A21-Amend_17T0024-0003.docx

W90VN8-17-T-0024

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

P03

a. The purpose of this amemdment is to:

1) Extend the closing date from 14 Jul 2017, 13 hours to 24 Jul 2017, 13 hours.

2) Add para 7.3 Attachment 3 – Drawing for Duct Lines in the PWS and provide Attachment 3.

b. All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 14-Jul-2017 01:00 PM to 24-Jul-2017 01:00 PM.

The following have been modified:

PERFORMANCE WORK STATEMENT (PWS)

FOR

Cleaning HVAC ducts at S- 121, 122 and 1860, USAG Humphreys

Part 1

1. GENERAL INFORMATION

0. GENERAL: This is a non-personal services contract to provide the service of Cleaning the HVAC ducts at S- 121, 122 and 1860, USAG Humphreys, Korea. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

0. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to clean the HVAC ducts at S- 121, 122 and 1860, USAG Humphreys, Korea, as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, standards, instructions, and commercial practices in Korea.

0. Background: The health of lodging (S-121, 122) customers and hanger facility’s (S-1860) employees will be harmed due to falling black dust from air ventilators and/or diffusers at these facilities.

0. Scope: The contractor shall clean (or replace) all HVAC ducts & filters at S- 121, 122 and 1860.

0. The contractor shall possess a registration document of Hygiene service business & Hygiene education sticker(위생관리 용영업 신고증과 위생교육필증) issued by Republic of Korea (ROK).

0. The contractor shall have at least two (2) years of experience within the last five (5) years in cleaning HVAC ducts including ventilation ducts.

0. Period of Performance: This contract will have to be completed within 60 days after the award.

0. Recognized Holidays: Not applicable

0. Hours of Operation. The contractor is responsible for conducting business, between the hours of 0800 to 1700, Monday through Friday.

*Note: In some case the contractor shall be required to work on Saturday and/or Sundays or both and some or all Federal and Korean holidays.

0. Place of Performance. The work to be performed under this contract will be at S- 121, 122 and 1860, USAG Humphreys, ROK.

0. Type of Contract. The Government will award a one time small purchase contract.

0. Security Requirements. Contractor personnel or any representative of the contractor entering USAG Humphreys shall abide by all security regulations imposed by the local installation commander at all times and shall be subject to security checks. Contractor personnel and property shall be subject to search and seizure upon entering the confines of above installations, while on, and upon leaving the confines of USAG Humphreys.

3. Military Restricted Areas. In the event that services to be performed entail access to restricted areas, all contractor personnel requiring access will be required to have a background investigation. The contractor shall submit to the COR or the Contacting Officer (KO), 14 days prior to the contract start date, a list of his employees that will require a background investigation in accordance with this provision.

3. Physical Security. The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

3. Key Control. The contractor shall be responsible for keys provided to the contractor by the Government. The contractor is responsible for safeguarding all keys issued by the Government to the contractor. The contractor shall establish and implement methods to ensure all keys/combinations issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

3. The contractor shall immediately report any occurrence of misplaced, lost or duplicated keys to the COR or Contracting Officer within two (2) hours after discovery of occurrence, and submit a written report to the COR by close of business the next work day. The written report shall provide complete details relating to the duplication, misplaced key, or loss. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the KO, to re-key or replace the affected lock or locks without cost to the Government, however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks may be deducted at the KO’s discretion from the monthly payment due the contractor.

3. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor. The contractor shall also reimburse the Government for any Government property lost or stolen as a result of unauthorized key duplication, misplaced key, or loss of key by contractor or contractor personnel.

3. The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

0. Environmental Control: All trash and waste from trash cans or waste baskets in the building listed shall be bagged and removed from the buildings by the contractor not into the dumpsters On Post. If any contaminated material is found then the contractor shall report to COR to dispose of in coordination with the Environmental Office.

0. Quality Control: The contractor shall develop and maintain an effective Quality Control Program (QCP) in accordance with their existing commercial standard to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control Program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall submit a copy of a comprehensive written QCP with the proposal. The final QCP shall be submitted to the KO and COR within 5 days after contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing. Any proposed change to the contractor QC system shall be submitted to the KO in writing within 3 working days after the change. An updated copy of the contractor’s QCP shall be provided to the KO and COR as changes occur. The Quality Control Plan shall include the following:

1. Inspection System. Written procedures for the inspection system includes the title/name of the individual responsible for the Quality Control Plan and who shall perform the inspections. The location of inspection records and key control logs shall be made available to the Government at upon request during the term of the contract.

1. Deficiency Prevention. An inspection form describing the method for identifying and preventing defects in the quality of service performed.

1. Notification Plan. The contractor shall submit a notification plan upon award to the KO and COR for acceptance. The contractor shall maintain the Notification Plan throughout the life of the contract. This plan shall include information for points-of-contact for emergencies. The plan shall also state what method shall be used to notify personnel. The contractor shall provide any updates to the plan to the KO for acceptance with a copy to the Quality Assurance Program (QAP) when changes occur.

0. Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what they will do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

0. Key Personnel. The follow personnel are considered key personnel by the Government: Contract Manager (CM). The contractor shall provide a CM who shall be responsible for the performance of the work. At the post-award conference, the point of contact information to include an e-mail address and an alternate who can act on behalf of the contractor when the manager is absent shall be designated in writing to the KO. The CM shall have full authority to act on behalf of the contractor with any and all contract matters relating to daily operation of this contract; this authority shall be given to the POC in writing to the KO. The contractor shall notify the KO and COR in writing of any change in personnel before the changes become effective. The CM shall be available at all times when the contractor’s personnel are on the installation in performance of this contract, including Federal and Korean holidays.

1. The CM shall be able to read, write, speak, and understand English.

1. The CM shall have a minimum two (2) years of experience as a CM or equivalent position within the last five (5) years in cleaning HVAC ducts including ventilation ducts.

0. Personnel. The contractor shall provide personnel who are physically capable of performing these requirements. contractor personnel shall present a professional appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. The Government is authorized to restrict access to the installation under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population.

0. Identification of Contractor Employees. All contractor personnel shall be required to wear contractor provided identification badges, displaying the employee's full name, badge number, and contractor's name, at all time during performance of work under this contract. Identification badges shall be visibly displayed on the front upper portion of the employee's clothing. The contractor shall be responsible for furnishing and controlling identification badges.

0. Training. The contractor shall provide each employee used in the performance of work under this contract with adequate training and instruction to competently perform the work required in accordance with the PWS and appendices, prior to the first day of full performance.

0. AT Level I Training: This provision is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 50 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within 50 calendar days after completion of training by all employees and subcontractor personnel.

1.21 Installation Access and Control:

1.21.1 Installation Access: Entry to the installation requires the following: Prior coordination with the COR or designated representative, current vehicle registration, proof of insurance, valid driver's license for the vehicle driver, and picture identification for other personnel. The Contractors/Subcontractors and their employees requiring access to the installation will be required to comply with the installation access control policy/procedures. The Contractor(s) with whom this Agreement is made shall provide a listing of vehicles that will require installation access upon the establishment of this PWS. The Government will not be responsible for damages due to delay/stoppages caused by failure to comply. All contractor employees shall be easily recognized by wearing uniform and/or name tag during the performance of work under this PWS. All cargo vehicles also shall be identified as performers by displaying company name during working hours.

1.21.2 Search and Control: Installations across South Korea are controlled access posts. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor-owned vehicles, Contractor employees, and their personal property shall be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation. The search and seizure provisions of AR 190-16, Physical Security, shall apply to Contractor personnel entering any installation.

1.21.3 Contractor Employees Who Require Access to Government Information Systems: All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.22 Operations Security (OPSEC)

1.22.1 For Contracts that Require an OPSEC Standing Operating Procedure/Plan: The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

1.22.2 For Contracts that Require OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

1.22.3 For Information Assurance (IA)/Information Technology (IT) Training: All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.22.4 For Information Assurance (IA)/Information Technology (IT) Certification: Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.22.5 For Contractors Authorized to Accompany the Force: DFARS Clause 252.225-7040, Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States. The clause shall be used in solicitations and contracts that authorize contractor personnel to accompany US Armed Forces deployed outside the US in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander. The clause discusses the following AT/OPSEC related topics: required compliance with laws and regulations, pre-deployment requirements, required training (per combatant command guidance), and personnel data required.

1.22.6 For Contractors Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US: The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

1.23 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

PART 2

1. DEFINITIONS AND ACRONYMS:

0. ACRONYMS:

0. DEFINITIONS:

0. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

0. Contracting Officer (KO). A person with authority to enter into, administer, and terminate a contract, makes related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

0. Administrative Contracting Officer (ACO). The official Government representative delegated authority by the contracting officer to administer a contract. This individual, normally working in an appropriate contracting or procurement career field, advises on all technical contractual matters.

0. Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical advice to the contractor as long as that advice is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

0. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

0. Contract Discrepancy. This is a failure of the contractor to perform in accordance with contract requirements and specifications. A contract discrepancy may result from failure of the contractor to provide or provide on time, the required contract products or services; or it may result because delivered products, or services do not meet specific contract standards.

0. Deliverable. This is anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

0. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in LTPA procurement, an offer can be rejected if it does not have a firm commitment from the personnel that is listed in the proposal.

0. Physical Security. Actions taken that prevent the loss or damage of Government property.

0. Quality Assurance. The Government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

0. Quality Assurance. Surveillance Plan (QASP). This is an organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

0. Quality Control. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

0. Subcontractor. A contractor that enters into a contract with a prime contractor. The Government does not have privities of contract with the subcontractor. Only 30% of the contract shall be subcontracted out.

0. Work Day. The number of hours per day the contractor provides services in accordance with the contract.

0. Work Week. Monday through Friday, unless otherwise specified.

PART 3

3.0. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES.

0. GOVERNMENT FURNISHED ITEMS AND SERVICES:

0. Utilities. The Government will furnish to the contractor, without charge, all the necessary quantities of water, electricity and heat for use in performance of services under this contract.

0. Conservation of Utilities. The contractor shall instruct all employees in utility conservation practices. The contractor shall be responsible for operating under conditions which preclude the waste of utilities.

0. The contractor shall only use lights in areas where and when work is actually being performed. The contractor shall ensure all lights in unoccupied rooms are extinguished when leaving the area.

0. Water faucets or valves shall be completely turned off after the required usages for performance of this contract’s requirements have been obtained.

0. Neither the contractor nor his employees shall make any adjustments to the mechanical equipment controls for heating, ventilation, or air conditioning systems in the facilities.

PART 4

4.0. CONTRACTOR FURNISHED ITEMS AND SERVICES.

4.1. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1.1. The contractor shall furnish all supplies, equipment and services which are required to perform the requirements of this contract.

0. Equipment. The contractor shall furnish Equipment needed to perform this contract according to all its terms. The COR may inspect the contractor’s equipment at any time and ask the contractor to remove any item that do not meet industry standards. Equipment failing to meet required standards shall be replaced by the contractor at contractor’s expense.

0. Vehicles. All contractor company vehicles or privately owned vehicles used in the performance of this contract shall have the company name prominently displayed on each side of the vehicle. Vehicles shall be maintained to present a neat, clean, and professional appearance. All vehicles will be in operable condition and meet the local, and federal safety requirements. All vehicles shall be registered, licensed, insured, and operated in accordance with base traffic regulations by a licensed driver. The COR may inspect the contractor's vehicles at any time. Vehicles found to be unsafe, unable to function as designed, or deemed unacceptable shall be removed from the installation and replaced at contractor’s expense. Vehicular repairs shall not be performed on base.

0. Safety Requirements. The general safety requirements of USACE EM 385-1-1 Safety and Health Requirements with applicable attachments, figures, and tables shall be complied with in all contractor activities pertaining to this contract. All contractor equipment shall be equipped with proper safety and noise limiting devices and shall be in safe operating conditions at all times. All contractor equipment shall be subject to safety inspections at any time during the performance of the contractor by the COR. Any defective equipment shall be either repaired or removed from the work site when asked by the COR or KO.

PART 5

1. SPECIFIC TASKS:

0. The contractor shall provide all labor, equipment, tools, expendable materials, supervision, transportation, and other items necessary to perform the tasks as defined in the (PWS) for the cleaning HVAC ducts at S-121, 122 and 1860 of this contract, USAG Humphreys, Korea.

0. The contractor will clean the HVAC ducts at S- 121, 122 and 1860, USAG Humphreys.

5.1.2 : The contractor will also replace existing all the filters with paper filters in AHU rooms.

S- 121 : 12" x 24" x 2" (12ea) and 16" x 20" x 2" (22ea) S-122 : 16" x 20" x 2" (28ea) S-1860 : 20" x 20" x 2" (24ea)

0. The contractor shall try out & check all functions of HVAC ducts after cleaning.

0. The contractor shall not disturb the customers while they are cleaning the HVAC ducts.

0. The contractor shall cover the working area with the vinyl cover to avoid the disruption from the dust and etc.

0. Opening for manual cleaning shall be recovered to the original condition with insulation and etc.

0. The contractor shall submit the evidence with the pictures of cleaning work at least one per every ten meters after the work is finished.

*Note: DPW will have an inspection with industrial endoscopy after the work is finished.

0. Environmental and Hazardous Materials Handling. Contractor shall have available and maintain Materials Safety Data Sheets (MSDS) on all materials used in the performance of this contract. Contractor shall dispose of all chemicals in accordance with Environmental laws and regulations. Contractor shall dispose of used cleaning solutions in accordance with local Environmental Protection Agency regulations. If any of the materials used by the contractor in the performance of this contract are considered hazardous, the contractor shall follow all local and federal laws concerning hazardous waste, pay all costs associated with the proper management and disposal of any hazardous waste.

1. Hazardous Materials. The contractor shall ensure his employees handle any hazardous materials according to federal or local laws and emergency response requirements. If required, license for employees in the use of hazardous materials shall be the responsibility of, and at the contractor’s expense. Contractor shall report any instances of spills, leaks, and inadvertent release of hazardous materials to the COR as soon as the event occurs.

1. Hazardous Materials Tracking and Reporting. Contractor shall document the types and quantities of hazardous materials used on the installation. After initial concurrence by the Contracting Officer.

1. Hazardous Waste Management. Immediately contact the COR upon generating any waste that is regulated as hazardous. Contractor may contact the COR if assistance is needed in making a waste determination.

0. Miscellaneous Requirements.

2. Notify Facility Manager or COR of any fire hazards, unsafe conditions, and items in need of repair.

2. Turn in lost and found articles to Facility Manager or COR.

2. After duty hours the contractor shall notify Facility Manager, COR or Military Police when unauthorized or suspicious persons are seen on the premises and in no case shall the contractor access to a close facility to anyone who is not part of their contract.

2. Employees entering any facility or area after it has been secured shall use one door for entering and exiting. These facilities or areas shall not be left unsecured at any time, including the period when work is being performed. Upon completion of the work in a facility or area, contractor employees shall ensure all doors and windows that were secured upon arrival are closed and secured upon departure.

2. Damage, Loss and Accident. The contractor shall be responsible for any damage, loss or any accident due to his own carelessness and mistakes while on Post for his performance. All damages, loss, and accidents shall be reported to the COR within 24 hours.

2. Government Material or Equipment. Contractor is not allowed to remove Government Material or Equipment from buildings.

2. Contractor is not allowed to enter in facilities without permission of the building manager or the COR.

5.4. Contractor Management Reporting (CMR) : The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

6.0. PERFORMANCE ASSESSMENT

0. The Government will inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract and all task orders according to the Performance Work Statement. COR will inspect by watching actual task performance, physically checking an attribute of the completed task, verifying a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. COR will use the Government’s QASP and the contractor’s work schedule or modified version that are approved by the COR thereof, to record surveillance results. Results of the surveillance then become the official record of the contractor’s performance.

0. The evaluation results will also be based on end user satisfaction. Facility Manager will represent the entire facility as end user. This person will be responsible for providing feedback to the COR. All customer complaints will be present to the COR through the Facility Manager.

0. All services performed shall meet the prescribed standards stated in the Performance Requirement Summary to be regarded as acceptable. Services considered unacceptable upon a validated customer complaint shall be re- performed at no additional charge to the Government.

0. Surveillance Methods. When 100% inspection is used, all articles will be inspected each time the task is performed to ensure compliance. The results will be recorded on the inspection record. Valid defects should be forwarded to the contractor for his corrective action. When the contractor documents the corrective action proposed to prevent future defects, the COR will evaluate the proposed corrective action and forward the information to the KO for their records.

0. Corrective Actions and Remedy

1. Contractor Notification. When a performance is determined less than satisfactory, the COR will inform in writing the contractor’s on-site representative that performance is unacceptable, state the reasons why, and request re-performance of services, in accordance with Performance Requirement Summary.

1. After notification of Validated Customer Complaints the contractor shall re-perform the task in accordance with the Performance Requirement Summary.

1. If corrective measures applied by the contractor are not satisfactory, the COR will document the unacceptable performance on the surveillance form, and reasons why and requested re-performance completion date. At this time the COR will also request the contract manager to initial the surveillance form. If the contractor wants to dispute the results of the surveillance, the COR will refer the contractor to the Contracting Officer for resolution of the matter.

6.5.5. The contractor shall respond to the Contractor’s Discrepancy Report in accordance with instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHEMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1 – BLDG Floor Plan

7.2 Attachment 2 – Work Schedule

2. Paper filters should be replaced in AHU rooms.

7.3 Attachment 3 – Drawing for Duct Lines

--End--

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO THE OFFROR(S)

1. CONTRACT AWARD:

1.1. The Government intends to execute a Firm-Fixed Price (FFP) type contract for cleaning HVAC ducts including ventilation ducts for Humphreys DPW. Each offeror shall only submit a maximum of one (1) proposal. Award will be made using source selection procedures in accordance with Federal Acquisition Regulation (FAR) Part 12 “Acquisition of Commercial Items” and in conjunction with the policies and procedures prescribed in Part 13.5 “Test Program for Certain Commercial Items”. This acquisition will be conducted using the LPTA process authorized by FAR 15.101-2; therefore, award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. In order to be considered for award, there must be an “acceptable” rating in every non-price factor/subfactor. In other words, a rating of “unacceptable” for any factor or subfactor will result in the entire offer being rated “unacceptable”.

1.2. In accordance with FAR 52.212-1 “Instructions to Offerors-Commercial Items (OCT 2015), the Government reserves the right, based on the Government’s best interests, to make a determination to: 1) award without discussions; 2) make a single award for this requirement; 3) establish a competitive range in order to conduct discussions; and/or 4) make no award if, upon evaluation, none of the proposals are deemed likely to meet the requirements.

2. PROPOSAL SUBMISSION: Offerors’ proposals shall adhere to the following instructions:

2.1. These instructions are designed to ensure submission of essential information in order for the…