachments

Applicable page & paragraph numbers

Identify the requirement or portion to which exception/assumption is taken

Describe the rationale and impact of the exception/assumption

PROPOSAL SUBMITAL AND INQUIRES

The proposal shall be organized into four (4) separate volumes. Each volume shall have a cover sheet clearly marked to identify the contents and shall be limited to the submission of the volumes to include a cover sheet stating the company’s name, address, telephone number, and Request for Proposal SF 1449. Digital copies shall be provided in Microsoft Word, PowerPoint, and/or Excel. File names to be “Volume#, Company Name –Initial” for the first submission. File name of later submissions (if discussions are held), shall be “Volume#, Company Name – Revision X (the number of the revision). All text shall be single spaced, with black font on white paper (Black and white requirement does not apply to graphics and photos). Company stationary and logos are acceptable). Text shall be easily readable (12-pitch type or 10 point proportional spacing). Cross-references shall be utilized to preclude unnecessary duplication of data between sections. See the table below:

Offeror’s proposal shall consist of four Volumes as detailed in the table below:

VOLUMES TITLE Number of Copies PAGE

LIMITS

I General 1 electronic copy As Required

II Technical Capability Factor

1 electronic copy 30

III Past Performance Factor

1 electronic copy 30

IV Price Factor 1 electronic copy As Required

Each volume shall be uploaded/submitted as a separate Microsoft Word Document file (or as a single file of each volume clearly marked).

The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the Offeror. The Government shall not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposal).

(a) Proposals shall be submitted electronically to Mrs. Delainena Martinez at delainena.m.martinez.civ@army.mil, and Mrs. Jennifer Parker at jennifer.l.parker.civ@army.mil prior to the closing date and time identified in block 8 of the SF1449.

(b) The Government shall not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals).

If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offeror’s. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

Proposal Format. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

Volume I – General. This volume shall contain the information identified below and organized in the order it is listed:

1. Cover Sheet. The Offeror shall provide a cover sheet containing the following:

Company’s name Solicitation number The name, title and telephone number of the company’s point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

The individuals authorized to negotiate with the Government. Authorized Representative(s). The Offeror shall provide a letter signed by an officer of the company, on company letterhead, that states the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

Offeror shall disclose if the company has done business under another company name and/or CAGE code.

Offeror shall disclose if the company has filed for bankruptcy within the last seven (7) years.

2. Amendment(s) – if applicable. The contractor shall acknowledge any amendments to the solicitation by completing blocks 15 a, b and c of the SF 30 and include a signed copy of the amendment in their proposal within this section.

3. SF 1449. The SF 1449 shall be submitted fully completed (Block 30 a, b, and c). An executed SF 1449 requires the Offerors to complete blocks 12, 17a (block 17a must include company name, address, telephone number, Duns number(DUNs), Tax Identification Number, Commercial and Government Entity [CAGE] code, and email address), 17b, 30a, 30b, and 30c, as applicable. Offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

4. Supplies or Services and Prices. This section shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Items (CLINS).

It is the Offeror’s responsibility to ensure the information entered into this section is accurate and complete.

5. Representation, Certifications, and Other Statements of Offerors. The Offeror shall provide and submit at time of proposal a completed FAR Provision 52.212-3 (Offeror Representations and Certifications - Commercial Items). If an Offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov, the Offeror shall complete only paragraph (b) of this provision. If an Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete paragraphs (c) through (p) of this provision. The Offeror shall provide and submit at time of proposal a completed FAR Provision 52.209-5 Certification Regarding Responsibility Matters) and 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or A Felony Conviction Under Any Law.

6. Offeror shall provide a State Unemployment Tax Act (SUTA) Certificate and Workers'

Compensation Insurance (WCI) Certificate. In addition, if General Liability is proposed separate from G&A, the Offeror shall submit the General Liability certificate to support the proposed rate. This information will assist in facilitating option period wage determination price adjustment(s), if necessary (see FAR 52.222-43 on page 65).

7. The Government shall evaluate offers for award purposes for the base plus four option years. As part of price evaluation, the Government shall evaluate its option to extend services (see FAR Clause 52.217-8). The total evaluated price will be divided by adding one-half of the Offeror's 4th Option period price to the Offeror's total price. Offeror's are not required to enter a price for the six-month option to extend services period. If only one proposal is received the Government shall evaluate IAW FAR 15.403-3 & DFARS 215.371-1 to determine price fair & reasonable. Unbalanced Pricing shall be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices.

8. This is a commercial acquisition and adequate price competition is anticipated; therefore, the Offeror is not required to submit cost or pricing data. However, the Contracting Officer may require the Offeror to submit information other than cost or pricing data after receipt of its proposal to support its proposed price in accordance with FAR 15.403-3.

The specific nature, and detail, of this information will be specified at the time it is requested.

9. Offeror Awareness of Contractor Responsibility Determination: In accordance FAR

9.103 requirements, the Contracting Officer shall make a determination that the apparent successful Offeror is responsible. In addition to the solicitation requirements, the following shall be considered in making a contractor responsibility determination:

(a) Offeror has adequate financial resources to perform the contract or the ability to obtain them

(see FAR 9.104-3(a)). Offeror shall provide a bank line of credit.

(b) Offeror is able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments.

(c) Offeror has a record of satisfactory performance as denoted in Contractor Performance Assessment Reporting System (CPARS).

(d) Offeror has a satisfactory record of integrity and business ethics (see FAR 42.15). As required by FAR 9.104-6, the Federal Awardee Performance and Integrity Information System (FAPIIS) was checked at www.FAPIIS.gov.

(e) Offeror has the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective Contractor and subcontractors.

(f) Offeror has the necessary production, construction, and technical equipment and facilities, or the ability to obtain them.

(g) Offeror is otherwise qualified and eligible to receive an award under applicable laws and regulations.

Volume II–Factor 1: Technical Capability Factor. This volume shall contain the information identified below and organized in the order it is listed:

1. Subfactor 1: Staffing Plan. This subfactor evaluates the Offeror’s proposed staffing plan.

Staffing Plan-The evaluation shall include an assessment of the Offeror’s minimum technical personnel qualifications to determine if the Offeror has adequately provided certifications. Offeror’s certifications shall be used to evaluate and ensure it complies with contract requirements in the PWS. Offeror shall provide a detailed narrative that describes the proposed skill mix of labor categories used to successfully achieve the magnitude of work required. The narrative shall include quantitative (i.e. -proposed amount of personnel to adequately perform under this requirement) and qualitative data (i.e.- appropriate certification and adequate experience IAW PWS) of the proposed staff to include the Offeror's approach to hire or offer employment to incumbent employees first before offering employment to others IAW FAR 52.222-17.

Offeror shall provide key personnel resumes, certificates, and commitment letters for each position IAW PWS requirements sections 1.23.7 and 1.23.10.

Resumes shall contain: job descriptions, education, experience, certifications, and qualifications that meet the scope of work in the PWS to include the magnitude of work required on Fort Hood. The Contractor shall provide a list and current licenses of all employees that are required to perform Fire Protection Services.

Offeror’s Lead Technician shall be certified by the National Institute for Certification in Engineering Technologies (NICET) Level III in Fire Alarms or Water Based Layout and have a minimum of five (5) years of work experience with fire protection systems.

-Offeror’s Alternate Lead Technician shall be certified by NICET Level II in Fire Alarms or Water Based Layout and have a minimum of three (3) years of work experience with fire protection systems -Offeror’s fire alarm systems technicians shall be certified by NICET Level II in Fire Alarm Systems and have a minimum of two work years’ experience with fire alarm systems -Offeror’s water based systems technicians shall be certified by NICET Level II in Inspection and Testing of Water Based Systems and have a minimum of two (2) work years’ experience with water based systems -Offeror’s suppression systems technicians shall be certified by NICET Level II in Special Hazards Suppression Systems and have a minimum of two (2) work years’ experience with suppression systems -Offeror’s mass notification systems technicians shall be certified by NICET Level II in Audio Systems and have a minimum of two (2) work years’ experience with audio

Systems

Subfactor 2: Quality Control Plan (QCP). The Offeror shall provide a proposed draft quality control plan. The evaluation shall include an assessment of whether the offeror’s quality control plan adequately includes a description of the Offerors inspection system to include specifics as to areas to be inspected on a scheduled, unscheduled basis and frequency of inspections.

No lead person or first line supervisor shall be considered a Quality Control Inspector Offeror shall provide a written narrative that describes the offeror’s methods to be used for identifying and preventing defects of quality control to identify and prevent reoccurrences of defective services.

-Offeror shall provide clear details indicating how the QCP shall be successful in minimizing contract deficiencies.

Volume III- Factor 2: Past Performance Factor- Past Performance is assessed after evaluating aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Recent is within the last three (3) years. Each offeror will receive a performance confidence assessment rating based on the Offeror’s recent past performance, focusing on performance that is relevant to the Contract requirements. There will be 3 past performance references requested. The offeror shall submit the contract number, dollar value, and point of contact, when documenting recent and relevant past performance. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than three years for the submitted data. The past performance data shall document a successful history of past contract performance. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. The overall past performance evaluation is a subjective decision based on the whole of all data received. The Past Performance Evaluation Team will review this past performance information and determine the quality and usefulness as it applies to performance confidence assessment. Assigning Ratings. The Past Performance Factor will be assigned one of the ratings below: Acceptable or Unacceptable. If no recent or relevant past performance references are received, neither a favorably nor unfavorably past performance rating shall be assigned. Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable."

Volume IV- Factor 3: Price Factor. This is a commercial acquisition and adequate price competition is anticipated; therefore, the Offeror is not required to submit cost or pricing data.

Non-exempt Labor: This solicitation is subject to Wage Determination WD 15-5237 (Rev. 18).

Service Labor Standards are applicable to this solicitation for the proposed non-exempt labor classifications. All quotes submitted in response to this solicitation shall reflect, at a minimum, the latest wages and fringe benefit rates for all nonexempt labor positions proposed. Exempt Labor: Since the Service Contract Labor Standards does not apply to exempt employees, escalation of labor for exempt employees/personnel for each option period is recommended.

Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 15.404-1(b). Through these techniques the Government will determine whether prices are reasonable, complete and balanced.

Options: The Government will evaluate offers for award purposes for the base plus four option years. The Government may determine that an offer is unacceptable, if the prices are significantly unbalanced from one year to the next. As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the Offeror's 4th Option period price to the Offeror's total price. Thus, the Offeror's total price for the purpose of evaluation will include the base plus 4 Option Years (Option Year 1, Option Year 2, Option Year 3, Option Year 4. Offeror's are not required to include in their proposal a price for the six-month option to extend services. If only one proposal is received the Government shall evaluate IAW FAR 15.403-3 & DFARS 215.371-1 to determine price fair & reasonable.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The award will be made to the lowest priced technically acceptable proposal. Proposals will be evaluated for technical acceptability using the following factors:

Technical Past performance Price

In order for an Offeror to be considered for award, the proposal must receive an “Acceptable” rating in every non-price Factor. A proposal receiving a rating of “Unacceptable” in any non-price Factor shall not be eligible for award. Failure to meet a requirement shall result in a proposal being determined technically unacceptable. “Award shall be made to the Offeror who:

is rated “Acceptable in Technical and Past Performance factors and has the lowest evaluated price;” and whose proposal conforms to the solicitation requirements (to include all stated terms,…