Rowe_Facility_Portable_Latrine_PWS.pdf

PERFORMANCE WORK STATEMENT

CAMP MACKALL, ROWE TRAINING FACILITY AND SURROUNDING TRAINING LANDS

PERFORMANCE OF WORK FOR PORTABLE LATRINES, HAND WASHING STATIONS, AND

SERVICES

1.0 GENERAL:

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide portable latrines and hand washing stations services on Ft. Bragg, NC and surrounding training areas, and Camp Mackall and surrounding training areas as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract.

1.2 This contract shall provide Industrial Hygiene PM and mold preventive services to various buildings and activities located on Ft. Bragg, NC and surrounding training areas, and Camp Mackall and surrounding training areas. The contract shall support mission accomplishment by providing a clean healthy environment for occupants, users, and visitors to facilities identified to receive custodial services under this contract.

1.3 Scope Of Work:

1.3.1 Contractor is to furnish all labor, material, equipment, transportation, tools, supervision, and any other items necessary to provide for the rental, maintenance and sanitary servicing (cleaning) of 180(EA) portable latrines (also to be referred to as toilets) and 60(EA) Hand Washing Stations at Rowe Training Facility, Camp Mackall, Ft. Bragg, NC and surrounding training areas. Contractor shall perform these requirements in accordance with all applicable guidance, specifications, and local, state and federal laws and regulations provided herein or incorporated by reference.

1.4 Background:

1.4.1 Rowe Training Facility (RTF) supports over 1,400 students and cadre every year. A number of training objectives are conducted in and around RTF without access to physical latrine buildings. Due to the high number of students and cadre the latrines need to be able to be moved within a day’s notice to different training areas within RTF. Health concerns require servicing at least three times a week.

1.5 Period of Performance: The period of performance shall be for a one (1) Base Year and one (1) Option

Year.

Base Year [18 September 2019 - 17 September 2020] Option Year: [18 September 2020 – 17 September 2021]

1.6 General Information:

1.6.1 Personnel: The Contractor shall act as, or provide a Project Manager to conduct overall management coordination and be the central point of contact for performance of work specified in this contract. The Contractor or designated individual shall have full authority to contractually commit Contractor administration of this specification. The name of this person or persons who can act for the Contractor shall be submitted in writing within 24 hours of such change throughout the terms of this contract.

1.6.2 Qualifications of Personnel: The Contractor shall provide necessary personnel to accomplish all work and services covered under this contract within the specified time frames. The Contractor shall ensure that service employees performing work on this contract have required licenses, permits and certifications for the state and locality wherein work is to be performed. Contractor shall provide evidence of qualifications for his/her employees, in writing, to the Contracting Officer prior to performance of any work on this contract. Contractor shall also provide, in writing, to the Contracting Officer, a list of all contract employees who will perform work on this contract. This list shall include the full name, position to be held by each employee, and be updated within 24 hours when any change in personnel occurs throughout the duration of this contract.

1.6.3 Service Area: The service area encompasses ranges and training areas located on or near

Camp Mackall and Fort Bragg covering approximately 62,000 acres (includes portions of what is known as the Sandhills Game Lands). Distance of traveling from paved roads can range from 5-45 miles.

1.6.4 Environmental Concerns and OSHA: The Contractor shall comply with OSHA requirements and pertinent provisions of Safety and Health Requirements publication EM 385-1-1, Department of the Army, Corps of Engineers. The Contractor shall comply with all local, state and federal environmental and occupational safety rules and regulations.

1.6.5 Contractor Identification: Each employee shall wear a Contractor furnished, visible, identifying badge on the outside of their clothing which shall include as a minimum, the person's name, recent photograph and name of the Contractor at all time when performing work on this contract. The Contractor must also submit, for the persons conducting the Contractors work on the military installation, a copy of their state Driver's license so they can be granted access unto Ft. Bragg, NC, Camp Mackall and the Rowe Training Facility to perform their contracted duties.

1.6.6 Conduct of Personnel: The Contractor shall ensure that personnel present a professional appearance at all times and that their conduct shall not reflect discredit upon this installation or the Department of the Army. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The removal from the job site of such a person shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service.

1.7 Security:

1.7.1 The Contractor shall be responsible for the security of Contractor furnished supplies, equipment, and vehicles. Security Clearances are not required. Access to Government Information Systems is not required. CAC Cards are not required.AT Level I training. All contractor employees, including subcontractor employees, requiring access to an Army or USSOCOM controlled installation, facility, or area shall complete AT Level I Awareness Training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contract employee and subcontract employee to the COR (or to the contracting officer, if a COR is not assigned) within 60 calendar days after completion of the training by all employees and subcontractor personnel. This is an annual training requirement. AT Level I training is available at https://atlevel1.dtic.mil/at.

1.7.2 Access and general protection policy and procedures. All contractor employees, including subcontractor employees, requiring access to an Army or USSOCOM controlled installation, facility, or area shall comply with applicable security policies and procedures (provided by the government representative). This includes policies pertaining to the use or prohibition of electronic recorders, devices, cameras, etc. If the Contractor is required to take photographs or videos on a Government Installation, the Contractor must obtain written permission from the Senior Commander. The contractor shall also provide all information required for background checks to meet installation and facility access requirements to be completed by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, USSOCOM, USASOC and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.

1.7.3 For contractors that do not require CAC, but require a federal ID access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. When issued by local authority the Contractor shall report departed employees and the dates their local identification cards were returned to the COR or the Installation issuing facility as of the last day of the month on a monthly basis. The report will include the names and circumstances of those departed employees whose local identification card was not retrieved. Negative reports are required.

1.7.4 Will be escorted in areas where they may be exposed to classified and/or sensitive materials. All contractor employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials. The Vendor will coordinate with the COR and/or the facility security office for access when required. (Use when security clearances are not required, i.e. facility repair or construction)

1.7.5 Pre-screen applicants using E-Verify Program. The Vendor must pre-screen applicants using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the applicant has two valid forms of government issued identification. An initial list of applicants must be provided to the COR later than 7 business days after the initial contract award to start the CI-focused security screening process.

1.7.6 NCIC and terrorist threat data base screening required. All contractor employees, including subcontractor employees, who are not in possession of a current Common Access Card

(CAC) will be vetted by the local security office to determine fitness and eligibility for access IAW DTM 09-012, paragraph 2.b(4) to include but not limited to an NCIC and Terrorist Database screening. The Vendor will ensure that the government has sufficient biographical information to conduct said screening including, but not limited to the person's name, date of birth, and social security number.

1.8 General Safety and Occupational Health (SOH) Requirements

1.8.1 SOH Responsibilities and Accountability. The contractor bears sole responsibility for compliance at all times with Federal, state, and municipal safety and health laws, regulations and standards that apply to the work performed under this contract, including the Occupational Safety and Health Act and pertinent provisions of the publication, Safety and Health Requirements, EM 385-1-1, Department of the Army, Corps of Engineers. Additionally, the contractor’s performance will be in compliance with applicable US Army, USSOCOM, USASOC, USAJFKSWCS, 1SWTG and Unit directives, policies, regulations and SOPs. The contractor shall take all reasonable steps and precautions to maintain compliance with applicable regulations/ requirements, prevent accidents, and preserve the health and safety of contractor and government personnel performing or in any way coming in contact with the performance of the work required by this contract. The contractor is responsible for the safety of its employees to include providing all required safety training and personal protective equipment (PPE). The contractor shall also take additional immediate actions/precautions as requested by the COR/customer when the contracting officer determines that such measures are necessary for safety and health purposes. The Government has the right to restrict the performance, under this contract, of any contract employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security and/or the general well-being or operational mission of the installation and its population.

1.8.2 Workplace Safety Inspections. The contractor/subcontractor supervisors shall monitor worksites and operations daily anconduct monthly internal safety inspections to identify and remove potential hazards and ensure employee compliance with applicable safety regulations. The contractor will attempt to eliminate hazards or if that is not possible to determine the best means of mitigating hazards through work procedures, personal protective equipment (PPE), additional training, or other safety equipment. Hazardous or noncompliant conditions identified shall be promptly corrected, corrective action(s) taken reported in writing to the COR/customer within 5 days of notification. The contractor will conduct follow-up inspections to determine that deficiencies have been corrected.

1.8.3 Equipment Safety. All equipment used in the performance of this contract shall be kept intact and in good repair at all times. All equipment will be inspected to its use. If the equipment is at any time deemed unsafe or unserviceable, the Contractor shall remove equipment from the work site immediately and have it repaired to a safe and operable condition. The Contractor or subcontractor(s) at any tier are at all times responsible for assuring equipment is in a safe and serviceable condition and shall perform all tasks in a safe, responsible manner.

1.8.4 Inspections by Regulatory Agencies. The contractor shall immediately notify the COR/customer of any OSHA or other regulatory agency inspection of contractor or subcontractor workplaces or government facilities, and provide the COR/customer an opportunity to accompany the contractor during the inspection. The contractor shall provide the COR/customer with a copy of any citations/reports issued by the inspector, and any corrective action responses to the citation(s)/report(s).

1.8.5 Reporting and Investigation of Mishaps, Injuries, and Illnesses. The contractor shall immediately notify the COR/customer of any work related mishaps that involves, or appears that it may involve, fatality, total or partial permanent disability of any employee, inpatient hospitalization of any employee, or property damage over $2,000, regardless of whether such matters involve government or private personnel/property. The contractor shall also notify the COR/customer of any illness or injury that is, or appears that it may be, an OSHA recordable illness/injury as defined by 29 CFR 1904 as soon as reasonably possible, but not later than on the first business day following the day on which the illness/injury occurred, regardless of whether such matters involve government or non-government personnel. The contractor shall investigate all mishaps, illnesses, and injuries, report the results of such investigations, and cooperate with any government investigation of such matters, as requested by the COR/customer.

1.8.6 Other Records and Reports. In addition to any other records and reports required by the contract, the contractor shall maintain records of all illnesses and injuries experienced by contractor and subcontractor employees in the course of performing work at a government installation/facility under the contract. At a minimum this includes maintaining an up-to-date OSHA Form 300 or equivalent log in accordance with 29 CFR Part 1904.

1.9 Operating Hours: A work week is defined as the normal duty days, Monday through Friday 7:00 A.M. to 4:00 P.M. The Contractor shall not perform work on any ranges from the hours of darkness which include thirty minutes after sunset to thirty minutes prior to sunrise.

1.10 Contractor Manpower Reporting Application: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the rental and services of portable latrines / hand washing stations via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil

1.11Access and general protection policy and procedures: All contractor employees, including subcontractor employees, requiring access to an Army or USSOCOM controlled installation, facility, or area shall comply with applicable security policies and procedures (provided by the government representative). This includes policies pertaining to the use or prohibition of electronic recorders, devices, cameras, etc. If the Contractor is required to take photographs or videos on a Government Installation, the Contractor must obtain written permission from the Senior Commander. The contractor shall also provide all information required for background checks to meet installation and facility access requirements to be completed by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, USSOCOM, USASOC and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.

1.12Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 CONTRACTOR PERSONNEL. Contractor and subcontractor employees performing working under this contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Not applicable.

2.1.8 KEY PERSONNEL. Contractor employees who are critical for achieving PWS objectives. Key personnel shall meet position qualification and experience requirements indicated in the PWS. When key personnel qualifications are used as an evaluation factor in “Best Value” procurement, the Contracting Officer is the only one authorized to concur with key personnel replacement after award of the contract. When proposed key personnel resumes are used as an evaluation factor in best value procurement, a letter of commitment may be required from the individual whose resume is provided.

2.1.9 PERFORMANCE PREQUIREMENT SUMMARY (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.10 PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.11 QUALITY ASSURANCE. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government.

2.1.12 QUALITY ASSURANCE SURVEILLAND PLAN (QASP). The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.13 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 WIDE AREA WORK FLOW (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Form 254 DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase-In/Phase- Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: No services will be provided by the government to the contractor with the following exceptions.

3.2 Facilities: No facilities will be provided by the government to the contractor.

3.3 Discharge of Waste: The Government will not provide a designated sanitary sewer for the discharge of waste.

3.4 Equipment: No equipment will be provided by the government to the contractor.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.3 Materials: The Contractor shall provide materials, supplies, and equipment necessary to meet the requirements under this PWS required for delivery, set up, recovery, and servicing of portable latrines and hand washing stations.

4.4 Equipment: The Contractor shall furnish a sufficient number of vehicles suitable for the transportation of personnel, materials, and equipment for use in the performance of this contract. The Contractor's vehicles shall meet applicable state vehicle safety standards, Army Installation Regulations, and shall be maintained in a serviceable and presentable condition. The Contractor shall display his company name on all vehicles to be used in the performance of custodial services.

4.5 Contractor Damages: The Contractor shall be responsible for all damages to Government property occurring as a result of contract employees’ work and shall make all necessary repairs at no cost to the Government and to the satisfaction of the Government. The Contractor shall reimburse the Government for damages within thirty (30) days of occurrence. The Contractor shall notify the COR no later than the next work day of any damages caused by the Contractor employee’s or equipment.

PART 5

SPECIFIC TASKS

5.1 General: The Contractor shall provide rental of portable and sanitary servicing (cleaning) for same as provided hereunder to include the following.

5.1.1 The Contractor shall record the following information for each latrine placed here under on a calendar sticker to be located on the inside wall of each unit.

Date Rental Period Started:

Date and Time Latrine was placed on site for use:

Condition at Placement:

Periodic Cleanings Conducted On: (Date, Time and By) Re-Call Cleanings Conducted On: (Date, Time and By)

5.1.2 Periodic Cleanings Sanitary servicing (cleaning) shall be performed on latrines and hand washing stations

(units) three times per week on Monday, Wednesday, and Friday (unless scheduled otherwise by the COR) not to exceed 30,000 services during the performance stated. Cleanings shall include the complete removal of all waste and debris, and cleaning the inside of the waste tank. The waste tank shall be recharged with sufficient quantity of chemicals (use applicable directions on the chemical being used) and water (no less than 5 gallons) to ensure an odorless unit. At the time of each cleaning, all seats, doors, walls, floors, urinals and other exposed interior and exterior surfaces will be left in a clean and sanitized condition, to include applying a commercial grade cleaner and disinfectant to all interior surfaces. After cleaning each latrine, the Contractor shall restock the latrines with two rolls of toilet tissue and legibly annotate the calendar sticker with the information stated above. The Contractor shall remove and dispose of all trash and debris within a radius of 10 feet around the units.

5.1.3 Delivery and Pick Up: The Contractor shall make delivery and pickup of units placed hereunder within 24 hours from the COR call.

5.1.4 Servicing Portable Units Contractor shall provide maintenance and repair service to all portable rental units delivered and placed with Camp Mackall, Fort Bragg, and surrounding training locations. The Contractor shall repair/replace items on the units as needed and required such as locks, hinges, toilet tissue dispensers, etc., to maintain a serviceable condition of each unit at all times. If the unit is non-repairable, Contractor must replace the unit within the time specified in Section 3.2.

5.1.5 Relocating Latrine and Hand Washing Units If at any time the COR requires that portable latrines and/or hand washing stations shall be relocated, the COR will contact the Contractor. Within eight (8) hours of notification, the Contractor will relocate portable latrines as requested by COR. For example, if a call is placed to the Contractor at 8:00 A.M., the Contractor has until 4:00 P.M. to relocate the units. The relocation of portable latrine and hand washing stations shall be included in the Contractor's quote.

Historically, the portable latrines and hand washing stations have been relocated in and around the Camp MacKall approximately 700 times.

5.1.6 Environmental Compliance All service personnel shall at all times perform all work and take such steps required to prevent any interferences or disturbances to the ecological balance of the environment. Use good management practices to protect air, water, and land. In the event of a chemical spill, the Contractor shall immediately notify the COR. After which, spills should be properly taken care of in accordance with OSHA requirements, pertinent provisions of Safety and Health Requirements publication EM 385-1-1, Department of the Army, Corps of Engineers, and all local, state, and federal environmental and occupational safety rules and regulations.