W90VN6-22-R-0015.pdf

SEE ADDENDUM

(No Collect Calls)

W90VN622R0015 10-Jul-2022

b. TELEPHONE NUMBER

315-755-6011

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 12 Aug 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W90VN69. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MR. TRAN, PON V.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

F3J3CE2062AW02

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCO OSAN, UNIT #2039

APO AP 96278-2039

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE F3J3CE 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

51 CES

CHONG, CHONG HUN

UNIT #2129, BLDG#600

APO AP 96278-2129

UNITED STATES

TEL: 784-6644 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561790

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF79

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W90VN622R0015

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 256,848 Square

Foot

Removal of Grease and Oily Sludge

FFP

Removal of Grease and Oily Sludge from hoods up to fans of Dining Facilities.

FOB: Destination

PURCHASE REQUEST NUMBER: F3J3CE2062AW02

PSC CD: S201

NET AMT

1001 256,848 Square

OPTION Removal of Grease and Oily Sludge

Removal of Grease and Oily Sludge from hoods up to fans of Dining Facilities.

FOB: Destination

2001 256,848 Square

Removal of Grease and Oily Sludge from hoods up to fans of Dining Facilities.

3001 256,848 Square

Removal of Grease and Oily Sludge from hoods up to fans of Dining Facilities.

4001 256,848 Square

Removal of Grease and Oily Sludge from hoods up to fans of Dining Facilities.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

FOR

KITCHEN EXHAUST SYSTEMS CLEANING SERVICE FOR OSAN AIR BASE

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide kitchen exhaust systems cleaning services on Osan AB. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Scope: The Contractor shall provide all personnel, management, supervision, tools, equipment, materials, transportation, and other items for necessary services to clean kitchen exhaust system on Osan AB. The contractors must perform the required service in accordance with this PWS, applicable local laws, regulations, codes, technical manuals, manufacturer’s instructions and recommendations, and acceptable commercial practices. The Government reserves the right to add or delete number of buildings during the life of the contract due to new facilities being built and old facilities being demolished. This will affect the overall square footage for performance by the necessary increase or decrease adjustments of the square footage accordingly.

1.2. Period of Performance:

Base Year : 13 September 2022 ~ 12 September 2023 Option Year I : 13 September 2023 ~ 12 September 2024 Option Year II : 13 September 2024 ~ 12 September 2025 Option Year III : 13 September 2025 ~ 12 September 2026 Option Year IV : 13 September 2026 ~ 12 September 2027

1.3. General Information

1.3.1. Quality Control Program (QCP): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor is required to submit a Quality Control Program within 10 calendar days after the contract award date (CDRL #1). An updated copy of the Contractor’s plan shall be provided to the Contracting Officer and

COR as changes occur. The contractor shall use the format below to measure each line item in the Performance Requirements Summary (PRS) table. For any changes to the original QC plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

Objective PERFORMANCE

STANDARD

What level of performance is required to meet the Performance Objective or Task?

CONTRACTOR

PERFORMANCE

STANDARD

What level of performance is required to meet the Performance Objective or Task?

Performance Threshold

Contractor

WHAT/DATA

SOURCE

What are you going to inspect?

HOW/

METHOD

OF

ASSESSM

ENT

How are you going to inspect

Contractor

CALCULATION

How will you determine if the AQL and Standard are being achieved?

Quality Control Plan

1.6.1 Quality

Control Plan (QCP) and the quality control actions required to successfully meet the term of the

PWS.

Contractor submit based on PWS requirement

100% Contractor submits based on PWS requirement.

100% Inspection

Pass/Fail

1.3.2. Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.3.3. Recognized Holidays: The contractor is not required to provide service on Korean national and U.S federal holidays. Holiday Schedule:

ROK Legal Holidays

(1) 1 and 2 January (New Year)

(2) Lunar New Year (31 December, 1 and 2 January on the Lunar Calendar)

(3) 1 March (Independence Movement Day)

(4) 1 May (Labor Day)

(5) 5 May (Children's Day)

(6) Buddha's Birthday (8 April on the lunar calendar)

(7) 6 June (Memorial Day)

(8) 17 July (Constitution Day)

(9) 15 August (Liberation Day)

(10) Chu-Suk (14, 15, and 16 August on the Lunar Calendar)

(11) 3 October (National Foundation Day)

(12) 25 December (Christmas Day)

U.S. Federal Holidays

(1) New Year’s Day - 1 January

(2) Martin Luther King Day - 3rd Monday in January

(3) Washington’s Birthday - 3rd Monday in February

(4) Memorial Day - last Monday in May

(5) Independence Day - 4 July

(6) Labor Day - 1st Monday in September

(7) Columbus Day - 2nd Monday in October

(8) Veteran’s Day - 11 November

(9) Thanksgiving Day - 4th Thursday in November

(10) Christmas Day - 25 December

1.3.4. Hours of Operation: The Contractor is responsible to provide cleaning service of kitchen exhaust systems at various locations of Osan AB during the hours when the facility is not in operation between 0000 to 2400-hrs, Monday through Sunday except ROK Legal Holidays. However, working on Saturday and Sunday shall only be done upon written approval from the Contract Officer Representative. The Contractor shall submit the request to the Contract Officer or Contract Officer Representative no later than ten (10) working days prior to for approval. For work scheduling coordination, the COR will provide a list of the facility managers contact information for each facility to the contractor upon contract award.

1.3.5. Place of Performance: The work to be performed under this contract will be performed at various facilities of Osan AB indicated in ATTACHMENTS #1.

1.3.6. Type of Contract: The Government will award a Firm Fixed Price (FFP) Contract.

1.3.7. Security Requirements: Due to a nature of working on military installation, the contractor is required to observe Physical Security while engaged in this contract operation. The contractor shall be responsible for safeguarding all government equipment, information property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The contractor shall not photograph the vehicles, equipment, materials, and facilities without an explicit written approval by the COR.

1.3.8. Special Qualification for Kitchen Exhaust Systems Cleaning Contract

1.3.8.1. Contractor Qualifications: The Prime Contractor shall have a minimum two (2) years of experience within the last five (5) years in kitchen exhaust system cleaning service. The experience of a subcontractor cannot be substituted for the prime contractor’s experience. The Contractor shall maintain all required ROK licenses and qualifications for kitchen exhaust system cleaning service within the PWS.

1.3.8.2. Licensing and Certification: The Prime Contractor shall possess (i) the required business registration

(사업자 등록증), (ii) a valid Hygiene management permission license under Management of Public Health Act

(공중위생영업 중 위생관리 용역업 신고증) issued by the Republic of Korea (ROK) Government, and (iii) a valid Annual Hygiene Training Certificate (정기 위생교육필증) issued by Korean Facility Hygiene Management

Association (한국건물위생관리협회) in CY22 to provide cleaning service for kitchen exhaust system at dining facilities. These licensing and certification shall maintain throughout the life of contract, and a copy of it shall be submitted to the Contracting Officer as a part of technical proposal. This certificate shall be renewed every year and a copy of certification shall be provided to the COR.

1.3.8.3. Employment list and Tool/Equipment/Vehicle list. Contractor must maintain the details of employment status and Tool/Equipment/Vehicle list. All employment and Tool/Equipment/Vehicle must be available on the contract award day.

1.3.8.4. Contract Manager (CM): The Contract Manager shall have a minimum of two (2) years experiences as a Contract Manager within the last five (5) years in kitchen exhaust systems cleaning service and shall be an individual who is capable of conversing in and understand English. The Contract Manager shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. The Contract Manager shall meet with COR Monday to Friday between the hours of 0800 to 0900 any to discuss any issues pertaining to kitchen exhaust cleaning service. The Contract Manager shall have full responsibility to act for the Contractor on all contract matters relating to operations of this contract.

1.3.8.5. Contractor personnel shall present a professional appearance and be easily recognized as Contractor employees. Identification of all employees shall be accomplished by wearing distinctive clothing bearing the name of the company. The Contractor shall provide distinctive clothing at the Contractor’s expense.

1.3.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.3.10. Contracting Officer’s Representative (COR): The (COR) will be identified by a separate COR appointment letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform functions reflected on COR appointment letter from KO.

1.3.11. Escort Privileges: The CM shall be authorized to have escort privileges for three (3) personnel and one (1) vehicle. This privilege is only for employees working on this contract. It is the escort’s responsibility to ensure he/she maintains full control of all individuals at all times.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. Acceptable Quality Level (AQL): The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2. Cleaning: Removing grease, stains, soil, and dirt. May be accomplished by chemical or mechanical means.

2.1.3. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.4. Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5. Contracting Officer Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. Deliverable: Anything that can be physically or electronically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8. Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9. Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10. Government Property: All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12. Loss of Government Property: Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes:

(1) Items that cannot be found after a reasonable search;

(2) Theft

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair

2.1.13. Performance Requirements Summary: Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.1.14. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.15. Property: All tangible property, both real and personal.

2.1.16. Provide: To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.17. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.18. Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.19. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.20. Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.21. Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAP Contractor Acquired Property CDC Child Development Center CFR Code of Federal Regulations CM Contract Manager COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense

DPW Directorate of Public Works FAR Federal Acquisition Regulation GFP Government-Furnished Property KO Contracting Officer PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. Facilities: The Government will not provide any facilities for Cleaning of Food Service Kitchen Exhaust Systems.

3.2. Utilities: The Government will provide all utilities in the facility and will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning of equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items for non-personal services necessary to perform Cleaning Service of Kitchen exhaust system as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The Contractor shall perform to the standards in this contract.

4.2. Transportation and Equipment: The Contractor shall provide all transportation, miscellaneous equipment, and other necessary resources in the performance of this contract.

4.3. Government Requirements

4.3.1. Environmental Concern: The Contractor shall be knowledgeable of and comply with all applicable USFK and local laws, regulations, and requirements regarding environmental protection. In the event environment laws or regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the KO pursuant to notice requirements and negotiate a modification to the contract.

4.3.1.1. The Contractor shall transport and dispose of all trash, wastes, and rags which are contaminated with grease, oily lint, and sludge generated from cleaning the exhaust systems in accordance with ROK environment laws. Any waste shall not be disposed of on the installation.

4.3.1.2. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.3.1.3. The Contractor shall submit Safety Data Sheet (SDS) of cleaning chemicals to COR for approval after 14 calendar days of the contract awarded.

4.4. Life Support and Sustainment: The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries, and shall be responsible for emergency medical treatment and services for contractor personnel. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO or COR within 30 minutes of the incident.

4.5. Secret Facility Clearance: N/A

4.6. Safety Plan: The safety plan shall explain procedures to ensure all employees familiarize themselves with the safety requirements of the contract before commencement of work. The Contractor shall ensure that safety precautions are taken during the performance of this contract to protect the lives of Contractor personnel, the property of the U.S. Government and the Republic of Korea, as well as the private individuals and firms who may be exposed to or be endangered by the Contractor’s actions. The Contractor shall provide a written safety plan with policies, procedures and safety checklist within 14 calendar days after contract award (CDRL #2). The program shall comply with the Korean Occupational Safety and Health Act (KOSHA). The Contractor agrees to comply with its written program for the life of the contract. Any changes or modification to its safety program shall be submitted to the Contracting Officer or his/her duly authorized representative for coordination and review.

4.6.1. Risk Management Process: The safety plan shall include detailed job related hazards and controls measures and an Activity Hazard Analysis (AHA) for each work activity. The AHA shall include at a minimum the name of the activity/job, the job steps, the job hazards, the tools or equipment required to perform the job, control measures to eliminate or reduce the hazard(s), and a Risk Assessment Code (Risk Contractor shall assure that the safety control measures are implemented. The Contractor may use the sample AHA forms in http://www.usace.army.mil/SafetyandOccupationalHealth/ActivityHazard Analysis.aspx or develop their own.

4.6.2. Accident Investigations, Reports, and Logs: The safety plan shall include a copy of the contractor's accident investigation reporting format, and logs. Report all accidents as soon as possible but not more than 4 hours of accident occurrence to the Contracting Officer/Representative (KO/COR). The contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the KO/COR in the accident investigation reporting format as soon as possible but no later than five (5) working days following the accident. The contractor shall implement corrective actions as soon as reasonably possible. The accident investigation reporting format shall include at a minimum:

(1) Contract number and contract name/description.

(2) Name of contractor

(3) Date/time of accident

(4) Date report was completed

(5) Detail description of events that lead to the accident

(6) Root cause of accident

(7) Contributing factors

(8) Corrective action(s) to prevent recurrence

(9) Specific dates when the corrective actions will be implemented

4.6.3. The following require immediate accident notification and written accident report:

(1) A fatality;

(2) A permanent total or permanent partial disability;

(3) The hospitalization of three or more people resulting from a single occurrence;

(4) Property damage of $200 or more.

4.7. Antiterrorism (AT) and Operations Security (OPSEC)

4.7.1. Anti-terrorism: Contractor’s personnel or any representative of the contractor entering installation/base shall abide by all security regulations imposed by Installation Commander or Base Commander at all times and shall be subject to security checks. Contractor’s personnel and property shall be subject to search and seizure upon entering the confines of the installation/base, while on, and upon leaving confines of the installation/base.

4.7.2. Access and General Protection/Security Policy and Procedures: The contractor shall be required to obtain base passes to Osan Air Base to perform the requirements of this contract. The contractor shall be responsible to submit a base pass request no later than five (5) calendar days after award of this contract. It should be noted that it can take up to 30 days or more to process base pass paperwork. It shall be the responsibility of the contractor to prepare the necessary base pass paperwork to include USFK Form 82-E, USFK Form 225EK-E, family history register, local register, etc. for each individual requiring access to Osan Air Base.

4.7.3. The contractor shall also be authorized to receive vehicle passes for each of the contractor’s vehicles used in the performance of the requirements of this contract. It shall be the responsibility of the contractor to prepare the necessary paperwork using USFK Form 195EK-E, and must provide vehicle registration, vehicle insurance, certificate of safety inspection and a copy of driver’s license for each vehicle requiring access to Osan Air Base.

The contractor shall prepare a cover letter listing each individual, skill, escort privileges, vehicle type, vehicle registration number, etc. The contractor shall also provide the COR with two (2) copies of this request.

4.7.4. Return Post/Base Passes: On the contract completion date, the contractor shall turn in all passes to the sponsor that were issued for the contract and final payment will not be made until such items are returned.

4.7.5. The training IWATCH/EAGLE EYES/AT Level I shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award. AT level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at.

4.7.6. OPSEC: The contractor and all associated sub-contractors shall practice Operations Security. The contractor shall not talk about work outside of the work area nor discuss the work being performed on social media. Unless absolutely necessary to perform the duties stated in the contract, the contractor shall not take pictures of or inside sensitive locations as determined by the contracting officer representative. It shall be the responsibility of the contractor to safeguard all documents provided. Documents shall be stored away from view when not being used.

Documents that are no longer needed shall be shredded in an approved government shredder.

4.8. Phase-In/Phase-out: If there is a change in Contractor, the outgoing Contractor shall provide familiarization to the follow-on Contractor for a period of up to 30 days. During this period, the outgoing Contractor remains responsible for the successful performance of this contract. In the event, the following contract is awarded to other than the incumbent, the incumbent will cooperate to the extent required to permit an orderly change over to the successive Contractor. The incoming Contractor shall complete and submit base pass applications to the COR no later than three (3) days after receipt of order (14 days total from phase-in period start).

PART 5

SPECIFIC TASKS

5. CLEANING SERVICE OF KITCHEN EXHAUST SYSTEM REQUIREMENTS

5.1. Background: The cleaning service of kitchen exhaust systems for cooking facilities on Osan Air Base is required to prevent fire from occurring caused by the accumulated grease or oily sludge deposits IAW Osan Air Base Instruction 32-2001, Para 9.2.6.1 – 9.2.6.9, pages 31 – 32, which states, Installed ventilation hoods and related parts will be cleaned in accordance with NFPA Standard 96, Chapter 11, Para 11.6 – 11.6.16, pages 25 – 26. Ducts will be cleaned as required depending on severity of system use and grease accumulation, using resources available to the installation or by commercial contract as determined locally. Food Service personnel are responsible for cleaning filters and areas of the exhaust system up to the filters.

5.2. Objectives: The objective of this contract is to clean the internal components of kitchen exhaust thoroughly as an action of fire prevention.

5.3. Cleaning Service Requirements: The Contractor shall clean the kitchen exhaust system in accordance with Paragraph 11.4 of National Fire Protection Association 96 (NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations), Osan Air Base Instruction, 32-2001(201) and Air Force Manual 91- 203(201). These instructions and regulations are attached as ATTATCHMENT #2, 3, 4. The Contractor shall clean from the hood up to the exhaust fan on the roof.

5.3.1. Prior to starting any cleaning operations, the Contractor shall be responsible to cover all surfaces below any hood or duct with a suitable material to protect these surfaces from the cleaning operations. These surfaces may include grills, deep fat fryers, ovens, counter surfaces, and etc. All appliances, furniture, etc. shall be covered by vinyl covering for protection during cleaning operations.

5.3.2. The Contractor shall clean the kitchen exhaust system by removing all foreign materials such as dirt and grease. Grease removal devices, fans, ducts and other appurtenances shall be cleaned to bare metal at frequent intervals to remove combustible contaminants prior to surfaces becoming heavily contaminated with grease or oily sludge. (See Attachment #1-Building List with drawing).

5.3.3 The Contractor shall clean the complete exhaust fan assembly parts including the structural frame assemblies, housing, fan blades, shafts, braces, louvers and all other apparatus thereto, except motor interiors.

5.3.4. At the start of the cleaning process, the Contractor shall lock-out and tag-out the electrical switches that could be activated accidentally. Appropriate safety measures shall be taken to ensure that fans will not accidentally start while ventilation and exhaust systems are being cleaned.

5.3.5. The Contractor shall not render inoperable components of the fire suppression system during the cleaning process.

5.3.6. Fire-extinguishing systems shall be permitted to be rendered inoperable during the cleaning process where serviced by properly trained and qualified persons.

5.3.7. The Contractor shall not use flammable solvents or other flammable cleaning aids.

5.3.8. The Contractor shall not apply cleaning chemicals on fusible links or other detection devices or the automatic extinguishing system.

5.3.9. After the exhaust system is cleaned, the Contractor shall not coat it with powder or other substance.

5.3.10. The Contractor may use steam cleaning process or commercially acceptable method to clean the kitchen hoods, ducts and fans.

5.3.11. Dampers and diffusers shall be positioned for proper flow.

5.3.12. The Contractor shall submit pictures which show cleaning status before and after cleaning prior to payment request.

5.3.13. Fire Prevention Inspection: The contractor shall make contact with 51 CES/CEF (Fire Department Alarm Room), at 784-4835, immediately upon arrival and/or before performing kitchen exhaust systems cleaning.

Remained on scene for a maximum of 60 minutes until 51 CES/CEF personnel arrive on scene to inspect kitchen exhaust systems after performing cleaning services. After the cleaning is completed and the Fire Department has performed a fire prevention inspection, the contractor shall re-install all materials, equipment and furnishings to their original locations. The contractor shall provide assistance to 51 CES/CEF by any means necessary, to include laddering the facility, removing filters, and spot cleaning.

5.3.14. Temporary Access Holes. Any access holes temporarily cut for the cleaning process shall be repaired so as not to significantly alter the airflow. All openings, after completion of cleaning, shall be sealed. For insulated duct, care shall be exercised to neatly cut off the insulation for openings. After the completion of work, the removed pieces shall be reinstalled. The reinstalled patch shall be marked with fluorescent color (paint or tape) in order to be easily identified. No additional cost shall be claimed to the government in regarding with installing temporary access holes.

5.4. Unit Defects: The Contractor shall document and report to the COR within 24 hours when the Contractor finds defects in the units (e.g. Broken fan blades, nonfunctioning blowers, frayed fan belts, broken conduit, excessive grease, missing filters, inaccessible areas, and etc.) that require repair and if not corrected, could impact the Contractor’s ability to perform his/her service or would impair the unit’s ability to function properly.

5.5. Scheduling: The contractor shall render cleaning service of kitchen exhaust system at various locations base-wide during the hours when the facility is not in operation and the kitchen exhaust system assemblies are cool enough to clean. Every facility to undergo a hood/duct cleaning must be coordinated in advance with the facility point of contact to determine when services shall be rendered. The Contractor shall submit monthly cleaning schedule to the COR at least two (2) weeks in advance of his or her schedule for working on the kitchen exhaust system in each building for coordination of work with the using activities (CDRL #3). The contractor shall schedule all services with the facility manager of each building in order to ensure complete cooperation between the customer and the contractor to prevent causing interference with the normal occurrence of Government business and mission.

The schedule shall include the start date/time and the estimated completion date/time.

65.5.1. When there is need to change the COR approved schedule the contractor shall immediately contact the COR and Fire Prevention at 784-4835 during the daytime or Fire Alarm Control Center at 784-4810 during the night time.

5.6. Cleaning Service: The Contractor shall keep the service area free from accumulations of waste material or rubbish. Upon completion of the service, the Contractor shall leave the work area and premises in a clean and neat condition.

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

TECHNICAL EXHIBIT 1

6.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Performance

Standard Performance

Threshold Method of

Surveillance Remedy of

Failure

PRS-1

Cleaning Service for kitchen exhaust system to Osan AB dining facilities.

PARA 5. –

5.4.

No more than 2 valid defects per month

Random Sampling

Re-performed within 4 hours of notification from the COR

PRS-2

Monthly Schedule

PARA 5.5.

No more than 1 valid defects per month

100% Inspection

Re-performed within one working day

PRS Table Explanation. The following PRS table identifies the performance objectives considered essential for the contracted services to be performed in a satisfactory manner. It is the Contractor’s responsibility to establish an effective quality control system to ensure all performance standards identified above are met or exceeded. Any performance objective, evaluated by the Government COR and determined outside the acceptable quality level will be considered as an unsatisfactory performance for inspection purposes, even if re-performed at a later date. Any performance objectives below the acceptable quality level identified for the surveillance period will be documented as unsatisfactory performance.

Performance Evaluation Meetings: The KO may require the project manager to meet with other Government personnel as deemed necessary. The Contractor may request a meeting with the KO when they believe such a meeting is necessary. Written minutes of any such meetings shall be recorded in the contract and signed by the project manager and the Procuring Contracting Officer (PCO) or Administering Contracting Officer (ACO). If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the KO within 10 calendar days following receipt of the minutes.

Contract Discrepancy Report (CDR) - a CDR shall be issued when unacceptable performance does not exceed the performance standard minimums, as identified in the Performance Requirement Summary above. A CDR shall also be issued in the event of non-performance, after notification to perform, or when re-performance, (due to an unsatisfactory inspection rating), has not been accomplished within the terms of the performance work statement.

The following listing provides various types of Surveillance as examples to select from and should not be included on the final document:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

Random Inspection Guide, Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure 100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis.

(i.e., monthly, quarterly, semi-annually etc.)

Validated Customer Complaint: Complaints must be validated.

6.2. ATTACHMENT 2/TECHNICAL EXHIBIT 2 – DELIVERABLES SCHEDULE

DELIVERABLES SCHEDULE:

DELIVERABLE FREQUENCY

# OF COPIES MEDIUM/FORMAT SUBMIT TO

CDRL #1.

Quality Control Program (QCP) PWS Para 1.3.1.

Within 10 calendar days after the contract award

1 original

MS Word COR

DELIVERABLE FREQUENCY

# OF COPIES MEDIUM/FORMAT SUBMIT TO

CDRL#2

Safety Plan PWS Para 4.6.

Within 10 days after the contract award.

1 original MS Word COR

CDRL#3

Work schedules PWS Para 5.5. & Cleaning report PWS Para 5.

five (5) working days prior to the end of the month

1 original MS Word COR

6.3. Attachment 3/ Technical Exhibit 3- LISTING OF FACILITIES

51 PART 7

Facility Description Cleaning Area (SF)

Bldg. 975 Bowling Alley 285

Bldg. 1332 LRS 134

Bldg. 910 Officer’s Club 1510

Bldg. 738 Child Care Center 70 Bldg. 917 Enlisted Club 1440

Bldg. 1313 Mustang Club 460

Bldg. 733 PAC House 1960

Bldg. 767 Chili’s 1600

Bldg. 965 BX Food Court 6400

Bldg. 853 Black Cat Lounge 440

Bldg. 1774 Par & Char BBQ 880

Bldg. 828 Burger King/Popeye’s 1600

Bldg. 1741 Back of the Hanger 720

Bldg. 507 Anthony’s Pizza 160

Bldg. 433 Youth Center 260

Bldg. 1470 Ginko Tree 2650

Bldg. 924 Checkers Tail 795

Bldg. 671 Fire Station 40

APPLICABLE PUBLICATIONS

7.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

NUMBER DATED DESCRIPTION MANDATORY ADVISORY

Osan ABI-32-2001 Mar 2019 Fire Prevention Program X

NFPA-96 2017 Standard for Ventilation Control X Fire Protection of Commercial Cooking Operation

AF Manual 91-203 Sept 2020 Air Force Occupational Safety, X Fire, and Health Standards

EM-385-1-1 Nov 2014 Safety and Health X Requirements Manual

29 CFR 1910 General Industry's OSHA X

8. ATTACHMENT LIST

8.1. ATTACHMENT #1: Building List with work schedule at Osan AB

8.2. ATTACHMENT #2: NFPA 96-17

8.3. ATTACHMENT #3: AFM 91-203 (201)

8.4. ATTACHMENT #4: OSAN AB 32-2001 (201)

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 13-SEP-2022 TO

12-SEP-2023

N/A 51 CES

CHONG, CHONG HUN

UNIT #2129, BLDG#600

APO AP 96278-2129

UNITED STATES

784-6644

F3J3CE

1001 POP 13-SEP-2023 TO

12-SEP-2024

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 13-SEP-2024 TO

12-SEP-2025

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 13-SEP-2025 TO

12-SEP-2026

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 13-SEP-2026 TO

12-SEP-2027

N/A (SAME AS PREVIOUS LOCATION)

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-6 Unique Entity Identifier OCT 2016 52.212-4 Contract Terms and Conditions--Commercial Products and

Commercial Services

NOV 2021

52.217-5 Evaluation Of Options JUL 1990 52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas APR 1984 52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.246-4 Inspection Of Services--Fixed Price AUG 1996 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.209-7002 Disclosure Of Ownership Or Control By A Foreign Government

JUN 2010

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.215-7007 Notice of Intent to Resolicit JUN 2012 252.215-7008 Only One Offer JUL 2019 252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997 252.225-7040 Contractor Personnel Supporting U.S. Armed Forces

Deployed Outside the United States

OCT 2015

252.225-7041 Correspondence in English JUN 1997 252.225-7042 Authorization to Perform APR 2003 252.225-7993 (Dev) Prohibition on Providing Funds to the Enemy (Deviation

2020-O0022)

AUG 2020

252.228-7000 Reimbursement for War-Hazard Losses DEC 1991 252.229-7001 Alt I Tax Relief (APR 2020) - Alternate I APR 2020 252.232-7006 Wide Area WorkFlow Payment Instructions DEC 2018 252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.233-7001 Choice of Law (Overseas) JUN 1997 252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JAN 2021 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee's employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor`s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of Clause)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

(a) Definitions. As used in this clause--

Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management (SAM) records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) means that--

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the EFT indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record ``Active''.

System for Award Management (SAM) means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes—

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12;

and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) If the solicitation for this contract contained the provision 52.204-7 with its Alternate I, and the Contractor was unable to register prior to award, the Contractor shall be registered in…