Solicitation_Amendment__W91151-19-R-0020-0001_6_Months_Grounds_Maintenance_22_Feb_19.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

A. This amendment is issued to provide the Goverment's response to Request for Information (RFI) received from industry.

B. This amendment is issued to provide industry w ith Performance Requirements Summary (PRS), Revised Technical Exhibit A Areas and Acreage, New Technical Exhibit J Chemical Sterilant Mapbook, New Technical Exhibit K Mow ing Area Mapbook, New Technical Exhibit L EM 385-1-1 Safety and Health Requirements, New Technical Exhibit M Bluebonnet Seed Planting.

C. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Feb-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9115119R0020

X 9B. DATED (SEE ITEM 11)

01-Feb-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Feb-2019

CODE

MISSION AND INSTALLATION CONTRACTING

MISSION CONTRACTING OFFICE (MCO)

36000 DARNALL LOOP, ROOM 1300B

FORT HOOD TX 76544-5025

W91151 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9115119R0020

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Active Mowing Service in accordance with requirement scope, specifications, and technical exhibits in the contract.

The Contractor shall provide all plant, supervision, labor, materials, equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, local and Federal laws and regulations, manufacturer’s specifications and recommendations, all contract special provisions, and terms and conditions. Period of Performance 1 March 2019- 31 August 2019.

To:

Active Mowing Service in accordance with requirement scope, specifications, and technical exhibits in the contract.

The Contractor shall provide all plant, supervision, labor, materials, equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, local and Federal laws and regulations, manufacturer’s specifications and recommendations, all contract special provisions, and terms and conditions. Period of Performance 1 April 2019- 30 September 2019.

CLIN 0003

The CLIN extended description has changed from:

Chemical Sterilant in accordance with PWS scope, section 5 specific tasks, and technical exhibits in the contract.

The Contractor shall provide all plant, supervision, labor, materials,equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, local and Federal laws and regulations, standards, manufacturer’s specifications and recommendations, all contract special provisions, and terms and conditions. Period of Performance 1 March 2019- 31 August 2019.

To:

Chemical Sterilant in accordance with PWS scope, section 5 specific tasks, and technical exhibits in the contract.

The Contractor shall provide all plant, supervision, labor, materials,equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, local and Federal laws and regulations, standards, manufacturer’s specifications and recommendations, all contract special provisions, and terms and conditions. Period of Performance 1 April 2019- 30 September 2019.

The following have been added by full text:

PERFORMANCE REQUIREMENTS SUMMA

PERFORMANCE REQUIREMENTS SUMMARY

Performance Requirements Summary (PRS) Table. The PRS that follows provides the following information.

Performance Objective: Defines specific results or outcomes that will satisfy the overall requirement.

Performance Objective: Defines specific results or outcomes that will satisfy the overall requirement.

Performance Threshold: Amount of deviation from 100% compliance that is acceptable.

Task Value Percent. Sets forth the percentage of the contract price (the proportion of the required service to the total contract price of the respective contract line items (CLINS)) that each required service represents.

Method of Surveillance. Sets forth the primary surveillance methods that the Government will use to evaluate the Contractor’s performance in meeting the contract requirements. Definition of the lot used as the basis for surveillance or for payment computation purposes is also included in this column.

PERFORMANCE

OBJECTIVE

(PWS Paragraph)

PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

(AQL)

TASK

VALUE

Method of Surveillance

5.5. - 5.5.1

Mowing Service

Height requirement, trash clean up, mechanical trimming & edging, chemical trimming.

96% 60%

Periodic inspections, random sampling, validated customer input inspections, and one hundred percent (100%) inspection.

5.6. – 5.6.2

Trimming and Edging Service

Height requirement, trash clean up, mechanical trimming & edging, chemical trimming.

96% 20%

Periodic inspections, random sampling, validated customer input inspections, and one hundred percent (100%) inspection.

5.7. – 5.7.1

Airfield Mowing Services

Provide chemical trimming services to fence lines, runways and taxiways on RGAAF/HAAF.

100% 10%

Periodic inspections, random sampling, validated customer input inspections, and one hundred percent (100%) inspection.

5.8.

Chemical Sterilant Spraying Service

Provide chemical spraying to specified areas.

96% 10%

Periodic inspections, random sampling, validated customer input inspections, and one hundred percent (100%) inspection.

Formula for calculating deduction from contract payment based on PRS table (for each required service:

(Quantity of Samples that are Defective) / (Total Quantity of Samples) x 100% = X %

(X% - ALP) x (Task Value Percent) x (Billing Period Cost) = Total Deduction for the Month

Note: Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PRS. The government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

RESPONSE TO INDUSTRY

Response to Industry Questions W91151-19-R-0020

6 Months Grounds Maintenance Service

1. Solicitation page 35 of 102 –

a. Item 0001 – The period of performance is shown in the last line of this paragraph as “1 March 2019 – 31 August 2019.” This proposal is due 4 March 2019. Can you please provide clarification on these dates as it relates to the proposal due date and Item 0001A.

RESPONSE: Contract Line Item Number (CLIN) 0001 Active Mowing Service Period of Performance 1 March 2019- 31 August 2019 is incorrect.

The correct Period of Performance is tentatively 1 April 2019 - 30 September 2019.

Please see Solicitation Amendment W91151-19-R-0020-0001 SF30 Summary of Changes CLIN 0001 Extended description has changed.

All CLINS listed on this solicitation have a Period of Performance of tentatively 1 April 2019 - 30 September 2019.

Proposal due date of 4 March 2019 has not changed.

b. Item 0001AA – The period of performance is shown in the last line of this paragraph as “1 April 2019 – 30 September 2019.” Can you please provide clarification on these dates in relation to item 0001?

Response: Contract Line Item Number (CLIN) 0001AA Mowing/Trimming SVCS The correct Period of Performance is tentative 1 April 2019- 30 September 2019 is stated correctly.

Please see Solicitation Amendment W91151-19-R-0020-0001 SF30 Summary of changes CLIN 0001AA Extended description has changed.

2. Solicitation page 37 of 102 –

a. Item 0003 – Same question as above with regards to Period of Performance. Can you please provide clarification on these dates?

Response: Contract Line Item Number (CLIN) 0003 Chemical Sterilant Period of Performance 1 March 2019- 31 August 2019 is incorrect.

The correct Period of Performance is tentative 1 April 2019- 30 September 2019.

Please see Solicitation Amendment W91151-19-R-0020-0001 SF30 Summary of changes CLIN 0003 Extended description has changed.

All CLINS listed on this solicitation have a Period of Performance of tentative 1 April 2019- 30 September 2019.

b. Item 0003AA - Chemical Sterilant – Can you provide a list of areas representing the 176 total acres shown?

Response: There is no specific Chemical Sterilant list of 176 acres or areas. Chemical Sterilant areas fall within the same mowing areas in Technical Exhibit A, but may require the additional service of Chemical Sterilant to control vegetation (e.g. rip rap, rocky areas, culverts, etc.). The 176 total acres is the QMUN funded portion of the total 200 acre estimated Chemical Sterilant requirement.

Technical Exhibit J is attached for areas that may require Chemical Sterilant, identified by mowing area, which directly correlate to Technical Exhibit A invoicing CLINs. This acreage is ordered by the Government, as required. Chemical Sterilant is based on need dependent on vegetation conditions. This requirement may be ordered more than once during the period of performance.

3. Solicitation page 38 of 102 –

a. Item 0003AB - Chemical Sterilant – Can you provide a list of areas representing the 24 total acres shown?

Response: There is no specific Chemical Sterilant list of 24 acres or areas. Chemical Sterilant areas fall within the same mowing areas in Technical Exhibit A, but may require the additional service of Chemical Sterilant to control vegetation (e.g. Army owned railroad areas, rip rap, rocky areas, culverts, etc.). The 24 total acres is the QRPA funded portion of the total 200 acre estimated Chemical Sterilant requirement.

Technical Exhibit J is referenced for areas that may require Chemical Sterilant, identified by mowing area, which directly correlate to Technical Exhibit A (Areas & Acreage) invoicing CLINs. This acreage is ordered by the Government, as required. Chemical Sterilant is based on need dependent on vegetation conditions. This requirement may be ordered more than once during the period of performance.

4. Technical Exhibit A – Column I and Column J –

a. Can you please clarify the use of “semi – annual” if this period of performance is for 6 months?

Response: Column I represents estimated number of cuts for designated areas during the 6 month period of performance, also considered a semi-annual cycle. Column J represents total estimated acreage based on full performance of Column I, the maximum number of acres to be cut during this 6 month period of performance for any given area.

b. Areas requiring a frequency of “Weekly” reflect 22 Semi Annual Estimated Cuts. Assuming a Period of Performance date of 1 April through September 30, 2019 (6 months) would result in approximately 31 weeks (beginning Monday of each week; 5 weeks for April, 4 weeks for May, 4 weeks for June, 5 weeks for July, 4 weeks for August, 5 weeks for September).

1. Please clarify the number of cuts expected for Weekly service areas?

Response: Technical Exhibit A estimates 26 weeks of service during the 6 month period reflected in Column I, “Semi Annual Estimated Cuts”.

Estimated total weekly cuts for 6 months = 910 cuts Estimated total weekly cuts for 1 month = 152 cuts Estimated total weekly cuts for 1 week = 35 cuts

2. How will this affect the results in Column J, Semi Annual Estimated Acreage?

Response: Technical Exhibit A will be updated to reflect 26 weeks for weekly cuts and any other potential corrections required for bi-weekly/weekly/monthly estimated cuts. Technical Exhibit A estimates weekly acreage cut during the 6 month period is reflected in Column J, “Semi Annual Estimated Acreage”. CLIN total acreage will be adjusted on the revision to T E A accordingly, and is reflected below.

CLIN 0001AA – 37,699 acre CLIN 0001AB – 3,846 acre

c. Areas requiring a frequency of “Monthly” reflect 5 Semi Annual Estimated Cuts. Assuming a Period of Performance of 6 months, these areas would be serviced 6 times.

1. Can you please clarify the number of cuts expected for Monthly service areas?

Response: Technical Exhibit A estimates 6 months of service during the 6 month period of performance reflected in Column I, “Semi Annual Estimated Cuts”.

Estimated total monthly cuts for 6 months = 42 cuts Estimated total monthly cuts for 1 month = 7 cuts

Exhibit A estimates 6 months of service during the 6 month period reflected in Column J Semi Annual Estimated Acreage. CLIN total acreage and estimated cuts will be adjusted accordingly.

Estimated monthly acreage cut for the entire period of performance = 3,182 acres Estimated monthly acreage cut per month = 530 acres

d. Areas requiring a frequency of “Bi-Weekly” reflect 10 Semi Annual Estimated Cuts.

Assuming a Period of Performance date of 1 April through September 30, 2019 (6 months) would result in approximately 13 bi- weeks (beginning Monday 1 April and counting each bi-week).

1. Can you please clarify the number of cuts expected for Bi-Weekly service areas?

Response: Technical Exhibit A estimates the bi-weekly service during the 6 month period reflected in Column I Semi Annual Estimated Cuts.

Estimated bi-weekly cuts for the entire period of performance (6 months) = 1066 cuts Estimated bi-weekly cuts per month = 178 cuts

Exhibit A estimates bi-weekly service during the 6 month period reflected in Column J Semi Annual Estimated Acreage. CLIN total acreage and estimated cuts will be adjusted accordingly.

Estimated bi-weekly acreage cut for 6 months = 30382 acres Estimated bi-weekly acreage cut for 1 month = 2338 acres

5. PWS Section 1.4.5.2.3.1 Qualifications – Please clarify the need for competent person credentials to include Fall Protection and Scaffolding as it relates to the areas serviced in Tech.

Exhibit A?

Response: Contractor shall identify competent person credentials accordingly to High Hazards activities as pertained in Safety plan (1.7.4) and Technical Exhibit L, EM-385-1-1 and PWS section 1.4.5.2.3, Qualifications, subsection of PWS Section 1.4.5.2., Safety Manager.

6. What are the requirements for Contractor use of the landfill on site and what are the contractor costs associated with using the landfill?

Response: No, the Contractor is not required to use the Ft. Hood Landfill. If the Contractor choses to use the Fort Hood Landfill, they will be charged $115.84, per ton. If a trash pickup is required, the charge will be $191.40, per ton.

7. Can the SSHO be the same person as the Alternate Project Manager?

Response: Yes

8. Section 5.7 mentions “head-sets”, will these be provided along with the radios mentioned in the same sections or will contractor be required to provide?

Response: The Government provides zero equipment. Headsets/radios will not be provided.

9. Section 1.5.2 QASP mentions a Performance Requirements Summary although there does not seem to be one listed.

Response: Performance Requirements Summary (PRS) has been incorporated in the solicitation.

Please refer to SF1449 Continuation page and SF30 Summary of Changes.

10. Will the contractor be allowed to have bulk fuel containers in the Government provided yard?

Response: Yes. Contractor will be also responsible for complying with all environmental requirements and approvals, and for storing any hazardous materials, etc. (Reference all local, state, and federal environmental and hazardous material requirements indicated in the PWS.)

11. Will the contractor be allowed to perform equipment maintenance in the Government provided yard?

Response: Yes. Contractor will be also responsible for complying with all environmental requirements and approvals, for storing any hazardous materials, and for disposal compliance.

12. What is the Government's plan for grounds maintenance services after the initial 6 months?

Response: In regards to this particular requirement, future grounds maintenance services are not part of this solicitation. However, direct your interest for future procurements to fbo.gov.

13. PWS 1.6 Contractor Company to Obtain Facility Clearance-There is no DD Form 254 attached to the Solicitation so what level of clearance is required for this contract?

Response: The Contractor does not require additional security clearance beyond individual Contractor access to the Installation. DD 254 will not be required.

The following have been modified:

TE AND ATTACHMENTS

TECHNICAL EXHIBITS AND ATTACHMENTS

DOCUMENT TYPE DESCRIPTION PAGES DATE

Technical Exhibit - A Areas and Acreage 7 23 June 2016

Technical Exhibit –A Areas and Acreage (Revised) 7 21 February 2019

Technical Exhibit - B Fort Hood Main Cantonment Map 1 21 December 2018

Technical Exhibit - C West Fort Hood Map 1 21 December 2018

Technical Exhibit - D Hazardous Material Inventory 1 21 December 2018

Technical Exhibit - E Wage Determination 11 01 January 2019

Technical Exhibit - F Contractor Yard Site Map 1 21 December 2018

Technical Exhibit - G Contract For Sale Of Utilities Services 6 21 December 2018

Technical Exhibit - H Hazardous Material Request Form 2 01 April 2013

Technical Exhibit – I Fort Hood Pesticide Use Proposal PUP Form 1 21 Decmeber 2018

Technical Exhibit – J Chemical Sterilant Mapbook 19 22 Februay 2019

Techncal Exhibit - K Mowing Area Mapbook 131 22 February 2019

Technical Exhibit – L EM 385-1-1 931 30 November 2014

Technical Exhibit- M Bluebonnet Seed Planting 10 21 February 2019

(End of Summary of Changes)