Solicitation_W90VN724R0001.pdf

SEE ADDENDUM

(No Collect Calls)

W90VN724R0001 14-Nov-2023

b. TELEPHONE NUMBER

315-755-9312

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 15 Dec 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W90VN79. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MS. CHOI, HYUN K.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCO KUNSAN, UNIT #2112

APO AP 96264-2112

UNITED STATES

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE F2L3CE 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

8 CES

ALEXANDER STRAYER, SRA, USAF

KUNSAN AB, ROK

UNIT #2018

APO AP 96264

UNITED STATES

TEL: DSN: 782-0970 FAX:

FAX:

TEL: 0503-354-9930 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF110

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 11 Months Basic Cleaning

FFP

Facility Cleaning (58 Facilities) Contractor performs IAW PWS (para. 5 "Speficif Task" and Appendix A "Custodial Standards") POP 30-Jan-2024 to 29-Dec-2024 FOB: Destination

PSC CD: S201

NET AMT

0002 11 Months Advanced Cleaning

FFP

Facility Cleaning (15 Facilities) Contractor performs IAW PWS (para. 5 "Speficif Task" and Appendix A "Custodial Standards") POP 30-Jan-2024 to 29-Dec-2024

0003 11 Months Advanced Cleaning w/Special Requirements

FFP

Facility Cleaning (4 Facilities) Contractor performs IAW PWS (para. 5 "Speficif Task" and Appendix A "Custodial Standards") POP 30-Jan-2024 to 29-Dec-2024

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0004 713,400 Square Foot

Special Events & Emergencies

FFP

Transient Facilities/ Wolf Pack Park/Special Events Cleaning/Emergencies

Periodic Facility Cleaning Services (Base Wide) Contractor performs IAW PWS (para. 5 "Speficif Task" and Appendix A "Custodial Standards") POP 30-Jan-2024 to 29-Dec-2024

ESTIMATED

0005 1 Months Phase-in for One (1) Month

FFP

The Contractor shall manage and support all Phase-In/Transition duties to assume full responsibilities IAW PWS (para.1.5.1. Phase In).

Phase-In POP: 30 Dec 2023 - 29 Jan 2024

PWS

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide custodial services at Kunsan AB, ROK. The Government will not exercise any supervision or control over the contract service providers. The contractor shall perform to the standards specified in the Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The work and frequency are defined in the Work Schedules (Appendix A). These works include, but are not limited to, the following: cleaning restrooms and kitchens; removing trash and emptying recycle bins; cleaning windows and food service areas; vacuuming and spot cleaning carpet, sweeping, and mopping floors, and buffing; dusting and scrubbing walls; cleaning upholstered furniture; and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal service necessary as defined in this PWS.

1.2 Background: United States Air Force (USAF) Kunsan AB is facing a multi-million dollar transformation program that will upgrade 100+ existing facilities. During and post-transformation, the population of the installation has the potential for growth and thusly, the requirement of custodial service. There are approximately seven hundred fifteen thousand four hundred thirty-nine (715,439) square feet (SF) for Kunsan AB and twenty-seven thousand three hundred fifty-nine (27,359) SF for DeCA Area III to be cleaned all buildings listed in Building List (Appendix B and B-1). Notification will be provided to the Contractor in a timely manner, if allowable, when such increases or decreases occur. The Contractor shall perform to the terms and conditions of this contract to complete custodial services provided. This will be an ongoing service that will be provided regularly throughout the period of performance. The quantity of CLIN 0001 is estimate and the total quantity of task order during the life of the contract may be unexpectedly higher than the contracted quantity.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives: The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable United States Forces Korea (USFK), Korean National, Provincial, Municipal, and Local laws, regulation, and directives to include, but not limited to, the publication in Para 7.2. The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to fulfill this contract. The objective is for the Contractor to maintain a satisfactory facility condition and present a clean, neat, and professional sanitation appearance in buildings at Kunsan AB, ROK. This will allow units to maintain their OPTEMPO, morale, and quality of life.

1.4.1 Requirements.

1.4.1.1 Description of Services: The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that custodial services are performed. The Contractor shall accomplish all cleaning tasks in accordance with (IAW) the Work Schedule (Appendix A and Attachment C) in order to meet the requirements of this PWS. The four (4) levels of custodial service for all installation level support facilities include the following:

a. Advance Cleaning (Level 1)

b. Basic Cleaning (Level 2)

c. Special Requirements Cleaning (Level 4)

c. As Needed “Basic” Cleaning (Level 2)

Childcare and youth services facilities shall receive Advance with Special Requirements Cleaning (Level 4). Fitness centers shall receive Special Requirements Cleaning (Level 4). For all installation level support facilities that do not fall into Advance or Basic Service, they shall be considered Basic Service. The offices, classrooms, and latrines located within warehouses shall receive Basic Service. All work performed by the Contractor shall be performed in accordance with all applicable laws, regulations, standards, instructions, and commercial practices in Korea.

Estimated square footages are established in Building List (Appendix B and B-1). Facility drawings (will be provided upon contract awarding) of areas cleaned are established in (Appendix C). The Contractor shall perform custodial services IAW all applicable laws, regulations, Army standards, instructions, and commercial practices. The Contractor shall display the appropriate caution signs when cleaning floors or any other surface that might pose a risk to injury for any personnel that are present.

1.4.1.2. Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

1.5 General Information

Period of Performance: The period of performance shall be for one (1)-month Phase-In Period and a eleven (11)-month Base Period.

Phase-In: 30 Dec 2023 – 29 Jan 2024 Base Year: 30 Jan 2024 - 29 Dec 2024

Place of Performance and Hours of Operation

Place of Performance: The work to be performed under this contract will be performed at the locations listed in Building List (Technical Exhibit 2). The Contractor shall submit an initial work schedule for COR approval within fifteen (15) calendar days from the beginning of Phase-In Period. Schedule shall outline tasks to be performed by specific building and identify the working day for the task to be accomplished. The requirement work (CLIN 0004) to be performed under this contract will be performed at all facilities in Kunsan AB by issuance of delivery order or task order.

Hours of Operation: The Contractor shall for conduct business, between the hours of 0730 to 1630, Monday through Friday in most of the facilities. Note: In some of the facilities, the Contractor shall be required to work Saturday and/or Sundays or both and some or all Federal and Korean holidays. Refer to Work Schedules (Technical Exhibit 1). The Contractor is not responsible for conducting business when Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The Contractor is responsible for conducting business, between the hours of operations for DeCA Area III as follows:

Monday Closed Tuesday 11:00 – 19:00 Wednesday 11:00 – 19:00 Thursday 11:00 – 19:00 Friday 11:00 – 19:00

Saturday 10:00 – 18:00 Sunday 10:00 – 18:00

Special Circumstances: Exercises, FPCON/HPCON changes and real-world emergencies. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, shall be accomplished with the COR's coordination within two (2) workdays after reopening the base.

Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander.

According to Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DoD Contractor Services During Crises, and the Air Force implementation thereof, unless otherwise directed by the Contracting Officer, it is determined that Custodial Services requirements under this PWS are essential to be performed during a crisis.

1.5.1 Phase-In: Phase-in is a one-time performance that allows the new Contractor to work with the incumbent Contractor to take over operations. The period between contract award date and contract start date, or the 3 weeks prior to the contract start date, will constitute the phase-in period, whichever is shorter. During the phase-in period, the new Contractor shall prepare to assume full responsibility for all areas of operation IAW the terms and conditions of this contract. The new Contractor shall take all actions necessary for a smooth transition of the contracted operations. The Government will make all facilities accessible to the new Contractor during the phase-in period. During this time, the new contractor's management personnel will be permitted to observe any on-going operations, as coordinated by the COR.

1.5.1.1 Phase-in Tasks Upon Contract Reward: During the phase-in period, the new Contractor shall, at a minimum, accomplish the following tasks: Becoming thoroughly familiar with work requirements and work procedures, start the process for obtaining base passes for all employees, complete training requirements for employees, develop necessary work plans/ procedures and develop a quality control plan. The new contractor shall provide a complete phase in plan to ensure a smooth transition in the change of work effort.

1.5.2 Quality Control Plan (QCP): Quality control is the responsibility of the Contractor. The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) work day after date of contract award (Deliverable: DS#01)

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) work days. If the Government has provided comments, the Contractor shall then have three (3) work days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) days prior to the anticipated change and before implementation by the Contractor.

The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus five (5) years?

1.5.2.1 An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within thirty (30) days upon completion of each option period or Task Order (Deliverable #1).

1.5.2.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within eight (8) working hours of identifying those issues. Verbal reports shall be followed up by written reports within two (2) workdays.

1.5.3 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.4 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.4.1 U.S. Holidays: Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

1 January - New Year's Day 3rd Monday, January - Dr. King’s Birthday 3rd Monday, February - President's Day Last Monday, May - Memorial Day 19 June - Juneteenth 4 July - Independence Day 1st Monday, September - Labor Day 2nd Monday, October - Indigenous Day 11 November - Veterans' Day 4th Thursday, November - Thanksgiving Day 25 December - Christmas Day

1.5.4.2 Host Nation Holidays: Work shall be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

1 and 2 January - New Year’s Day 31 December, 1 and 2 January on the Lunar Calendar - Lunar New Year’s Day 1 March - Independence Movement Day 9 March – Presidential Election 1 May - Labor Day 5 May - Children's Day 8 May – Buddh’s Birthday 6 June - Memorial Day 15 August - Liberation Day 9, 10, 11, 12 Sep Chusok Day 3 Oct – National Day 9 Oct – Hangul Proclamation Day 11 Nov – KEU Foundation Day 25 Dec – Christmas Day

1.5.5 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.5.1 Government Facility Office Hours: The Government facility office hours are 7:00 am – 4:30 pm. except U.S.

Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.5.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 7:00 am – 4:30 pm, Monday through Friday. The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.5.4.2 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.5.3 Contractor Support Hours: The Contractor shall provide support between the hours of 7:00 am – 6:00 pm. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.5.5.3.1 Contractor Work Plan: (If applicable) The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc. The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within three (3) workdays after date of site survey. The Government will review and either accept or return their comments to the Contractor within three (3) workdays. The Contractor shall then have three (3) workdays to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.6 Training Holidays: PACAF has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on/day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.7 Place of Performance: The work to be performed under this contract will be performed throughout Kunsan AB, ROK.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Contractor personnel performing work under this contract must have a Kunsan AB Installation Pass if selected after the time of the proposal submission and must maintain the level of security required for the life of the contract.

The security requirements are IAW with the Department Of Defense Contract Security Classification Specification (DD Form 254), which is currently accessible at the following link:

http://www.dtic.mil/whs/directives/forms/eforms/dd0254.pdf

1.6.2 Personnel Security Clearance Requirements: (If applicable) Contractor personnel performing work under this contract must have an active personnel security clearance at the Kunsan AB Installation Pass level in the Joint Personnel Adjudication System (JPAS) at time of the proposal submission and must maintain the level of security required for the life of the contract.

The security requirements are IAW the Department of Defense Contract Security Classification Specification DD Form 254.

The Contractor shall ensure that Contractor employees and subcontractor employees performing services under this contract comply with Federal Acquisition Regulation (FAR) 52.204-2 Security Requirements when the employee has access to information classified “Confidential,” “Secret,” or “Top Secret.” The Contractor shall ensure the employee complies with the Department of Defense Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M), and any revisions to DoD 5220.22-M, notice of which has been furnished to the Contractor.

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Air Force Federal Acquisition Regulation Supplement (AFFARS) 5353.242- 9000 (AFFARS 5353.242-9000) Contractor Access to Air Force Installations, United States Forces Korea (USFK) Regulation

190-7 (USFK Reg 190-7) Installation Access Control (English/Hangul), will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with (AFFARS 5353.242-9000) and (USFK) Regulation 190-7, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AFFARS 5353.242-9000 and USFK Reg 190-7 can be found on the following website:

https://www.usfk.mil/Resources/Publications/ https://www.acquisition.gov/affars

1.6.3.1 In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) days after contract award. The log must at a minimum contain the following information Contract Number, Job Site, Contract Period, Access Dates and Hours, Number of Persons: Name, ROK ID Number, Job Title, Access Hours, Vehicle “License Plate Number”. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log. (Deliverable: DS#02)

Contract Number: WXXXXX Job Site: Base Wide/building # etc.

Contract Period: Jan ’23- Access Date and Hours: Mon-Sun 0700-1700 Number of Persons: 2

No. Name ID Number Job Title Access Hours Pass (Base/Escort) License Plate Number 1 Doe, Jane xxxx-xxxx Manager 0700-1700 Escort xxx-xxx 2 Doe, John xxxx-xxxx Site leader 0730-1530 Escort xxx-xxx

1.6.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) work days.

1.6.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within five (5) days.

1.6.4 Background Checks: Contractor shall provide personnel (laborers/workers etc..) names and ROK I.D. numbers to COR/Security Manager to initialize the background check process.

1.6.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of eighteen (18) years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within five (5) workdays of receipt by the Contractor, identifying such with the appropriate contract number. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within five (5) workdays of receipt by the Contractor, identifying such with the appropriate contract number. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 Local Nationals and Third Country Nationals: (GERMANY) (For locations outside of Germany, RA shall consult with the responsible Security Office and Activity Manager applicable to location(s) associated with this PWS.)Local national and third country national Contractors that work with or teach youths under the age of eighteen (18) years are subject to background checks as determined by the Requiring Activity Manager. As a minimum prior to beginning performance, Contractors employing local national and third country nationals shall furnish the Contracting Officer via the COR and the Requiring Security Manager a Police Clearance Certificate, issued within the previous four months, no later than five (5) days.

Forwarding correspondence from the Contractors shall identify the associated contract number. The Requiring Activity Manager will determine the favorability of the Police Clearance Certificate and notify the Contractor. The Contractor shall forward a copy of unfavorable Police Clearance Certificate to the Contracting Officer via the COR and the Requiring Activity Manager within three (3) workdays of receipt, identifying such with the appropriate contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.6.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and Kunsan AB provided buildings for Contractor use. At the close of each work period, Kunsan AB provided buildings, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Security Plan, and the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor.

The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR/ACOR will meet on a “As needed bases with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Program Manager and the KO. The written minutes will be distributed within five

(5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer (KO): The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be affected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

1.9.1 Contracting Officer’s Representative (COR): Refer to Part 2 paragraph 2.1.12 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Kunsan AB provided buildings, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager/Alternate Program/Contract Manager and Quality Control Manager. The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than five (5) days after contract award. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 7:00 am – 6:00 pm. Monday through Friday except Korean holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

a. Contract Manager and Alternate Contract Manager: The Contract Manager and Alternate Contract Manager shall have one (1) year of experience within the last five (5) years as a CM in performing the same or similar size of custodial service, the CM shall be able to understand, speak, read, and write the English language. The CM shall have a current and valid Annual hygiene Training Certificate (위생교육필증) issued by Korean Facility Hygiene Management Association. The CM’s resume shall clearly identify the information required below.

a. Name of CM/ACM

b. A description of qualifying work experience

c. Length of contract/project (year/month/date – year/month/date)

d. Value of contract/project in Won for total amount.

e. Company Name/Employer and Phone number of POC of Client

b. Quality Control Manager: The QCM shall have at least two (2) years of experience within the last five (5) years as a QCM in performing the same or similar size of custodial service. The QCM shall have an adequate knowledge of the proper procedure for using chemicals, safety procedures, tools, and equipment necessary to complete assigned tasks.

a. Name of QCM

b. A description of qualifying work experience

c. Length of contract/project (year/month/date – year/month/date)

d. Value of contract/project in Won for total amount

e. Company Name/Employer and Phone number of POC of Client

f. A copy of Annual Hygiene Training Certificate (위생교육필증) for 2023

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall comply with all requirements and procedures IAW AFFAR 5353.242-9000, Contractor Access to Air Force Installations.

The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor workspace: (staging site, on-site office, desk, or work area, etc.) shall contain a sign signifying the space is occupied by Contractor employee(s) to ensure that Government employees and the public know that they are not Government employees. The proposed sign shall be submitted to the Contracting Officer via the COR for review and acceptance ten (10) calendar days after contract award. Workspace sign location shall be coordinated with the COR. Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting, or attending meetings, and seminars. All Contractor correspondence (written, facsimile, and email display) shall include their company name. Requirements for Contractor vehicles is addressed under Part 3 paragraph 3.3.

1.12.2 Contractor Identification Badges/Uniforms: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715).

1.13 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the possessions of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole owner of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.14 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge, or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.15 The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.16 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government no later than ten (10) work days prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance under this contract.

1.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.18 Safety: The Contractor shall safeguard and maintain all Kunsan AB provided buildings and Contractor buildings, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with Reg 385-1, The USFK Safety Program.

Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) workdays of commencement of work.

Revisions shall be submitted five (5) workdays prior to the effective date of change.

Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

Incident investigations, reports, and logs: The safety plan shall include a copy of the contractor’s incident investigation reporting format, and logs. Report all accidents as soon as possible but not more than thirty (30) minutes of the incident occurrence to the Contracting Officer/Representative (KO/COR). The contractor shall thoroughly investigate the incident and submit an AF Mishap Form #978 along with the findings of the investigation along with appropriate corrective actions to the KO/COR in the incident investigation reporting format as soon as possible but no later than five (5) working days following the incident. Implement corrective actions as soon as reasonably possible. The accident investigation reporting format shall include at a minimum.

(1) Contract number and contract name/description

(2) Name of contractor

(3) Date/Time of accident

(4) Date report was completed.

(5) Detail description of events that lead to the accident.

(6) Root cause of accident

(7) Corrective action(s) to prevent recurrence.

The following require immediate accident notification and written accident report.

(1) A fatality

(2) A permanent total or permanent partial disability

(3) The hospitalization of three or more people resulting from a single occurrence

(4) Kunsan AB provided building damage of $200 or more.

The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the COR/Alternate Contracting Officer’s Representative (ACOR)/ Quality Assurance Representative (QAR) and shall notify the COR of the corrective action to be taken.

1.19 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), USFK Safety Program Reg 385-1 and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel. Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of U.S. Army Corps of Engineers “Engineering Manual” EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within fifteen (15) calendar days after award of the contract.