Redacted WSMR LSJ EXT Phase-In 27 Jan 20.pdf

Control No: 2020-1 Contractor: Federal Acquisition Services Alliant Joint Venture LLC

Program/Equipment: Information Systems Operations Services Support (ISOSS)

Version – January 2020 FOR OFFICIAL USE ONLY

LIMITED SOURCE JUSTIFICATION REVIEW DOCUMENT

FAR PART 16 EXCEPTION TO FAIR OPPORTUNITY JUSTIFICATION

For Actions Exceeding the Simplified Acquisition Threshold (SAT)

Program/Equipment: Information Management Directorate at White Sands Missile Range continues the procurement of Information Technology (IT) Services in support of operational test requirements.

Authority: 10 U.S.C. 2304c(b)(3) as implemented by FAR 16.505(b)(2)(i)(C) – The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

Amount:

Prepared by:

Contracting Officer: Joyce M. Frost DSN: 258-5305 Contracting Officer, ASD MICC-FH Date: Jan 27 2020 Email: joyce.m.frost6.civ@mail.mil

Technical:

Requirements:

Reviews: I have reviewed this justification and find it adequate to support an exception to fair opportunity.

Program Manager:

Program/Equipment: Information Systems Operations Services Support (ISOSS)

Version – January 2020 FOR OFFICIAL USE ONLY

Small Business Specialist, Small Business Program:

Local Legal Counsel:

Contracting Office Branch Chief:

FAR Part 16 Exception to Fair Opportunity Justification

Under Multiple Award Indefinite Delivery Contracts For Actions Exceeding the Simplified Acquisition Threshold (SAT)

1. Contracting Activity: Mission and Installation Contracting Command Fort Hood (MICC-FH), 36000 Darnall Loop, Fort Hood, TX 76544-5025.

2. Description of Action: The Information Management Directorate, White Sands Missile Range (WSMR), NM requests a firm-fixed-price modification to contract GS-06F- 0627Z Order W91151-17-F-0001 with Federal Acquisition Services Alliant JV, 2138 Priest Bridge Court, STE 1, Crofton MD, 21114. The Government projects award for January 2020 and fiscal year 2020 Operations and Maintenance, Army; Navy RDT&E;

and RDT&E Army funds will be used.

3. Description of Supplies/Services: The incumbent shall provide all management, tools, material, equipment and labor necessary to provide non-personal services for Information Systems Operation and Support Services (ISOSS) to WSMR as defined in the current Performance Work Statement (PWS) for a one month extension. The technical scope of the PWS requires all technicians obtain and maintain security clearances and commercial certification in accordance with DoDI 8570.1-M, Information Assurance Workforce Improvement Program, latest edition including any follow-on revisions, at the level consistent with duties assigned by the contractor management.

Any individual filling a position under this PWS shall be fully certified before assuming duties under this PWS. The Information Systems Operations Service Support (ISOSS) PWS includes all networks located on WSMR. The one month extension does not decrease or increase the scope of the current contract.

Period of Performance: 1 Feb 2020 to 1 Mar 2020 Total Value:

4. Authority Cited: 10 U.S.C. 2304c(b)(3) as implemented by FAR 16.505(b)(2)(i)(C) – The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

5. Reason for Authority Cited:

a. Background. The current contract was solicited under the GSA Alliant Government-wide Acquisition Contract. Seven proposals were submitted. Task Order W91151-17-F-0001 was awarded on a competitive bases for a one year period of performance on 1 February 2017. FAR Clause 52.217-8 was exercised for a 6 month extension that ended on 31 July 18. An additional 6 month extension authorized by justification and approval number “MICC 2018-72” and using the authority of 10 U.S.C. 2304c(b)(3) was exercised for the period 1 August 2018 through 31 January 2019. On January 31 2019 an additional 6 month extension authorized by justification and approval number “MICC 2019-28” and using the authority of 10 U.S.C. 2304c(b)(3) was exercised for the period 1 February 2019 through 31 July 2019. On July 31 2019 an additional 6 month extension authorized by justification and approval number “MICC 2019-81” and using the authority of 10 U.S.C. 2304c(b)(3) was exercised for the period 1 August 2019 through 31 January 2020.The current contract is vital for WSMR to continue IT services for government, contractors, and mission personnel. If this extension is denied for the period requested there will be a break in service and a severe degradation of IT services on WSMR. The original acquisition strategy developed was to place this requirement on the AbilityOne procurement list and award to an AbilityOne contractor but this strategy was not agreed upon by the MICC Small Business Specialist. This delayed the initial procurement effort for several months while an acquisition strategy could be agreed upon by all stakeholders. The solicitation was released on 17 October 2018 but numerous questions were received and needed to be adjudicated which required extending the closing date to 26 November 2018. Evaluation of proposals commenced and was completed the middle of March 2019. During the source selection, complications delayed award. The current delay required an additional 6 month extension for award and phase-in. Expected date to complete the proposal evaluations was October 2019, the evaluations were not completed until late December 2019. With the current contract ending on 31 January 2020 and expected award on 31 January 2020, there is not any time for a proper transition for the new awardee without a 30 day Phase-In. The incumbent contractor has the knowledge of the IT systems for WSMR. Team FASA employees are certified, current on security clearances, and allowed access to the required networks. If a new contractor takes over the current IT services without a Phase-In there will be a delay in transferring and or hiring the required employees with the proper clearances and certifications without incurring a break in services. Also during the requested extension for the Phase-In the new contractor will have to propose and then start performance at the end of the Phase-In on additional task orders. The current contract is vital to continue IT services for government, contractors, and mission personnel in support of the DoD and Army test mission at WSMR. If this extension is denied for the period requested there will be a break in service and a severe degradation of IT services on WSMR.

b. Alternatives.

1) In house government personnel. The government does not at this time have the personnel required to accomplish the full scope of this contract and the current governmental functions required to keep the IT services above a degradable level. This contractor uses over 51 people to maintain all the required network functions, provide help desk support for 3,000 ATEC computers, five tenant organizations, three Garrison directorates, and implement additional required DoD security functions. This is not a viable alternative.

2) Competitive Bridge. There is insufficient time for a competitive award to include; evaluation, contract review board review, and a 30 day phase-in time for the contractor to begin work. It would be neither cost effective nor realistic to expect another Contractor to perform during the brief extension period. The start-up costs would be expensed within the short extension period and would measurably increase the vendor’s proposed price. Manning problems including recruitment, security clearances, and associated relocation fees would delay the new contractor’s abilities for full performance in the short time frame required. Continuity of service without a phase-in would introduce unnecessary risk and the Government would most likely bear the burden with vendors proposing increased prices.

6. Actions to Increase Competition: The government is proceeding with the procurement of a follow-on contract that will be a five-year competitive, Firm-Fixed-Price, Woman-Owned Small Business set-aside award. The anticipated award date is 31 January 2020. There will be a Phase-In with full performance commencing 1 March 2020 the reason for the requested extension.

7. Market Research: Extensive market research, last updated on 5 July 2017, was conducted for the follow-on requirement which identified multiple capable Women Owned Small Businesses (WOSB) with the qualifications and resources to perform these services. Based on the results of this market research, a DD2579 was approved on 8 July 2017 to process the follow-on requirement as a WOSB set aside. It is not feasible or in the interest of the government to award a one month contract to any other vendor but the incumbent. The costs, hiring, time to award, and phase-in would be detrimental to continuity of the current work of this contract. The extension is to allow the appropriate time to award a five year contract. The request for proposals generated more than two proposals. Current market research and acquisition strategy does not change the path forward for award.

8. Other Facts:

a. Procurement History.

Contract: W91151-17-F-0001 Contractor: Federal Acquisition Services Alliant Award Date: 1 February 2017 Competitive Status: Full and Open

Contract: W91151-17-F-0001 P00016 Contractor: Federal Acquisition Services Alliant Award Date: 1 August 2018 Competitive Status: Exception to Fair Opportunity

Contract: W91151-17-F-0001 P00023 Contractor: Federal Acquisition Services Alliant Award Date: 31 Jan 2019 Competitive Status: Exception to Fair Opportunity

Contract: W91151-17-F-0001 P00029 Contractor: Federal Acquisition Services Alliant Award Date: 31 July 2019 Competitive Status: Exception to Fair Opportunity

b. The following milestones are estimated projections to solicit and award the follow-on contract. The information above and these milestones address the need for an extension.

1) Contract Award – 31 January 2020

2) Phase-In – 1 February 2020

3) Full Performance – 2 March 2020

(End of page)

9. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Date: See Digital Signature

Quality Assurance Specialist

10. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Date: See Digital Signature

WSMR Deputy Informational Management

11. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost for this contract action will be fair and reasonable. The techniques identified at FAR 15.404-1(b)(2)(ii) will be used to ensure award will be at fair and reasonable prices. The Contracting Officer will use a comparison of historical prices paid. This determination will be made using price analysis. As a part of this basis, certified cost or pricing data will not be required and the following exception applies (FAR 15.403): Prices that were established during the original competition that are not subject to negotiation.

___________________________________ Date: See Digital Signature Joyce M. Frost Contracting Officer

12. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

___________________________________ Date: See Digital Signature

Contracting Officer

FROST.JOYCE.MA

RIE.1275843659

Digitally signed by

FROST.JOYCE.MARIE.1275843659

Date: 2020.01.30 11:53:56 -07'00'

FROST.JOYCE.MA

RIE.1275843659

Digitally signed by

FROST.JOYCE.MARIE.1275843659

Date: 2020.01.30 11:54:15 -07'00'

Approval

Based on the foregoing justification, I hereby approve the procurement of a one month extension for White Sands Missile Range Information Systems Operations Services Support using an exception to fair opportunity pursuant to the authority of FAR 16.505(b)(2)(i)(C) - The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order. The estimated value of the contract extension is for a one month period of performance commencing 1 February 2020. This approval is subject to availability of funds, and provided that the services herein described have otherwise been authorized for acquisition.

Contracting Officer

FROST.JOYCE.MARIE.

1275843659

Digitally signed by

FROST.JOYCE.MARIE.1275843659

Date: 2020.01.30 11:54:31 -07'00'