SOW_-_AC_&_DC_Motor_Contract__07-18.pdf

ROCK ISLAND ARSENAL DATE: 10 July 2018

SCOPE OF WORK

AC & DC MOTOR REPAIR SERVICE

1. GENERAL:

1.1. Purpose: The purpose of this Scope of Work (SOW) is to define services and materials for repairs of AC (Alternating Current) and DC (Direct Current) electric motors used on Industrial Plant Equipment (IPE) purchased by the Army and located at Rock Island Arsenal Joint Manufacturing Technology Center (RIA-JMTC), Rock Island, IL 61299-6400.

1.2. Equipment: Services, materials, and parts required by this purchase description shall be applicable to all AC and DC electric motors of various makes, models, sizes, and manufacturers located at the Rock Island Arsenal – Joint Manufacturing & Technology Center (RIA-JMTC) on various types of IPE.

1.3. Security: Rock Island Arsenal (RIA) is an Army installation subject to Department of Defense (DoD) safe guards, various precautions, and plant protection measures. At all times during the execution of the SOW, the contractor will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. At least one week in advance of the scheduled performance period the contractor will register each contracted employee required to perform this SOW at Rock Island Arsenal with the Security Office. The contractor shall comply with all security requirements of the Rock Island Arsenal.

1.4. Ozone Depleting Chemicals (ODCs): When repairs are performed onsite the contractor shall assure during execution of the tasks outlined in this SOW that none of the materials used contain Class I ODCs as defined by Public Law 102-484, Section 326.

3. SAFETY AND ENVIRONMENTAL:

3.1. SAFETY: When repairs are performed onsite the contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to Rock Island Arsenal, Department of the Army (DA), Occupational Safety and Health Act, Environmental Protection Agency (EPA), Illinois Environmental Protection Agency (IEPA).

Contractor must adhere to all Rock Island Arsenal Safety requirements, policies and statutes.

The contractor shall be responsible for obtaining any hot work/open flame permits required, and coordinating with the Rock Island Arsenal Fire Department. The contractor shall also have and observe an approved electrical lock-out tag-out procedure. As required by the COR, the contractor may be required to submit a Safety Site Plan in limited and justified circumstances).

3.2. Environmental: When repairs are performed onsite all hazardous wastes, acid, and contaminated material generated by the execution of this project will be disposed of IAW all applicable federal, state, and local laws and regulations. All transport and decontamination will be performed IAW all applicable interstate, federal, state, and local laws and regulations. Any materials and/or wastes generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to Hazardous waste manifests and associated Land Disposal Restriction. Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the Contracting Officer (CO) or Contracting Officer Representative (COR) for direction.

4. Detailed Specifications: The objective of this service is to provide services, materials, and parts required to perform AC and DC electric motor repair. Below are detailed specifications pertaining to the work included in this service agreement.

4.1. General: The contractor shall be responsible to provide services to pickup AC and DC electric motors within 24 hours of being contacted by phone or email. The contractor’s repair facility shall be located within a 30 mile radius of Rock Island Arsenal, Rock Island, IL 61299- 6400. The contractor shall evaluate the motor and provide a repair quote along with pricing and availability for a new replacement via email within 96 hours to the COR. The contractor shall supply materials (mechanical and/or electrical) and labor. The contractor is responsible for the disposal of obsolete or damaged materials removed during the period of this contract.

4.2. Points of Contact and Notification: Prior to contract award, the contractor shall identify a Point of Contact (POC) for the purpose of notification of completion of repairs. The Rock Island Arsenal COR shall coordinate pickup and the return shipping with the contractor’s POC and Rock Island Arsenal activities. The contractor shall be required to begin services immediately upon contract award. If the contractor is unable to meet this time frame, the contractor must immediately notify the COR to make other arrangements.

4.3. Repair Initiation and Warranty: Materials shall carry the manufacturers’ standard commercial 12 month warranty. The Contractor shall warrant that services performed and/or parts utilized meet or exceed original OEM specifications for AC and DC electric motors utilized on IPE.

4.4. Qualifications: All work performed under this contract shall be accomplished by a qualified technician, repairman or engineer. The contractor’s personnel performing the work shall have been trained to safely perform AC and DC electric motor repairs and certified calibration to AMS 2750 specifications on the type of equipment requested in this service.

4.5. Service Report: The contractor shall provide a report detailing the extent of services for each service request. After each service request is completed AC and DC electric motors will then be tested and certified as meeting or exceeding the manufacturer's specification. Final Army acceptance of the repair/service shall be performed upon signature by the COR on the Service Report. The report shall be emailed, faxed or may be hand delivered prior to invoicing.

The Service report shall be legible, have the contractor’s servicing technician’s name printed and signed. The COR signature on the Service Report shall be justification for submission of contract invoice.

5. INSPECTION/FINAL ACCEPTANCE:

5.1. The COR will monitor contractor performance on this Purchase Order.

5.2. Notification of Inspections and Tests: Each AC and DC electric motor will be inspected/tested for proper performance. A copy of any inspection, test or service reports will be provided with the monitor. The contractor will notify the COR of the shipping date and tracking information.

5.3. Upon successful completion of repairs and installation into the machine tool, the COR will inspect the work and if acceptable sign the Service Report (as detailed in paragraph 4.7).

Contractor invoicing shall take place after Service report is received by the COR.

6. CONTRACTOR MANPOWER REPORTING:

6.1 The contractor shall report ALL contractor labor (including subcontractor labor hours) required for performance of services provided under this contract for the repair, and calibration of RIA-JMTC’s AC and DC Motors via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil/, and then click on “Department of the Army CMRA” of the icon of the DoD organization that is receiving or benefiting from the contracted services.

6.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk by clicking on “send an email” which is located under the Help Resources ribbon on the right side of the login page of the application service/component’s CMR website.

Additional Security Information:

AT Level I Training.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training.

The COR will be provided a copy of the RIA-JMTC AT Level I awareness training and assuring the training is completed.

The contractor shall sign a Memorandum of Record for each contractor employee and subcontractor employee to the RIA-JMTC Operations Center prior to a RIA-JMTC electronic keys and access pass being issued.

Access and General Protection/Security Policy and Procedures.

The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services.

The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility access and local security policies and procedures (provided by government representative). The COR will provide guidance to complete the Access Control Records Check request Form thru the RIA Directorate of Emergency Services.

Access Badges and Electronic Keys.

Contractor will acquire and need to return all issued U.S. Government Common Access Cards, installation badges, and/or access passes. Use FAR 52.204-9 or PADDS Clause IF00015 IF00015 at the end of the contract or the last day of an individual contractor’s employment.

RIA-JMTC electronic keys and access passes are accountable items and will be returned within 24 hours of no longer being needed. Items will returned to the COR or placed in a drop box at a RIA-JMTC access point.

Contractors who routinely fail to return these items will not be issued them in support of any future contract.

IWATCH (See Something, Say Something) Training.

The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program. The iWATCH training will be provided in the RIA-JMTC AT training.

Impact on contractor performance during increased FPCON during periods of increased threat.

During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower. The FPCON descriptions will be provided in the RIA-JMTC AT training.

The COR will keep the contractors informed on the current FPCON or any possible FPCON change.

Random Antiterrorism Measures Program (RAMP) participation.

Contractor personnel working on Rock Island Arsenal are subject to participation in installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc.).

Contractors will comply with any instructions given by the Rock Island Arsenal Police Department.