PWS_Portable_Latrine_Services_Contract.docx

PERFORMANCE WORK STATEMENT (PWS)

PORTABLE LATRINE SERVICES CONTRACT

Directorate of Public Works Fort Hood, Texas

PART 1 GENERAL INFORMATION

PART 2 DEFINITIONS & ACRONYMS

PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

PART 5 SPECIFIC TASKS

PART 6 APPLICABLE PUBLICATIONS

PART 1

GENERAL INFORMATION

1. General. This is a non-personal services contract to provide portable latrine services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform portable latrine services as defined in this Performance Work Statement except for those items specified as Government furnished property and services in Part 3. The Contractor shall perform to the standards in this contract.

1.2. Background. This contract provides portable latrine use by Soldiers and other occupants throughout Fort Hood. These includes, but are not limited to, training areas, ranges and cantonment areas.

1.3. Objectives. The objective for performance under this contract is to provide portable latrine and hand wash station services to Soldiers and occupants on Fort Hood where latrines are not available for the Soldiers and occupants of Fort Hood to use.

1.4. Scope. The Contractor shall provide everything necessary to supply and service portable sanitation units (PSU’s), including handicap units, hand wash stations (HWS’s), and vault latrine service on an “as needed” basis for the Directorate of Public Works (DPW) operations on Fort Hood. Items to be provided or performed include, but are not limited to, all supervision, labor, tools, units, equipment, materials, permits, repair parts, and transportation necessary to perform non-sewer latrine, hand wash station, and vault latrine services in accordance with the contract.

1.5. Period of Performance (POP). The period of performance shall be for one (1) Base Year of twelve (12) months and four (4) 12-month option periods. The Period of Performance reads as follows:

Base Year: 1 May 2017 – 30 April 2018 1st Option Period: 1 May 2018 – 30 April 2019 2nd Option Period: 1 May 2019 – 30 April 2020 3rd Option Period: 1 May 2020 – 30 April 2021 4th Option Period: 1 May 2021 – 30 April 2022

1.6. General Information.

1.6.1. Quality Control. The Contractor shall implement a complete quality control program that identifies potential and actual problem areas in providing requirements of the contract as specified and results in corrective action throughout the life of the contract. The Quality Control Plan (QCP) shall be provided to the COR at the time of proposal submission. The Government will make final review and acceptance of the QCP and any subsequent changes. Changes to the QCP shall be submitted to the COR not later than five (5) calendar days prior to the effective date of the change. The basis of the plan is that the Contractor is responsible for quality. All methods, procedures, and forms shall support this concept. The QCP shall:

1.6.1.1. Be structured so that Quality Control is a separate, independent process responsible only to the Contractor’s top level management;

1.6.1.2. Address overall project management and administration;

1.6.1.3. Be a comprehensive program to plan and deliver quality services to the Government;

1.6.1.4. Establish an inspection system that encompasses all services and prioritizes those services based on safety, security and Government guidance;

1.6.1.5. Describe a method acceptable to the Government of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable and address processes for corrective actions, independent of Government direction;

1.6.1.6. Schedule inspections and provide those schedules to the Government prior to implementation.

1.6.1.7. Require documentation of all Quality Control inspections and corrective actions taken. The documentation shall identify the individual performing the inspection. The QC individual shall be solely dedicated to performing QC inspections and shall not perform any work other than QC work. Inspection documents shall be maintained throughout the term of this contract and available to the Government at any time. Electronic or paper copies of any QC documentation shall be provided within one (1) working day of request.

1.6.1.8. Include a customer complaint/feedback system for correction of validated complaints and to inform the customer of corrections. The QC Plan shall describe how users or other interested parties may identify problem areas or issues to the Contractor. The customer complaint/feedback program shall be compatible with the reporting and communications systems of the QC Plan;

1.6.1.9. Describe methods and procedures for routine and urgent communications with the Government.

1.6.1.10. Provide electronic QC inspection reports to the COR no later than 0900 the next working business day.

1.6.2. Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with a Quality Assurance Surveillance Plan (QASP) that is tailored specifically to this contract. The QASP will be used to evaluate Contractor actions while implementing the PWS. It is designed to provide an effective surveillance method to monitor Contractor performance for each objective listed on the Performance Requirements Summary (PRS). This plan is for the Government’s use and is not provided to the Contractor for any purpose. The Contractor is solely responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved. The standards of performance of services performed under this contract are listed in the PRS. The PRS is referenced in TE-C.

1.6.3. Recognized Holidays. Contractor performance shall be required on the legal federal holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. This list of holidays relates to Government duty days, and is not intended to supplement or otherwise alter the provisions of the Wage Determination regarding paid holidays.

1.6.4. Standard Hours of Operation. The Contractor is responsible for conducting business, between the hours of 7:30 a.m. – 5:00 p.m., Sunday thru Saturday. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.6.4.1 Other Than Standard Operating Hours. The Contractor may request authorization from the COR to work outside the standard hours of operation, if necessary. The Contractor shall NOT work outside of the standard hours of operation unless they have received written authorization from the COR prior to performing work. Working outside the standard hours of operation shall be at no additional cost to the Government.

1.6.4.2 Emergency Work. The Contractor may be required to respond to emergency requests that are outside the standard operating hours of 1.6.4. This type of emergency work will only be requested for emergency situations, for example but not limited to i.e. natural disasters, major utility outages and emergencies classified by the Emergency Operation Center (EOC). This request will be at no additional cost to the Government.

1.6.5. Place of Performance. The work to be performed under this contract will be performed at Fort Hood, Texas which consists of the main cantonment, West Fort Hood, North Fort Hood, Military Ranges and Military Training Areas. Fort Hood is located approximately 60 miles north of Austin and 50 miles south of Waco, Texas. The main cantonment area is approximately 20 miles west of Interstate Highway 35 at Belton, Texas, and adjacent to Killeen, Texas. West Fort Hood is immediately adjacent to the main cantonment and North Fort Hood is approximately 25 miles north of the main cantonment.

1.7. Security Requirements. Contractor personnel or any representative of the Contractor entering Fort Hood, Texas, shall abide by all security regulations and shall be subject to security checks. Contractor personnel and property shall be subject to search and seizure upon entering the confines of Fort Hood, Texas, while on Fort Hood, Texas, and upon leaving the confines of Fort Hood, Texas. The Contractor shall be responsible for assuring all Contractor personnel authorized to perform work under this contract obtain installation access as required as required by DOD Directive 4630.5. Government furnished identification shall be returned to the Government when the employee no longer performs work for the Contractor under this contract.

1.7.1. Physical Security. The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge nor release data nor information developed or obtained under performance of this work statement, except to authorize government personnel upon written approval of the COR. The Contractor shall not use, disclose, or reproduce proprietary data which bears a restrictive legend, other than as specified in this work statement.

1.8. Disclosure of Information. Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge nor release data nor information developed or obtained under performance of this work statement, except as authorized, in writing, by the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data which bears a restrictive legend, other than as specified in this work statement.

1.8.1. Disclosure of information regarding operations and services of the activity to persons not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor (or any persons under the Contractor’s control) in connection with work under this work statement, may subject the Contractor, Contractor’s agent, or employees to criminal liability under 18 U.S. § 793 : US Code - Section 793: Gathering, transmitting or losing defense information and 18 USC § 798 - Disclosure of classified information. Neither the Contractor, nor the Contractor’s employees, shall disclose or cause to be disseminated, any information concerning the operations of the activity that could result in, or increase the likelihood of, the possibility of a breach of the activities’ security or interrupt the continuity of its operation.

1.8.2. The Contractor shall direct to the Contracting Officer all inquiries, comments, or complaints arising from matters observed, experienced, or learned as a result of, or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

1.8.3. Inquiries received by the Contractor for work performed under this contract shall be referred to the Government for evaluation under Public Law 93-502, 5 U.S., and Section 552 - Freedom of Information Act of 1975. The determination of whether records will be released will remain with the Government. The Contractor shall be responsible for search and submission of records upon request by the Government.

1.8.4. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the Contracting Officer. All documentation showing individuals’ names or other personal information will be controlled and protected. The provisions of Public Law 93-579, 5 U.S., and Section 552a - Privacy Act of 1974 shall apply.

1.9. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QC Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

1.9.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the COR , re-key or replace the affected lock(s); however, the Government, at its option, may replace the affected lock(s) or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock(s) shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.9.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR.

1.10. Access to Secure Areas. Contractor employees will be allowed access to facilities when properly identified on the Contractor’s employee roster, wearing identification badges, and complying with local security procedures. All contract employees, including sub-contractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.11. Safety Standards. The Contractor and his employees shall comply with accepted industry safety standards including applicable safety precautions and guidelines contained in these publications at all times while performing work under this contract:

· EM-385-1-1 Safety and Health Requirements;

• AR 385-10 Army Safety Program

• 29 CFR 1910 Occupational Safety and Health Standards (General Industry).

1.11.1. Hot Work. The Contractor shall obtain approval from the Fort Hood Fire Department (288-5820) prior to performing any hot work or work that will require the use of an open flame. All Contractor work performance shall be in accordance with FH 420-1, Fire and Emergency Services.

1.12. Work Stops. If the Contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer may issue an order stopping all or part of work until satisfactory corrective action may be taken. No part of time lost due to stop orders shall be made the subject of a claim for extension of time or for excess costs or damages to the Contractor.

1.13. Safety Plan. The Contractor shall develop and implement a safety program for employees performing work under this contract. The Contractor shall submit the safety plan to the COR no less than ten (10) calendar days prior to contract start date. Revisions shall be submitted five (5) calendar days prior to effective date of change.

1.13.1. Permits. The Contractor shall obtain all required licenses and permits for performance of work, in compliance with all applicable federal, state and local laws. The Texas Commission on Environmental Quality (TCEQ) currently regulates transporters of domestic septage and chemical toilet waste in Title 30, Part 1, Chapter 312, and Subchapter G of the Texas Administrative Code (TAC). The Contractor shall obtain all required licenses or registrations for the performance of work, and comply with all applicable provisions of federal, state and local laws, permits or regulations.

1.14. Accident Reporting. The Contractor shall comply with all OSHA reporting requirements and DA PAM 385-40, Army Accident Investigations and Reporting 25 February 2010, for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a verbal report to the COR within four (4) hours of each such occurrence, whenever an accident involving personal injury occurs. A written accident report shall be delivered to the COR within one (1) work day of occurrence.

1.15. Safety Measures. Workers shall be trained in appropriate safety measures and shall not place materials, machines, or other equipment in traffic lanes or other locations that could create safety hazards. The Contractor shall maintain a safe job site, clean and free of all foreign debris during progress and upon completion of work. The Contractor shall remove unserviceable parts and components from Government property, unless otherwise directed by the COR.

1.15.1. The Contractor shall be responsible for the enforcement of all safety requirements for any work performed under the contract. If the Contractor fails or refuses to promptly comply with safety or environmental requirements, the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost, due to any such stop order, shall be made the subject of a claim for extension of time or for excess costs or damages to the Contractor.

1.16. Damage Reports. In all instances where Government property or equipment is damaged by the Contractor, the Contractor shall provide a verbal report to the COR within four (4) working hours of the occurrence. A written damage report shall be delivered to the Contracting COR within one (1) working day of the occurrence, explaining the circumstances of the accident and the extent of damage. The Contractor shall bear all costs of repairing or replacing damaged property.

1.17. Interface with Government Operations. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

1.18. Energy Conservation. The Contractor shall observe energy conservation policies in accordance with (IAW) FH Reg. 420-9, Energy Conservation Program 24 October 2007. Contractor personnel shall practice utilities conservation and shall operate under conditions that preclude waste of Government furnished utilities.

1.19. Fraud, Waste and Abuse. The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this contract.

1.20. Recycling. The Contractor shall observe recycle program policies established by Fort Hood and published in FH Reg. 420-6, Recycle Program 19 October 2007.

1.21. Fire Protection. The Contractor shall comply with AR 420-90, Fire and Emergency Services 4 October 2006, and FH 420-1, Fire and Emergency Services 1 September 2007, for fire protection and fire prevention.

1.22. Smoking. The Contractor shall comply with AR 600-63, Army Health Promotion 7 September 2010, which establishes uniform policies governing the use of tobacco products in Government facilities and on Fort Hood.

1.23. Environmental Requirements. The Contractor shall comply with all federal, state, and local environmental protection laws, regulations, and standards referenced in FH Regulation 200-1, Environment and Natural Resources, 15 July 2004. The Contractor shall comply with all other contract requirements for clean air, clean water, and toxic substances control (TSCA), pollution control, and resource conservation and recovery (RCRA). The Contractor shall designate an Energy Conservation Monitor and a Recycling Monitor in writing to the COR no later than ten (10) days prior to the contract start date. All environmental protection matters or questions shall be coordinated with the COR and the Directorate of Public Works (DPW) Environmental Division.

1.23.1. Environmental Management Systems (EMS). Fort Hood has implemented an EMS to proactively deal with the environmental impacts of its processes, activities, and services. Fort Hood offers EMS General Awareness Training in the form of a twelve (12) minute video available at https://lmp.hood.army.mil. The Contractor shall ensure that employees, and sub-contractors hired receive EMS General Awareness Training. The Contractor shall also ensure that all goods and services used under this contract do not deviate from the installation Environmental Policy, objectives and targets of the EMS. The Contractor shall maintain a record of the training, and submit a roster to the COR. This training shall be completed within thirty (30) days after contract start date.

1.23.2. Hazardous Material. Hazardous materials are forbidden for use on Fort Hood. All materials must be approved by the DPW Environmental Division at building 4622, prior to use. All materials (grease, oil, lubricants, etc.) utilized on this contract shall contain a Safety Data Sheet (SDS). A copy of an approved request for each material proposed for use shall be submitted to the COR utilizing TE-D, Hazardous Material Authorization Request.

1.23.3. Spills. The Contractor shall prepare and provide the COR a Spill Contingency Plan in accordance with EPA, State of Texas guidelines, and FH Reg. 200-10, Spill Prevention and Countermeasures Plan, 15 January 2000, no later than 10 normal working days prior to contract start. The Contractor shall not drain petroleum and or any other hazardous products on the ground. The Contractor shall immediately notify the COR and the Environmental Management Officer of any spill that covers at least a 100 square foot area, or the substance spilled threatens both human health and the environment. While waiting for assistance, the Contractor shall limit the size of the spill by preventing pollutants from entering sewer drains or other underground systems, stop the leak if it can be done safely, construct berms, dams, ditches, or dikes to stop the spread. The Contractor shall contain the spill then decontaminate the area by excavating the contaminated soil, removing it from the installation, properly disposing of it, and replacing it with fresh, uncontaminated topsoil, at his own expense; The Contractor shall also restore the grounds to their original pre-spill condition. The Contractor shall not be permitted to dispose of the contaminated soil or any other hazardous material on Fort Hood. The Contractor shall store, handle, use, and dispose of chemicals, fuels, oils, greases, and other materials in a manner that prevents them from entering the surface or ground waters. The Government will provide a standard operating procedure and a spill response notification form to the Contractor after contract award. The Contractor shall comply with all requirements set forth in these documents. The Contractor shall exercise caution to prevent any spills of soil or waste from occurring. The Contractor shall report to the COR the nature of the spill and measures taken to clean the affected area within one (1) day of the spill.

1.23.4. Safety Data Sheets (SDS). The Contractor shall maintain a copy of the SDS for each chemical the Contractor will use on Fort Hood. The Contractor's employees shall be made aware of the availability of SDS and shall follow the SDS' recommendations. The Contractor’s employees shall carry a copy of the SDS in the vehicles in which the chemical is being transported in.

1.24. Contractor Personnel. The Contractor shall provide a work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this contract shall remain employees of the Contractor and will not be considered employees of the Government.

1.24.1. The Contractor shall not employ any person who is an employee of the United States Government or the Department of Defense (DOD), either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in DOD Joint Ethics Regulation (JER), DOD 5500.7-R.

1.24.1.1. The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reason of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. IAW DOD Joint Ethics Regulation 5500.7-R and 18 USC § 1382 - Entering military, naval, or Coast Guard property 13 April 2006, the installation commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

1.24.1.2. Contractor personnel shall not wear any part of a military uniform while performing contract duties, nor clothing such as exercise suits, shorts, or tank tops. There shall be no objectionable messages or phrases on the clothing. Contractor personnel working under this contract shall practice high standards of personal hygiene and maintain a clean neat appearance while on duty.

1.24.2. Minimum Personnel Requirements. All Contractor personnel shall be able to read, write and speak the English language. The Contractor shall provide proof of required licensure and/or certifications shown below prior to commencement of work in the specific area of expertise. Such written proof shall be provided, in writing, to the COR no later than five (5) business days prior to commencement of work in that area of expertise under each new work assignment. The Contractor shall ensure that its employees and/or agents acquire and maintain all required licenses and certifications current during the entire contract period. The Contractor shall be responsible for continually reviewing industry codes and standards, and State requirements to obtain certification for new licensing requirements as they are mandated.

1.24.3. Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government or the Department of Defense, either military or civilian; such employment would create a conflict of interest or be contrary to the policies contained in Joint Ethics Regulation (JER), DOD 5500.7-R.

1.24.4. Search and Seizure. Contractor personnel and property shall be subject to search and seizure upon entering the confines of Fort Hood, Texas, while on the installation, and upon leaving the confines of Fort Hood, Texas.

1.24.5. Installation Access. The Contractor shall be responsible for assuring all Contractor personnel authorized to perform work under this contract. The Contractor shall obtain installation access as required by DOD Directive 4630.5, Interoperability and Supportability of Information Technology (IT) and National Security Systems (NSS). Government furnished identification shall be returned to the Government when the employee no longer performs work for the Contractor under this contract.

1.24.6. Project Manager. The Contractor shall designate a Project Manager to the Government for performance of all work under the contract. The Project Manager shall be the point of contact with the Government and shall have the authority to act or make decisions for the Contractor on all matters pertaining to this contract. The Project Manager shall be available 7:30 a.m. to 5:00 p.m. Monday through Friday.

1.24.6.1. Alternate. The Contractor shall designate an alternate who shall be authorized to act on behalf of the Contractor when the Project Manager is not available. The alternate shall meet the same personnel requirements as the primary Project Manager.

1.24.6.2. Management Contact Information. The Contractor shall provide the name, address, work assignments, and telephone number(s) for the Project Manager and alternate to the COR within ten (10) working days after contract award. The Contractor shall verbally notify the COR of changes as they occur and provide written changes not later than twenty-four (24) hours after effective date of the change.

1.24.7. Personnel List. The Contractor shall provide in writing to the COR a list of all Contractor employees no later than five (5) calendar days after the contract performance start date. The list shall include each employee's name, job title, telephone numbers and employment date with the Contractor, and a legible photocopy of each employee's certifications and licenses. The Contractor shall revise and resubmit it to the COR within five (5) calendar days of any changes of personnel.

1.24.8. Identification Badges. Contractor personnel on duty shall wear Contractor provided identification badges displaying at a minimum: company name, employee name, employee photo, contract title, contract number, and contract expiration date. Identification badges shall be worn on the front upper outer garment and visible at all times. Contractor shall turn in employee identification badges to the COR upon termination of employment or completion of the contract.

1.24.9. Conduct of Personnel. The Contracting Officer may require the Contractor to remove any employee working under this contract for reason of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. In accordance with DOD 5500.7-R and 18 U.S. 1382, the installation commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this work statement.

1.25. Communication. The Contractor shall provide a means of communication among the main office, all Contractor-furnished vehicles, key Contractor personnel, and the Government. The communication equipment shall be capable of transmitting and receiving from all locations on the Fort Hood military reservation where contract work is to be performed. Citizen band radios are not acceptable. Cellular telephones (I.E. Verizon, AT&T, etc.) are the preferred means of contact with the Government cell phone service. Contract personnel shall carry the portable communication equipment assigned to them on their person at all times while on the installation. The Contractor shall provide to the Contracting Officer a twenty-four (24) hour toll-free telephone number where the Project Manager may be contacted during all normal working hours and during off duty hours. The use of telephone recording, answering machines, or services is not an acceptable means to satisfy this contract requirement.

1.26. Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as Contractor employees to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.27. Vehicle Registration. Contractor personnel operating motor vehicles on the installation shall have a valid state operator’s license for the category of vehicle being operated and shall comply with FH Reg. 190-5, Fort Hood Traffic Code, 30 April 2013, regarding motor vehicle use on the installation. All vehicles entering the Fort Hood installation shall have a valid license plate, and current vehicle registration.

1.27.1. Contractor Vehicle Identification. Contractor owned or privately owned vehicles used in the performance of services under this contract on this installation shall be marked with the Contractor’s company name in 3” block letters or a company logo of a color that contrasts with its background on both sides of the vehicle. Contractor’s operating multiple Contractors owned vehicles on the installation may be required to place identifying numbers on the front and rear bumpers of the vehicles. The Contractor shall provide the Government an electronic photograph of the company logo. The Contractor shall provide a list of vehicles (with their corresponding unique identification numbers) to the COR five (5) calendar days after contract award date and one (1) day after any vehicle changes.

1.28. Documentation. Unless otherwise stated herein, documentation shall be provided by the Contractor to the Contracting Officer no less than ten (10) working days prior to initial Contract start date, and no less than ten (10) working days prior to all Option year start dates. All electronic documentation shall be submitted in Microsoft Word or Excel software programs.

1.29. Files. The Contractor shall maintain complete and accurate files of documentation required under the terms of this contract in accordance with AR 25-1, Army Information Resources Management Program, and AR 25-400-2, Modern Army Record Keeping System. The Contractor shall not allow access to the files by any government agency, non-governmental agency, or individual unless specifically authorized by the COR. Files shall be made available to the Contracting Officer upon request. All files will become the property of the Government and shall be turned over to the COR at the completion or termination of this contract.

1.30. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5 Post award Orientation. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.31. Modification to TE-A, Permanent Latrine Locations for Training Areas and Ranges. This is a living document which shows the locations of the permanent sites for latrines. Due to the nature of the Fort Hood Installation and Army mission, requirements are expected to change; however, the anticipated change is expected to be minimal. Changes to TE-A, Permanent Latrine Locations will be provided to the Contractor in writing as soon as is practicable; to keep the contract file current. Changes to this document will not be updated by contract modification.

PART 2

DEFINITIONS AND ACRONYMS

2. Definitions and Acronyms.

2.1. Definitions.

2.1.1. Acceptable Quality Level (AQL). The maximum percentage defective that, for the purpose of a sampling inspection, can be considered satisfactory on the average. It is the allowable deviation from a standard before the Contracting Officer will reject the specific service. An AQL does not imply that the Contractor may knowingly perform in an unsatisfactory manner, but rather exerts a realization that perfect performance is not possible.

2.1.2. Contractor Discrepancy Report (CDR). A report initiated by the Government, which the Contractor is required to complete, whenever performance is unsatisfactory. The CDR requires the Contractor to explain in writing why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

2.1.3. Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. Contracting Officer Representative (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. Handicap Portable Sanitation Unit (HCP). A Non-Sewered latrine, mounted either on skids and/or a trailer, which is readily or easily re-locatable and is Americans with Disabilities Act (ADA) compliant.

2.1.6. Hand Wash Station (HWS). A portable, self-contained structure used for washing hands that is not connected to a water and sewer system meeting all requirements of this contract.

2.1.7. Non-Sewer Latrine. Any portable or permanent structure used for the collection of human feces and urine that is not connected to a water and sewer system.

2.1.8. Performances Requirement Summary (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.1.9. Portable Sanitation Unit (PSU). A Non-Sewered latrine, mounted either on skids and/or a trailer, which is readily or easily re-locatable.

2.1.10. Quality Assurance (QA). The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11. Quality Control (QC). All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. Vault Latrine. A Non-Sewer latrine that is a facility or part of a facility in which waste is deposited in a semi- permanently or permanently installed, watertight, subterranean container.

2.1.13. Quality Assurance Surveillance Plan (QASP). A written document used by the Government for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor’s performance.

2.1.14. Army Regulation (AR). The U.S. Army’s principle, rule, or law that governs the conduct of applicable personnel.

2.2. Acronyms

AQL Acceptable Quality Level AR Army Regulation CDR Contractor Discrepancy Report

DPW Directorate of Public Works

HWS Hand Wash Station

PSU Portable Sanitation Unit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3. Government Furnished Items and Services.

3.1. Utilities. The Government will furnish water to the Contractor and a dumpsite for use under this contract. Government furnished water may not be carried off-post for any unrelated contract or activity. The Government furnished dumpsite may not be used for any purpose unrelated to this contract. Contractor personnel shall practice utilities conservation and shall operate under conditions that preclude waste of Government furnished utilities.

3.2. Maps. The COR will provide area maps upon award of this contract.

3.3. Contractors Yard. The Government will provide the Contractor with a location in the Fort Hood main cantonment area to store equipment and for use as a general area of operation, see TE-E, Contractor Yard Site Map. The area will have access to electricity and is the responsibility of the Contractor to maintain the fenced in area. The Government has the option to change the area provided at any time at no additional cost to the Government. The Contractor shall obtain written approval from the COR prior to installing utility connections and meters. The Contractor shall maintain facilities IAW FH REG 420-1, and EM 385-1-1. Upon completion or termination of the Contract, all space assigned to the Contractor shall be returned to the Government free of trash and debris. Structures installed or placed in the yard by the Contractor shall be removed unless the COR gives approval for them to remain in place.

3.3.1. Contractors Yard Utilities. The Contractor will have access to electricity to the Contractor’s assigned main cantonment work area. The Contractor shall provide the necessary hookups and connections and install utility meters for utility consumption readings. The Contractor shall sign a TE-F, Utilities Sales Agreement for the sale of utilities services with the Government prior to consuming these utilities or services. Use of these utilities by the Contractor shall be subject to the provisions of Fort Hood Regulation 420-9, Conservation of Utilities. The Government will not provide water, natural gas service, sewer service, nor refuse collection service to the Contractor’s work area.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities.

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS. All Contractor-furnished property shall meet applicable Federal, State, local and Department of Defense and Army laws, codes and regulations. The Contractor's property shall be operational as intended by the manufacturer, safe, clean, and suitable for use at a military installation. All Contractor-furnished property and equipment is subject to inspection by the Contracting Officer or COR at any time.

4.2. Property. The Contractor shall provide everything necessary to supply, service and maintain portable latrines and hand wash stations as required by this contract. All Contractor Furnished Property shall meet applicable Federal, State, and Army laws, codes, and regulations. Contractor's property shall be new or like new in appearance, in good repair and clean condition. Contractor's property shall be equipped with protective and safety features. The Contracting Officer has the right to require the Contractor to remove inoperable, unserviceable, or unsanitary Contractor Furnished Property from Fort Hood.

4.3. Hand Wash Stations. No later than ten (10) calendar days prior to contract start date, the Contractor shall provide an inventory list of hand wash stations by serial number to the COR, including the age of each hand wash station. The Contractor shall provide the same information to the COR documenting any changes or additions to the hand wash station inventory prior to placement on Fort Hood. All hand wash stations require submittals in accordance with this paragraph. Brochures, samples, certificates of compliance, test reports, as applicable, shall be submitted by the Contractor to the COR, and approval given by the COR before any hand wash station is installed under this contract. All of the data required shall be submitted at one time. Approval of hand wash stations will be withheld until all of the required information has been submitted to the COR. All submissions must be in sufficient detail to adequately determine that the hand wash stations will meet the requirements of the specification. Government approval is required for submittals. All hand wash stations furnished to Fort Hood under this contract shall be the same color. Hand wash stations supplied under the contract shall meet the following minimum standards:

4.4. Portable Sanitation Units. No later than ten (10) calendar days prior to contract start date, the Contractor shall provide an inventory list of portable sanitation units by serial number (Including units for the handicapped) to the COR, including the age of each portable sanitation unit. The Contractor shall provide the same information to the COR documenting any changes or additions to the portable sanitation unit inventory prior to placement on Fort Hood. All portable sanitation units require submittals in accordance with this paragraph. Brochures, samples, certificates of compliance, test reports, as applicable, shall be submitted by the Contractor to the COR, and approval given by the COR before any portable sanitation unit is installed under this contract. All of the data required shall be submitted at one time. Approval of portable sanitation units will be withheld until all of the required information has been submitted to the COR. All submissions must be in sufficient detail to adequately determine that the portable sanitation units will meet the requirements of the specification. Government approval is required for submittals. All portable sanitation units furnished to Fort Hood under this contract shall be the same color. Portable sanitation units supplied under the contract shall meet the following minimum standards: