W9098S21P0001.pdf

SEE ADDENDUM

(No Collect Calls)b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.410-564-2902

W9098S9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

W9098S21P0001 28-Oct-2020

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

Kurt L. Kleinlein / Contracting Officer

See Schedule $150,575.00

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE 3MPQ0 FACILITY

OFFEROR CODE

ROCK ISLAND ARSENAL (ACC-RI)

3055 RODMAN AVENUE

ROCK ISLAND IL 61299-8000

PHILLIPS CORPORATION

7390 COCA COLA DR STE 200

HANOVER MD 21076-1937

DEFENSE FINANCE AND ACCOUNTING SERVICE

DFAS COLUMBUS

ATTN: DFAS-JDCBB/CO

PO BOX 182317

COLUMBUS OH 43218-2317

18a. PAYMENT WILL BE MADE BY CODE HQ0303

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE

SEE ITEM 9

15. DELIVER TO CODE W52H1B 16. ADMINISTERED BY

Net 30 Days

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFP

TRANSPORTATION OFFICER, W52H1C

TRANSPORTATION OFFICER

BLDG 299, BECK AND GILESPIE

EAST END, RECG DOOR 16A

ROCK ISLAND IL 61299-5000

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL: kurt.l.kleinlein.civ@mail.mil

309-782-6984TEL:

31c. DATE SIGNED

28-Oct-2020

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF40

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9098S21P0001

Section SF 1449 - CONTINUATION SHEET

AWARD NARRATIVE

This narrative is an addedum to FAR 52.212-4, Entitled “Contract Terms and Conditions – Commerical Items.”

1. This award is a Sole Source procurement to Phillips Corpooration (Cage Code: 3MPQ0), in accordance with FAR 13.501.

Army Contracting Command – Rock Island (ACC-RI) hereby awards contract W9098S21P0001 Remedial Repair and Parts for HAAS Industrial Equipment, located at Rock Island Arsenal Joint Manufacturing and Technology Center (RIA-JMTC). These services are in accordance with the attached Scope of Work (SOW) dated 19 October 2020. The award is issued in accordance with FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquistition Procedures).

W9098S21P0001 is a UNPRICED PURCHASE ORDER in accordance with FAR 13.302-2, with a NOT TO EXCEED (NTE) amount of $150,575.00.

Pricing will be determined fair and reasonable in accordance with FAR 13.106-3(a).

2. PERIOD OF PERFORMANCE: The period of performance for this award is one (1) year from date of contract.

28 October 2020 to 27 October 2021

The award also includes three (3) additional option periods that may be executed by the Government.

Option Year One (1): 28 October 2021 to 27 October 2022 Option Year Two (2): 28 October 2022 to 27 October 2023 Option Year Three (3): 28 October 2023 to 27 October 2024

3. A Contracting Officers Representative (COR) is assigned to this award. See DFARS Clause 252.201-7000.

4. Deliveries under this award will vary over the course of contract performance.

Contractor shall provide all delivery tracking information for all shipments to RIA-JMTC to the Contract Specialist and COR listed herewithin the award.

On time delivery is very critical. Therefore, the contractor must adhere to the delivery requirements indicated in this purchase order. Failure to comply with the contractual delivery schedule after award may result in termination of the order to extend your delivery schedule if you encounter delays. The non-availablility of raw materials, subcontractor issues, scheduling conflicts, etc., are not considered acceptable excuses for failing to meet the contract delivery scehdule. If there is going to be a delay in delivery, the contractor is required to notify the Contract Specialist/Contracting Officer designated in this purchase order prior to being late. Contractor’s must provide written notice of what the delay is, their new proposed schedule, and offered consideration for the Government’s consideration. If the Government elects to extend your delivery, a formal written modification will be implemented.

It is the responsibility of the contractor to ensure that they are providing qualityproducts that conform to the purchase order terms and conditions (to include delivery). Delivery of non-conforming products/services results in delivery/acceptance delays and increased cost to the Government.

Early delivery is authroized at no additional cost to the Government.

RECEIVING HOURS OF OPERATION:

Monday – Friday, 6:30am to 2:00pm CT

Deliveries before or after the above stated hours will be turned away until the next day. All shipments are received on a first come/first serve basis. No Appointments are necessary.

For Directions: Call 309-782-8539 (Automated)

5. Payment will be made by Defense Finanace and Accounting System (DFAS) via Wide Area Workflow (WAWF).

Invoices shall be submitted electronically through WAWF. All other formats will be rejected and unprocessed. For further guidance on how to invoice, ee DFARS 252.223-7003 and 252.223-7006.

5.1 The contractor shall submit invoices upon completion of services via WAWF for Contracting Officer’s and COR review and approval. All supporting documents must be submitted for all costs associated with the contractor’s invoice. See FAR Clause 52.212-4, paragraph (g) for complete infomraiton required for an acceptable invoice.

6. Government POCs for this purchase order are as follows:

Contracting Officer’s Representative (COR): Mark Ashford, Phone: 309-782-4437, Email: mark.l.ashford.civ@mail.mil Contract Specialist: Sabrina Lowe, Phone: 309-782-1598, Email: sabrina.l.lowe.civ@mail.mil

Contracting Officer: Kurt Kleinlein, Phone: 309-782-6984, Email: kurt.l.kleinlein.civ@mail.mil Branch Chief: Jeff Gollon, Phone: 309-782-5369, Email: jeffrey.s.gollon.civ@mail.mil

ADDITIONAL INSTALLATION INFORMATION:

SHIPPING/DELIVERY INSTRUCTIONS AND INFORMATION

1. THE COMPLETE PURCHASE ORDER, DELIVERY ORDER, CALL ORDER, OR CONTRACT NUMBER

(The Number that starts with W9098S----) MUST BE ON THE OUTSIDE OF THE SHIPPING CONTAINER.

This number must also appear on all packing slips, invoices, bills, or any communications regarding this order.

2. A Packing List must be included with each shipment.

3. SHIPMENT OR DELIVERY TO ANY ADDRESS OTHER THAN THE “SHIP TO” ADDRESS

DESIGNATED IN THE PURCHASE ORDER /DELIVERY ORDER/ CALL ORDER/ CONTRACT (Block 14 of the DD1155, Block 15 of the SF1449, or Block 11 of the SF 26) MAY RESULT IN A DELAY IN PAYMENT.

4. ANY CHANGE IN THE “SHIP TO” ADDRESS MUST BE APPROVED BY A WRITTEN CONTRACT

MODIFICATION FROM THE CONTRACTING OFFICER.

(End of Notice)

ROCK ISLAND ARSENAL SAFETY REQUIREMENTS

1. All Contractors and Contractor personnel coming on to Arsenal Island must comply with the Rock Island Arsenal/Joint Manufacturing and Technology Center (RIA-JMTC), other Arsenal Island safety requirements and all federal, state, and local safety laws and regulations.

2. Contractors must provide their employees with, and the employees must use, all required safety equipment necessary for the work they are performing and/or the areas they are in.

3. This includes safety glasses, safety shoes, proper clothing, proper protective equipment and rigging.

4. All drivers on Arsenal Island must use seatbelts at all times when driving a motor vehicle.

5. If in doubt about any safety requirements, contact the Rock Island Safety Office Phone: 309-782-2579.

(End of Notice)

ROCK ISLAND ARSENAL LAW ENFORCEMENT, SECURITY, AND FIRE PREVENTION

REQUIREMENTS

1. Any contractor personnel entering Rock Island Arsenal (RIA) as a result of this order/contract are required to adhere to all regulations governing safety, law enforcement, security, and fire prevention in effect at the time of entrance. Failure to comply with said regulations may result in immediate removal from RIA. The contractor shall bear full responsibility of the consequences of said removal. Further clarifications of RIA regulations are available from the Contracting Officer of this order/contract.

2. BADGING: ALL contractors who are performing services within the confines of Rock Island Arsenal are required to obtain a visitor badge. Contractors shall coordinate with Contracting Officer/Specialist and (if applicable) the Contracting Officer’s Representative (COR) designated for the contract/order.

2a. Contractors are required to display provided visitor badges above the waist in a conspicuous place on the upper part of the body. Badges are accountable and are required by the recipient to be safeguarded at all times to prevent theft, loss of misuse by unauthorized personnel.

3. PARKING: All parking is on a first come, first served basis, provided the parking space is not posted with a reserved, visitor, or Handicapped parking sign. Parking is allowed in “marked” spaces only. All valid spaces are clearly marked with white lines on both sides of the space. Vehicles parked in other than valid spaces are subject to being issued parking tickets.

4. Contractors will not be allowed in restricted areas of the Arsenal without proper identification and authorization.

5. INSEPCTIONS: All contractor employee’s vehicles, equipment, and packages are subject to inspection or examination at entry/exit of the Arsenal.

6. SMOKING POLICY: Indoor smoking is not permitted. Outside smoking must occur at least 50 feet from any building entrance and exit.

(End of Notice)

PHOTOGRAPHIC EQUIPMENT RESTRICTIONS

There are restrictions on the use of photographic devices in all non-public areas of Arsenal Island. This includes digital cameras, cell phones and PDAs with cameras. You must get permission to use any type of photographic device in any non-public area on Arsenal Island. All requests must be coordinated with the Contracting Officer’s Representative (COR) or designated Contracting Officer for this effort prior to using any photographic device.

CONCEALED CARRY RESTRICTIONS

Concealed carry permits do not apply on military installations. Contractors and delivery drivers shall ensure there are NO weapons or ammunition in their vehicles prior to entering the installation; a K-9 unit will find and alert if any prohibited items are detected.

NOTICE OF RANDOM ANTITERRORISM MEASURES PROGRAM (RAMP)

In accordance with AR 525.13, Contractor personnel working on an installation are subject to participation in Installation RAMP security programs (e.g. vehicle searches, wearing of ID badges, etc).

NOTICE OF ELEVATED THREAT LEVEL FORCE PROTECTION CONDITION (FPCON)

Contractor is hereby notified that there is a potential impact on contractor performance during increased FPCON during periods of increased threat. During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower.

(End of Notice)

U.S. DEPARTMENT OF LABOR WAGE DETERMINATIONS

The following United States Department of Labor Wage Rates Decision Number is applicable to this procurement:

Wage Determination No: 2015-5011 Revision 11, Date 6-24-2020

AMC-LEVEL PROTEST PROGRAM

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 e-mail: usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at:

http://www.amc.army.mil/amc/commandcounsel.html

If Internet access is not available, contact the Contracting Officer or HQ, AMC Office of Command Counsel to obtain the AMC-Level Protest Procedures.

(End of Award Narrative)

SCOPE OF WORK (SOW) 19 OCT 20

SCOPE OF WORK (SOW) DATED 19 October 2020

HAAS MACHINE REMEDIAL REPAIR (RR) & PARTS

1. GENERAL:

1.1. Purpose: The purpose of this Scope of Work (SOW) is to define machine repair services, other materials and costs for HAAS machine tools purchased by the Army and located at Rock Island Arsenal Joint Manufacturing Technology Center (RIA-JMTC). Since predicting specific machine failure details for this equipment is impossible at this time, this purchase description will generally describe criteria/circumstances when this service contract applies, which in turn will require the contractor to provide timely response, successfully performing repairs and provide parts on specific equipment addressed by this document.

1.2. Equipment: Repair services, materials, parts and costs required by this purchase description shall be applicable to RIA-JMTC’s HAAS CNC machine tools located at RIA-JMTC to include; HAAS Models: VF Series (Vertical Mills), EC Series (Horizontal Mills), TL Series (Tool Room Lathes), TM Series (Tool Room Mills) SL Series (Lathes) and Removable Auxiliary Axis IPE. See attached list (Attachment0001_EquipmentList)

1.3 PERFORMANCE PERIOD: Contractor's effort will begin on an “as-needed” basis, available immediately after contract/delivery order award. Period of performance for this contract shall be one base year from the date of contract award with three (3), one (1) year options exercisable by the Government.

1.3.1 Delivery Hours and Service Hours: Deliveries and service calls will only be allowed from 0600 – 1430 Central Time. These hours are subject to change, however, the Government will notify the contractor of such changes. The contractor will contact the designated Contracting Officer’s Representative (COR) to obtain access to the facility. Deliveries and service calls outside the normal hours stated above will be coordinated with the COR to address any emergency situations.

2.SECURITY, SAFETY AND ENVIRONMENTAL:

2.1. Security: The Rock Island Arsenal – Joint Manufacturing and Technology Center (RIA-JMTC) is an Army Installation subject to Department of the Defense (DoD) safeguards, various precautions, and plant protection measures. All of the below requirements will be necessary of contractors visiting Rock Island Arsenal (RIA) to satisfy requirements of this purchase description; Additional requirements will be placed on contractors requiring access to the Army Network, or Common Access Card (CAC), as specifically detailed below. At all times during the execution of this work, contractor personnel will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The Contractor shall comply with all security requirements of RIA. RIA island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the island.

2.1.1 Access and General Protection/Security Policy and Procedures: The contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. All contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-9) as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in contractor installation access, security matters, or security processes. For additional Information see “Installation Access” or visit https//home.army.mil/ria.

2.1.2. Random Antiterrorist Measures Program (RAMP) participation: Contractor personnel are subject to RAMP security program (i.e. vehicle searches, wearing of ID badges, etc.). Contractor shall comply with any, and all instructions issued by the Rock Island Arsenal Police Department. RAMP is discussed in the RIA-JMTC Anti-Terrorism Training.

2.1.3. During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat. Services will resume when FPCON Level is reduced to Bravo, or lower.

FPCON levels are described in Anti-Terrorism Level I Training.

2.1.4 Contractor personnel shall return all Installation Badges and access passes as soon as possible prior to contract completion. RIA-JMTC electronic keys and access passes are accountable items and shall be returned within 24-hours of no longer being needed. All badges and access passed shall be returned to the COR, or paced in a drop box at a RIA-JMTC access point.

2.2. Safety: The contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to Occupational Safety and Health Act, Environmental Protection Agency (EPA), Illinois Environmental Protection Agency (IEPA), and Army regulations. Contractor must adhere to all Rock Island Arsenal Safety requirements, policies and statutes. The contractor shall be responsible for obtaining any hot work/open flame permits required, and coordinating with the RIA Fire Department in accordance with (IAW) RIAR 420-2, Chapter #7 – Special Operations, Welding, Cutting and Tar Kettles, specifically Section 7-2, pages 27 and

28. To contact Fire Department for flame permit, contractor shall call (309) 782-5948.

2.2.1. Anti-Terrorism, Level I: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Anti-Terrorism (AT) Level I Awareness training. The COR will be provided a copy of the RIA-JMTC AT Level I Awareness Training and assure that the training is complete. The contractor shall sign a memorandum of record for each contractor employees and subcontractor employee to the RIA-JMTC Operations Center prior issuing any electronic keys, or access pass being authorized.

2.2.2 iWatch (See Something, Say Something) Training: The Contractor and all associated subcontractors shall complete iWatch Training. iWatch Training shall be provided during the Anti-Terrorism Training.

2.2.3. Personal Protection Equipment (PPE): Vendors are required to wear steel-toed safety shoes, long pants and safety glasses when in RIA-JMTCs manufacturing center. The vendor must supply all of their own PPE.

The Government reserves the right to refuse any vendor who does not properly adhere to the safety requirements listed.

2.3. Environmental: All hazardous wastes, acid, and contaminated material generated by the execution of this project will be disposed of IAW all applicable federal, state, and local laws and regulations. All transport and decontamination will be performed IAW all applicable interstate, federal, state, and local laws and regulations. Any materials and/or wastes generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to Hazardous waste manifests and associated Land Disposal Restriction. Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the designated COR for direction.

2.4. Ozone Depleting Chemicals (ODCs): The contractor shall assure during execution of the tasks outlined in this SOW that none of the materials used contain Class I ODCs as defined by Public Law 102-484, Section 326.

3. CONTRACTOR MANPOWER REPORTING:

3.1. The contractor shall report ALL contractor labor (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/, and then click on “Department of the Army CMRA” of the icon of the DoD organization that is receiving or benefiting from the contracted services.

3.2. Reporting inputs will be for the labor executed during the period of September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “send an email” which is located under the “Help Resources” ribbon on the right side of the login page of the application service/component’s CMR website.

4. Detailed Specifications:

This SOW is a performance-based specification. The objective of this project is to perform repair services and supply parts for HAAS machine tools located at RIA-JMTC. Work shall be performed on an “as-needed” basis.

Below are detailed specifications pertaining to the work included in this project.

4.1. General: The contractor shall be responsible for providing all labor, parts, and tools required to perform under this SOW. The work required may include (but is not limited to) machine disassembly, equipment repair, calibration, mechanical component overhaul/machining, minor or major component replacement, industrial control repair, replacement or upgrades, electrical system replacement and repair, axis alignment, etc. The work allowed by this contract shall be above and beyond the warranty covered services and materials. Repair services and parts shall be required on an as needed basis, and performed during normal business hours (Monday through Friday, 0600-1430 hrs), unless otherwise authorized and agreed to. This project primarily addresses repair, or machine failure corrective action services.

4.1.1 All parts shall be new and unused.

4.2. Points of Contact and Notification: Prior to contract award, the contractor shall identify a notification Point of Contact (POC) for repair notification purposes. Rock Island Arsenal Contracting Officer’s Representative (COR) shall notify the contractor’s Repair Notification POC of the repair requirement, and communicate information as to the symptoms of the machine failure. The contractor shall be required to provide quotes within three (3) business days and schedule service within four (4) business days of telephonic, email, or written notification of repair.

Service must be initiated within five (5) working days of the above notification unless the POC approves or requests an extension thereof. Service must be completed within four (4) working days after initiating work. Parts will be shipped within a timely manner based on urgency.

4.3. Onsite Work versus Shipping Equipment/machine Components to Haas for Repair: Due to the nature of machine failure, it is anticipated that a majority of this repair contract will be performed by HAAS representatives’ onsite at Rock Island Arsenal (RIA). However, it may be possible that machine components may need to be shipped to the contractor facility to be repaired, instead. When a machine failure can be isolated to a specific machine component, and shipping that component to the contractor’s facility is economically advantageous, RIA may ship a machine component to the authorized HAAS repair center. Under these circumstances, the contractor shall repair the component, and ship the repaired component back to RIA-JMTC.

4.4. Initial Condition Report: If the cause of a particular machine failure is unknown at the time of notification, the designated COR may require the contractor to provide a machine corrective diagnosis, and repair cost estimate. In this report, the contractor shall provide a report of the condition of each machine before remedial repairs, corrections and/or adjustments are made. The contractor will evaluate the machine’s condition and provide corrective recommendation, estimating man-hours and materials required to performed repair effort. Machine diagnosis shall define the cause for machine functional failure. The report shall be sent, via email, to the designate COR within 1 day of machine failure diagnosis. Report shall be legible, include the servicing technician’s name (printed and signed), contact information, and a complete cost estimate for Government review. Concurrence of the corrective measure by Rock Island Arsenal RIA-JMTC designated COR must be received before repairs are initiated by the contractor. (Attachement0002 –CDRL0001, Initial Condition Report)

4.5. Repair Initiation and Warranty: After the RIA-JMTC COR endorses the contractor proposed repair or parts quote, the Contractor will initiate the repair or purchase request for parts, providing all parts and labor to correct the machine failure. Repair parts and installation shall carry the manufacturers’ standard commercial warranty. The Contractor shall warrant that services performed and/or parts utilized are in accordance with OEM specifications and all provided parts shall carry the standard commercial warranty.

4.6. Qualifications: All work performed under this contract shall be accomplished by a HAAS (factory trained) certified technician, repairman or engineer.

4.7. Additional Repair: The COR shall be notified immediately of any service requirements or parts, which are identified as extraordinary repairs. This would include all parts and services not considered covered in this purchase order.

4.9. Shipping Address: All boxes, parts and components which require shipping shall be accomplished by the servicing technician. Incoming shipment of repair parts shall be made to:

Rock Island Arsenal Bldg. 299 Recv. Door 16A Rock Island, IL. 61299-6400 Attn: Mark Ashford Maintenance Crib, Bldg. 220, Bsmt. Middle Wing

4.10. Service Report: The contractor shall provide a report detailing the extent to which each machine was repaired and parts used. After repair is complete the machine shall be certified as meeting or exceeding the manufacturer's specifications for geometry accuracy and repeatability. Complete alignment and certification is not required for any repair which does not effect machine alignment. Final Army acceptance of the repair/service shall be performed upon signature by the COR on the Service Report. The report shall be emailed to the COR to the COR within 5 days of calibration/repair completion, and prior to invoicing. Report shall be legible, contain an itemized list of repairs and parts provided, and have servicing technicians name(printed and signed) contact information. The COR’s Signature on the Service Report shall be justification for submission of contract invoice.

(Attachment0003- CDRL0002, Service Report)

5. INSPECTION/FINAL ACCEPTANCE:

5.1. Inspection under this SOW will be performed by the COR upon completion of repairs. Upon completion of services, the contractor shall invoice thru Defense Finance and Accounting (DFAS) via Wide Area Workflow (WAWF). See DFARS 252.223-7003 and 252.223-7006 for additional guidance on how to invoice.

5.2.1. Contractor shall include all applicable supporting documentation (i.e. service reports, travel receipts, etc.) to each invoice.

5.2.2. Invoices shall be submitted within 5-days of service/repair completion.

6. QUALIFICATIONS: When requested, the Contractor shall provide documented evidence that:

6.1. The service technician performing the work is trained in troubleshooting Haas Machine issues.

6.2. The service technician has at least two (2) years’ experience performing work on HAAS equipment.

INSTALLATION ACCESS

**SPECIAL DELIVERY INFORMATION DUE TO COVID-19**

Rock Island Arsenal (RIA) is at a heighten Health Protection Condition B (Bravo). The installation is restricted to key and essential personnel only. RIA will suspend all current year-love passes & make other changes limiting access to RIA to official Business traffic only. The changes are being made to limit the opportunity for COVID-19 transmission.

To ensure that only official business visitors are granted access the security gates may request to see shipping documentation such as a bill of lading.

RIA Shipments consigned t oW52H1C (Shipments under this contract) will report to Building 299 Central Receiving, at the corner of Beck and Gillespie Avenue. Drive up to the electronic gate on the East Side of the Building and wait until access is granted, follow the signs to the loading docks.

RIA highly encourages transportation providers to pre-register their driver(s) at a minimum of 3- days prior to their planned delivery.

Rock Island Arsenal (RIA) Visitor Access Passes are only issued to individuals, not companies or groups. All visitors, to include transportation / freight providers, official and unofficial, are highly recommended to pre-register their visitors at least three (3) business days prior to visiting. Pre-registration of visitors allows for the NCIC-III background check to be conducted prior to the individual’s visit to RIA, reducing the wait time upon arrival.

Visitor Access Request Forms can be found at http://www.usargria.army.mil/accessrequests Forms may be emailed or faxed.

All visitors must process through the Moline, IL Visitor Center gate (I-74) off of River Drive in Moline, IL. Visitors (to include transportation / freight providers) will require proper identification to access RIA. A complete list of acceptable identification can be found at http://www.usargria.army.mil/accessrequests

**VISITOR CONTROL HOURS OF OPERATION: 7:00am to 3:00pm CDT.**

It is the responsibility of the prime contractor to ensure that this information is passed along to any subcontractor or transportation provider used during the performance of this order. DRIVERS WHO DO NOT MEET THE

INTSTALLATION ACCESS REQUIREMENTS WILL NOT BE ALLOWED ON THE INSTALLATION AND

WILL BE TURNED AWAY.

POC for this policy is RIA Visitor Center, Phone: 309-782-0485, Fax, 309-782-5029, Email:

usarmy.ria.imcom.mbx.usag-access-request@mail.mil

(End of Access Information)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot $75,575.00 $75,575.00 NTE HAAS Services - Remedial Repairs

FFP

Description: HAAS Industrial Plant Equipment Services- Remedial Repairs

All Remedial Repairs shall be in accordance with the Attached Scope of Work (SOW) dated 19 October 2020.

This award is restricted to Phillips Corporation (Cage: 3MPQ0) IAW FAR 13.501(a)(1)(ii).

Period of Performances for this award is:

28 October 2020 to 27 October 2021

Included in this award is the following performance option periods:

Option Year one (1) : 28 October 2021 to 27 October 2022 Option Year Two (2): 28 October 2022 to 27 October 2023 Option Year Three (3): 28 October 2023 to 27 October 2024

(Reference FAR Clause 52.217-9)

A Contracting Officers Representative (COR) has been assigned to this action.

(Reference DFARS Clause 252.201-7000)

NOTE: All recommended remedial repair services shall first be approved by either the Contracting Officer or Contracting Officers Representative (COR) before any remedial repairs are performed. Any such approval authorizes performance of services up to the NTE amount of this CLIN 0001 but does not determine the price fair and reasonable. Prior to payment, the Contracting Officer may require data other than certified cost or pricing data (to the minimum extent necessary) to determine the price fair and reasonable.

FOR INTERNAL USE ONLY

Customer Number:

LMP Number: 67572509 Project Code: D13 (Maintenance)

FOB: Destination

MILSTRIP: W52H1B011400JT

VENDOR PART NR: none COLOR: None

PURCHASE REQUEST NUMBER: W52H1B011400JT-0001

PSC CD: J036

NET AMT $75,575.00

ACRN AA

CIN: W52H1B011400JT0001

$75,575.00

0002 1 Lot $75,000.00 $75,000.00 NTE HAAS Equipment - Parts

FFP

Description: HAAS Industrial Plant Equipment Services- Replacement Parts

All parts supplied shall be Brand Name to the OEM - HAAS Corporation.

Replacement parts are considered to be those parts outside a remedial repair visit.

Parts for which are supplied under this CLIN will be installed by RIA-JMTC or are considered spare parts.

This award is restricted to Phillips Corporation (Cage: 3MPQ0) IAW FAR 13.501(a)(1)(ii).

Period of Performances for this award is:

28 October 2020 to 27 October 2021

Included in this award is the following performance option periods:

Option Year one (1) : 28 October 2021 to 27 October 2022 Option Year Two (2): 28 October 2022 to 27 October 2023 Option year Three (3): 28 October 2023 to 27 October 2024

(Reference FAR Clause 52.217-9)

A Contracting Officers Representative (COR) has been assigned to this action.

(Reference DFARS Clause 252.201-7000)

NOTE: All recommended replacement parts shall first be approved by either the Contracting Officer or Contracting Officers Representative (COR). Any such approval authorizes purchase of replacement parts up to the NTE amount of this CLIN 0002 but does not determine the price fair and reasonable. Prior to payment, the Contracting Officer may require data other than certified cost or pricing data (to the minimum extent necessary) to determine the price fair and reasonable.

FOR INTERNAL USE ONLY

Customer Number:

LMP Number: 69959051 Project Code: D13 (Maintenance)

FOB: Destination

MILSTRIP: W52H1B026501BA

VENDOR PART NR: None COLOR: None

PURCHASE REQUEST NUMBER: W52H1B026501BA

NET AMT $75,000.00

ACRN AB

CIN: W52H1B026501BA0001

$75,000.00

0003 NSP

Contracting Manpower Reporting

FFP

Contractor Manpower Reporting (CMR)

See SOW dated 29 June 2020, Paragraph 3.

The price for Contractor Manpower Reporting is NOT SEPARATELY PRICED

(NSP).

DD250 is not required for this CLIN.

FSC: J036

UIC: W0K8AA

FOB: Destination VENDOR PART NR: none COLOR: none

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 28-OCT-2020 TO

27-OCT-2021

N/A TRANSPORTATION OFFICER, W52H1C

TRANSPORTATION OFFICER

BLDG 299, BECK AND GILESPIE

EAST END, RECG DOOR 16A

ROCK ISLAND IL 61299-5000

FOB: Destination

W52H1B

0002 POP 28-OCT-2020 TO

27-OCT-2021

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination W52H1B

0003 N/A N/A N/A N/A

ACCOUNTING AND APPROPRIATION DATA

AA: 97X4930AA37 6DAA37MAEF00000002571P20000W52H1B011400JTZ95542S11070

AMOUNT: $75,575.00

AB: 97X4930AA37 6DAA37MAEF00000002571P20000W52H1B026501BAZ95542S11070

AMOUNT: $75,000.00

ACRN CLIN/SLIN CIN AMOUNT

AA 0001 W52H1B011400JT0001 $75,575.00

AB 0002 W52H1B026501BA0001 $75,000.00

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.213-3 Notice to Suppliers APR 1984 52.222-19 (Dev) Child Labor - Cooperation with Authorities and Remedies

(DEVIATION 2020-O0019)

JUL 2020

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017

252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7036 (Dev) Buy American - Free Trade Agreements - Balance of

Payments Program (DEVIATION 2020-O0019)

JUL 2020

252.225-7052 (Dev) Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten (DEVIATION 2020-O0006)

FEB 2020

252.226-7001 Utilization of Indian Organizations and Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

APR 2019

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.246-7003 Notification of Potential Safety Issues JUN 2013 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and

(2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes'', as amended (41 U.S.C. 601-613).

Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement or any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer--Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C.

7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if--

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on--

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b.

destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.