A2_PWS-Choir_Director_for_Traditional_and_Catholic_Service_FY16_(REVISED).pdf

Performance Work Statement (PWS)

Choir Director for Traditional and Catholic Service, FY16

29 September 2016 to 28 September 2017

General. The contractor shall provide all personnel, labor, supervision, and coordination, necessary to perform non-personal services as Choir Director for the Camp Humphreys Chapel Traditional and Catholic Worship Service located in USAG Humphreys, Korea.

1.1 The contractor shall work independently and shall not be subject to the supervision or control of the Government.

1.2 Scope of Work.

a. The Choir Director hereinafter referred to as the contractor, works closely, with the Camp Humphreys Traditional and Catholic Worship Service Chaplains and Pastors to provide for the worship needs of the Traditional and Catholic Service Congregations of chapel on Camp Humphreys.

The contractor shall provide all personnel, labor, supervision, and transportation necessary to perform worship accompaniment as defined in this PWS except as specified in paragraph 3.0 as government furnished by USAG Humphreys on Camp Humphreys.

Contractor must be able to process work hours into Wide- Area Workflow System for payment. Contractor may subcontracts services as needed i.e. Sub Contractor can work Traditional and Catholic Service; nevertheless ultimately responsible for providing or performing the service. The Contractor is responsible for reporting services completed of and payment to the sub-contractor.

b. The contract period is be from 29 September 2016 through 28 September 2017.

1.3.Substitution. Any use of a substitute must be indicated to the Contracting Officer's Representative (COR) not less than (NLT) seven days prior to commencement of the substitution. In the event of an emergency, i.e. Illness or family crisis, the COR may waive this seven-day notification requirement. The contractor - not the Government - shall be responsible for any payment of the substitute.

1.4.Quality Control. Contract does not require QC.

1.5.Physical Security. The contractor shall safeguard all keys issued to them by the government. If a key is lost, the contractor is responsible for notifying the Chaplain's Office Key Control NCOIC within 24 hours of noticed loss.

The contractor shall ensure that the equipment and facilities being used have been secured prior to departure. Contractor shall not remove any property from the Chapel for any reason without prior approval from the Installation Staff Chaplain.

1.6.Access and General protection policies: Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

1.7. Hours of Operation (See 5.1 for specific hours). Contractor should be present and ready 15 minutes prior to published time Catholic Service 0900, Traditional Service 1100. In order to provide the services required, the Contractor shall be available to the congregations as deemed necessary to accommodate the musical program of the Traditional and Catholic Service Congregations. Contractor shall invoice and be paid only for services performed.

1.8.Conservation of Utilities and Supplies. Contractor shall ensure that only the items and the quantities of those items that are absolutely necessary for the conduct of the musical program are used.

1.9.Government Observations. The government may have senior military officers and/or civilian dignitaries attend the worship service. Contractor shall continue to perform services as contracted.

2.1 Definitions.

2.2 DFARS 252.201-7000 Contracting Officer's Representative DEC 1991

a. Definition. "Contracting officer's representative" means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions.

b. If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other terms or conditions of the contract.

2.3 Service/Rehearsal. A period of worship or praise rehearsal.

2.4 Unit of Service. One worship service or rehearsal (Approximate 1 hour and 15 min).

3.0 Government Furnished Items and Services. The Government will make available to the contractor the use of Chapel facilities, the community standard operating procedures, telephone access for official calls, materials and equipment (i.e. song books, sheet music, piano and organ, and sound system) that they need for the performance of the services under this contract.

4.1 Minimum Quality Standards.

(1) The Contractor shall have knowledge and background of directing choirs and leading worship in church/chapel settings and experience relative to the required non-personal services as Choir Director with a minimum two year experiences as demonstrated in a resume, curriculum vitae, or narrative statement.

(2) Possess a letter of recommendation and proof of good standing from a Chaplain or Employer dated within the last 12 months.

(3) Leading a band, praise team, and congregation in songs vocally and/or instrumentally

(Example; while playing a guitar or keyboard). Conduct weekly rehearsals with a band and praise team.

(4) English will be the primary language that the contractor will present all contracted service.

(5) The contractor shall present a neat, well- groomed appearance at all times during the performance of this contract.

Above (1) (2) (3) (4) will be evaluated by answering questions during the interview.

NOTE: Interview will be schedule after closing date of RFQ. The contracting office will coordinate and notify for the schedule of interview.

5.1 Specific Tasks. The Contractor shall perform the following services:

a. Choir Director Performance for Weekly Worship. Contractor shall direct the choir and lead worship and shall perform, at a minimum, at the weekly Traditional Worship service and Catholic Mass. Regular Worship Service is held on Sunday from 0 9 0 0 - 1 0 0 0 ( T r a d i t i o n a l ) a n d 1100 - 1200 (Catholic) at the Camp Humphreys Chapel.

Exact time period may vary based on congregational needs. This performance shall be presented in the English language at the Camp Humphreys Chapel as required.

Contractor shall consult and coordinate the music team with the COR providing ministry to the service. The weekly service shall include the 104 regular Sunday Service and Mass. (Note: Contractor shall submit a list of the necessary materials needed to support the musical program of the service to the COR for ordering – NLT 1200 each Monday). Contractor shall ensure timely submission of the list of materials.

Timely submission is defined as literature/music request submitted to the COR in such a manner in order to receive supplies prior to the time needed to prepare, practice and perform the program/music successfully (NLT 1200 each Monday).

b. Conduct Rehearsals. Contractor shall initiate, plan, coordinate and conduct the choir and lead pra ise worship rehearsals, at a minimum of one hour weekly.

Contractor shall be responsible for scheduling/reserving the chapel through the COR.

Rehearsals for worship and special programs shall not exceed 124.

c. Choir Director Performance for Special Services. Contractor shall direct the choir and lead praise worship and they shall perform, at special services conducted by the Traditional Worship and Catholic Service Congregation. The contractor is responsible for conducting the worship and assist a band and praise team ( providing musical accompaniment on the keyboard/organ during the special service). This performance shall be presented in the English language at the USAG Humphreys Chapel and other locations as required. Contractor shall consult and coordinate the music team with the COR providing ministry to the service. These special services shall not exceed 20 in a given fiscal year. Special services include all Evening services, all Holy Days of Obligation, Advent and Christmas, Lent and Easter as well as memorial services. Times of operation may be anytime between 0600 to 2100 hours for special services and any day during the weeks.

6.1. Anti-terrorism Operations Security Review, 8.1-11.0 will be addressed in the body of the contract.

7.1. AT Level 1 Training. This provision and / or contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training with 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website https//atlevel1.dtic.mil/at.

8.1. Access and General Protection / Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and / or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Conditions (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.2. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language text required US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

8.3. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activities to the COR. This training shall be completed within 15 calendar days of contract award and with 15 days of new employees commencing performance with the results reported to the COR NLT 30 days after contract award.

8.4. For Contracts that Require an OPSEC Standing Operating Procedure/Plan. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

9.0 Applicable Publications and Forms.

10.1 AR 165-1, Chaplain Activities in the United States Army, 23 June 2015.

10.2 DA PAM 165-18 Chaplaincy Resource Management, 21 Jan 2000.

11.0. ACCOUNTING FOR CONTRACT SERVICES: Contractor Manpower Reporting (CMR) Requirement

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contractor manpower (including sub-Contractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the CMR information in the format using the following web address: https://cmra.army.mil. However, before the Contractor can begin reporting CMR data in this website, he must first register as a User. In order to register, the Contractor must have a

Cage Code.

CMR Reporting

The information required to be reported in the CMR website includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical

Representative (COTR) or Contracting Officer’s Representative (COR);

(2) Contract Number, including Task and Delivery Order Number(s);

(3) Beginning and Ending Dates covered by reporting period;

(4) Contractor Name, Address, Phone Number, E-Mail address, Identity of Contractor Employee entering data;

(5) Estimated Direct Labor Hours (including sub-Contractors’ hours);

(6) Total Payments (including sub-Contractors’ payments);

(7) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate Predominant FSC for each sub-Contractor if different);

(8) Estimated data collection cost;

(9) Organizational Title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity reporting this information (the Army Requiring this information);

(10) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest City and Country when in an overseas location, using standardized nomenclature provided on website);

(11) Presence of Deployment or Contingency Contract language; and

(12) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by Country).

As part of its submission in response to a solicitation or modification request which includes a contract line item number (CLIN) for this CMR reporting requirement, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement on the associated CMR CLIN. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

CMR reporting is a requirement mandated by the Department of Army. Failure of the Contractor to comply with this requirement will be noted as Past Performance information about the Contractor to be used on future procurements for the same or similar services.

CAGE CODE – What it is and How to Obtain One

A CAGE Code is a five-position code that identifies Contractors doing business with the U.S. Federal Government, NATO member nations, and other foreign governments. The CAGE Code is used to support a variety of mechanized systems throughout the Government and provides for a standardized method of identifying a given facility at a specific location. The Code may be used for a Facility Clearance, a Pre-award survey, automated Bidders Lists, identification of Debarred Contractors, fast pay processes, etc.

(http://www.dlis.dla.mil/cagserv.asp.)

FOR U.S. COMPANIES

The CAGE Code request process is now incorporated in the Central Contractor Registration (CCR) process. A U.S. company is assigned a Cage Code by registering in CCR at the following website: www.ccr.gov. Upon activation in CCR, the U.S.

Company will be mailed the CAGE Code notification via the US Postal Service. The CAGE notification is sent to the person listed under the “Registrant Name” in the registration documentation. In addition, once the registration is active, the CAGE Code may be viewed on Internet Web by searching the active registrations at www.dlis.dla.mil/CAGESearch/.

FOR NON-U.S. COMPANIES

Non-U.S. companies are issued NATO Cage Codes (NCAGE) by contacting the designated Point of Contact (POC) at the National Codification Bureau (NCB) of the country where the company is located. For a list of addresses and POCs, go to http://www.dlis.dla.mil/nato_poc.asp.

Please note: Organizations with an address containing APO, FPO or AE do not need an NCAGE assigned by an Allied Nation or NATO-sponsored NCB. Instead, these companies must register in the CCR to receive a U.S. CAGE Code.

DUNS Number

For a DUNS number, go to the following web link and follow the instructions therein:

http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=A091BDB64B5CFE18 399D72

The POC for South Korea is:

The Standard Planning Team

Defense

TEL: +82-2-2079-4639

FAX: +82-2-773-7587

After submitting the Cage Code request application to Ms. Cho, sometimes she is able to provide a NATO Cage Code to the Korean Contractor.

NATO Cage Code 신청 및 주의 사항 (Instruction on Registering for NATO Cage Code)

신청 절차

1. 방위사업청 국방전자조달 홈페이지(www.d2b.go.kr)에 접속 합니다.

2. 방위사업청 국방전자조달 - 민원서비스 - 나토생산자(Ncage)부호 신청을 클릭 합니다.

3. 나토생산자부호(Ncage) 부여요청을 위한 Login 화면에서 회원가입을 합니다.

*유의사항: 아이디와 비밀번호는 요청및 결과확인용으로 가능하며 국방전달조달 메뉴에

있는 기타 다른 업무에는 사용할 수 없습니다.

4. 회원가입시 번호부여대상이 회사인 경우에는 사업자등록증번호, 개인일 경우에는

DUNS 번호를 기입합니다.

5. 가입한 아이디와 비밀번호로 로긴하여 접속 후 온라인 나토생산자부호 요청서에

해당업체에 대한 정보를 기록합니다.

6. 회사인 경우에는 사업자등록증, 개인일 경우에는 DUNSNUMBER 부여결과서를

스캔하여 EDM 에 *.jpg 화일로 첨부합니다.

7. 등록한 후 재조회를 하여 업체자료가 정상적으로 신청이 되었는지 확인합니다.

8. 신청서 접수 및 진도는 요청서 상단 진행산태를 확인합니다.

*진행상태: 신청완료, 접수완료, 작업완료등 빨간색으로 변경

*처리소요기간: 1 일-2 일 *비용: 무료

업무 담당자

1. 담당부서 : 방위사업청 표준관리부 목록체계팀

① 생산자부호 담당 전화번호 : 02)-2079-4639

② 표준관리부 FAX : 02)-2079-4629

③ 목록체계팀 E-mail : cagekr@dapa.go.kr

Once the CAGE code is issued for your company, your company is ready to do CMR registration. For CMR registration, please follow the instruction in the solicitation/contract titled “Accounting for Contract Services.” After your company’s CMR registration application is reviewed by U.S Department of Army. You will receive e-mail notification within 2 to 3 working days whether your CMR registration application is approved or not. If it is disapproved, please read carefully the comments provided by

Acquisition Program Division Republic of Korea

E-MAIL: CAGEKR@dapa.go.kr

DA and correct registration application as commented. After your company’s CMR registration is approved, your company is ready to do CMR report. There will be short lesson giving how you report CMR on the web site.

CAGE code 가 발급되면 CMR registration 을 할수가 있읍니다. CMR registration 을

위해서는 두번째 첨부를 참조 바랍니다. 귀사의 CMR registration 은 미 국방부 에서

검토하고 그 승인 여부 결과를 이 메일로 귀사에 통보 될것입니다. 만약 승인이

거부되면 승인거부 사유를 잘읽어 보시고, CMR registration 부적격한 부분을

수정하시기 바랍니다. 귀사의 CMR registration 이 승인되면 CMR report 를

할수있게 됩니다.