W90VN7-22-R-0038_MDG Operation and Maintenance Kunsan AB..pdf

SEE ADDENDUM

(No Collect Calls)

W90VN722R0038

b. TELEPHONE NUMBER

315-755-3915

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 22 Jul 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

23-Jun-2022

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W90VN79. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MS. KO, KYONG-OK

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCO KUNSAN, UNIT #2112

APO AP 96264-2112

UNITED STATES

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE F2L4MG 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

8 MDG

MR. KIM KI HYUN

8 MDSS/SGSL, BLDG 421

UNIT 2022

KUNSAN AB

APO AP 96264-2022

UNITED STATES

TEL: 782-5654 FAX:

FAX:

TEL: 0503-354-9930 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$41,500,000

NAICS:

561210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF86

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

NOTE: PERIOD OF PERFORMANCE

Period of Performance:

CLINs Period of Performance

0006 Phase-In Period 15 Aug 22 – 3 1 Aug 22 0001 – 0005 Base Year 01 Sep 22 – 31 Aug 23

1001 – 1005 1st Option Year 01 Sep 23 – 31 Aug 24

2001 – 2005 2nd Option Year 01 Sep 24 – 31 Aug 25

3001 – 3005 3rd Option Year 01 Sep 25 – 31 Aug 26

4001 – 4005 4th Option Year 01 Sep 26 – 31 Aug 27

INVITED CONTRACTOR STATUS IS NOT AVAILABLE FOR THIS

REQUIREMENT:

All sources may submit a proposal or quote as applicable. However, the Republic of Korea (ROK)-United States (U.S.) Status of Forces Agreement (SOFA) precludes the U.S.

Government from granting Invited Contractor or Technical Representative status to any offeror, for this requirement. All sources submitting a proposal or quote, as applicable, including U.S. sources, must already have, or obtain the requisite business license directly from the ROK Government, and conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. Any contractor not already doing business in Korea must submit adequate verification in its initial proposal or quote, that it has the requisite business licenses directly from the ROK Government to perform the contract and the capacity to conduct business in accordance with all applicable ROK LAWS, including but not limited to, rules and policies regarding labor, taxation, and immigration. If the initial proposal does not fully demonstrate this authorization and capacity, it will not be further considered for award. Whether an offeror demonstrates this authorization and capacity shall be determined by the Contracting Officer.

* The Price Proposal should be Korean Won (₩).

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Preventive Maintenance

FFP

Preventive Maintenance and Unscheduled Minor Repair in accordance with Paragraph 5. of the Performance Work Statement FOB: Destination

PSC CD: J065

NET AMT

0002 10,000 Hours Unscheduled Major Repair Service

FFP

Requirement CLIN Unscheduled Major Repair in accordance with para 5.5 of the Performance Work Statement.

0003 300,000,000 Lot Major Replacements/Repair Service

FFP

(Requirements Portion). Any replacement/repair works that require materials and equipment costing over $500.00. The contractor shall perform the major replacement/repair service works upon receipt of delivery orders as needed basis in accordance with Para. 4. of the PWS.

Not To Exceed (NTE) KW250,000,000. Do not propose a price for this CLIN.

0004 1 Job Accounting For Contract Service

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. See Para. 5.17. of PWS for CMR requirement herein. NOTE:

Not to exceed 20 Man hours for data collection and report.

Estimated Cost for War Hazard

FFP

Estimated Cost for War Hazard Losses is Zero (0)

0006 16 Days Phase-In (15 Aug 22 - 31 Aug 22)

FFP

Phase-in is a one-time performance that allows a new Contractor to work with the incumbent Contractor to take over operations in accordance with Para 1.14 of

PWS.

1001 12 Months Preventive Maintenance

FFP

Preventive Maintenance and Unscheduled Minor Repair in accordance with Paragraph 5. of the Performance Work Statement12

1002 10,000 Hours Unscheduled Major Repair Service

FFP

Requirement CLIN Unscheduled Major Repair in accordance with para 5.5 of the Performance Work Statement.

1003 300,000,000 Lot Major Replacements/Repair Service

FFP

(Requirements Portion). Any replacement/repair works that require materials and equipment costing over $500.00. The contractor shall perform the major replacement/repair service works upon receipt of delivery orders as needed basis in accordance with Para. 4. of the PWS.

Not To Exceed (NTE) KW250,000,000. Do not propose a price for this CLIN.

1004 1 Job Accounting For Contract Service

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. See Para. 5.17. of PWS for CMR requirement herein. NOTE:

Not to exceed 20 Man hours for data collection and report.

Estimated Cost for War Hazard

FFP

2001 12 Months Preventive Maintenance

FFP

Preventive Maintenance and Unscheduled Minor Repair in accordance with Paragraph 5. of the Performance Work Statement

2002 10,000 Hours Unscheduled Major Repair Service

FFP

Requirement CLIN Unscheduled Major Repair in accordance with para 5.5 of the Performance Work Statement.

2003 300,000,000 Lot Major Replacements/Repair Service

FFP

(Requirements Portion). Any replacement/repair works that require materials and equipment costing over $500.00. The contractor shall perform the major replacement/repair service works upon receipt of delivery orders as needed basis in accordance with Para. 4. of the PWS.

Not To Exceed (NTE) KW250,000,000. Do not propose a price for this CLIN.

2004 1 Job Accounting For Contract Service

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. See Para. 5.17. of PWS for CMR requirement herein. NOTE:

Not to exceed 20 Man hours for data collection and report.

Estimated Cost for War Hazard

FFP

3001 12 Months Preventive Maintenance

FFP

Preventive Maintenance and Unscheduled Minor Repair in accordance with Paragraph 5. of the Performance Work Statement

3002 10,000 Hours Unscheduled Major Repair Service

FFP

Requirement CLIN Unscheduled Major Repair in accordance with para 5.5 of the Performance Work Statement.

3003 300,000,000 Lot Major Replacements/Repair Service

FFP

(Requirements Portion). Any replacement/repair works that require materials and equipment costing over $500.00. The contractor shall perform the major replacement/repair service works upon receipt of delivery orders as needed basis in accordance with Para. 4. of the PWS.

Not To Exceed (NTE) KW250,000,000. Do not propose a price for this CLIN.

3004 1 Job Accounting For Contract Service

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. See Para. 5.17. of PWS for CMR requirement herein. NOTE:

Not to exceed 20 Man hours for data collection and report.

Estimated Cost for War Hazard

FFP

4001 12 Months Preventive Maintenance

FFP

Preventive Maintenance and Unscheduled Minor Repair in accordance with Paragraph 5. of the Performance Work Statement

4002 10,000 Hours Unscheduled Major Repair Service

FFP

Requirement CLIN Unscheduled Major Repair in accordance with para 5.5 of the Performance Work Statement.

4003 300,000,000 Lot Major Replacements/Repair Service

FFP

(Requirements Portion). Any replacement/repair works that require materials and equipment costing over $500.00. The contractor shall perform the major replacement/repair service works upon receipt of delivery orders as needed basis in accordance with Para. 4. of the PWS.

Not To Exceed (NTE) KW250,000,000. Do not propose a price for this CLIN.

4004 1 Job Accounting For Contract Service

FFP

CMR requirement must be reported by 31 October of each calendar year during the life of the contract. See Para. 5.17. of PWS for CMR requirement herein. NOTE:

Not to exceed 20 Man hours for data collection and report.

Estimated Cost for War Hazard

FFP

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

For

Operation and Maintenance of Real Property Facilities and Installed Equipment at 8th Medical Group, Kunsan Air Base

1. GENERAL

1.1. SCOPE OF WORK: The Contractor shall furnish all personnel, equipment, tools, vehicles, materials, parts, supervision, transportation and services, except as specified herein as Government Furnished in paragraph 3, to perform the requirements of this Performance Work Statement (PWS), including both Patient Care Areas and Non Patient Care Areas within the 8MDG (Medical Group Facilities) located at Kunsan Air Base in the Republic of Korea. This contract is designed for the scheduled maintenance and unscheduled incidental repair for real property facilities and installed equipment identified in Attachment 1. Maintenance includes regularly scheduled adjustments and inspections, preventive maintenance tasks, and emergency response and service calls for incidental repairs. All tasks shall be executed in a consistent manner by individuals who are qualified and in strict accordance with prevailing industry standards.

1.1.1. WORK DESCRIPTION: The Contractor shall operate the facility central plant systems and maintain buildings, building components and building equipment systems, both internal and external in accordance with the terms of this contract. The work shall be based on manufacturers’ recommendations, referenced technical manuals, applicable regulations, and as further described herein.

1.2. Contractor Personnel: Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This shall accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

1.2.1. The Contractor shall provide management, supervisory, technical, laborers, and administrative personnel to accomplish contract work within specified time frames.

1.2.2. Period of Performance. Period of Performance: The period of performance shall be one (1) Base Year and four (4) Option Years. The Period of Performance will be as follows:

CLINs Period of Performance

0006 Phase-In Period 15 Aug 22 – 3 1 Aug 22 0001 – 0005 Base Year 01 Sep 22 – 31 Aug 23

1001 – 1005 1st Option Year 01 Sep 23 – 31 Aug 24

2001 – 2005 2nd Option Year 01 Sep 24 – 31 Aug 25 3001 – 3005 3rd Option Year 01 Sep 25 – 31 Aug 26

4001 – 4005 4th Option Year 01 Sep 26 – 31 Aug 27

1.3. Contractor Qualification:

1.3.1. The prime contractor’s Prior Experience. The contractor shall possess a Business Registration

Certificate (사업자등록증) for Facility Maintenance Management and Repair (건물유지보수) and contractor shall have at least three (3) years of experience within the last five (5) years in medical treatment facility maintenance and operation service.

1.3.2. Contractor Language Requirements. Personnel working on this contract shall have the ability at an intermediate level of daily conversing in, being understood and understand English as exemplified in their written and verbal skills in their functional duties in the performance of services as required by this contract. If the Government, at its sole discretion, determines the language skills of a Contractor employee does not meet the language proficiency skills required of the position, the Government reserves the right to require the Contractor to provide a new Contract employee that does possess the required language proficiency skills required of the position, at no additional cost to the Government.

1.3.3. Contractor Language Requirements. Government will assess language skills of all Contractor employees who are required by terms of CM and admin clerk in PWS to be proficient at speaking English and/or Korean through performance of services as para 1.4.2. and 1.5.1.

1.4. Key Personnel:

1.4.1. The Contractor shall provide a Contract Manager (CM) who is responsible for on-site managing, supervising, and directing the performance of the work. The CM shall conduct overall management coordination and shall be the contractor’s central point of contact with the Contracting Officer Representative (COR) and the Contracting Officer (KO) for performance of all work under the contract. The CM or alternate(s) shall be on-site during normal duty hours and all times while contract work is being performed.

1.4.2 The Contract Manager (CM) shall have a minimum of three (3) years’ experience within the last eight (8) years as a CM working in an the Joint Commission (TJC) accredited or JCI accreditation in Korea or Korea Institute of Healthcare Administration (KIOHA) accredited medical facilities maintenance service. Possess a Test of English for International Communication (TOEIC) or a Test of English as a Foreign Language (TOEFL) score certificate validating English proficiency for all following requirements; ENGLISH LANGUAGE COMPETENCY: 1. A TOEIC score of 500. 2. A TOEFL score of 400

1.4.3 Quality Control Manager (QCM) shall have minimum three (3) years’ experience within the last five

(5) years as a QCM in a TJC or Korea Institute of Healthcare Administration (KIOHA) accredited medical facilities maintenance service.

1.5. Other Personnel Qualification:

1.5.1. Admin Clerk shall have minimum two (2) years’ experience within the last five (5) years with Defense Medical Logistics Standard Support – Facility Management (DMLSS-FM) or possess General Computer Level

I certification (컴퓨터 활용능력 1 급). The Government will assess language skills of the admin clerk to be proficient at speaking English through performance of services in para 1.5.1.

1.5.2. Electrical Engineer shall have a minimum of three (3) years’ experience within the last five (5) years with interior building power, low voltage system, fire/alarm systems, electronic control system. Electrical

Engineer shall possess Industrial Engineer Electric Work Licence (전기공사산업기사) issued by ROK Government.

1.5.3. HVAC Engineer shall have a minimum of three (3) years’ experience within the last five (5) years with HVAC equipment and heat pump system, chiller unit, hot water boilers are operating by Building Automatic System. HVAC Engineer shall possess Industrial Engineer Air-Conditioning and Refrigerating license (공조냉동기계산업기사) issued by ROK.

1.6. ENVIRONMENTAL PROTECTION AND REGULATORY REQUIREMENTS:

1.6.1. Regulations and Laws: The Contractor shall comply with Federal, Air Force, Republic of Korea, and Kunsan AFB environmental protection management plans, regulations, and standards referenced in paragraph 6 of this PWS for clean air, clean water, toxic substances control, pollution control, resource conservation, recovery, and other environmental protection matters.

1.6.2. The Contractor shall submit a fire and safety plan no later than 5 working days prior to performance start date, for meeting fire, safety, and Occupational Safety and Health Administration (OSHA) requirements for the contract work force for the performance of this contract.

1.6.3. Hazardous and Toxic Waste Management Plan. The Contractor shall utilize the Kunsan Hazardous Management Plan for handling hazardous and toxic waste material.

1.6.4. Quality Control Plan (QCP).

1.6.4.1. The Contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of the contract are provided as specified. The Contractor is required to submit a quality control plan not later than 5 working days after performance start date. An updated copy shall be provided to the Contracting Officer/COR as changes occur. The plan shall include:

1.6.4.1.1. An inspection system covering all the services listed on the Performance Requirements Summary (PRS) described in paragraph 7 of PWS. It shall specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections shall be accomplished, and the name and title of the individual(s) who shall perform the inspection.

1.6.4.1.2. The methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

1.6.4.1.3. The methods of maintaining records of all quality control inspections and the corrective action taken including procedures for maintaining these records in the event of automation system failure.

1.6.4.1.4. The file shall be the property of the Government and made available to the COR during regular working hours. The file shall be turned over to the KO within 3 days following completion or termination of this contract.

1.6.4.1.5. Monthly Quality Control Summary Report. The contractor shall provide a monthly Quality Control Summary Report showing a list of all QC inspections made by the contractor, the inspection results, any corrective actions, re-inspections and results. The monthly report shall include an analysis of negative trends in performance and corrective actions that shall be taken to reverse the trend. The contractor shall provide a format for the monthly QC report as part of the Quality Control Plan for concurrence.

1.6.5. Management Plan: The Contractor shall establish and maintain a complete Management Plan to ensure the requirements of the contract are provided as specified. The Contractor is required to submit a detailed management plan to demonstrate the Contractor’s ability to perform in accordance with the requirements of the contract are provided as specified no later than 5 working days after contract award. The plan, at a minimum, shall include the following:

1.6.5.1. Describe the strategy for effectively coordinating all work, to include effective management of subcontractors (if applicable) and the effective use of company, key personnel, and staffing plan (labor categories, mix, labor category, and hours).

1.6.5.2. Submit an organizational structure chart for overall management, clearly depicting decision making authorities, and levels of authority to negotiate and sign modifications.

1.7. PHYSICAL SECURITY:

1.7.1. General: The Contractor shall establish and maintain a physical security plan to control facilities to prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and fire when work is accomplished both during regular and other than normal working hours.

1.7.2. The Contractor shall not be given keys to areas which require controlled access, for example, medical logistics and pharmacy. The Contractor shall develop procedures covering key control plan and submit to the COR for acceptance within 30 days after notice of award.

1.8. INTERFACE WITH GOVERNMENT: Performance of work by the Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

1.9. INTERFACE WITH OTHERS: The Government will use areas and facilities while other on-site work required under this contract is being performed. The Contractor shall be responsive to changing situations prompted by command activities and shall coordinate with COR. Medical equipment shall not be maintained or repaired by the Contractor.

1.10. FRAUD, WASTE, AND ABUSE: The Contractor shall be responsible for maintaining good conduct and good discipline within the Contractor occupied work areas.

1.11. CONSERVATION OF UTILITIES: The Contractor shall comply with the Installation Energy Conservation Program. The Contractor shall encourage personnel to conserve energy and utilities.

1.12. OPERATION AND MAINTENANCE RECORDS:

1.12.1. The Contractor shall maintain records and files for all reports, completed forms, and other data required (including correspondence) in accordance with this contract. The Contractor shall retain all records and files until the period of performance of contract expires or is terminated.

1.12.2. Operation and maintenance records during the term of this contract shall be computerized using the Defense Medical Logistics Standard Support (DMLSS) software program. The contractor shall ensure all data required to establish and maintain records for new and existing equipment including performance of scheduled maintenance procedures, or systems acquired during the term of this contract are input into this system.

1.12.3. The contractor shall attend all DMLSS update training as required by the government. The government will provide all changes and updates in the DMLSS software to ensure the latest version is used during the term of this contract. The government will provide update training and training cost as needed on updates of DMLSS.

1.12.4. The contractor shall maintain the existing equipment file for each piece of equipment or system listed to include but not limited to:

a. Government or contractor furnished O&M manuals

b. Manufacturer’s literature

c. Current warranty information, if applicable

d. Other information as appropriate

1.12.5. All DMLSS computer hardware and software purchased in support of this contract, and historical data gathered during the term of this contract, will remain the property of the government and shall be returned at the completion of the contract.

1.13. INSPECTIONS: The Contractor shall support and participate in, if invited, any or all inspections taking place at the 8th MDG. Such participation may include, but is not limited to, the evaluation of the Contractor’s operations and the skills and capabilities of the Contractor’s employees. Follow-up inspections may be conducted to ensure that identified deficiencies are corrected.

1.14. PHASE-IN (CLIN 0006)

1.14.1. Phase-in is a one-time performance that allows the new Contractor to work with the incumbent Contractor to take over operations. The new Contractor shall take all actions necessary for a smooth transition of the contracted operations. During this time, the new Contractor's management personnel will be permitted to observe any on-going operations, as approved by the COR.

1.14.2. Phase-in Tasks. The Contractor shall clearly demonstrate how the contractor will prepare 100% for full performance in accordance with the PWS and transition. The contractor shall include all general and administrative (G&A) functions and pre-hiring activities normally accomplished by contractor prior to physical phase-in performance. The contractor shall describe in detail how the contractor will provide required level of security cleared personnel at the location, training, and implementation on all reports, services, suspense dates, a time phased milestone driven schedule of key events and procedures needed to assure readiness and 100% full performance under the contract by the end of the two (2) week phase-in period. The approach must be designed to ensure successful transition to full performance of work by the conclusion of the phase-in period. If unable to meet any task timeline, you will notify the KO or COR, before the conclusion of the phase-in period. In the event the incumbent is awarded the contract, phase in cost will not be allowed.

1.14.2.1. Prepare for assumption on first date of full performance; assume full responsibility for all areas of operation.

1.14.2.2. Ensure that phase-in operations do not interfere with Government performance of essential services.

1.14.2.3. Mobilize, train, orient and in-process (vehicle registration and identification cards) the work force.

1.14.2.4. Identify personnel to receive training for DMLSS software system before the first day of full performance and start training for O&M of the DMLSS database on the first day of full performance.

1.14.2.5. Develop a recruitment plan that provides for “full” manning level by the first date of full performance. The COR will review and comment on acceptability of this recruitment plan before implementation. The new contractor shall be 100% staffed before the first full day of the contract.

1.14.2.6. Identify all personnel during phase-in, by position, functional area labor category, and certifications, if and as applicable.

1.14.2.7. Attend the pre-performance orientation briefing and on-site tour of facilities.

1.14.2.8. Provide all contract-required plans to the COR for review and comment on acceptability prior to the end of the phase-In period.

1.14.2.9. The new Contractor shall conduct a joint inventory of all facilities to record the condition of the facility and Real Property and Installation Equipment (RPIE). The new Contractor shall assess, develop inventories, build a scheduled maintenance record in DMLSS, and ensure each RPIE has an RPIE barcode label attached to that piece of equipment. IAW FAR clause 52.245-1, the new Contractor and Government shall conduct a joint inventory of all supplies, materials, spare parts, Government-furnished equipment (GFE), and Government- furnished materials (GFM) provided to the new Contractor within 30 days of contract award.

1.15. PHASE-OUT PLAN

1.15.1. The new Contractor shall establish and implement plans for an orderly phase-out of the contracted operations at the conclusion of this contract. The Contractor shall submit a phase-out plan to the COR for evaluation not later than (NLT) six (6) months after contract award or upon notification by the Contracting Officer (KO)/KO’s Representative (COR). The Contractor's phase-out procedures shall not disrupt or adversely impact the day-to-day conduct of Government business. The Contractor shall provide the COR with copies of changes and revisions for review and approval prior to implementation.

1.15.2. The phase-out plan shall, at a minimum, address the following tasks:

1.15.2.1. Address all actions, plans, and procedures necessary to complete the contract term without affecting service or response in the functional areas.

1.15.2.2. Develop a plan for retaining the required staffing, to include key personnel, necessary to provide complete contractual support through expiration of the contract.

1.15.2.3. Describe how responsibility and accountability shall be relinquished for all GFP.

1.15.2.4. Ensure the DMLSS database is completely updated and current to include all data inputs for unscheduled work requests, scheduled work requests, and new task orders. This shall include all labor and materials as well as updating the RPIE database.

1.15.2.5. Ensure that all electronic and/or hard copy drawings of the facility and its utilities are updated and current.

1.15.2.6. Listing of all known deficiencies.

1.15.3. The phase-out plan is not required if incumbent contractor receive new award.

2. DEFINITIONS:

2.1. Acceptable Quality Level (AQL): The maximum percent defective, maximum number of defects per hundred units, or number of defects in the lot that can be considered satisfactory on the average, or degree of deviation from perfect performance for such specific contract requirement before the Government will consider contract performance unacceptable. As long as the defective performance does not exceed the AQL, the service will not be rejected by the Government.

2.2. Contract Discrepancy: A failure of the Contractor to perform in accordance with contract requirements and specifications. A contract discrepancy may result from a failure of the Contractor to provide, or provide on time, the required contract products or services or it may result because delivered products or services do not meet specific contract standards.

2.3. Contract Discrepancy Report (CDR), DD Form 2772: A report used to document unsatisfactory

Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is unsatisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

2.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). The Government employee responsible for evaluating the Contractor's performance.

2.5. DEFECT: Any non-conformance of a unit of service with specified requirements.

2.6. DEFECTIVE SERVICE: A unit of service with one or more defects, that does not conform with specific requirements, or has not been performed by the scheduled completion time.

2.7. DIRECT PATIENT CARE EQUIPMENT: Equipment in the MTF used to treat or sustain patient care, (e.g. resuscitators, cardiac monitors, blood pressure units, electrocardiograms, surgical lights).

2.8. ECONOMICALLY REPAIRABLE: For this contract, a component, part, or item is considered economically repairable if the cost to repair the component, part, or item is less than one-half its current replacement cost, as conclusively determined by the KO or designated representative.

2.9. EQUIPMENT AND FACILITIES: Equipment and facilities normally used to maintain general building environment and services heating, ventilating, and air-conditioning (HVAC), electrical distribution systems, lighting, plumbing, building hardware, and furnishings except those items intended to perform a specific function not related to maintaining the building environment.

2.10 LOT: A collection of service outputs from which a sample is to be drawn and inspected to determine conformance with the standard.

2.11. MEDICAL TREATMENT FACILITY (8 MDG) OR PATIENT CARE FACILITY. All gross square footage for building with a primary function of delivering government health care services. (example:

hospital or clinic, including all activities providing outpatient and/or inpatient health services for authorized patient care)

2.12. MINOR REPAIR: In this contract, “minor repair” in relation to Contract Manager (CM) shall be interpreted to mean repair not to exceed one (1) job and or $500.00 in parts and materials. For example, replacing a broken floor tile, tightening door knob screws, restoring tension of loose belt, or tightening pulley mount screws.

2.13. NATIONAL FIRE PROTECTION ASSOCIATION (NFPA). An organization that publishes pamphlets and standards on Fire Protection and Safety that are accepted by local, state, and federal Governments and are considered directive in nature for this PWS.

2.14. NONCRITICAL EQUIPMENT OR FACILITIES: Categories of equipment or facilities that do not affect the health of personnel, cause damage to Government property, or cause critical facilities to shut down when equipment fails.

2.15. NON PATIENT CARE FACILITY - All gross square footage for buildings with a primary focus of non- patient care activities (storage, warehouse.)

2.16. PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor. (Other services may also be inspected under the authority of the Inspection of Services Clause).

2.17. PREVENTIVE MAINTENANCE (PM): The systematic care, servicing, inspection of equipment, utility plants and systems, buildings and structures, and ground facilities for the purpose of detecting and correcting incipient failures, preventing failures, and making minor repairs.

2.18. QUALITY ASSURANCE: Those actions taken by the Government to assure that the quality of purchased goods and services received are acceptable in accordance with established standards and requirements of the contract.

2.19. QUALITY ASSURANCE AUDIT: Periodic examinations to ensure compliance with the

Contractor’s procedures, plans, schedules, and contract requirements (includes the recording of narrative audit results).

2.20. QUALITY ASSURANCE EVALUATOR (QAE): A Government employee responsible for ensuring the Contractor performance, validation of complaints, audit, and documentation. The QAE/COR is responsible for liaison with the KO, Director.

2.21. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). A written document used by the Government for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor’s performance.

2.22. QUALITY CONTROL: Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the contract.

2.23. RANDOM SAMPLING: A method for looking at a few individual items in a lot to measure the quality of that lot against a standard.

2.24. REPAIR: The restoration of a real property asset to its originally constructed or installed condition, or if that restoration is not practical, to a condition that satisfactorily meets the intended purpose.

Repair means the application of maintenance services in order to restore serviceability of an item by correcting specific damage, fault, malfunction, or failure in a part, subsumable, module (component or assembly), end item, or system.

2.25. RESPONSE CATEGORIES: Response categories for Service Order (SO) work will be subdivided into three priority categories: (1) emergency, (2) urgent, and (3) routine. Preventive maintenance and previously scheduled miscellaneous work are not included in the response plan.

2.25.1. Priority 1-Emergency: Emergency work is that work which takes priority over other orders and requires immediate action including diversion of personnel from other jobs. This work shall be performed immediately or loss of life, injury, cessation of patient care, loss of specimens or animals, damage to property or serious danger may result. The Contractor shall commence corrective action at the work site within 10 minutes after notification during normal duty hours and 1 hour after normal duty hours except as otherwise specified in this contract.

2.25.2. Urgent work is service work not meeting the Priority 1 definition but is required because of system, utility, or equipment failure. A Priority 2 situation adversely affects the facility’s mission-essential capabilities. Patient care is directly affected and defects and/or damages affect the functionality and or habitability of a given area. The situation shall be corrected after receipt of an approved work control document and shall complete the work until safe condition, unless otherwise stated in this contract.

2.25.3. Priority 3-Routine: Routine work is that which does not fall in either Priorities 1 or 2 and present normal risk to the facility. The Contractor shall respond NLT 12 hours after receipt of the approved work control document and work shall be completed within 5 days after notification.

If the work order cannot be completed within 10 calendar days, the COR may authorize an extension of time.

2.26. THE JOINT COMMISSION (TJC): A national organization that establishes and evaluates written criteria and standards directed towards providing quality patient care. TJC standards are published annually as TJC accreditation standards.

2.27. Work Order: Work Order is unscheduled repair of equipment and facilities that has stopped functioning. Work Orders come from customers for restoration of existing services. Work Orders may result in minor repair.

3. GOVERNMENT-FURNISHED PROPERTY (GFP):

3.1. FACILITIES: The Government will furnish designated spaces in the 8th MDG and central Plant area. The Contractor shall maintain such building space IAW standards of similar areas occupied by the Government. The Contractor shall not make any alterations to the contractor-occupied space except with written permission of the KO. The Contractor shall restore the space to the condition in which received, fair wear excepted, at time of contract completion or termination except as otherwise approved in writing by the KO. The Government reserves the right to reassign spaces as required.

3.1.1. The Government will furnish following property at no cost to the contractor:

Connex (office), 33’ by 9.8’, 1 EA

Connex (storage), 19.7’ by 9.8’, 2 EA Modular furniture desks, 3 EA

Chair, 4 EA Telephone, 1 EA Computer, 1 EA Printer, 1 EA Wall mount heat pump system , 1 EA

3.1.2. Keys: The Government will provide the Contractor with a marked set of keys to facilities and equipment being used by the Contractor in the performance of this performance work statement.

3.1.3. Publications: The Government will provide all mandatory publications. Libraries of commercial publications, equipment operating manuals and suppliers’ catalogs located in the Government-furnished facilities at the time of contract start date.

3.1.4. The Contractor shall maintain an up-to date supplier catalog file of pertinent supplies and component parts for Government-furnished equipment maintained under this Contract. These catalogs shall be turned over to the COR upon completion or termination of this contract.

3.1.5. Existing equipment operating and maintenance manuals will be furnished to the Contractor on contract start date and shall be returned to the Government upon completion or termination of this contract. Any additional manuals required by the Contractor in the performance of this contract shall be obtained by the Contractor. Manuals will be made available to the Contractor to accomplish pre-start planning.

3.1.6. The Contractor shall obtain and maintain equipment operating manuals and maintenance manuals on new equipment installed by the Government/Contractor during the period of this contract. These manuals shall be turned over to the Government upon completion or termination of this contract.

3.2. GOVERNMENT-FURNISHED SERVICES (GFS):

3.2.1. Orientation: Prior to contract performance start date, the Government will provide to the Contractor’s key management and supervisory personnel performing under this contract, orientation of the installation facilities, security requirements, access base pass ID, vehicle registration, local regulations, infection control, Hazmat, CPR, Fire Safety and other requirements/restrictions pertinent to the Contractor’s activities.

3.2.2. Communications: The Government will furnish one (1) Class C telephone line to the Contractor to accomplish day to day duties.

3.2.3. Custodial Services: The Government will provide custodial services for the Contractor areas within the MTF. The Contractor shall be responsible for ensuring all areas of all central plant and other mechanical spaces are free of dirt and debris in which the Contractor is responsible for maintenance.

3.2.4. Fire and Police Protection: The Contractor shall immediately notify the appropriate agency when any Government property is under threat of being destroyed or stolen. Maintenance, re-charging and replacement of fire extinguishers will be the responsibility of the Government.

3.2.5. All electricity, water, and heating fuel will be provided by the Government at no cost to the Contractor.

4. Major Repair and Maintenance Service Orders.

4.1. Services that are not identified on the firm fixed priced CLINs and generally include repair and maintenance services that require materials and equipment costing over $500.00 are considered Major Repair Service Orders. All repair service orders including replacement parts/material that incurred above $500.00 threshold shall be approved by the COR or ACOR and will be provided by the Government or be reimbursed to the contractor the purchase cost by the Government under CLIN 0003.

4.2. The Contractor, in procuring parts or material under this contract, shall evaluate purchases economically. The Contractor shall diligently seek those vendors who are in competition with each other, with the intent of procuring the best product, at the lowest price. The Contractor, when necessary, shall negotiate with vendors in an effort to obtain the lowest prices, and shall, submit minimum of two (2) vendor quotes or bids are required to establish competition. The vender quotes and bids shall be addressed to the prime contractor and dated within the last sixty (60) calendar days.

4.3. Prior to initiating action to procure acquired parts, the contractor shall prepare a proposal containing certification by the COR as to the need for the item, in the kind and quantities specified. The COR will forward this request and the quote to the KO. In no event shall contractor proceed to procure repair and maintenance parts or materials prior to issuance of a Delivery Order, authorizing such action.

4.4. Contractor-furnished items shall be the same as the originally installed item or equivalent unless otherwise coordinated in writing by the COR. Korean products and materials may be substituted when the item meets the intended purpose and function without any degradation on system operation or performance or when criticality of the equipment or system dictates that other than originally installed material will make the system operational. The Contractor shall receive concurrence from the COR when this action shall be taken.

4.5. Warranties: The Contractor shall make maximum use of the provisions of manufacturers and construction warranties for Government property. In the event of an equipment failure or other problems with equipment covered by the warranty provisions, the Contractor shall notify the COR.

4.6. Removed Parts/Equipment and Material:

4.6.1. Items determined by the COR as too costly to be repaired shall be disposed of in the following manner:

4.6.1.1. Items determined by the COR to have a salvage value will become the property of the Government and shall be delivered by the Contractor to a designated location in building 424.

4.6.1.2. Items determined by the COR not to have a salvage value shall become the property of the Contractor and shall be disposed of off base by the Contractor at the Contractor’s expense.

5. TASKS REQUIREMENTS:

5.1. Preventive Maintenance (PM) and Inspection: The Contractor shall comply with the Preventive Maintenance and inspection schedules and item checklists/procedures for the areas and items covered in paragraphs 5.11 through 5.16 at the frequencies specified herein and summarized in Attachment 2, Equipment Listing & Preventive Maintenance Schedule or if and when DMLSS is operational.

Preventive maintenance and inspection schedules, frequencies and item checklists shall be developed for the areas and items omitted, added, or changed, prior to or during contract award. These schedules and checklists shall be submitted to the KO/COR for review immediately upon discovery. The contractor shall ensure all equipment systems are inspected in accordance with the TJC.

5.1.1. The Contractor shall provide all repair parts, and consumables (including salt for water softeners, chemicals for boiler, chiller, deionizer, Freon, and oils) required for all preventive maintenance. The Contractor shall also provide all repair parts, consumables, and supplies for any unscheduled maintenance generated by work order which cost less than or equal to $500.00.

5.1.2. Inspection Reports: A monthly summary of the areas and items inspected shall be submitted on the 5th work day of each month to the COR for review. The individual checklists annotated as to the findings and actions taken shall be part of each submittal.

5.2. Work Control System: The Contractor shall maintain a work order document control system which shall be capable of providing the status of any outstanding or completed work orders and by using DMLSS when it is operational. It shall have the capability to provide management and financial data and historical information related to any and all work orders either individually or cumulatively. The system shall be automated and provide for specific and cumulative maintenance history and parts usage on each item of equipment or system.

Records shall be maintained by the contractor for the duration of the contract and turned over to the government prior to final payment.

5.3. Origin of Work: Work is generated by the continuing requirements for utilities and other services by the normal changes in the physical condition of the real property from age, environment, and usage, and by requirements for minor construction and alterations of facilities. Work requirements originate with the civil engineer operating supervisors or the Contractor personnel based on their general knowledge of requirements;

users of real property, based on special requirements for the facility occupied, command decisions, and facility component inspections. Upon discovering a requirement for work, the Contractor shall prepare the necessary work control documentation in accordance with applicable directives and regulations and submit it to the COR or the KO.

5.4. Receipt of Work: The Contractor shall furnish in writing to the COR on contract start date and as changes occur a POC to receive work control documents. The POC shall be available on a 24-hour basis 7 days a week. The Contractor shall provide a means by which the Contractor can be notified or contacted in case of emergency.

Answering services and recordings are not sufficient for this purpose.

5.5. Unscheduled Major Repair Service.

5.5.1. Unscheduled major repair service that relates to the maintenance of the Medical Treatment Facility (MTF) systems. Major repair service will be established for those tasks reported by MTF personnel as being an unscheduled repair requirement or for maintenance problems discovered by the contractor in the performance of regularly scheduled preventive maintenance. Unscheduled major repair service will be identified in three categories as of paragraph in 5.5.5. The contractor shall be responsible for providing the COR with a list of repair parts to be corrected/replace deficiencies during Inspection and Maintenance for review.

5.5.2. The Contractor shall be responsible for providing repairs to any deficiencies found on existing systems during normal inspections, tests, and recurring maintenance and through maintenance service calls. The Contractor shall inform the COR immediately of any deficiencies found that require immediate corrective action which is beyond minor repairs.

5.5.3. Emergency, Urgent or Routine Service Calls: Without regards to time of day, day of the week or holidays, the Contractor shall respond to emergency, urgent or routine maintenance within the time specified in paragraph

5.5.5. An emergency is any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent loss or damage to Government property, or restore essential services. The COR will notify the Contractor to respond as required.

5.5.4. Response and Completion Times: The response and completion times are required by the Contractor in performance of the contract.

5.5.5. Response Time: The 8 MDG Facility Manager will determine if maintenance is emergency, urgent or routine. Emergency response time is as referenced below. The Contractor's response and completion time shall be as follows, by criticality:

Criticality Normal Duty Hours Non-Duty Hours

Response Time Completion Response Time Completion

Emergency 10 Minutes To Commence Corrective Action

Continuous Until Safe

1 Hours Continuous Until Safe

Urgent 2 Hours Continuous

Until Safe First Hour Next Duty Day

Continuous Until Completed

Routine 12 Hours 5 Duty days

5.6. The Contractor shall ensure that the Government can contact the Contractor’s CM, Electrical Engineer and HVAC Engineer immediately, at any time during normal duty hours.

5.7. Chemicals: Chemicals are required for the water softener, boiler feed water, chilled water systems, and all other chemicals, paint, solvents, cleaning materials, required in the performance of this work statement, and shall be furnished by the Contractor with concurrence from the Government prior to contractor use of the chemicals.

5.8. Work Schedules: The Contractor shall…