Attachment_0001_-_RIPD_E4000-18-9-01_with_Enclosure.docx

RAMP FOR BUILDING 299, ZONE 6

GENERAL SYSTEM DESCRIPTION

The purpose of this project is to purchase (1) Steel Framed Dock Platform, and (1) Movable Ramp. The ramp of the system shall be portable, and movable to access two edges of the dock. The dock and ramp system shall be capable to safely support a 30,000-pound load. The system shall be provided and installed adjacent to an overhead door at Building 299, between Columns A26 and A27 at the Joint Manufacturing and Technology Center of Rock Island Arsenal.

STANDARDS AND PUBLICATIONS

2.1 Clarification

Any ambiguities, questions, requests for clarification or discrepancies between sections of this purchase description, drawings, national or industry standards discovered by the contractor in reviewing this purchase description shall be reported by the bidder in writing to the contracting officer BEFORE THE DATE SCHEDULED FOR CLOSE OF BIDDING/receipt of proposal. Submission of a proposal or bid shall be construed as evidence that such examination has been made. Therefore, later claims for labor, material, or equipment required, or for difficulties encountered, which could have been foreseen had such reasonable examination been made, may be denied.

2.2 Fire Prevention and Protection

The contractor shall comply with all fire prevention measures prescribed in the installation Fire Regulations, a copy of which is on file in the office of the Contracting Officer. A written fire permit shall be obtained from the installation Fire Marshall for use of open flame devices, such as torches, portable furnaces, tar kettles, or gas and electric welding and cutting equipment, in, on, or within 15-ft of the building. The contractor shall be liable for any fire loss to the Government properly attributable to negligence on the part of the contractor, including failure to comp1y with fire prevention measure described by the terms of this purchase description.

2.3. National Standards and Specifications

The following specifications in effect on the Date of Invitation for Bid/Request for Proposal form a part of this purchase description. In the case of conflicting requirements, the more stringent shall apply.

1.3.1 Occupational Safety and Health Act of 1970 (OSHA).

2.3.2 American Society of Mechanical Engineers (ASME).

2.3.6 American Welding Society (AWS).

1.3.2 National Fire Protection Association (NFPA).

1.3.2.1 NFPA-70 National Electrical Code

2.3.7.2 NFPA-79 Electrical Standard for Industrial Machinery.

REQUIREMENT

3.1. Ownership

This equipment is a standard product of the manufacturer and shall require either no change or minor design changes to meet requirements of these specifications. Therefore, ownership of the design will remain with the manufacturer.

3.2. General Design Standards

3.2.1. DEVIATION FROM PRODUCT: Modifications to the manufacturer’s standard design to achieve requirements as specified in this document are only permissible as dictated by good design practice. For example, mounting a 20-hp motor in a power train designed and normally using a 10-hp motor would not be acceptable.

3.2.2. UNITS OF MEASURE: Dimensions and capacities in this purchase description are given in the English-US (in-lb) system. All drawings or performance specifications shall be in the English-US system or both the English-US and the metric systems, unless otherwise specified in this document.

3.2.4. NEW EQUIPMENT: The equipment provided and installed by the contractor to satisfy this purchase description shall be new and unused.

3.2.5. COMPONENT ENVIRONMENT: Under no circumstances shall a component be used in an application not recommended by the component manufacturer. Components shall not be subjected to conditions of operation beyond the recommendations of the manufacturer, such as over-loading.

3.2.6. REPLACEMENT COMPONENTS: All replaceable components shall be manufactured to definite standards for tolerance, clearance, and finish, enabling components to be field installed without further machining.

3.2.7. PAINTING: All unfinished surfaces of the equipment shall be painted with a lead free and chromium free commercial grade of metal primer and a minimum of one finish coat. The color will be determined at a later date.

3.3 Dock and Ramp Specifications: The contractor shall provide and install a dock and ramp system adjacent to Building 299. The dock and ramp shall act together as an integrated system. While both units are independent of one another, The dock and ramp shall interlock with the other to form a safe and efficient system. The integrated system shall be capable of supporting 30,000-pounds.

3.3.1. Dock: The contractor shall provide and install a steel framed dock next to the north wall of Building 299, between columns A26 and A27. The dock shall be 12-feet by 12-feet containing steel posts, steel framing, steel decking and steel guard rails Decking elevation shall match the floor level inside Building 299. Decking shall be grated for precipitation to disperse from the dock surface, and aid wheeled vehicle traction. Guard rails shall be provided to restrict forklifts from driving off the edge of the dock. Guard rails shall be made of steel, and no taller than 16 inches above the decking surface. Some dock guard rail sections shall be permanently attached to the dock. Other guard rail sections shall be temporary (to allow the ramp to access two different edges of the dock). See enclosure for locations of the temporary, and permanent guard rail areas. A transition shall be provided and installed, from the dock, to the building 299 floor providing a smooth transition between the two areas.

3.3.2. Ramp: The contractor shall provide and install a steel mobile ramp. The ramp shall have a steel frame, with steel supports and transitions, and steel decking. The ramp shall be installed next to Building 299. The ramp shall be 10-feet wide, and provide for a 10% grade from the dock, to the outside grade level. The ramp shall be mobile, and mechanically fasten to the dock along two edges perpendicular to one another (also provided under this requirement). Both edges of the ramp shall have permanent safety barriers to prevent a forklift from driving off the ramp. See enclosure 1 illustrating the ramp, and locations of the permanent ramp edge barriers. There shall be a smooth transition between the dock and the outside grade, between the dock and the ramp, and between the dock and Building 299 floor.

3.4 JMTC Activities: As part of the proposal submission, the contract shall define if any foundations or piers are needed for their proposed dock and ramp design. The contractor shall define what size (physical dimensions), and materials are required for any support foundation/piers needed for their dock and ramp system. JMTC shall provide and install the support foundation/piers matching the requirements proposed by the awarded contractor. The contractor shall attach their dock structural components to the specified support foundation/piers.

Safety and Environmental

4.1 INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

4.2 MATERIAL EXCLUSIONS: The equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

4.3 SAFETY REGULATION COMPLIANCE: The contractor shall comply with standard OSHA and RIA safety standards including, but not limited to Personal Protective Equipment (PPE) usage, confined space work application, hot work permits, etc.

Responsibilities

5.1 DELIVERY: It is the contractor’s responsibility to deliver all materials to Rock Island Arsenal/Joint Manufacturing and Technology Center.

5.2 SITE INSPECTION: A site inspection may be performed prior to bidding. It may not be possible to responsibly bid on this project without first examining the location and determining the existence of any potential obstacles. All site inspections and/or measurements, which must be taken in order to determine the suitability of the proposed location or to perform the design of the system, are the sole responsibility of the contractor. Rock Island Arsenal will support this function through the point of contact (POC) by guiding personnel, facilitating security registration, and providing general assistance. The contractor will be responsible for providing any and all equipment necessary for this process.

5.3 SECURITY: The RIA-JMTC is an Army installation subject to Department of Defense safe guards, various precautions, and plant protection measures. All of the below requirements will be necessary of contractors visiting RIA to satisfy requirements of this purchase description; At all times during the execution of this Purchase Description, the contractor will maintain adequate plant protection devices to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal. Rock Island Arsenal Island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the Island.

5.3.1. Access and General Protection/Security Policy and Procedures: The contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. All contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-9) as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in contractor installation access, security matters, or security processes.

5.3.1.1. Access to RIA: Contractor and all subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) and any applicable installation, facility access screening and local security policies and procedures. The COR shall provide guidance to complete the Access Control Records Check request Form though the Rock Island Arsenal Directorate of Emergency Services.

5.3.1.2. Random Antiterrorist Measures Program (RAMP) participation: Contractor personnel are subject to RAMP security program (i.e. vehicle searches, wearing of ID badges, etc.). Contractor shall comply with any, and all instructions issued by the Rock Island Arsenal Police Department. The RAMP is discussed in the RIA-JMTC Anti-Terrorism Training.

5.3.1.3. During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat. Services will resume when FPCON Level is reduced to Bravo, or lower. FPCON levels are described in Anti-Terrorism Level I Training.

5.3.1.4. Contractor personnel shall return all Installation Badges and access passes to Rock Island Arsenal as soon as possible prior to contract completion. RIA-JMTC electronic keys and access passes are accountable items, shad shall be returned within 24-hours of no longer being needed. Items will be returned to the COR, or paced in a drop box at a RIA-JMTC access point.

5.3.2. Security Training: The contractor shall complete the following training:

5.3.2.1. Anti-Terrorism, Level I: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Anti-Terrorism (AT) Level I Awareness training. The COR will be provided a copy of the Rock Island Arsenal –Joint Manufacturing and Technology Center (RIA-JMTC) AT Level I Awareness Training and assure that the training is complete. The contractor shall sign a memorandum of record for each contractor employees and subcontractor employee to the RIA-JMTC Operations Center prior issuing any electronic keys, or access pass being authorized.

5.3.2.2. iWatch (See Something, Say Something) Training: The Contractor and all associated subcontractors shall complete iWatch Training. iWatch Training shall be provided during the Anti-Terrorism Training.

5.4 SITE CONDITIONS: Rock Island Arsenal will be responsible for additional costs incurred by unforeseen, but controllable manmade issues with the location of the system. Examples would include, but are not limited to, buried sewer lines, standing water, and so forth. The contractor will be responsible for all costs associated with correcting foreseeable conditions, including but not limited to low hanging electrical lines which are clearly visible, encountering rock during excavation, inclement weather, interference with established machines or structures by components not shown on the footprint drawing, etc.

5.5 SITE PREPARATION REQUIREMENTS: The contractor shall be solely responsible for any necessary site inspections required for determining the specifications of work that must be completed prior to final system installation. The contractor will then provide detailed information of any preparation work that must be performed prior to system installation to Rock Island Arsenal.

5.6 SITE PREPARATION EXECUTION: The contractor will be solely responsible for site preparation except, as specifically excluded in this document. This includes but is not limited to surface preparation. This work may be performed through the use of a sub-contractor, but the specification, supervision, and certification of the work remains the responsibility of the primary contractor.

5.7 PREPARATION EXECUTION SUPPORT: Rock Island Arsenal will support this project by providing utilities to the points of first connection.

5.8 LABOR AND MATERIAL: The contractor is solely responsible for providing all labor, materials, hardware, tools, and equipment necessary for complete installation of this system except as specifically listed in this document as being provided by the Rock Island Arsenal. Contractor shall be responsible for removing all debris generated from this project and clean office (walls and windows) after installed.

5.9 SUPERVISION: Supervision of the installation process will be the responsibility of the contractor. Rock Island Arsenal shall retain the right to periodic inspection and evaluation of the installation, as it deems necessary.

5.10. OFF-LOADING/PLACEMENT: Off-loading of the equipment or supplies from the delivery vehicle, and placement of the equipment in position for the installation is the responsibility of the contractor. The contractor shall not be allowed to use government equipment to accomplish this work.

5.10.1. OFF-LOADING/PLACEMENT OPTION: At the request of the contractor, Rock Island Arsenal will perform the off-loading of equipment components from the delivery vehicle, and placement of the supplies close to the dock and ramp installation location.

5.10.1.1. Any special requirements or precautions to be observed shall be the responsibility of the contractor to provide.

5.1.10.2. The contractor or his representative may be present during this process; however, such person will be responsible for being present upon arrival of the equipment at Rock Island Arsenal. Off-loading and placement shall not be delayed to allow arrival of the contractor or his representative.

5.1.10.3. If, due to contractor caused difficulties, the equipment or components of the equipment must be moved, removed or replaced by Rock Island Arsenal after initial placement, the contractor shall be billed for such work at current Rock Island Arsenal labor and overhead rates.

5.11. DELIVERY HOURS AND SERVICE HOURS: Deliveries and service calls will only be allowed from 0600-1530 hours, Monday through Thursdays, on non-Government holidays. Unloading of contractor supplies performed by JMTC employees shall only be performed from 0630-1200 hours Monday through Thursday. These hours are subject to change, however, the Government will notify the contractor of such changes. Deliveries and service calls will be coordinated with the COR to address any emergency situations. The vendor will contact the designated COR to obtain an electronic key for their representative (i.e. delivery driver) in order to have access to the facility.

5.12. LIABILITY: The equipment remains the property of the contractor, and the contractor shall assume all responsibility and liability for the equipment and the work performed upon it. The government shall be held harmless for any damage done to the equipment at any time up until final acceptance of the dock and ramp system by Rock Island Arsenal, except in the case of intentional damage and/or gross negligence on the part of Rock Island Arsenal personnel.

5.13. ID DATA PLATE: The contractor shall provide and install a data plate which will include the following data as a minimum requirement (additional information is acceptable): Manufacturer Name, Manufacturer’s Model Number, Manufacturer’s Serial Number, Year of Manufacture, Contract Number, and item weight. The data plate shall also contain a 2D Data Matrix Symbol representing a Unique Item Identifier (UII) assigned by the contractor for the equipment provided in accordance with MIL-STD-130N. A separate data plate may be allowed for the 2D matrix. The data matrix shall contain data elements in accordance with Construct #2. UII registration and 2D data matrix creation is available in Wide Area Workflow. Additional direction on creating UII, and 2D data matrix is available at 703-848-7314, or by emailing info@uniqueid.ord.

Completion Final acceptance of the equipment shall occur after the following:

1. Set-up completion by the contractor.

1. Final inspection approval of the installed dock and ramp by the government representative or inspector. This is to verify full compliance with this description, to include amendments and modifications to the final contract, and will include any testing required to ensure compliance with this purchase description. Contractor will remove all debris generated from this project.

Enclosure 1 Attached (as referenced in paragraphs 3.3.1, and 3.3.2)