Performance_work_statement_ICE_W91151-17-T-0215_8-22-17.pdf

Section C - Descriptions and Specifications

SECTION C

SPECIFICATIONS

C.1. Introduction: Fort Hood, TX has a requirement for ice deliveries of 20 lb Bag Ice, 10 lb

Block Ice and 300 lb Block Ice, and contractor provided storage freezers at designated locations for the delivered ice.

C.1.1.General Location: Building 89100 (Main Post Area) and Building 57003 (North Fort Hood) on Fort Hood, TX, a Military Installation. Information about Fort Hood can be found at the Fort

Hood home page. The Internet website address is: http://www.hood.army.mil/.

C.1.2. Period of Performance: One Base Year 1 April 2017-31 March 2021 with four one-year options.

C.2. Scope of Work

C.2.1.The Contractor shall provide and deliver 20 lb bags, 10 lb blocks and 300 lb blocks of ice to

Fort Hood, TX, as requested by the authorized government ordering official. The contractor shall accept orders for potable ice telephonically, by email or fax, between the hours of 7:30 am-4:00 pm, Monday through Friday excluding legal federal holidays. Delivery shall be made within 24 hours of request or the next business day. An authorized government ordering official(s) will be designated by the contracting officer in writing after the contract has been awarded.

C.2.2.The Contractor will respond to emergency requests for ice deliveries within eight hours.

C.3. Quality Control: Contractor shall be in compliance with sanitary standards of the

International Packaged Ice Association and DOD MIL-STD 3006 C dated June 2008.

http://www.packagedice.org/downloads/PIQCSManualFINAL.pdf

C.3.1. The contractor shall develop and maintain a quality control program for production, warehousing and distribution to ensure:

C.3.1.1. Product shelf life is monitored.

C.3.1.2. Products are free of damage.

C.3.1.3. Correct items and quantities are selected and delivered.

C.3.1.4. Customer satisfaction is monitored.

C.3.1.5. Product discrepancies and complaints are resolved and corrective action is initiated through notification of the contracting officer.

C.4. Inspections and Acceptance:

C.4.1.Inspection and acceptance of potable ice will be performed upon receipt. The inspection is normally limited to identity, count and condition. However, all deliveries are subject to veterinary service inspection and all delivery vehicles are subject to sanitation inspection at destination. Each authorized receiving official at each delivery location will have the responsibility to accept and sign for delivered ice. Ice shall be delivered in good condition, suitable for use, and shall not be melted upon arrival.

C.5. Delivery:

C.5.1.Bagged Ice for Building 89100: All ice shall be delivered pure, sound and clear for use in drinking water, crushed and packaged in sealed plastic bags. Only commercially produced crushed/bagged ice, which has been produced from potable water will be accepted. Crushed ice will be packaged in clear plastic bags capable of supporting 20 lbs of crushed ice that will be stacked 50 -100 bags per pallet for building 89100 on Fort Hood. Each bag shall contain 20 pounds of ice. Delivery shall be made within 24 hours of request from Ordering Official.

C.5.2.Block Ice 300 lbs for Building 89100: , Only commercially produced block ice, which has been produced from potable water that is clean, colorless and reasonably free from air bubbles will be accepted. Delivery shall be made within 24 hours of request from ordering official.

C.5.3. Ice storage: Storage to keep ice frozen is required at designated areas at building 89100 for special events. (See Technical Exhibit A) Historical data for ice storage during special events

& training exercises indicates that this storage requirement has not exceeded 5 days in length at any one time event. The contractor will have at least 24 hours notice for event. Delivery shall be made within 24 hours after notification. This requirement has averaged twenty days per year.

C.5.4. Ice, block, 10 lbs for building 57003 North Fort Hood: Only commercially produced block ice, which has been produced from potable water will be accepted. Ice blocks shall be clean, colorless and reasonably free from air bubbles. Dimensions of the 10 lb block ice will be 10"l x

6"w x 8"h. The 10 lb block ice will be packaged in clear plastic bags capable of supporting 10 lbs. of block ice that will be stacked 200 blocks per pallet. Will also require a two day on call capability for additional re-supply requirements as needed.

C.5.5. Deliveries shall be made between 6:00 am- 2:00 pm Monday through Friday, excluding legal federal holidays and Saturday and Sunday between the hours of 7:30 am and 9:30 am to the field ration break down point, building 89100 on Fort Hood. Deliveries for North Fort Hood

Building 57003 shall be Monday through Friday between the hours of 8:00 am-4:00 pm.

C.5.6. Contractor may be required to deliver ice seven days a week if requested by the government ordering official(s). Deliveries average one to two times a week during summer months. More frequent deliveries may be required due to factors such as storage capacity, emergency mission requirements and extreme temperatures. During low peak months

(November through February), the call for ice delivery may be minimal to none. The contractor may be called for emergency requests for ice deliveries as needed by the customer throughout the period of performance of the contract. On occasion, an emergency call for ice delivery may be done twice a day. The total number of bags of ice and blocks of ice are a not to exceed total.

C.5.7.Emergencies/unusual circumstance ordering: Non workday emergency deliveries may occasionally be necessary, as can be agreed upon by the contractor, contracting officer and the ordering official.

C.5.8. Delivery of Ice for Special Events – The contractor shall deliver the ice to North Fort Hood and designated areas on Fort Hood Main Post when requested. Past special events & training exercises indicate that this storage requirement has not exceeded five days in length at any one time event.

C.6. Surge/Mobilization Capability:

C.6.1.The contractor shall have the capability to handle large increases in quantities demanded for short periods of time on short notice. The Installation may encounter unscheduled arrival of troops with only a few hours notice. The order requirements may double their normal usage on a given day(s). Workload estimates on these types of surges will be impossible to anticipate.

C.6.2. Pricing for potable ice furnished during these periods shall be the same as that of routine, non-surge orders.

C.7. Delivery Vehicles:

C.7.1.The contractor’s delivery vehicles shall be equipped to maintain the appropriate temperatures necessary to delivery ice at the proper temperature.

C.7.2.Ice deliveries shall be made in accordance with sanitation requirements in Technical

Bulletin (TB) Med 530 Occupational and Environmental Health Food Sanitation and DOD MIL-

STD 3006 C Appendix G (Technical Exhibit-A) . Delivery vehicles used to deliver ice under this contract shall be subject to security inspections upon arrival at the Installation as well as veterinarian sanitation inspections at destination. Ice transported in vehicles, which are not sanitary, or which are not equipped to maintain proper temperatures, may be rejected without further inspection.

C.7.3. VEHICLE REGISTRATION. Vehicles entering Fort Hood shall have valid state license and shall be registered at the Fort Hood, Texas Visitor Control Center, Building 69012 on Fort Hood.

Vehicles shall be registered prior to commencement of contract work. The Contractor shall maintain current all State licenses, registrations and insurances during the time that vehicles are in use on this installation for the category of the vehicles being operated. All vehicles shall comply with FH 190-5 Fort Hood Traffic Code. Contractor personnel shall return registration passes to the Fort Hood Texas Visitor Control Center, Building 69012 on Fort Hood within two

(2) workdays after termination or completion of work under this contract.

C.7.3.1. Vehicle Registration Contractor personnel shall return registration decals to the Vehicle Registration Section of the Provost Marshall Office within 24 hours after termination of completion of work under this Contract, when state license is no longer valid, and upon sale of the vehicle. Contractor personnel shall return visitor passes to the Vehicle Registration Section of the Provost Marshall Office immediately upon conclusion of the conduct of business authorized on the installation.

C.7.3.2. CONTRACTOR VEHICLE IDENTIFICATION. Contractor vehicles shall be identified with the Contractor's company name in 3-inch block letters of a color, which contrasts with its background, on two parallel sides of the vehicle. Contractors operating multiple Contractor owned vehicles on the installation may be required to place identifying numbers on the front and rear bumpers of the vehicles. Contractor vehicles. The contractor shall provide a list of vehicles (with their corresponding unique identification numbers) to the Contracting Officer within 5 working days after contract award and one day after of any vehicle changes.

C.7.4. INSTALLATION ACCESS. The Contractor shall be responsible for assuring all Contractor personnel authorized to perform work under this contract obtain installation access as required by DOD Directive 4630.5. Government furnished identification shall be returned to the

Government when the employee no longer performs work for the contractor under this contract.

C.7.5. ANTITERRORISM TRAINING. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

C.7.6. IWATCH TRAINING. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (OPSEC training standards provided by the requiring activity ATO in accordance with AR 530-1, chapter 4). This local developed OPSEC Level I training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

https://atlevel1.dtic.mil/at