Amendment 0001_W90VN622R0033.docx

W90VN622R0033

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT

FOR

PERFORM MAINTENANCE AND SERVICING FOR “WET CHEMICAL FIRE EXTINGUISHING SYSTEMS, DEEP FAT FRYER, AND SPECIAL RANGE TOP FIRE EXTINGUISHING SYSTEM”

Part 1

General Information

1. GENERAL: : The contractor shall provide all management, tools, supervision, equipment, labor, and all other resources necessary to accomplish the requirements of the contract contained herein to perform routine inspection, testing, and maintenance (ITM) of Wet Chemical Fire Extinguishing Systems, Deep Fat Fryers, and Special Range-Top Fire Extinguishing System.

1.1. Scope: The Contractor shall furnish all necessary personnel, equipment, tools, materials, supervision, parts, and services necessary to perform routine inspection, testing, and maintenance (ITM) of Wet Chemical Fire Extinguishing Systems, Deep Fat Fryers, and Special Range-Top Fire Extinguishing System located in various dining facilities as defined in this performance work statement (PWS) on Osan Air Bases, Korea.

1.2. Period of Performance:

1.3. General Information

1.3.1. Quality Control Program (QCP): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor is required to submit a Quality Control Program within 10 calendar days after the contract award date. An updated copy of the Contractor’s plan shall be provided to the Contracting Officer and COR as changes occur. The contractor shall use the format below to measure each line item in the Performance Requirements Summary (PRS) table. For any changes to the original QC plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

What level of performance is required to meet the Performance Objective or Task?

CONTRACTOR PERFORMANCE STANDARD

What level of performance is required to meet the Performance Objective or Task?

What are you going to inspect?

HOW/ METHOD OF ASSESSMENT

How are you going to inspect Contractor CALCULATION How will you determine if the AQL and Standard are being achieved?

1.3.2. Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.3.3. Recognized Holidays: The contractor is not required to provide service on Korean national and U.S federal holidays. Holiday Schedule will be provided to the contractor by COR.

U.S. Government legal holidays

(1) 1 January (New Year's Day)

(2) 3rd Monday, January (Dr. King’s Birthday)

(3) 3rd Monday, February (President's Day)

(4) Last Monday, May (Memorial Day)

(5) 19 June (Juneteenth Day)

(6) 4 July (Independence Day)

(7) 1st Monday, September (Labor Day)

(8) 2nd Monday, October (Columbus Day)

(9) 11 November (Veterans' Day)

(10) 4th Thursday, November (Thanksgiving Day)

(11) 25 December (Christmas Day)

ROK Legal Holidays

(1) New Year’s Day - 1 January

(2) Lunar New Year - 3 days

(3) Independence Movement Day – 1st March

(4) Labor Day – 1st May

(5) Children’s Day – 5th May

(6) Buddha’s Birthday – 12th May

(7) Memorial Day – 6th June

(8) Liberation Day – 15th August

(9) Hangul Proclamation Day – 9th Oct

(10) Chu Sok – 3 days

(11) National Foundation Day – 3rd Oct

(12) Christmas – 25th December

1.3.4. Hours of Operation:

1.3.4.1. The Contractor shall ensure that the Government can contact the Contractor’s fire alarm technician immediately, at any time during normal duty hours. The fire alarm technician shall investigate any reported deficiency within four (4) hour after being contacted.

1.3.4.2.. The Contractor may use a two-way radio to stay in contact with the Fire Alarm Communication Center (FACC) or provide the COR with a telephone number and point of contact during normal duty hours.

1.3.4.3. As soon as the Contractor determines that it cannot, within four (4) hours, restore operability of an inoperative system under this contract, the Contractor shall immediately notify the COR of that situation. The Contractor shall not leave inoperative, take out, or shut down any system without prior approval by the COR and the pertinent Fire Chief.

1.3.4.4.. The Government will be responsible for providing precautionary or an alternate means of protection during this period. The Contractor shall immediately notify the COR when the system has been returned to a normal operating condition.

1.3.5. Place of Performance: The work to be performed under this contract will be performed at various facilities of Osan AB indicated in ATTACHMENTS #3.

1.3.6. Type of Contract: The Government will award a Firm Fixed Price (FFP) and Requirement Contract.

1.3.7. Security Requirements: The Contractor’s personnel or any representative of the Contractor entering Osan AB shall abide by all security regulations imposed by the local installation commander at all times and shall be subject to security checks. The Contractor’s personnel and property shall be subject to search and seizure upon entering the confines of above installations, while on, and upon leaving the confines of above installations.

1.3.8. Special Qualification and Licenses

1.3.8.1. Contractor Qualifications: The Contractor shall have Fire Protection System personnel that possess the following qualifications: currently certified NICET Level III-Technician for Fire Alarms or Fire Suppression Systems and who have received training in the most current application of the US National Fire Protection Association (NFPA) standards. These individuals shall be able to develop plans and specifications and are experienced in servicing and testing of fire systems. The Contractor (NICET level I and level II) shall be thoroughly knowledgeable of all current applicable NFPA standards and shall be supervised by NICET level III personnel. All certified records/software for maintenance, inspection, and testing shall be in accordance with (IAW) the most current applicable NFPA standards.

1.3.8.2. Certification by other organizations is acceptable but the burden of proof of equivalency lies with the offeror. The following are certification requirements of each NICET level sought for performance of this contract. Experience will not be considered in lieu of certification.

1.3.8.2.1. Level I: Some relevant work experience, requires constant, direct supervision.

1.3.8.2.2. Level II: Minimum two (2) years relevant work experience, works under general supervision.

1.3.8.2.3. Level III: Minimum five (5) years relevant work experience, works independently.

1.3.8.3. The Prime Contractor shall possess a Registration for Fire Protection System (소방시설업등록증) to perform Inspection, Test, Maintenance (ITM) and Repair of Fire Protection System and / or have an experience in (industrial) restaurant kitchen fire suppression system equipment inspection.

1.3.8.4. Personnel / Key Personnel:

1.3.8.4.1. Definition: “Key Personnel” mean employees of the Contractor, or any subcontractor that are considered to be essential to the work being performed under this contract. Key Personnel are as follows: Contract Manager, Electrical Fire Engineering Technician(s), and Mechanical Fire Engineering Technician(s).

1.3.8.4.2. Before removing, replacing, or diverting any of the listed or specified key personnel, the Contractor shall notify the Contracting Officer in advance 14 calendar days is considered reasonable.

1.3.8.4.3. Contract Manager (CM): The Contractor shall provide a Contract Manager (CM) who shall be responsible for the performance of this work. The CM shall have full responsibility to act for the Contractor on all contract matters relating to daily operations of this contract. The CM shall be an individual who is capable of conversing in and understanding English.

1.3.8.4.3.1. The CM shall be a registered fire protection professional engineer who has passed the fire protection engineering written examination administered by the National Council of Examiners for Engineering and Surveys (NCEES) or who is certified as a Level III Technician by the National Institute for Certification in Engineering Technologies (NICET).

1.3.8.4.3.2. The CM shall be available within one (1) hour during normal duty hours from Monday through Friday to meet with the Contracting Officer’s Representative (COR) to discuss work related issues. After normal duty hours, the CM or instructed technicians by the CM shall be available at a jobsite within two (2) hours, 24 hours a day, and seven (7) days a week for emergency purposes. The CM shall be available by cell phone and shall provide their cell phone number to the Contracting Officer (KO) and COR prior to start contract.

1.3.8.4.4. Electrical Fire Engineering Technician: The Electrical Fire Engineering Technician shall have a National Institute for Certification in Engineering Technologies (NICET) Level II or Engineer Fire Protection System - Electrical (소방설비기사 -전기) issued by ROK Government or Industrial Engineer Fire Protection System - Electrical (소방설비산업기사 – 전기) issued by ROK Government.

1.3.8.4.5. Mechanic Fire Engineering Technician: The Mechanic Fire Engineering Technician shall have a National Institute for Certification in Engineering Technologies (NICET) Level II or Engineer Fire Protection System - Mechanical (소방설비기사-기계) issued by ROK Government or Industrial Engineer Fire Protection System - Mechanical (소방설비산업기사 – 기계) issued by ROK Government.

1.3.8.4.6. Contractor Employees. The Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the KO as potential threats to the health, safety, security, general well-being or operational mission of the installations and their population.

1.3.8.4.7. Contractor personnel shall present a professional appearance and be easily recognized as Contractor employees, as determined by the Government. Employees shall have a uniform with name tag identifying the employee and the company.

1.3.9. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.3.10. Contracting Officer’s Representative (COR): A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.3.11. Base Passes: Upon notice of award the Contractor shall obtain all the passes and necessary vehicle permits required for entry by authorized Contractor personnel in accordance with base policy, point of contact information for this action will be provided up on contract award.

1.3.12. Escort Privileges: The CM shall be three (3) personnel and one (1) vehicle authorized escort privileges. This privilege is only for employees working on this contract. It is the escort’s responsibility to ensure he/she maintains full control of all individuals at all times.

1.3.13. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. Acceptable Quality Level (AQL): The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2. Cleaning: Removing grease, stains, soil, and dirt. May be accomplished by chemical or mechanical means.

2.1.3. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.4. Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5. Contracting Officer Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. Deliverable: Anything that can be physically or electronically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8. Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9. Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10. Government Property: All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12. Loss of Government Property: Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes:

(1) Items that cannot be found after a reasonable search;

(2) Theft

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair

2.1.13. Performance Requirements Summary: Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.1.14. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.15. Property: All tangible property, both real and personal.

2.1.16. Provide: To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.17. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.18. Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.19. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.20. Real Property: See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.21. Sensitive Property: Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.22. Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.23. Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.2. Acronyms:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES : NONE

3.1. Facilities: The Government will not provide any facilities for maintenance and servicing for wet chemical fire extinguishing system, deep fat fryer and special range top fire extinguishing system.

3.2. Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance and servicing for wet chemical fire extinguishing system, deep fat fryer and special range top fire extinguishing system as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The Contractor shall perform to the standards in this contract.

4.2. Transportation and Equipment: The Contractor shall provide all transportation, miscellaneous equipment, and other necessary resources in the performance of this contract.

4.3. Government Requirements

4.3.1. Environmental Concern: The Contractor shall be knowledgeable of and comply with all applicable USFK and local laws, regulations, and requirements regarding environmental protection. In the event environment laws or regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the KO pursuant to notice requirements and negotiate a modification to the contract.

4.3.1.1. The Contractor shall transport and dispose of all trash and wastes in accordance with ROK environment laws. Any waste shall not be disposed of on the installation.

4.3.1.2. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.4. Life Support and Sustainment: The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries, and shall be responsible for emergency medical treatment and services for contractor personnel. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO or COR within 30 minutes of the incident.

4.5. Secret Facility Clearance: N/A

4.6. Safety

4.6.1. General: The Contractor must perform all operations in a prudent, conscientious, safe and professional manner to comply with the provisions of the Occupational Safety and Health Standards Act and applicable Korean Laws and Regulations. At a minimum, Contractor’s personnel and equipment shall comply with applicable Korean Laws and regulations. The Contractor shall ensure that its agents, employees perform in a safe manner. Handling and personnel protective equipment shall be provided by the Contractor and must be appropriate to ensure safe handling of these mixtures.

4.6.2. Equipment: All Contractor equipment shall be subject to function and safety inspections by the Government. Equipment considered not SAFE or functional shall be removed from the job site. The Contractor shall take all safety measures.

4.6.3. The safety plan shall explain procedures to ensure all employees familiarize themselves with the safety requirements of the contract before commencement of work. The Contractor shall insure that safety precautions are taken during the performance of this contract to protect the lives of Contractor personnel, the property of the U.S.

Government and the Republic of Korea, as well as the private individuals and firms who may be exposed to or be endangered by the Contractor’s actions. The Contractor shall provide a written safety plan with policies, procedures and safety checklist within 14 calendar days after contract award. The program shall comply with the Korean Occupational Safety and Health Act (KOSHA). The Contractor agrees to comply with its written program for the life of the contract. Any changes or modification to its safety program shall be submitted to the Contracting Officer or his/her duly authorized representative for coordination and review.

4.6.4. Safety Training: The Contractor shall provide regular safety awareness training to its employees. Additionally, select employees shall attend advanced safety training courses including courses on KOSHA Safety Requirements and Working along Safety Procedures.

4.6.5. Risk Management Process: The safety plan shall include detailed job related hazards and controls measures and an Activity Hazard Analysis (AHA) for each work activity. The AHA shall include at a minimum the name of the activity/job, the job steps, the job hazards, the tools or equipment required to perform the job, control measures to eliminate or reduce the hazard(s), and a Risk Assessment Code (Risk Contractor shall assure that the safety control measures are implemented. The Contractor may use the sample AHA forms in http://www.usace.army.mil/SafetyandOccupationalHealth/ActivityHazard Analysis.aspx or develop their own.

4.6.6. Accident Investigations, Reports, and Logs: The safety plan shall include a copy of the contractor’s accident investigation reporting format, and logs. Report all accidents as soon as possible but not more than four (4) hours of accident occurrence to the KO and the COR. The contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the KO and the COR in the accident investigation reporting format as soon as possible but no later than five (5) working days following the accident. Implement corrective actions as soon as reasonably possible. The accident investigation reporting format shall include at a minimum:

(1) Contract number and contract name/description.

(2) Name of contractor

(3) Date/time of accident

(4) Date report was completed

(5) Detail description of events that lead to the accident

(6) Root cause of accident

(7) Contributing factors

(8) Corrective action(s) to prevent recurrence

4.6.7. The following require immediate accident notification and written accident report:

(1) A fatality;

(2) A permanent total or permanent partial disability;

(3) The hospitalization of three or more people resulting from a single occurrence;

(4) Property damage of $200 or more.

4.7. Antiterrorism (AT) and Operations Security (OPSEC)

4.7.1. Anti-terrorism: Contractor’s personnel or any representative of the contractor entering installation/base shall abide by all security regulations imposed by Installation Commander or Base Commander at all times and shall be subject to security checks. Contractor’s personnel and property shall be subject to search and seizure upon entering the confines of the installation/base, while on, and upon leaving confines of the installation/base.

BASE PASSES: The contractor shall be required to obtain base passes to Osan Air Base to perform the requirements of this contract. The contractor shall be responsible to submit a base pass request no later than five (5) calendar days after award of this contract. It should be noted that it can take up to 30 days or more to process base pass paperwork. It shall be the responsibility of the contractor to prepare the necessary base pass paperwork to include USFK Form 82, USFK Form 225 EK, family history register, local register, etc. for each individual requiring access to Osan Air Base. The contractor shall also be authorized to receive vehicle passes for each of the contractor’s vehicles used in the performance of the requirements of this contract. It shall be the responsibility of the contractor to prepare the necessary paperwork to include USFK Form 195, vehicle registration, vehicle insurance, copy of driver’s license, etc. for each vehicle requiring access to Osan Air Base. The contractor shall prepare a cover letter listing each individual, skill, escort privileges, vehicle type, vehicle registration number, etc. The contractor shall also provide the COR with two (2) copies of this request letter, with carbons, to include the top copy with original signatures. Escort privileges will only be authorized to company officials and the site superintendent and the Site Foreman. No other individual will be authorized escort privileges. The contractor shall not be authorized to perform any portion of the contract requirements until such time that the contractor has processed the necessary base pass paperwork for entry onto Osan Air Base. All of the above documents shall be turned in to the COR for processing with the 51st Security Forces.

Return Post/Base Passes: On the contract completion date, the contractor shall turn in all passes to the sponsor that were issued for the contract and final payment will not be made until such items are returned.

The training IWATCH/EAGLE EYES/AT Level I shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

ALERTS: During military alerts or special operations, the contractor may not be authorized on base or in the work site. When the contractor is prohibited from access to the base or work site for one (1) day or less per month, no adjustment in the contract time shall be made. When the contractor is prohibited access for more than one (1) day per month, adjustments shall be made in accordance with applicable clauses of the General Provisions.

4.7.2. OPSEC: The contractor and all associated sub-contractors shall practice Operations Security. The contractor shall not talk about work outside of the work area nor discuss the work being performed on social media. Unless absolutely necessary to perform the duties stated in the contract, the contractor shall not take pictures of or inside sensitive locations as determined by the contracting officer representative. It shall be the responsibility of the contractor to safeguard all documents provided. Documents shall be stored away from view when not being used. Documents that are no longer needed shall be shredded in an approved government shredder.

4.8. Conduct and Appearance

4.8.1. The contractor shall ensure that the conduct of his employees shall not in any way be discourteous and shall present themselves in a professional appearance at all times. The conduct and appearance of contractor employees shall not reflect discredit upon this installation or upon the Department of the Army (DA).

4.8.2. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government reservation, shall abide by all the regulations of the installation which may be in effect during the contract period and as may be deemed necessary to ensure that no violations that no violations occur.

4.8.3. The Government has the right to restrict the employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, or security to the installation and its population under this contract

4.9. Phase-In/Phase-out: If there is a change in Contractor, the outgoing Contractor shall provide familiarization to the follow-on Contractor for a period of up to 30 days. During this period, the outgoing Contractor remains responsible for the successful performance of this contract. In the event, the following contract is awarded to other than the incumbent, the incumbent will cooperate to the extent required to permit an orderly change over to the successive Contractor. The incoming Contractor shall complete and submit base pass applications to the COR no later than three (3) days after receipt of order (14 days total from phase-in period start).

PART 5

SPECIFIC TASKS

5. Perform routine inspection, testing, and maintenance (ITM) of Wet Chemical Fire Extinguishing Systems, Deep Fat Fryers, and Special Range-Top Fire Extinguishing System.

5.1. Scheduling Work.

5.1.1. The Contractor shall be responsible for developing building list that Wet Chemical Fire Extinguishing Systems, Deep Fat Fryers, and Special Range-Top Fire Extinguishing System and floor plans to indicate locations of components prior to the start of ITM works.

5.1.2. Before the Contractor starts any restoration actions, tests, inspections, maintenance on any chemical fire extinguisher, the Contractor shall notify the COR and Base Fire Department Communications Center in writing of the intended work to be accomplished. The Contractor shall provide the facility number(s) and approximate amount of time that the facility(ies) will be without a fire extinguisher system. The Fire Department Communications Center may be reached at 784-4710 for Osan AB.

5.1.3. The Contractor shall be responsible to contact facilities managers for scheduling required ITM works.

5.1.4. After completing work at each facility, the Contractor shall again notify the Fire Department Communications Center that the work has been accomplished in each facility.

5.1.5. The Contractor shall be responsible for notifying in writing the manager of each facility directly affected before testing or deactivating any system. The Contractor shall also be responsible for notifying the manager of each facility directly affected in writing after completion of the test or deactivation

5.2. Requirements.

5.2.1. Maintenance schedule: The Contractor shall be responsible for developing a bi-annual service of ITM schedule for each area that will be serviced by this contract. A copy of this ITM schedule shall be submitted to the KO through the COR upon award of this contract.

5.2.2. This schedule shall indicate recurring ITM requirements as well as semi-annual facilities surveys that shall be conducted to cover all facilities and structures. The facility surveys shall be conducted to develop a database on deficiencies found and problem areas that need corrective work.

5.2.3. The information obtained from the recurring ITM’s and by the facility surveys shall be disclosed to the Government and become Government property.

5.3. Major Items and Type of Work.

5.3.1. The items and types of work described below are examples of the work that shall be accomplished. This description is by no means an all inclusive description and the Contractor shall be required to maintain and repair all installed Wet Chemical Fire Extinguishers, Top Fire Extinguishing system and Deep Fat Fryers to provide reliable and satisfactory system operations.

5.3.2. The Contractor shall be responsible for performing restoration work to accomplish the mission requirements of this installation. This restoration work includes, but is not limited to, installing components to repair Wet Chemical Fire Extinguishers in existing facilities.

5.4. Operational Tests and Inspections.

5.4.1. The Contractor shall be responsible for performing operational tests and inspections IAW Unified Facility Criteria (UFC) 3-600-02. The Contractor shall also comply with the provisions of the latest revision of the National Fire Protection Association (NFPA) standards to ensure that each system operates as designed. In all cases of operational tests and inspections, the Contractor shall use the latest revision of any publication pertaining to the work accomplished under this contract.

5.4.2. The Contractor shall maintain a written record of all operational test and inspections accomplished. The Contractor shall furnish the COR a copy of these inspections records no later than the third (3rd) duty day of the month following the operational tests and inspections. 30 days before termination of the contract a hard copy and electronic copy (if it exists) of all documentation pertaining to work accomplished under the provisions of this contract will be provided to the Government. This information shall be current.

5.5. Maintenance. Includes routine, recurring and preventative repairs. Anything beyond this definition is considered restoration and is subject to negotiation and approval by the COR prior to commencement of work. The Contractor shall immediately correct any minor deficiencies it discovers during an inspection or maintenance effort or that are pointed out to the Contractor, if the corrective work can be accomplished with no more than One (1) man-hours of work, and the required materials less than KW50,000. All materials/parts and labors costs will be paid under the CLIN X001.

5.5.1. The Contractor shall be responsible for performing preventive maintenance on each separate system IAW manufacturer recommendations. The Contractor shall also comply with the requirements outlined in UFC 3-600-02.

5.5.2. The Contractor shall be responsible for maintaining written records of all preventive and recurring maintenance performed on each separate system. The Contractor shall be responsible for preparing two (2) sets of these records at the end of each month. The Contractor shall forward these two (2) sets of records to the COR.

5.6. Restoration and Correction of Deficiencies.

5.6.1. The Contractor shall be responsible for providing repairs to any deficiencies found on existing systems during normal inspections, tests, and recurring maintenance and through service calls, etc. The Contractor shall inform the COR immediately of any deficiencies found that require immediate corrective action.

5.6.2. A firm fixed price task order will be issued after completion of negotiation of the number of technicians (CLIN X002 thru X004) and material amount (CLIN X005) for each task. This work will be classified as restoration and correction of deficiencies. If, during inspection or maintenance, the contractor discovers a deficiency that cannot be corrected as a maintenance, it shall be notified to the COR immediately. The contractor shall not proceed with any work until approved by the COR.

5.6.3. Repair and Replacement Parts (KW50,001 up to 3,000,000) (CLIN X005): This service is issued as a Firm Fixed Task Order. Any single repair part cost more than KW50,001 will be purchased by issuance of Task Order. Required composite labor cost shall be used under CLIN X002 thru X004. The Contractor shall submit three (3) vendor quotes for all single purchase that exceed KRW1,000,000 to the COR. The Contractor shall coordinate with the COR to obtain a Firm Fixed Task Order issued by the KO. The request shall include manufacturer, model of the defective component being replaced and the estimated cost of the new item, a copy of published price in the information on Commodity Price (ICP) book and/or commercial market price list and/or other verification document. All parts and materials used shall meet manufacturers and or industry standards. Contractor shall be responsible for keeping records of all material warranties and for providing the Government credit for the material that requires replacement while covered under the terms of the warranty.

5.6.4. Upon notification by the COR through a request price quotation, the Contractor shall provide a price quotation to include number of labor hours, parts and materials for repair services. The COR is responsible to request a Task Order for Restoration and Correction of deficiencies.

5.6.5. Upon receipt of a price quotation, the KO will negotiate the required number of labor hours under CLIN X002 thru X004 and parts under CLIN X005 with the contractor to determine fair and reasonable price of each Task Order. After the number of labor hours has negotiated and accepted for final price, the KO will issue a Firm Fixed Price Task Order.

5.6.6. Types and quantities of required parts for repairs and replacement shall be negotiated each time repairs are identified as required.

5.7. System Checklists.

5.7.1. The Contractor shall be responsible for developing a checklist for each separate type of Wet Chemical Fire Extinguishing Systems, Deep Fat Fryers, and Special Range-Top Fire Extinguishing System. These system checklists shall be submitted with the technical proposal.

5.7.2. The Contractor's checklists shall contain sequenced, step-by-step restoration, inspection, test, and maintenance procedures.

5.7.3. To facilitate future restoration, maintenance and testing work, the Contractor shall be responsible for affixing metal tags or similar devices that contain the identification number of system controls, switches, valves, and other control mechanisms.

5.7.4. The Contractor shall be responsible for maintaining applicable National Fire Protection Association (NFPA) pamphlets and the manufacturer's technical data for each make of system, equipment, or component.

5.7.5. The Contractor shall be responsible for developing, maintaining and using AF Form 1841, Maintenance Action Sheets (MAS), or automated products for each different system. The MAS shall list the test, inspection, and maintenance action required for each task and the frequency of performance for each task.

5.8. Records. The Contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive. All documented systems ITM will be considered the property of the Government. 30 days before the end of the contract, all documentation, including generated computer CD’s or disks, programs, hard copies, etc. will be turned over to the KO. All documentation must be current. If requested by the Government, the Contractor shall provide the original record, or a reproducible copy of any such record, within five working days of receipt of request. At the completion of the inspection, the certified specialist shall submit written and signed documentation indicating the system complies with the requirements of the current UFC and NPFA standards. Two (2) copies of the documented activities will be submitted through the KO to the COR and the installation Fire Department

5.8.1. Records shall indicate the following:

5.8.2. Procedures performed (inspection, test, and maintenance).

5.8.3. Organization (Company name) and maintenance person performing the work.

5.8.4. Results of all inspections, tests, and maintenance.

5.8.5. Floor plans showing location of each component and description for repairs, suggestion.

5.8.6. Cost break-down for repairs.

5.8.7. Date the test, inspection, or maintenance was performed.

5.8.8. Acceptance tests (original records) shall be retained for the life of the system or its special components. Subsequent ITM records shall be retained for one year after the test.

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

TECHNICAL EXHIBIT 1

6.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Perform routine inspection, testing and maintenance of wet chemical fire suppression system, deep fat fryer, and special range top fire extinguishing system semi-annually at Osan Air Base lAW Unified Facilities Criteria and NFPA Codes.

Para 5.1.1 thru 5.5.2 All Wet Chemical Fire Suppression, deep fat fryer, and special range top fire extinguishing system are serviceable

No more than one (1)% deficiency in operational

Restoration and Correction of Deficiencies Service.

Para 5.6.1 thru 5.6.6

operation

PRS Table Explanation. The following PRS table identifies the performance objectives considered essential for the contracted services to be performed in a satisfactory manner. It is the Contractor’s responsibility to establish an effective quality control system to ensure all performance standards identified above are met or exceeded. Any performance objective, evaluated by the Government COR and determined outside the acceptable quality level will be considered as an unsatisfactory performance for inspection purposes, even if re-performed at a later date. Any performance objectives below the acceptable quality level identified for the surveillance period will be documented as unsatisfactory performance.

Performance Evaluation Meetings: The KO may require the project manager to meet with other Government personnel as deemed necessary. The Contractor may request a meeting with the KO when they believe such a meeting is necessary. Written minutes of any such meetings shall be recorded in the contract and signed by the project manager and the Procuring Contracting Officer (PCO) or Administering Contracting Officer (ACO). If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the KO within 10 calendar days following receipt of the minutes.

Contract Discrepancy Report (CDR) - a CDR shall be issued when unacceptable performance does not exceed the performance standard minimums, as identified in the Performance Requirement Summary above. A CDR shall also be issued in the event of non-performance, after notification to perform, or when re-performance, (due to an unsatisfactory inspection rating), has not been accomplished within the terms of the performance work statement.

The following listing provides various types of Surveillance as examples to select from and should not be included on the final document:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

Random Inspection Guide, Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure 100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis. (i.e., monthly, quarterly, semi-annually etc.)

Validated Customer Complaint: Complaints must be validated.

6.2. ATTACHMENT 2/TECHNICAL EXHIBIT 2 – DELIVERABLES SCHEDULE

DELIVERABLES SCHEDULE:

# OF COPIES

CDRL #1.

Quality Control Program (QCP) PWS Para 1.3.1.

CDRL#2

Safety Plan PWS Para 4.6.3.

CDRL#3

Submit test and inspection records PWS Para 5.4.2.

6.3. Attachment 3/ Technical Exhibit 3- Estimated Work Load

Fryer Remark

Total

Note: Number of Wet Chemical Fire Extinguishing Systems, Deep Fat Fryers, and Special Range-Top Fire Extinguishing System could be changeable due to new construction or demolition after award. If number increases/decreases, price will be adjusted.

Addendum to FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT 2015)

1. CONTRACT AWARD

1.1. The Government intends to execute a single contract with Firm Fixed Price (FFP) CLINs and Requirement CLINs for Inspection, Testing and Maintenance (ITM) for Wet Chemical Fire Extinguishing Systems, Deep Fat Fryers, and Special Range-Top Fire Extinguishing System located in various facilities, Osan Air Base. Award will be made to the responsible Offeror submitting the most competitively price offer IAW Federal Acquisition Regulation (FAR) Parts 12 and 13.5 that satisfies all terms and conditions of the solicitation. Offers will be evaluated for acceptability, but not ranked using the non-cost factors/subfactors. All non-cost factors and subfactors will be rated as either "acceptable" or "unacceptable". In order to be considered for award, there must be an “acceptable” rating in every non- price factor/subfactor. In other words, a rating of “unacceptable” for any factor or subfactor will result in the entire offer being rated “unacceptable”.

1.2. The Government intends to evaluate offers and award a contract without discussions with offerors in accordance with FAR 52.212-1(g). Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

2. SUBMISSION REQUIRMENT:

(a) These instructions are designed to ensure submission of essential information in order for the Government to understanding and evaluate quote.