Attachment_0001_-_Scope_of_Work.pdf

ROCK ISLAND ARSENAL

SCOPE OF WORK

DATE: 27 March 2018

Calibration Services for Electronic TMDE

1. GENERAL:

1.1. Purpose: The purpose of this Scope of Work is to define calibration of a variety of furnace temperature controllers, as called out by the AMS 2750 E (or most current version of the AMS 2750 standard), located at Rock Island Arsenal (RIA). This may also include temperature controllers for quench tanks, oil baths, temperature recorders, freezers and environmental chambers. Since predicting a specific Preventative Maintenance (PM) Service Schedule based on machine hours for this equipment is impossible at this time, this Scope of Work will generally describe criteria/circumstances when this service contract applies, which in turn will require the contractor to respond and successfully perform calibrations on specific equipment addressed by this document.

1.2. Equipment: Calibration services, materials, parts and costs required by this Scope of

Work shall be applicable to the following owned by RIA to include (but not limited to): All temperature controllers, temperature recorders for all furnaces quench tanks, oil baths, environmental chambers, portable chart recorders, memocals, flukes and any equipment present or purchased in the future deemed necessary for calibration by RIA. Ref attached Furnace Maintenance Sheet 2750E 2-22-2018 Spreadsheet.

1.3. SECURITY:

AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the Contracting Officer Representative (COR) (or to the contracting officer, if a COR is not assigned) within 60 calendar days after completion of training by all employees and subcontractor personnel.

AT Level I awareness training is available at https://jkodirect.jten.mil.

Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by Department of Defense (DoD), Headquarters, Department of the Army, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD Federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the Federal Bureau of Investigation (FBI) fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Contractor will acquire and need to return all issued U.S. Government Common Access

Cards, installation badges, and/or access passes.

IWATCH (See Something, Say Something) Training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 60 calendar days of contract award and within 60 calendar days of new employees commencing performance, with the results reported to the COR no later than 60 calendar days after contract award.

Impact on contractor performance during increased FPCON during periods of increased threat (contractor personnel working on an installation). During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower.

Random Antiterrorism Measures Program (RAMP) participation. Contractor personnel working on an installation are subject to participation in installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc.).

1.4. Performance Period: Period of performance is one (1) year from the date of contract award with two (2) option years.

2. SAFETY AND ENVIRONMENTAL:

2.1. Safety: The contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to Occupational Safety and Health Act, Environmental Protection Agency (EPA), Illinois Environmental Protection Agency (IEPA), and Army regulations. Contractor must adhere to all Rock Island Arsenal Safety requirements, policies and statutes. The contractor shall be responsible for obtaining any hot work/open flame permits required, and coordinating with the Rock Island Arsenal Fire Department in accordance with (IAW) RIAR 420-2, Chapter #7 – Special Operations, Welding, Cutting and Tar Kettles, specifically Section 7-2, pages 27 and 28. To contact Fire Department for flame permit, contractor shall call (309) 782-5948 or 2911.

2.2. Environmental: All hazardous wastes, acid, and contaminated material generated by the execution of this project will be disposed of IAW all applicable federal, state, and local laws and regulations. All transport and decontamination will be performed IAW all applicable interstate, federal, state, and local laws and regulations. Any materials and/or wastes generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to Hazardous waste manifests and associated Land Disposal Restriction. Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the COR.

2.3. Ozone Depleting Chemicals (ODCs): The contractor shall assure during execution of the tasks outlined in this SOW that none of the materials used contain Class I ODCs as defined by Public Law 102-484, Section 326.

3. CONTRACTOR MANPOWER REPORTING:

3.1. The contractor shall report ALL contractor labor (including subcontractor labor hours) required for performance of services provided under this contract for the calibration of RIA- JMTC’s electronic TMDE via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil/, and then click on “Department of the Army CMRA” of the icon of the DoD organization that is receiving or benefiting from the contracted services.

4. REPORTING REQUIREMENTS:

4.1. Reporting requirements are required as part of the Service Acceptance Report

(SAR), further detailed in paragraphs 5.5 and 5.6, below.

5. DETAILED SPECIFICATIONS: This SOW is a performance-based specification. The objective of this project is to perform equipment calibration requirements for a variety of temperature controllers owned by RIA. Work shall be performed on an “as-needed” basis. The Contractor shall provide labor to comply with AMS2750E (or most current version of the standard) suggested calibration frequencies for Class furnaces (on an as needed basis) of RIA's Industrial Center to include (but not limited to those detailed in paragraphs 1.2.1. through 1.2.3.

5.1. General: The contractor shall be responsible for performing all calibration work required for the variety of temperature controllers (subject to the financial limitations of this contract). All calibrations must be performed in accordance with AMS2750E (or most current version of the standard), and traceable to National Institute of Standards and Technology (N.I.S.T) Calibrations Systems requirements. Calibration work shall be performed during normal business hours (Monday through Friday, 6 AM – 3 PM); except for Government holidays.

5.1.1. Contractor Point of Contact: Prior to contract award, the contractor shall identify a Primary and Alternate Notification Point of Contact (POC) for Calibration notification purposes. RIA shall notify the Contractor’s Primary or Alternate POC of the calibration requirement. The contractor shall be required to schedule service within 48 hours of telephonic, email, or written notification of unscheduled calibration with the COR.

Service must be initiated within seven (7) working days of initial request unless the COR approves or requests an extension thereof. Service interventions on temperature controllers will be completed without interruption.

5.1.2. Certification Scheduling: Contractor shall be given the certification due date of each machine. It shall be the contractor’s responsibility to schedule the work so that each machine is certified on or before the due date.

5.2. Calibration Activities: Unless otherwise stated, calibration shall be initiated by notification of RIA’s COR. Calibration activities shall include, but not be limited to, the following services:

5.2.1 Calibrate temperature controllers with field test instruments. Adjust temperature controller as needed so that temperature controller conforms to AMS2750E (or most current version of the standard) for that class furnace.

5.2.2 If applicable, make specific recommendations as to any part that should be replaced.

5.2.3 Issue calibration/certification that each temperature controller calibrated is in good working order and that machine conforms to original equipment specifications.

5.2.4 The customer will be immediately advised of any major problems found that are not covered under the terms of this PM agreement.

5.2.5 The Contractor shall prepare a Service Acceptance Report (SAR) after the

Calibration activities are complete. The SAR shall be signed by the COR.

5.3. Notifications:

5.3.1 The COR shall be notified immediately of any service requirements which are estimated to exceed the amount of this purchase order. The Contractor shall provide a calibration report at the completion of each service call. Said report shall contain detailed itemization of controllers calibrated.

5.4. Testing Equipment: Contractor shall furnish all field test and calibration instruments (traceable by N.I.S.T.) and labor required to perform calibration efforts. Rock Island Arsenal shall assist when possible; however, the contractor should not depend on this assistance.

5.5. Service Acceptance Report (SAR): Upon completion of the calibration service call, the Contractor shall have prepared a Service Acceptance Report identifying man-hours and materials required to perform the PM activities. Upon acceptance of the Contractors PM work, the COR shall sign the SAR. The report shall be emailed to COR or may be hand delivered to COR located in Bldg. 210, 3rd Floor TARA-PQ within 24 hours of PM completion and prior to invoicing.

Report shall be legible, have servicing technicians name printed and signed.

5.6. Calibration Certificates & Report: Calibration records shall be provided to the RIA- JMTC COR (via e-mail, hand delivered or postal mail) no later than seven days after the calibration services are completed by the POC. Calibration certificates shall be posted on each item calibrated upon completion of calibration for each item.

6. INSPECTION/FINAL ACCEPTANCE:

6.1. The COR will monitor contractor performance on this Purchase Order in accordance with the Quality Assurance Surveillance Plan (QASP) and the terms and conditions set forth in this SOW.

6.2. Upon completion of calibration, the COR will inspect the services provided. If acceptable, the COR will provide their written acceptance to the Contracting Officer for final inspection of the services.

6.3. The COR will perform acceptance of service in Wide Area Workflow (WAWF) once the contractor has submitted their invoice and all work is completed.

6.4 Service Paragraph

Letter/Number Standards AQL & Lot

Size Method of

Surveillance Performance 1 IAW SOW 0%

N/A 100% Inspection

Schedule Service

5., 5.1 & 5.2 IAW SOW – ensure machines are calibrated/certified on or before due date

0%

NA

100% Inspection

Calibrations 5.2 IAW ANSI Z-540-1

& AMS 2750D

standards & traceable to N.I.S.T

100%

IAW ANSI &

AMS

requirements

100% Inspection

Labor & Repair tools

5.3 and 5.4 IAW SOW requirements – contractor responsibility

0%

NA

100% Inspection

Service Acceptance Report (SAR)

5.5 and 5.6 IAW SOW – ensure all parts and labor costs are itemized

0%

NA

100% Inspection

Technician capability / training

7 IAW SOW

requirements – must be ISO/IEC 17025 accredited

0%

NA

100% Inspection

7. TECHNICAL EXPERIENCE: When requested, the Contractor shall provide documented evidence that:

7.1. The contractor needs to be ISO/IEC 17025 accredited through the American Association for Lab Accreditation (A2LA - www.a2la.org).