W90VN922R0080.pdf

SEE ADDENDUM

(No Collect Calls)

W90VN922R0080 10-Aug-2022

b. TELEPHONE NUMBER

315-763-5685

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 09 Sep 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W90VN99. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MR. HONG, YUN PYO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011760769-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCO DAEGU, UNIT #15682

APO AP 96218-5682

UNITED STATES

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W50TMZ 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

REGIONAL CYBER CENTER

KEVIN D. CRUISE

UNIT 15760

APO AP 96218-5760

UNITED STATES

TEL: 315-763-6007 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,250

NAICS:

334111

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF43

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W90VN922R0080

Section SF 1449 - CONTINUATION SHEET

GENERAL INFORMATION

GENERAL INFORMATION

All sources may submit a proposal or quote as applicable. However, the Republic of Korea (ROK)‐United States (U.S.) Status of Forces Agreement (SOFA) does not permit the U.S. Government to grant Invited Contractor or Technical Representative Status to any offeror for this requirement. All sources submitting a proposal or quote, as applicable, including U.S. source, must already have, or obtain the requisite business licenses directly from the ROK Government, and conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. Any contractor not already doing business in Korea must submit adequate verification in its initial proposal or quote that it has the requisite business licenses directly from the ROK Government to perform the contract and the capacity to conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. If the initial proposal does not fully demonstrate this authorization and capacity, it will not be further considered for award.

Whether an offeror demonstrates this authorization and capacity shall be determined by the Contracting Officer.

Proposed price shall be provided by local currency (Korean Won). A quote or proposal submitted in currency other than Korean Won will not be considered for award.

ADDENDUM TO 52.212-1

Addendum to FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JUL 2021)

1. CONTRACT AWARD

1.1. The Government intends to execute a single contract with Firm Fixed Price (FFP) CLINs and Requirements CLINs for FFP task orders type of contract for Preventive Maintenance (PM) and Service Calls of PAC In-Row Cooling System (AICS) and Uninterruptable Power Supplies (UPS) at Regional Cyber Center, Camp Walker.

Award will be made to the responsible offeror submitting the Lowest Priced, Technically Acceptable (LPTA) offer in accordance with (IAW) the Federal Acquisition Regulation (FAR) Parts 12 and 13.5 that satisfies all terms and conditions of the solicitation, and who is determined to be responsible IAW FAR 9.104-1. Award will be made based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. All non-cost factors and subfactors will be rated as either “acceptable” or “unacceptable”. In order to be considered for award, there must be an “acceptable” rating in every non-price factor/subfactor. In other words, a rating of “unacceptable” for any factor or subfactor will result in the entire offer being rated “unacceptable”.

1.2. The Government reserves the right, based on the Government’s best interests, to make a determination to: 1) award without discussions; 2) make multiple awards for this requirement; 3) establish a competitive range in order to conduct discussions. If an award cannot be made on initial offer and the Government determines discussions to be necessary, the competitive rage will be established in considering technical, past performance and price evaluation factors to conduct discussions IAW FAR 15.306(c).; and/or 4) make no award if, upon evaluation, none of the proposals are deemed likely to meet the requirements.

2. PROPOSAL SUBMISSION:

2.1. For a proposal to be acceptable, an offeror must submit proposal to Mr. Yun Hong at yun.p.hong.civ@army.mil no later than (NLT) the solicitation closing date and time (Local Korea Standard Time). Confirmation of submittal requirement prior to the RFP closing date and time is offeror’s responsibility.

2.2. Official Means of Disseminating information after solicitation issued through SAM such as requests for clarification and/or information concerning this solicitation shall be submitted in writing or electronically as followed information: (for each question, comment or observation, identify the Paragraph number being referenced).

411th CSB, Korea

RCO Daegu Attn: Mr. Yun Hong Reference: W90VN9-22-R-0080, Preventive Maintenance (PM) and Service Calls of PAC In-Row Cooling System (AICS) and Uninterruptable Power Supplies (UPS) at Regional Cyber Center, Camp Walker.

Email: yun.p.hong.civ@army.mil

2.3. No information concerning this solicitation or requests for clarification will be provided in response to Offeror-initiated telephone calls. All such requests must be made in writing and submitted to the email address. Written inquires will be answered in writing and provided to all offerors. The deadline for submission of questions regarding this solicitation is no later than (NLT) the solicitation closing date and time (Local Korea Standard Time).

2.4. The Government intends to evaluate and make award without discussion with the offerors (other than minor clarifications) unless discussions are determined to be necessary. If discussions are determined to be necessary, then the Contracting Officer reserves the right to limit the competitive range for the purposes of efficiency.

3. SUBMITTAL REQUIREMENTS

A rating of unacceptable for any factor or subfactor will result in technically unacceptable rating. Failure to provide documents addressed below will result in a rating of “Unacceptable”.

FACTOR A – TECHNICAL PROPOSAL

(i) Subfactor 1 - Prime Contractor’s License: The Prime Contractor shall submit all current and valid license for

i) local business license (사업자등록증) stated in Penetrative Maintenance (PM) and service call for APC In-Row Cooling System (AICS) and Uninterruptable Power Supplies (UPS) issued by the Republic of Korea (ROK) Government that are certified for this type of service. Subcontractor’s license is not allowable to substitute for the Prime Contractor’s License.

(ii) Subfactor 2 – Prime Contractor’s Prior Experience: The prime contractor shall have a minimum of two (2) years experience from the issuance of this solicitation in the maintenance and repair of American Power Conversion Corporation In-Row Coolings (APC IRCs) and APC UPS or similar equipment related to this requirement. The contractor must show proof that technicians are APC Schneider Electric certified on all equipment. The experience of a subcontractor cannot be substituted for the Prime Contractor’s experience. The offeror shall provide evidence of relevant past experience as required below:

- Title of the contract/project

- A brief description of work completed

- Amount of contract

- Length of contract/project (year/month/date – year/month/date)

- Complete name of point of contact at Client Organization

(iii) Subfactor 3 – Contract Manager (CM): The contractor shall provide a contract manager who shall be responsible for the performance of the work. The CM shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The CM shall have at least two (2) years of experience as a CM from the issuance of this solicitation in performing of the maintenance and repair of Computer Room Air Conditioning (CRAC) or similar projects.

- Name of CM

- Description of qualifying work experience

- Length of contract/project (year/month/date – year/month/date)

- Value of contract/project in KW for total amount

- Company Name/Employer, email/phone number of validating point of contact (POC)

(iv) Subfactor 4 – IRC Technician: IRC technicians shall have a minimum of two (2) years experience from the issuance of this solicitation with IRC equipment, evaporators units and humidifier equipment.

FACTOR B - PRICE

(a) The offeror shall provide complete CLINs/Sub-CLINs identified for base period plus four (4) options. Any underlying assumption including proposed escalation rates between the 1st and subsequent periods shall be clearly explained.

(b) Proposed Prices – Proposed prices will be evaluated to determine if the estimate is complete, reasonable and balance, and has no unbalanced to assess the offeror’s understanding of the solicitation. Any inconsistency, whether real or apparent between proposed performance and price, must be clearly explained in this volume of the proposal.

For example, if unique and innovative approaches are the basis for an abnormally low price estimate, the nature of these approaches and their impact must be completely documented.

Specific Price Proposal Instructions: Offerors shall provide a proposal to include:

(1) The price proposal shall set forth a summary of the total proposed price for the base year and each option years of the proposed price of each CLINs/Sub-CLINs in EXCEL SHEET.

(2) Prices shall be in local currency (Korean Won). If there is no proposed price, offeror shall put zero “0” in the CLIN or Sub-CLIN. If offeror does not put any amount, the offeror’s proposal is incomplete. Incomplete proposal will not be accepted.

(3) Any escalation in option year pricing shall be identified.

(4) The offerors shall round all unit prices to the nearest whole Korean Won thereby eliminating the use of any decimal points.

4. COMPLETION OF PROVISIONS/CLAUSES:

Offeror(s) shall fill out the following FAR or local clauses and submit as the final part of the price proposal:

(1) 52.212-3, Alt 1, Offeror Representations and Certifications--Commercial Items Alternate I.

(2) FAR Clause 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation

(3) ATTACHMENT: Contractor’s Tax Exemption Declaration.

5. SIGNED SOLICIATION AND AMENDMENT: Signed first page of the solicitation (SF1449) and each amendment (SF30) (if any amendment were issued)

NOTE: All questions should be emailed to yun.p.hong.civ@army.mil within ten (10) days after the solicitation is issued. The electronic offer shall be submitted by 1500 hours (Korean local time) on the closing date. Questions received after this date and time may not be answered.

6. GENERAL INSTRUCTIONFS FOR PREPARATION OF PROPOSAL

(1) Offerors are required to submit proposals electronically in response to this solicitation in the following:

FACTOR A, Technical Capability: 1 Original

FACTOR B, Price Proposal: 1 Original shall be provided by Excel sheet.

(2) Page Limitations included Cover and Table of Contents Pages:

FACTOR A, Technical Capability: No Page Limit

FACTOR C, Price Proposal: No Page Limit

(3) POINT OF CONTACT: Offeror shall provide the Name(s), office/mobile telephone numbers, and e-mail address of person(s) authorized to conduct discussions/negotiations and to financially bind the company.

(4) Contract References to “Day”: Unless otherwise stated herein, all references to ‘day” shall be interpreted to mean ‘calendar day’.

7. SITE VISIT and PRE-PROPOSAL CONFERENCE

(1) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the price of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(2) The scheduled site visit/preproposal conference will be conducted at the following locations by DPW, USAG Daegu.

Date/Time

Location

Point of Contact/Tel/E-Mail Address

16 Aug 2022/ 11:00 AM In front of S-315, Camp

Walker Mr. Kevin D. Cruise, Tel. 05033-63-6007/ Email: kevin.d.cruise.civ@army.mil

(3) Offerors shall submit the following information to the above POC a day prior to the scheduled site orientation for temporary access to each area.

Name(s) (Maximum of two (2) individuals per offeror) Korean Identification Number

The Attendee must bring a photo identification card (Korean: Ju-min-deng-rok-jung).

Note: Offerors must demonstrate a legal binding relationship with any entity subcontracted to perform under this contract. Offerors are required to submit the Sub Contract Agreement.

8. PRE-AWARD SURVEY

A pre-award survey may be conducted on all firms, to include joint venture partners and subcontractors indicating firm commitments to this acquisition, submitting proposals. The pre-award survey is to determine the prospective contractor’s responsibility in accordance with FAR Part 9.104-1. Information may be requested as required by the Contracting Officer and the information shall be submitted within three working days of the request.

NOTE: Contractor team arrangements including partnership, joint venture, subcontractors shall be fully disclosed in an offer identifying the arrangements and company relationships or for arrangements entered into after submission of an offer, before the arrangement becomes effective. Joint venture and partnership teaming arrangements shall propose under a joint DUNS number or provide proof of submission and status with their offer.

(1) A contractor team arrangement (CTA) means an arrangement in which two or more companies form a partnership or joint venture to act as a potential prime contractor or a potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program. A CTA is not an arrangement in which two or more companies form a separate legal entity, such as a corporation or limited liability company, to act as a potential prime contractor.

(2) The government will, when applicable, recognize the integrity and validity of CTAs when identified and fully disclosed to the Contracting Officer. Offerors proposing a CTA must identify and fully disclose contractor team arrangements relationships in their offer/proposal. A CTA must be in writing.

(3) For offerors proposing a partnership/joint venture CTA: The CTA must do business under the CTA name, must register in SAM under the CTA name, must provide documents vesting an individual with the authority of the partners to bind the CTA, and must designate a single point of contact for the CTA.

(4) The government will perform a responsibility determination on a CTA just as it would on any prospective contract awardee.

(End of Addendum FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JUL 2021)

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

Preventative Maintenance (PM) and Service Calls

OF

APC In-Row Cooling System (AICS) and Uninterruptable Power Supplies (UPS)

Regional Cyber Center, Camp Walker

1.1. General: The Contractor shall furnish all personnel, equipment, tools, vehicles, materials, parts and supervision to perform Penetrative Maintenance (PM) and service call for APC In-Row Cooling System (AICS) and Uninterruptable Power Supplies (UPS) as defined in this Performance Work Statement (PWS).

1.2. Background: AICS and UPS systems are employed in the Regional Cyber Center-Korea (RCC-K) communication facility in support of the 1st Signal Brigade and USFK’s mission. These systems are required to provide cooling and exhaust to communications equipment operating in the communication facility under the control of the Regional Cyber Center-Korea.

1.3. Objective:

1.3.1. The Contractor shall provide scheduled service and preventive maintenance on a recurring basis (monthly) as outlined in the paragraph 3 of this PWS.

1.3.2. The Contractor shall provide on-call maintenance and troubleshooting for the AICS and UPS systems so that they remain operational to meet the manufactures specifications.

1.3.3. The Contractor shall assure that all systems are maintained to provide continuous service to the facility.

1.4. Scope: The contractor shall provide scheduled and unscheduled maintenance services and incidental repair on the AICS and UPS systems operating in support of Regional Cyber Center-Korea communication facility.

Maintenance includes regularly scheduled adjustments and inspections, preventive maintenance tasks, emergency response and service calls for incidental repairs. All tasks shall be executed in a consistent manner by individuals who are qualified and proficient in the trade and in strict accordance with prevailing industry standards. The work shall be based on manufacturers’ recommendations, referenced technical manuals, and applicable regulations.

1.4.1. Work is generated by the continuing requirements for utilities and other services, by the normal changes in the physical condition of the equipment or system from age, environment, and usage by requirements for minor construction and alterations of facilities.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of twelve (12) months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 15 Sep 2022 Thru 14 Sep2023 Option Year 1 15 Sep 2023 Thru 14 Sep 2024 Option Year 2 15 Sep 2024 Thru 14Sep 2025 Option Year 3 15 Sep 2025 Thru 14 Sep 2026 Option Year 4 15 Sep 2026 Thru 14 Sep 2027

1.6. General Information

1.6.1 Quality Control Plan (QCP): The contractor shall conduct quality control in accordance with their existing and industry standards. An updated copy of the contractor’s plan shall be provided to the Contracting Officer (KO) and COR as changes occur.

1.6.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the COR’s Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.6.4. Hours of Operation: The contractor shall be conducting business between the hours of 0800hrs thru 1700hrs except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. However, Authorized Service Interruptions (ASIs) and service orders may require the contractor to perform work or reduce risk during nonstandard work hours, these hours will be coordinated with the COR prior to executing or servicing the order.

1.6.5. Place of Performance: The work to be performed under this contract shall be performed in Bldg 315, Camp Walker. Refer to the list of equipment in Section 11.

1.6.6. Type of Contract: The government will award a firm fixed requirements based contract.

1.6.7. Security Requirements. A secret-level security clearance is not required; however, the contractor is required to comply with the physical security as provided below.

1.6.7.1. Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes. Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

1.7. AICS Technician Qualify : Installed all AICS were made by APC/Schneider so that Technician has to be performed APC/Schneider Certified engineer for Inrow DX1G1 Gen 1 and submit Certification.

1.7.1 UPS Technician Qualify: Installed UPS were made by APC Schneider so that Technicians have to be certified with at least 2 years experience for APC UPS and provide certification.

1.8. Environmental Protection and Regulatory Requirements: The contractor is responsible for complying with all existing federal and local host nation environmental laws and regulations, including the Environmental Governing Standards in USFK Pamphlet 200-1. The contractor is also responsible for obtaining appropriate environmental permits or hot work permits required for contract performance.

2. Definitions & Acronyms.

2.1. Acceptable Quality Level: The maximum percent defective, maximum number of defects per hundred units, or number of defects in the lot that can be considered satisfactory on the average, or degree of deviation from perfect performance for such specific contract requirement before the Government will consider contract performance unacceptable. As long as the defective performance does not exceed the AQL, the service will not be rejected by the Government.

2.2. Economically Repairable: A component, part, or item is considered economically repairable if the cost to repair the component, part, or item is less than one-half its current replacement cost, as conclusively determined by the COR or designated representative.

2.3. Facility Manager: The facility manager is the person assigned the responsibility for the managing the maintenance of the communications facilities auxiliary support systems and is appointed as the site power coordinator. The facility manager will be the approving authority for all maintenance conducted by the contractor.

2.4. Minor Repair: Minor repair shall be interpreted to mean repair not to exceed eight (8) man-hours or Won 250,000 in parts and materials per CRAC unit; for example, replacing a part that would not be considered a preventive maintenance part or action.

2.5. Performance Requirements Summary(PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.6. Preventive Maintenance(PM): The systematic care, servicing, inspection of equipment, utility plants and systems, buildings and structures and ground facilities for the purpose of detecting and correcting incipient failures, preventing failures, and making minor repairs.

2.7. Repair: Repair means the application of maintenance services in order to restore serviceability of an item by correcting specific damage, fault, malfunction, or failure in a part, subsumable, module (component or assembly), end item, or system.

2.8. Quality Assurance Surveillance Plan: A written document used by the Government for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor’s performance.

2.9. Quality Control: Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the contract.

2.10. Response Time: Response for routine Service Order (SO) work will be within forty eight (48) hours of being notified by the Facility Manager, COR, or the ACOR. Response for Emergency SO work will be within 24 hours of notification by Facility Manager, COR or the ACOR. Emergency SO calls will be handled 24/7 365 a year.

2.11. Service Order: Service order is unscheduled repair of equipment that has stopped functioning. Service orders come from customers for restoration of existing services. Service orders may result in minor repair, replacement of parts or making adjustments to the system.

3. Requirements.

3. 1. Corrosion Control: During all inspections of mechanical systems, items of equipment, cabinets, systems and components shall be inspected for signs of corrosion, rusting and other types of deterioration. Contractor shall ensure that effective and approved corrosion control actions are performed on all affected surfaces to include, cleaning, priming, rust inhibitors, painting, sealing and any other actions required to restore surfaces to original conditions as much as possible.

3.2. Preventive Maintenance (PM) The contractor shall provide PM and inspection schedules and item checklists or procedures for the areas and items covered in this PWS. The Contractor shall develop and provide a comprehensive detailed maintenance schedule for monthly, quarterly and annual maintenance. The Contractor’s schedules shall reflect current maintenance document recommendations which include manufacturer’s maintenance recommendations and instructions. Tasks shall be listed and performed in accordance with these recommendations and the Contractor’s schedules. Schedule(s) shall be kept current. One copy of work schedules shall be provided to and shall be subject to COR review. The Contractor shall provide all repair parts required for all PM maintenance.

3. 2.1. PM for AICS: (PRS #1)

3.2.2.1. Maintenance:

3.2.2.2. AICS Monthly Preventive Maintenance: PM Checklist will be submitted that will include the following:

The following pages can be photocopied and used during the maintenance procedures. After they have been filled out, save them for future reference.

Prepared By:______________________________________________

Model Number:____________________________________________

Serial Number:_____________________________________________

Date:_____________________________________________________

3.2.2.3. Environment:

o In what type of room is the Cooling Unit Located?

o Is the Cooling Unit maintaining the temperature setpoint?

Temperature Setpoint_________________________________________ o Is there visible damage to the Cooling Unit (dents, scratches)?

o Check for environmental damage (dirt, dust, debris, liquid stains) around the Cooling Unit installation area.

o Record the room temperature near the return of the Cooling Unit.

Temperature_______________ o Record the alarm history for the last month.

3.2.2.4. Cleanliness:

o Check the condition of the return air filters. Change if necessary.

o Check the condition of the drain pan and accumulation of debris in the pan. Clean as required.

3.2.2.5. Mechanical:

Electrical Hazard: this unit may have multiple power sources. Turn off the Cooling Unit, disconnect all power sources and lock out the power before performing any electrical or mechanical service on the unit.

Appropriate personal protective equipment should be worn when checking hazardous voltages.

o Check the fans. All components should be moving freely with no signs of binding or damages.

o Verify that the condensate line is flowing freely.

3.2.2.6. Electrical:

o Inspect the electrical pane for tight connections and overhead connection from loose contract terminals.

o Confirm the incoming main power match the Cooling Unit nameplate. The measurement should be within

10% of the nameplate listing.

Electrical Hazard: Checking the incoming main power exposes hazardous voltages. Turn off the Cooling Unit, disconnect all power sources, and lock out before checking the connection in the electrical panel.

Personal protective equipment should be worn when checking hazardous voltages.

3.2.2.7. Software / Firmware Upgrades:

Download as released by APC Schneider Electric and upload to the system(s) as required.

3.2.2.8. Monthly Preventive Maintenance

o Perform all the Monthly Preventive Maintenance items and the items below.

Prepared By_______________________________________

Model Number:____________________________________

Serial Number:_____________________________________

Date:_____________________________________________

3.2.2.9. Mechanical:

o Verify that the fan hardware is tight.

Warning: Turn off the Cooling Unit, disconnect all power sources, and lockout before performing work on the fans.

o Clean/replace filters.

o Clean condensate drain line.

o Remove any debris from condensate floats.

o Clean dust from door perforations.

o Clean dust from fan bezels.

3.2.2.10. Functional tests:

o Verify the cooling operation mode.

See checklist provided

3.3. HEATCRAFT Evaporator Units (PWS#2)

3.3.1. Preventive Maintenance:

3.3.2. Unit Coolers:

At every six month interval, or sooner if local conditions cause clogging or fouling of air passages through the finned surface, the following items should be checked.

3.3.2.1 Visually inspect unit.

o Look for signs of corrosion on fins, cabinet, copper tubing and solder joints.

o Look for excessive or unusual vibration for fan blades or sheet metal panels when in operation.

Identify fan cell(s) causing vibration and check motor and blade carefully.

o Look for oil stains on headers, return bends, and coil fins. Check any suspect areas with an electronic leak detector.

o Check drain pan to insure that drain is clear of debris, obstructions or ice buildup and is free draining.

3.3.2.2. Clean evaporator coil and blades.

o Periodic cleaning can be accomplished by using a brush, pressurized water or a commercially available evaporator coil cleaner or mild detergent. Never use an acid based cleaner. Follow label directions for appropriate use. Be sure the product you use is approved for use in your particular application.

o Flush and rinse coil until no residue remains.

o Pay close attention to drain pan, drain line and trap.

3.3.2.3. Check the operation of all fans and ensure airflow is unobstructed.

o Check that each fan rotates freely and quietly. Replace any fan motor that does not rotate smoothly or makes an unusual noise.

o Check all fan set screws and tighten if needed.

o Check all fan blades for signs of stress or wear. Replace any blades that are worn, cracked or bent.

o Verify that all fan motors are securely fastened to the motor rail.

o Lubricate motors if applicable.

3.3.2.4. Inspect electrical wiring and components.

o Visually inspect all wiring for wear, kinks, bare areas and discoloration. Replace any wiring found to be damaged.

o Verify that all electrical and ground connections are secure, tighten if necessary.

o Check operation/calibration of all fan cycle and defrost controls when used.

o Look for abnormal accumulation of ice patterns and adjust defrost cycles accordingly.

o Compare actual defrost heater amp draw against unit data plate.

o Visually inspect heaters to ensure even surface contact with the coil. If heaters have crept, decrease defrost termination temperature and be sure you have even coil frost patterns. Re-align heaters as needed.

o Check drain line heat tape for proper operation (supplied and installed by others).

3.3.2.5. Refrigeration Cycle.

o Check unit cooler superheat and compare reading for your specific application.

o Visually inspect coil for even distribution.

o Check moisture indicator/sight glass for flash gas. If found, check entire system for refrigerant leaks and add refrigerant as needed after repairing any leaks.

o Check compressor sight glass (if equipped) for proper oil level.

o Check condition of condenser. Look for accumulation of dirt and debris (clean as required).

o Check for unusual noise or vibration. Take corrective action as required.

o Inspect wiring for signs of wear or discoloration and repair if needed.

o Check and tighten all flare connections.

3.3.2.6 Clean condenser coil and blades.

o Periodic cleaning can be accomplished by using a brush, pressurized water and a commercially available foam coil cleaner. If foam cleaner is used, it should not be an acid based cleaner.

Follow label directions for appropriate use.

o Rinse until no residue remains.

3.3.2.7 Check operation of condenser fans.

o Check that each fan rotates freely and quietly. Replace any fan motor that does not rotate smoothly or makes excessive noise.

o Check all fan blade set screws and tighten as required.

o Check all fan blades for signs of cracks, wear or stress. Pay close attention to the hub and spider.

Replace blades as required.

o Verify that all motors are mounted securely.

o Lubricate motors if applicable. Do not lubricate permanently sealed, ball bearing motors.

3.3.2.8 Inspect electrical wiring and components.

o Verify that all electrical and ground connections are secure, tighten as required.

o Check condition of compressor and heater contactors. Look for discoloration and pitting. Replace as required.

o Check operation and calibration of all timers, relays pressure controls and safety controls.

o Clean electrical cabinet. Look for signs of moisture, dirt, debris, insects and wildlife. Take corrective action as required.

o Verify operation of crankcase heater by measuring amp draw.

3.3.2.9 Check refrigeration cycle.

o Check suction, discharge and net oil pressure readings. If abnormal take appropriate action.

o Check operation of demand cooling, liquid injection or unloaders if so equipped.

o Check pressure drop across all filters and driers. Replace as required.

o Verify that superheat at the compressor conforms to specification. (30°F to 45°F).

o Check pressure and safety control settings and verify proper operation.

3.4. HUMIDIFIER Maintenance and Replacement Parts: (PWS#3)

3.4.1. Replacing the cylinder:

Caution: The cylinder may be hot. Allow it to cool before touching it or use protective gloves.

3.4.2. To access the cylinder:

o Completely drain the water contained in the cylinder.

o Turn the appliance off and open the mains power disconnection with (safety procedure).

o Open and remove the cover.

o Remove the steam hose from the cylinder.

o Disconnect the electrical connections from the top of the cylinder.

o Release the cylinder from the fastening devise and lift it up to remove it.

o Fit the new cylinder in the humidifier by performing the previous operations in reverse.

3.4.3. Cylinder maintenance:

The life of the cylinder depends on several factors, including; the complete filling with line scale and /or the partial or complete corrosion of the electrodes, the correct use and sizing of the humidifier, the output and the quality of the water, as well as careful and regular maintenance.

Due to the aging of the plastic and consumption of the electrodes, even an openable steam cylinder has a limited life, and it is there recommended to replace it after 5 years or 10,000 operating hours.

Important warnings:

The humidifier and its cylinder contain live electrical component and hot surfaces and therefore, all service and/or maintenance operation must be performed by expert and qualified personnel who are aware of the necessary precautions.

Before performing and operation on the cylinder, check that the humidifier is disconnected from the power supply;

carefully read and follow the instruction contained in the humidifier manual.

Remove the cylinder from the humidifier only after having drained it completely using the corresponding button.

Check that the model and the power supply voltage of the new cylinder correspond to the data on the rating plate.

3.4.4. Periodical checks:

3.4.5. After one hour of operation:

o For both disposable and openable cylinders, check that there are no significant water leaks.

3.4.5.1. Every fifteen days or no more that 300 operation hours o For both disposable and openable cylinders check operation, that there are no significant water leaks and the general condition of the container. Check that during operation there are no arcs or sparks between the electrodes.

3.4.5.2. Every three months or no more that 1000 hours of operation:

o For disposable cylinders, check operation, that there are no significant water leaks and if necessary, replace the cylinder; for openable cylinders, check that there are no marked blackened parts of the container: if this is the case, check the condition of the electrodes, and if necessary replace them together with the O rings and the cover gasket.

3.4.5.3. Annually or no more that 2500 operation hours:

o For disposable cylinders, replace the cylinder; for openable cylinder check operation, that there are no significant water leaks, the genera condition of the container, check that there are no markedly blackened parts or the container: if this is the case, check that the condition of the electrodes, and if necessary replace them together with the O-rings and the cover gasket.

3.4.5.4. After five years or no more that 10,000 operating hours:

o For both disposable and openable cylinders, replace the cylinder.

After extended use or alternatively when using water with a high salt content, the solid deposits that naturally form on the electrodes may reach the stage where they also stick to the inside wall of the cylinder; in the event of especially conducive deposits, that consequent heat produced may overheat the plastic and melt it and in more severe cases, puncture the cylinder, allowing water to leak back into the tank.

As a precaution, check at the frequency recommended. Further on, the deposits and the blackening of the wall of the cylinder and replace the cylinder if necessary.

CAUTION: Always disconnect the appliance before touching the cylinder in the event of leaks as current may be passing through the water.

3.5. AC UPS Monthly Scheduled Maintenance.

3.5.1 Perform visual checks and operational of all UPS equipment and associated switchgear. Make a visual cell and rack check as to general appearance, cleanliness, and cracks in cells, electrolyte leakage, or evidence of corrosion.

Check the exterior of the system to ensure system is clean and free of debris. Remove any debris present to keep the system operating efficiently.

3.5.2. Open all doors, drawers and covers. Perform a thorough inspection for foreign objects. Perform a thorough dusting and vacuuming of all cabinet interiors. Use only rubber or plastic vacuum attachments to clean drawers and cabinets. Except for vacuuming, never attempt to clean UPS subassemblies. Accumulated dust and grime should be cleaned by manufacturer’s service representative. The exterior panels can be cleaned with mild cleaning solutions. Transparent panels should be clean with mild soap and water solution only. Restore all doors and covers to the secured condition.

3.5.3 Review maintenance logs and log all alarm indications and warnings. Check the display panel for any abnormal functions of the system and remedy any issues.

3.5.4. Run all UPS system diagnostics and correct all diagnosed problems.

3.5.5. Check environment, temperature, dust, moisture, room vents.

3.5.6. Perform function test on the battery and UPS service bypass panel.

3.5.7. Check the display panel for any abnormal functions of the system and remedy any issues.

3.5.1 8. Perform the visual inspection of cooling fans for any abnormal operations or failures. Remedy any issues with the cooling fans.

3.5.9. Check and record the overall float voltage at battery terminals. (Not at the rectifier charger)

3.5.10. Check 10% of inter-cell connection chosen at random. When more than 10% of the sample exceeds manufacture tolerance, the whole bank of batteries will need testing.

3.5.11. Check ambient temperature and condition of ventilating equipment.

3.5.12. Check & measure pilot cell voltage, specific gravity of flooded lead-acid pilot cells, electrolyte temperature of flooded pilot cells, and terminal temperatures of valve-regulated pilot cells.

3.5.13. Check for evidence of voltage leaks to ground.

3.5.14. Clean and tighten all power connections at the input and output terminals, at all circuit breakers, and at the terminal posts and fuses on the rectifier and inverter legs.

3.5.15. During the inspection, check all power cabling for abrasions and burn spots. Visually check components for signs of overheating, swelling, and leaking. Visually check printed circuit board alignments.

3.5.16. Check and calibrate each system, to include switchgear and circuit breakers, meters, and alarm levels for frequency, voltage, current, transfer trip and alarm. Update the calibration log required when replaced.

3.5.17. Perform system and component functional tests on all UPS equipment to insure proper functioning within specified parameters.

3.5.18. Replace air filters based on inspection results and/or manufacture recommendations whichever is first.

3.5.19. Off load test the UPS to ensure functionality. Return the system to service following the manufactures start-up procedures. Inspect for inrush damage.

3.5.20. Inspect and replace capacitor(s) and capacitor boards IAW manufacture recommendations.

3.5.21. All software applications to be able to communicate with employed UPS will be required.

4.1. Contingency/Exercise Operations: The Contractor shall be responsible for all work and tasks identified in this PWS under a mobilization, contingency basis, and during exercises.

5.1. Service Orders. (PRS #4). (CLIN 0006)

5.1.1. The contractor shall perform service orders as required by the Contracting Officer (KO). The contractor shall establish a work order system to maintain control of service order requests. Service orders must be completed within 48 hours of order. Emergency calls must be handled within 24 hours of receiving the call. Emergency calls may be done verbally at first, but will be provided in writing by 09:00 hours of the next business day.

5.1.2. The Contractor shall furnish, in writing to the COR before contract start date and as changes occur, a Point-of-Contract (POC) to receive work control documents. POC shall be available and able to be contracted on a 24 hour basis 7 days a week. The Contractor shall provide a local and cell telephone numbers where the Contractor can be notified or contacted in case of emergencies. Answering services and recordings are not sufficient for this purpose.

6.1. Supplies and Materials: The Contractor shall procure all repair parts and supplies for any unscheduled maintenance generated by delivery orders. The contractor shall request COR approval for purchases of a single repair part costing more than KW250,000.00.

6.2. The contractor shall not order any supplies and materials that fail to comply with LCS funding rules. All supplies and materials shall be 100% Korean manufactured material, components and parts to fit originally installed item or equivalent unless otherwise instructed in writing by the COR.

6.2.1. The contractor, in procuring parts or material under this contract, shall evaluate purchases as though he/she is procuring for his/her own use. The contractor shall diligently seek those vendors who are competitive with each other, with the intent of procuring the best product, at the lowest price. The contractor when necessary, shall negotiate with vendors in an effort to obtain the lowest prices and shall whenever possible, submit the two (2) lowest vendor quotes for final determination of reasonableness of price by the KO.

6.2.2. Prior to initiating action to procure acquired parts, the contractor shall prepare a proposal containing certification by the COR as to the need for the item in the kind and quantities specified and that those part are not available through the Government supply system. This quotation will be forwarded to the Commander, 19th ESC, Unit#15015, ATTN: EANC-DGM-MAC, APO AP 96218-5015 for review and submission to the Contracting Officer. Upon completion of negotiation, a Delivery Order (SF 1449), will be issued by the Contracting Officer. In no event, shall contractor proceed to procure or fabricate parts or material prior to issuance of a Delivery Order authorizing such action.

6.2.3. Removed Parts/Equipment and Material: Items determined by the COR as too costly to be repaired shall be disposed of in the following manner:

6.2.3.1. Items designated by the COR to have a salvage value will become the property of the Government and will be delivered by the Contractor to the Government as directed by the COR.

6.2.3.2. Items determined by the COR not to have a salvage value shall become the property of the Contractor and shall be disposed of off base by the Contractor at the Contractor’s expense.

7.1. Operations and Maintenance Records: Contract Data Requirement List

7.1.1. The contractor shall maintain the existing equipment file for each piece of equipment or system listed.

7.1.2. Record Maintenance: The Contractor shall maintain record of warranties on equipment under warranty and under the management of this contract.

7.1.3. The Contractor’s Responsibility: In the event of an equipment failure or other problems with equipment covered by the warranty provisions, the contractor shall notify the COR within 24 hours of discovery.

7.1.4. The Contractor shall maintain current O&M manuals, manufacturer’s literature, current warranty information (if applicable), and other information as appropriate.

7.1.5. Deficiency Reporting. When equipment or systems defects are found, they shall be reported in writing to the designated Facility Manager by the end of the day.

7.1.6. Monthly Production Report (PRS #5): The contractor shall provide a monthly production report of all QC inspections made by the contractor, the inspection results, any corrective actions, re-inspections and results on the 5th work day of each month.

8. Safety. Work shall be conducted in a safe manner and shall comply with local safety requirements. If the Contractor fails or refuses to comply with safety requirements, the Contracting Officer Representative (COR) or the ACOR (Alternate Contracting Officer Representative) may stop work if the contractor is using equipment or tools in an unsafe manor. They will then notify the KO so that the KO can issue an order stopping all or part of the work until corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claim for extension of time or for excess costs or damages to the Contractor.

9. Performance Requirements Summary (PRS).

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para Surveillance Method Performance Standard

PRS 1: CRAC and UPS Monthly Services

3.2. 100% inspection by

COR/ACOR

Must meet this requirement at least 95% of the time.

PRS 2: Evaporator Units 3.3. 100% inspection by

COR/ACOR

Must meet this requirement at least 95% of the time.

PRS 3: Scheduled PM of Humidifiers of CRAC units

3.6. 100% inspection by

COR/ACOR

Must meet this requirement at least 95% of the time.

PRS 4: Services Orders 5.1. 100% inspection by

COR/ACOR

95% of routine calls within 48 hours. 99% of emergency calls within 24 hours.

PRS 5: Monthly Production Report

7.1.6. 100% inspection by

COR/ACOR

Monthly production report must be accurate, to include findings and corrective action taken. Reports must be submitted on time.

Performance…