SOW_Pashtu_Course.pdf

PERFORMANCE WORK STATEMENT

Pashto Language

Background: Due to the changing force structure of the United States Army, the UT National Guard Counterdrug Task Force must adapt its traditional training cycle program to meet the needs set upon it by the Army. One of those changes is fulfilling the manning requirement of trained Pashto linguists.

Scope: Train six (6) UTARNG Soldiers (six students per classroom) in the Pashto language.

Program of Instruction (POI) will provide instructors for a period of 52 weeks with one week of annual leave for a total of 53 weeks, teaching 5 days a week, 8- 10 hours per day. The Governments minimum requirement for language instruction is 80% student pass rate to a 2/2/1+ level (according to the Interagency Language Roundtable (ILR) scale and measured by the Defense Language Proficiency Test 5 (DLPT 5) by the end of the 52 week period.

Period of Performance June 01, 2018 – 7 June, 2019

Scope of Work: The contractor shall

1.1 Provide the facilities to educate and train a quantity of 6 students for a period of 52 weeks.

1.2 An additional week will be incorporated into the schedule to allow for a mid-class break for a total of 53 weeks.

1.3 Each classroom shall have a maximum student level of 6 students. Classroom and instruction will be located no more than 30 mile radius from the UT National Guard Headquarters in Draper UT.

1.4 Provide sufficient instructors to meet a ratio of no more than one (1) instructor to six (6) students.

Required books and materials for 6 students. This will include workbooks, dictionaries, textbooks, and study aids for all 6 students. All course material shall be designed to bring a student’s ILR score of 0/0 to 2/2 +1.

1.5 Create a 52 week structured POI course program and syllabus.

1.6 Provide all materials for instruction. All Materials for instruction will be reviewed and approved by the government.

1.7 At any time the instructor believes a student is either failing or falling behind in the proposed course work, the contractor will first contact the student and provide specific guidance on how to improve and then will contact the COR of the student’s progress.

1.8 Have the instructors be available for tutoring and counseling, both during and possible after the normal class day, for students having difficulty with the class material.

Instructors: The contractor shall

2.1 Have the sole responsibility in training the students to become qualified linguists as measured by the DLPT 5 and POI. The minimum standard is 80% of the students will reach 2 reading, 2 listening and 1+ in speaking at the end of 52 weeks.

2.2 Be native Pashto speakers that speak fluent English. Instructors shall have experience teaching Pashto language to students who do not speak, read or write Pashto. Instructors who speak Pashto as a secondary or tertiary language will only be considered based on their knowledge and experience with the Pashto dialect. All potential instructors will be contacted to verify credentials and language capability in both Pashto and English by a representative of the government.

Classroom Instruction: The Contractor shall

3.1 Have instructors be prepared daily to deliver all course materials as prescribed in the proposed POI. This includes but is not limited to course content, course sequencing, audiovisual preparation and instructional.

3.2 Have instructors administer assignments, third party preparation exams and any other teaching materials, as well as correct and review quizzes. The instructors shall maintain security over all teaching materials; e.g., tests, answer keys, answer sheets and student grades. These materials shall not be improperly reproduced or distributed.

3.3 Have authentic target language material to be used for both reading and listening to supplement regular POI material.

3.4 Have instructors prepare for their classroom activities prior to class start-up.

3.5 Have the instructors be responsible for all assigned classroom activities during the course.

3.6 Provide a classroom environment that does not permit hostile incidents.

3.7 Have the instructors provide class ground rules as necessary. The instructors shall work with the appointed class leader for any violations and corrections to the class rules. If needed the class leader will contact the COR for further escalation if needed.

3.8 Have the instructors arrive and depart from the classroom in a timely and professional manner.

Testing: The contractor shall

4.1 Perform regular in class testing according to proposed LOI.

4.2 Use a third party testing facility to perform quarterly exams on the progress of the student’s ability to reach a score of 2/2+1.

Administrative: The contractor shall

5.1 Have at least one instructor shall be present for study hall/special assistance training. Regular work schedule for instructors shall be 40-50 hours weekly.

5.2 Weekly and monthly training schedules shall be provided to students and course manager in addition to an overall course POI prior to execution of thecontract.

5.3 A Monthly Contract Manpower Report shall be co-written with class leader and the COR to demonstrate hours worked and hours instructed.

5.4 Replacement instructor must be in place no later than 2 weeks after dismissal. Note that a replacement instructor must meet the above requirements in2.2.

Invoicing & Payment

6.1 The period of performance for each invoice shall be for a month period. The contractor shall submit only one invoice per month per contract. The contractor shall submit the invoice via WAWF by the 1st of each month for the previous POP of service.

Contracting Officer Representative:

7.1 The COR for this action is: TBD, Comm: (801) TBD, DSN: TBD.

7.2 The Alternate CORs include: TBD, Comm: (801) TBD, DSN: TBD.

Quality Assurance Plan & COR Information:

8.1 The COR will assume all Quality Assurance Duties. The COR shall monitor contractor performance, complete and sign the Quality Assurance Worksheet (provided) at a minimum monthly, but can submit the worksheet more frequently if needed. This worksheet allows the government to document compliance with the Purchase Order and fill a regulatory requirement to ensure adequate oversight is being performed.

8.2 The COR shall annotate the number of hours worked and overtime (if applicable) worked and reimbursable costs incurred. (If appropriate) Note that hours worked in excess of the normal work schedule shall require prior approval by the Contracting Officer. The COR shall annotate only the actual hours worked and approved; do not include holiday, vacation or sick hours. Only the actual time the contract employee was on the job will be submitted as billed hours.

8.3 The COR may change the quality rating from “Green” to “Red” without notice, however the government shall encourage the COR to utilize the “Yellow” quality rating to alert the contracting office and the contractor of quality issues that have the potential for a “Red” quality rating if corrective action is not taken.

8.4 At any time the rating becomes less than “Green” the COR shall clearly document the worksheet to indicate what did or did not occur per the PWS requirements. When an observation indicates other than a “Green” rating, the COR shall require the Contractor to initial the observation. Initialing the observation does not constitute concurrence with the observation but only to acknowledge that they have been made aware of the defective performance. The COR shall notify the Contracting Officer if there is a deficiency. If the Contractor’s response to an identified quality deficiency is unsatisfactory, the Contracting Officer along with the COR shall contact the contractor to implement a plan of action to remedy the identified deficiency.

8.5 If the COR is re-assign and can no longer perform the duties of the COR, the oversight duties shall be assigned to another Government employee as soon as practical and notify the Contracting Officer or Administrative Contract Office immediately, in writing, with their name, position, e-mail and telephone number. Email notification is acceptable. Each COR conducting oversight duties must provide the Contracting Office a copy of the certificates from the required courses below BEFORE services start on the task order or before they can be assigned as the COR.