DRAFT__PWS_120_IN_BDE_.docx

PERFORMANCE WORK STATEMENT (PWS)

Cultural Role Player (CRP) Services

FORT HOOD POST-MOBILIZATION TRAINING CENTER

C.1. General: The 120th Infantry Brigade at Fort Hood, Texas, has a requirement for Cultural Role Players (CRP) services in support of the Overseas Contingency Operations (OCO). The 120th Infantry Brigade is responsible for the mobilization, training, validation for deployed mobilized National Guard and Reserve soldiers as well as providing orientation and training to U.S. military, Department of Defense (DOD), and other federal Government agency personnel on Arabic cultural awareness, and negotiation skills.

C.1.1. Scope of Work. The contractor shall provide labor, supervision and required materials to supplement the training effort for U.S. military, DoD and other federal government agency personnel in support of Theater Specific Individual Readiness Training (TSIRT) and pre-deployment unit collective training in accordance with published training guidance at designated training sites located at Fort Hood, Texas.

This contract is designed to support Reserve Components training, but may also be used to support the Active Component. This training culminates with situational exercises and a mission rehearsal exercise that enables Soldiers and units to interact with simulated civilian personnel under realistic wartime conditions.

C.1.2. Background Information:

First Army is responsible to mobilize, train, validate and deploy mobilized National Guard and Reserve soldiers in support of the United States overseas contingency operations. The TSIRT and collective training is associated with Overseas Contingency Operations (OCO) including, but not limited to, Kosovo Forces (KFOR), Operation Freedom Sentinel (OFS), Afghan National Army (ANA), Operation Inherent Resolve (OIR), Multi-National Force Observers (MFO), Operation Spartan Shield (OSS), and Guantanamo Bay (GTMO). United States Forces Command (FORSCOM) has directed that all command integrate country orientation and training on language and cultural awareness, negotiation skills and the use of foreign language speakers, into training plans. In addition, training events require realistic soldier interaction with appropriate role player’s representative of the indigenous population of Iraq, Afghanistan, Kosovo, Eastern Europe or other designated areas. Role players participate during various Situational Training Exercises and other Collective Training events to replicate mission scenarios.

Role players provide the essential training experience to Soldiers preparing for combat operation in varying conditions. Conditions may vary from coordinating an opportunity to meet with local leaders, setting up a time to provide medical support to local children, assessing the attitudes of the population in a certain area, de-escalating a situation by communicating properly with local religious leaders, or redirecting both combatants and non-combatants during offensive operations.

C.1.4. Period of Performance/Phase-In Period. The ordering period for this contract will be a 12 month base year with four one-year option periods. The phase-in period is 30 days after contract award to enable the contractor to provide all the contract documents required prior to starting work. The phase-in period is a separately priced CLIN at Schedule B of the base year. This CLIN will be awarded on the first Task Order (TO) the same date as the basic contract.

C.1.5. Hours of Operation. The nature of the work requires the contractor to use flexible employment and scheduling techniques, while maximizing performance outcome to adapt to varying workload requirements. This will require work outside normal duty hours to meet unit mobilization, deployment, and redeployment time restrictions. Training schedules may require contractor personnel to work on weekends and Federal holidays to meet mission requirements (see wage determination for further information on working on a Federal holiday). Each Task Order (TO) execute will identify the specific hours of operations required to support the training exercise.

Federal holidays are established by Federal Law and are currently as follows.

C.1.5.1.

The Government will issue training notices to the Contractor not later than two weeks prior to the upcoming month reflecting an estimated schedule of the training. The Task Orders will be issued by the Government to the Contractor at least two weeks prior to the commencement of the period. In the event of conflicts, delays, or cancellation of scheduled training, the Government reserves the right to re-schedule training on a later date or time at no additional cost to the Government. In such event, Government will attempt to give the contractor a 48 hour notice of changes. In the event the Government does not provide proper notification of cancellation or rescheduling within 48 hours of scheduled training events, the contractor may be reimbursed for actual costs incurred due to the change. The contractor has the right to refuse an exercise due to short notice. Costs will be required to be substantiated with documentation and these costs may be negotiated by the KO.

C.1.6. Personnel:

C.1.6.1. General Qualifications and Constraints: The Contractor shall provide management, administration, and qualified labor force/mix appropriate for the task(s) authorized to be performed within each approved TO. Contractor shall ensure that all Contractor personnel performing services on this contract are knowledgeable of the assigned work and familiar with safety and health precautions necessary to perform services under this contract. Contractor employees performing services under this contract will be controlled, directed and supervised at all times by management personnel of the Contractor. Government personnel may not perform any supervisor functions for Contractor personnel. Notwithstanding another provision of this contract, the Contractor shall at all times be responsible for the supervision of its employees in the performance of the services.

C.1.6.1.1. Conflict of Interest. The Contractor shall not hire any personnel whose employment would result in a conflict with Department of Defense (DOD) Regulation (REG) 5500.7-R, Joint Ethics REG.

C.1.6.2. Physical Requirements and Work Environment:

C1.6.2.1. Contractor personnel shall be physically capable of performing their assigned work under normally anticipated climatic conditions, such as extreme weather conditions (snow, sleet, rain, heat, humidity). The work will normally require long periods of standing and walking; furthermore, the work is physical in nature and will require kneeling, crawling, and running for short periods of time. Role players may have to walk distances of up to 3 km over broken ground.

If assigned a speaking role, the role player must be able to speak the language appropriate to the assigned scenario. If physically limited i.e. a moulage utilizing an actual amputee for added realism etc., the role player must be able to perform all tasks even if it is lying down for long periods of time. Role players must arrive to the staging area in required uniform, on time and prepared to perform the required role. Role player must be physically able to move over, through, and or around obstacles (Except Minefields). Role player must be able to identify visual indicators of an Improvised Explosive Device (IED). Role player must be able to react to a Possible Improvised Explosive Device (IED). Role player must be able to search an Individual in a tactical environment. Role player must be able to move as a member of a team. Role player must be able to and move under direct fire. Role player must be able to react to indirect fire while dismounted perform voice communications.

C.1.6.2.2. Contractor employees shall be self-sustaining while on site (i.e. wearing appropriate clothing for cold and/or inclement weather, having items for personal comfort and coming equipped with any food and water needed for the training period.) Contractor must provide equipment needed to store any food/water provided to their employees taking into consideration the weather elements.

C.1.6.2.3. Role players may be detained in enclosures for an extended period of time.

C.1.6.2.4. Role players may be required to ride in military vehicles during performance of service.

C.1.6.2.5. Role players may be searched for weapons, contraband, and items of intelligence value as part of the training scenario; female role players will only be searched by female Soldiers.

C.1.6.2.6. Role players may be detained and restrained by training units using handcuffs, flex cuffs, tape, rope or other devices or materials. Role players may have to lie down or kneel on the ground as part of this process.

C.1.6.2.7. The lane/exercise OC/T’s may direct some verbal and non-violent physical interaction between members of the training units and role players. Non-Violent is defined as not expected to cause injury to the role player. Basic rules of engagements must be maintained.

C.1.6.2.8. Contractor shall manage role players’ time so that they are provided sufficient rest between work shifts to preclude any safety hazards, violations of labor laws or regulations during training events.

C.1.6.2.9. Role players shall perform assigned roles and shall remain on site during periods specified in each TO to train units in accordance with training and work schedules.

Role players, if assigned, must be able to speak the language appropriate to the required scenario.

C.1.6.2.10. Conduct of Personnel. The KO may require the Contractor to remove from the job site any employee working under this contract for reason of misconduct; security; or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interests of the Government. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

C.1.6.3. Security Requirements. Contractor personnel or any representative of the Contractor entering the Fort Hood installation shall abide by all security regulations and shall be subject to security checks. Contractor personnel shall be lawfully employable in the United States. Government rules, regulations, laws, directives and requirements, in place or issued during the performance period shall apply to all contractor personnel. The contractor shall be solely responsible for any costs resulting from contractor’s employee violations.

All DoD contractor employees must undergo a background investigation as directed by Department of the Army G-2 and the Garrison Security Office. Said investigation may include a background check with FBI, DHS, JTTF, NSA, DSA, and other federal agencies as required. Investigations may also include personal interviews or polygraph exams. Contractor personnel shall obtain a favorable determination by the Government prior to commencement of duties associated with this contract.

As a condition of employment, the Contractor shall obtain and maintain criminal background checks on all employees to cover the last three years and the last three residences. Criminal background and Joint Terrorism Task Force (JTTF) checks shall be completed and found favorable prior to the contract performance start date. The contractor shall be responsible for the cost of the criminal background checks. Contractor’s employee background check shall be favorable in order for the employee to perform services under the contract. Results of background checks shall be provided to the installation security office and the Contracting Officer Representative (COR) when requested. The COR and/or the Alternate Contracting Officer Representative (ACOR) will conduct periodic inspections to ensure compliance with this requirement. Personnel with outstanding felony warrants or felony convictions pose a security risk and shall not perform services under this contract.

C.1.6.3.1. Security Training Requirements

C.1.6.3.1.1. AT Level I training. All contractor employees, to include subcontractor employees, requiring access to the Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

C.1.6.3.1.2. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

C.1.6.3.1.3. For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

C.1.6.3.1.4. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

C.1.6.3.2. Condition of Employment.

C.1.6.3.2.1. The contractor shall not hire any individual with positive pre-employment drug screening.

C.1.6.3.2.2. The contractor shall perform random substance abuse checks such as urinalysis, breathalyzer, blood test, or other appropriate tests or instruments on all employees during the life of the contract. The contractor shall provide the substance abuse results upon request.

C.1.6.3.3. Installation Access. Contractor personnel or any representative of the Contractor entering a military installation shall abide by all security regulations and are subject to security checks. Local rules, regulations, directives and requirements issued by military and civilian authorities pursuant to their responsibility for the administration and security of Government and military installations are applicable to Contractor personnel entering the offices or installations or traveling via Government-owned transportation. The Contractor shall ensure that all contractor personnel employed to perform work under this contract obtains installation access as required by the Provost Marshal Office (PMO). Government furnished identification shall be returned to the issuing Government office when the employee no longer performs work for the Contractor under this contract.

C.1.6.3.3.1. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.1.6.3.3.2. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C.1.6.3.3.3. Search and Seizure. Contractor personnel and property shall be subject to search and seizure upon entering, while on, or leaving the confines of Fort Hood at any time in the performance of this contract.

C.1.6.3.4. Access to Data and Information. All records, files, documents, and working papers provided by the Government and/or generated by the contractor during performance of this contract become and remain Government property. All records shall be maintained IAW AR 25-400-2, Army Record Management Information System (ARMIS) and all other pertinent directives as supplemented. Records shall be disposed of only as authorized by the Government. All records may be subject to the Freedom of Information Act and/or Privacy Act of 1974. Contractor must comply with Service Contract Act of 1965, which requires the Contractor and each subcontractor performing work subject to the Act, make and maintain for 3 years from the completion of the work records as described at FAR 52.222-21, Service Contract Act of 1965 (Nov 2007).

C.1.6.3.5. Contractor’s policies/operating instructions and working papers shall be made available to the KO, COR, and other authorized Government representatives during the performance of this contract upon request by the KO, COR, and other authorized Government representatives. The contractor shall obtain COR’s approval before releasing any information input or stored, generated, or archived information related to this contract to the contractor’s corporate or other off-site offices, other Government activities, agencies, or to other contractors or private parties. The contractor shall provide technical advice, attend Governments meetings, and shall provide access to data generated by the contractor to authorized Government representatives.

C.1.6.3.6. Media Information. The contractor shall not provide any information for media release without prior approval from the KO and Installation Public Affairs Officer.

C.1.6.3.7. Personnel Security Clearances. Work associated with this contract is UNCLASSIFIED.

C.1.6.3.8. Employee Identification Badges. Contractor personnel on duty shall wear visible contractor-furnished employee identification badges which shall be displayed on the outer clothing while physically on Fort Hood. Each badge shall include, as a minimum, the company name, employee name, photograph, contract title, contract number, and expiration date of the badge. The Contractor shall surrender these employee identification badges to the KO upon termination of employment or completion of the contract. Contractor personnel shall also include the company’s name in his or her e-mail display and identify themselves as contractors when attending meetings, answering Government telephones or working in situations where their actions could be construed as official Government acts.

C.1.6.3.9. Minimum Personnel Qualifications. The Contractor shall provide qualified personnel that are physically capable of performing tasks associated with their job positions. The Contractor shall ensure that all contract personnel who are required, in performance of this contract, to interface with authorized patrons (Soldiers and civilians) and/or conduct transactions with government representatives (including, but not limited to, the KO, COR, and commanders) are fluent in English and possess the capability to read and write in the English language to the extent necessary to perform their duties under this contract. Nothing in this requirement shall be construed to prohibit the Contractor’s personnel from conversing or communicating in languages other than English where such communication or conversation is not related to interaction with government personnel or authorized patrons or other relevant performance of work under this contract in which English fluency is required.

C.1.6.3.10. Contractor Personnel Identification. The contractor shall provide, in writing, to the KO and COR a list of all contractor employees involved in the accomplishment of any TO. This list shall be submitted after award but prior to the commencement of work under any respective TO. This list shall include the Supervisor, administrators (if any), and the specific service providers/sub-contractors to be provided to accomplish the specific tasks. The list shall include each employee's name, job title, and employment date with the contractor, and a legible photocopy of each employee's certifications and licenses, if required. The contractor shall verbally notify the COR of changes to the list as they occur and provide a written, updated list (provide updated list to KO), within 24 hours or the next duty day after the effective date of the change.

C.1.7. Key Personnel. The contractor shall provide an on-site Supervisor who shall be responsible for the overall management and coordination of the contract upon receipt of a TO. The Supervisor shall be on-site during all active scenario exercises. The contractor shall provide the name and telephone numbers of the individual designated as Supervisor to the KO, in writing, within 24 hours of notification of award. The Contractor shall provide written notice to the KO prior to changing the Supervisor no later than five (5) working days prior to the change.

C.1.7.1 Supervisor. The Supervisor shall be authorized to act on behalf of the Contractor on all matters pertaining to this contract and serve as a single point of contact for contract administration issues with the KO. The Supervisor shall respond within 30 minutes to the KO or her designated representative when requested. The Supervisor shall provide the COR an execution plan for each phase of training on a weekly basis and shall notify the COR if it foresees complications supporting training events IAW the execution Plan. The Supervisor shall be capable of managing multiple teams in diverse locations effectively. The Supervisor must possess a valid state driver’s license and a favorably completed National Agency Check clearance.

C.1.7.2. For day to day coordination of administrative matters with the Supervisor, the KO shall designate a COR to facilitate Government receipt of Deliverables. However, in no event shall any understanding or agreement, contract modification, change order, or other contractual matter between the contractor and a person other than the KO be effective or binding upon the Government.

C.1.7.3. Performance Evaluation Meetings: The contractor shall meet with the KO at least once during the first 30 days of the contract. Thereafter, the KO will schedule meetings with the contractor as needed. The Government will prepare and distribute meeting minutes of each meeting to attendees within 5 workdays after each meeting. The contractor shall annotate any area of non-concurrence, and submit a written explanation of the reason for its non-concurrence to the KO no later than 3 working days after receipt of the report.

C.1.8. Equal Opportunity and Sexual Harassment: The contractor shall ensure that site management provides a safe and harassment-free workplace for all role players. All contractor personnel shall follow the strictest standards for the prevention of sexual harassment, or harassment based on racial or other bias. Any violations of standard federal guidelines shall be cause for removal from the job site or dismissal from the premises of the employee.

C.1.9. Computer Network Access. No Government Computer Network Access will be provided in connection with this contract.

C.1.10. Vehicle Registration. Fort Hood no longer requires vehicle registration or the display of a DOD vehicle registration decal for Installation access. Non CAC Contractors requiring unescorted installation access must provide a cover letter from the COR or Contractor on letterhead. The letter should contain the contract number, start and end date of contract, and be signed by the COR or Contractor. Along with the cover letter shall be a list of employees’ full name, date of birth, driver’s license or state ID number, state of issue, and last 4 numbers of social security number. Upon satisfying the above criteria and vetting requirements an Installation access pass/badge will be issued. This information will be turned in to the Marvin Leath Visitors Center, located at the Fort Hood Main Gate entrance. For all Contractor employees issued a CAC, access to the installation is gained by displaying the CAC to guard personnel at the Access Control Points.

C.1.10.1. Vehicle Operation. Contractor personnel operating motor vehicles on the installation shall have a valid state operator’s license, valid driver’s license, proof of insurance, and valid vehicle registration for the category of vehicle being operated and shall comply with Fort Hood’s, Access Control Point, Standard Operating Procedure (SOP). Contactor personnel operating government vehicles must possess a valid U.S. Government Motor Vehicle Operator’s Identification card, OF-346.

C.1.11. Contracting Officer’s Representative (COR).

The Government will provide a COR and/or ACOR at each site location. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract, performs inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract, issues written interpretations of technical requirements, including Government drawings, designs, specifications, monitors contractor's performance and notifies both the KO and contractor of any deficiencies, coordinates availability of government services, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

C.1.12. Quality Control: The contractor shall formulate and implement a quality control program that outlines the contractor’s goals, objectives and standards, and a Quality Control Plan (QCP) that details the methods, procedures, and processes used to meet customers’, regulatory, and the contractor’s quality processes. The contractor’s Quality Control Program shall emphasize deficiency prevention over deficiency detection, and encompass the entire contract. The contractor shall provide the complete Quality Control Plan no later than 30 calendar days after start of work for government review and approval.

The plan shall include an inspection system covering all the performance evaluation attributes. It must specify the areas to be inspected on a scheduled and unscheduled basis, how often inspections shall be accomplished, and the title of the individual(s) who shall perform the inspection. The methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. On site records of all inspections conducted by the contractor and necessary corrective action taken shall be made available to the Government during the term of the contract.

C.1.12.1. Quality Assurance: The Government will monitor the contractor’s performance under this contract. The Government has the right to perform inspections and performance evaluation at any time. If any aspect of the performance is not in conformance with the requirements of the contract, the KO and COR will have the right to issue to the contractor a Non-Conformance Report (NCR). The contractor shall explain in writing why performance was not in conformance with the requirements of the contract, how performance will be returned to conformance, and how recurrence of the problem will be prevented in the future. The contractor shall complete and return the NDR to the COR within five workdays after receipt of the NDR. The contractor shall maintain copies of all inspection and evaluation reports.

C.1.14. Safety Plan. The contractor shall establish and maintain a Safety Plan that delineates the processes and procedures the contractor shall use to prevent accidents and preserve the life and health of contractor and Government personnel. The contractor shall submit the safety plan to the KO and COR at least three (3) calendar days after contract start date. The contractor shall implement a Safety Program based upon this Safety Plan. The contractor shall perform all operations IAW the Occupational Safety and Health Act (OSHA) and all applicable standards, laws, and regulations. The contractor’s safety program shall fully comply with the provisions of all Installation, Army and DoD safety regulations, to include, AR 385-10, Army Safety Program; AR 385-40, Accident Reporting and Records; AR 40-5, Preventive Medicine; Title 29 CFR 1910, 1926, and 1960 Occupational Safety and Health Administration (OSHA) regulation; EM 385-1-1, Corps of Engineers Safety Manual; TM 5-682, Facility Engineer/Electrical Facilities Safety; and, applicable Federal, State and local standards, laws, and regulations. The contractor shall be responsible for accountability and all damages to persons or property that occur as a result of the contractor’s fault or negligence and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

C.1.14.1. The contractor shall report contractor employees' accidents and injuries to the contractor's Project Management Staff, and the COR. The contractor shall maintain reports and records on accidents, safety inspections and investigations. The contractor shall report to the COR any accident under this contract within 24 hours of accident. A copy of the accident report shall be provided to the COR within 3 working days of accident.

C.1.14.2. The contractor shall make available to its employees the hazard reporting procedures IAW Code of Federal Regulations (CFR) Title 29, Part 1910 and 1960, as applicable.

C.1.14.3. All contractors’ employees will receive a safety briefing from the military or contractor representative prior to training exercise. This briefing will include instructions on safety and appropriate interaction with personnel being trained, the exact requirements of the Exercise Rules of Engagement, procedures to obtain medical support for injuries sustained on the site, and instructions for severe and/or threatening weather.

C.1.14.4. Emergency Medical Treatment: Medical services for contractor personnel are the responsibility of the contractor. However, the Government may provide, on an emergency basis, medical services for job related injuries, while an employee is performing under this contract at the nearest military treatment facility if Government facility is available. Such emergency medical care shall be limited to those services necessary to prevent undue suffering or loss of life or limb and shall be provided only during the period of emergency. In such circumstances, action shall be taken to transfer contractor’s employee to a civilian health care provider as soon as the emergency period ends. Contractor’s employees who require emergency medical care during the training scenario shall be treated on a reimbursable basis at a military treatment facility at the prevailing rate. Following the initial emergency care, the contractor is responsible for any continued or follow up care according to the agreement the contractor has with the employee.

C.1.15. Physical Security.

C.1.15.1. The contractor shall be responsible for safeguarding all Government-furnished property. At the close of each work period, Government facilities, equipment and materials shall be secured.

C.1.15.2. At the completion of performance of the contract (not task orders), the contractor, shall return to the Government all Government-furnished property not consumed in the performance of this contract.

C.1.15.3. The contractor, upon termination and or completion of the contract or termination of an employee shall remove vehicle registration decals from the vehicle and remnants of the decal shall be turned into the installation PMO.

C.2. Definitions/Acronyms:

C.2.1. Contractor Employees. For the purpose of this contract, the term “Contractor Employee(s)” applies to all contractor employees and subcontractor employees performing work in support of this contract.

C.2.2. Government Furnished Property. All property owned by the Government or acquired by the Government or the Contractor under the terms of the contract.

C.2.3. Quality Assurance (QA). Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS) and all other service outputs.

C.2.4. Quality Assurance Evaluator (QAE). A Government person is responsible for surveillance of contractor performance.

C.2.5. Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the contract.

C.2.6. Applicable Acronyms:

C.3. Government-Furnished Property and Services:

C.3.1. The Government will maintain the property accountability for all equipment provided to the contractor. The Government will furnish or make available to the contractor the following materials, equipment and facilities. The contractor shall be responsible for the loss or damage beyond ordinary wear and tear to all Government equipment. All equipment and training aids issued shall be turned in to the Government at the completion of each training day. Government furnished property may vary based on the individual TO requirements.

C.3.2. Latrine facilities will be available on the training lanes.

C.3.3. Training aids required for the each training lane or event, except as those specified as contractor-furnished materials.

C.3.4. Government vehicles and kevlar helmets ONLY if required by the training scenario.

C.3.5. Warming tent if required as determined by the military representative.

C.3.6. RESERVED

C.3.7. Materials. Government will reproduce any handouts for the contractor personnel as necessary and as determined by the COR.

C.3.8. Equipment Maintenance. Repairs to any Government equipment shall be provided through current military maintenance procedures. If a contract employee detects a situation deeming immediate repair, he/she shall notify the Scenario Leader, SUPERVISOR who will then notify the COR.

C.3.9. The Government shall provide clothing and uniforms as reflected in Technical Exhibit A currently in stock to the contractor after award of first exercise task order. Contractor’s employees participating in any scenario must be able to wear military personal protective equipment at any time.

C.3.10. Utilities. The contractor shall instruct employees in energy conservation practices. The contractor shall be responsible for operating under conditions that precludes the waste of utilities. Light shall be used only in area where and when work is actually being performed. Contractor’s employees shall not adjust mechanical equipment controls for heating, ventilation and air conditioning systems. Water faucets or valves shall be turned off after the required usage has been accomplished.

C.4. Contractor-Furnished Items: Will vary based on individual scenario requirements.

C.4.1. Contractor shall provide all necessary administration, materials and administrative supplies, except as specified as Government-furnished in sub-paragraph C.3.

C.4.2. Transportation. The contractor will provide transportation for contractor employees to and from the training sites.

C.4.3. Wireless Communications Items. The contractor shall provide its employees any pagers and cellular phones they deem necessary for internal operations at no additional cost to the Government. Connection to the Government LAN is not authorized.

C.4.4. Attire/Uniform. The contractor shall be responsible for providing required clothing and uniforms required by individual scenarios that are not Government provided clothing and uniforms as reflected in Technical Exhibit A. Contractor is responsible for ensuring that all role players wear culturally appropriate clothing for both male and female role player’s representative of the area of operations (e.g. Iraq or Afghanistan or any other area as required) during training at all times. Specified training scenarios may require role players to wear military, police or civil defense force type uniforms in addition to traditional clothing and detainee jumpsuits. Contractor shall maintain clothing and any equipment used by role players, to include repairing and laundering, as required.

C.5. Specific Tasks. The contractor shall provide fully qualified personnel to perform services and shall ensure sufficient personnel are available to conduct training as dictated by the training schedule provided with each TO ensuring continuity of personnel. The scenarios in Technical Exhibit A identify the type of exercise and the number and type of role players required for each individual training exercise. The contractor shall ensure sufficient numbers of the correct type of role players are provided to meet the requirements of the TO. Contractor shall respond to changes within 72 hours of notification. The contractor may use the same personnel to perform different roles as long as the role player meets the requirements for the role he/she has been assigned (e.g., Foreign Language Speakers Role Players shall be able to speak the required language). The contractor shall not rotate personnel while training is in effect.

The Government, due to unforeseen changes in world security tempos, may have to negotiate and add additional scenarios to this contract.

C.5.1. Role players. The contractor shall provide male and female personnel to serve as role players in execution of training scenarios for units conducting training. Role players shall replicate various positions and groups of people in possible situations units may face during deployments. The major types of role players are Cultural Role Players (CRP) and Foreign Language Speakers. They shall work outside in all types of weather (e.g., heat, cold, rain, snow). Role players must be in good physical condition. Work requires long periods of standing and walking. Role players shall follow simple instructions from on-site military personnel in the performance of their assignments and IAW established Exercise Rules of Engagement (EXROE).

C.5.1.1. Cultural Role Player (CRP). CRP’s replicate various positions and groups of people representing possible situations units may face during deployment. CRP represent such groups as members the Iraqi Security Forces, Afghan Security Forces, NATO Partners, Arabic Peninsula officials, and various civilians, potentially encountered on the battlefield.

C.5.1.2. Foreign Language Speakers (FLS). FLS shall be expected to conform to all terms of the general role players. FLS are not linguist or interpreters. FLS shall be able to write and speak in clear, correct, and concise grammar with native fluency in the required language and be proficient in English to communicate effectively with the trainers. FLSs shall communicate customs and cultural mores to training units and assist training units to understand the issues they shall face in theater by effectively portraying the specific roles. The FLS requirement may call for specific languages pertinent to the areas of operations). The required languages for this contract are listed below:

a. African (Varies with Arabic, Swahili, English, French, Italian)

b. Arabic

c. Farsi/Dari

d. French

e. German

f. Kurdish

g. Pashto

h. Polish

i. Russian

j. Spanish

C.5.2. Work Products.

C.5.2.1. Role Player Worksheet log. The contractor shall develop and maintain a daily log of participants for each training scenarios identifying contractor personnel that performed IAW the applicable TO. The log shall include the specific scenario, TO number, date, the individuals name and role. The contractor shall forward the log to the COR no later than five working days following the completion of the scenario.

C.5.3. Transition Period. The calendar month prior to contract expiration shall constitute the phase out period. The contractor shall develop and implement a plan to affect a smooth and orderly transfer of performance responsibilities to a successor. The contractor shall provide a plan for phase out to the COR no later than 60 calendar days before the end of the base year. The contractor shall update the plan annually as required at least 60 days before the end of each additional performance period. The plan shall contain details that include, but are not limited to, time lines for events, key personnel involved, and interface with the Government and follow-on contractor. The contractor shall correct accountability and any damage to government-owned or government furnished property caused by employee negligence or mistake, intentional or otherwise.

C.5.4. Contract Manpower Reporting.

“The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://contractormanpower.army.pentagon.mil. The required information includes:

(1) Contracting Office, Contracting Officer

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Direct labor hours (including sub-contractors)

(6) Direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information);

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor shall also provide the total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct extensible Markup Language (XML) data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.”

C.6. Applicable Documents/Regulations.

AR 385-10, Army Safety Program AR 385-40, Accident Reporting and Records AR 40-5, Preventive Medicine Title 29 CFR 1910, 1926, and 1960 Occupational Safety and Health Administration (OSHA) regulation EM 385-1-1, Corps of Engineers Safety Manual TM 5-682, Facility Engineer/Electrical Facilities Safety WD Contract Labor standards

C.7. Deliverables. This chart represents the deliverables that are required in performance of the contract.

C.8. Performance Requirements Summary. Each individual TO shall identify the Objectives, Standards and Acceptable Quality Levels applicable to the associated tasks.

Provide personnel for training scenarios.

(PWS C.5.1)

The contractor shall ensure sufficient qualified personnel are available in accordance with requirements as outlined in the individual TOs.

Cultural Role Players (CRP) Foreign Language Speakers (FLS) Deviations are as follows:

*CRP – No more than (1) no-show per training scenario

*FLS – Due to the critical nature of the role of the FLSPs there is no acceptable deviation for this requirement.

*AQL for TOs with only one (1) player will be 100% Negative Contractor Performance Assessment System Reporting and/or no award of future option years

Contractor shall provide all required clothing and uniforms IAW the applicable scenario. (PWS C.4.4.)

PWS TECHNICAL EXHIBITS (TE):

TE-A - Scenarios TE-B – Government Provided Material (GPM) TE-C – Pricing List TE-D – Wage Determination (WD)