RFQ_Meals.pdf

NATIONAL GUARD BUREAU

OFFICE OF THE UNITED STATES PROPERTY AND FISCAL OFFICER, NORTH DAKOTA

PO BOX 5511, BISMARCK, NORTH DAKOTA 58506-5511

26 July 16

NGND-USPFO-P&C

To Whom It May Concern,

1. The North Dakota Army National Guard has a requirement for Five (5) Breakfast and Four (4) Dinner meals to be served at 1501 48th St S, Grand Forks, ND 58201. Specifics are included in the attached requirements.

2. The Government will award to the responsible offeror whose offer, conforming to the request for quote will be most advantageous to the Government (price and other factors considered). The following factors shall be used to evaluate offers: price, and menu. All evaluation factors other than cost or price are approximately equal to cost or price. A copy of the proposed menu must be included with your reply.

3. If you wish to compete for this acquisition, please complete the information below and return it and any other required information with your quote. Quotes are due no later than 12:00 PM, 1 August 2016. The Government reserves the right to make no award resulting from this RFQ. Point of contact for this acquisition is:

SFC Cody Martin USPFO for North Dakota, P&C PO Box 5511 Bismarck, ND 58506-5511

Email: cody.t.martin.mil@mail.mil

4. DFARS Extracts:

a. An extract of DFARS 252.209-7991 is attached to this RFQ, which must be completed by the offeror and submitted with any offer. Offerors will complete paragraph (b) (1) & (2) on the extract by checking the applicable blocks, and signing the extract.

b. An extract of DFARS 252.203-7996 is attached which much be completed (signed) by the offeror and submitted with any offer.

5. FAR 52.222-41 applies to this RFQ. Department of Labor Wage Determination 1996-0084 (Rev 30) is attached; Occupation Codes 07041, 07042 and 07130 apply.

6. Offerors must have current registration in the System for Award Management (SAM), website to compete for this acquisition, to include Representations & Certifications. See www.sam.gov for more information. The Department of Defense requires vendors to submit invoices in the Wide Area Workflow System (WAWF); please go to https://wawf.eb.mil/ for more information. If you have any questions, please contact me at 701-333-2222.

SFC Cody Martin

Contract Specialist

RE: Meals for ND National Guard (Grand Forks ND)

COMPANY NAME: ____________________________________________________________

DUNS NUMBER:______________________ TAX ID: _______________________

CAGE CODE: _______________________

INDIVIDUAL PRICES:

107 Breakfasts – 5 August 2016: $____________________

107 Dinners – 5 August 2016: $____________________

107 Breakfasts – 6 August 2016: $____________________

107 Dinners – 6 August 2016: $____________________

107 Breakfasts – 7 August 2016: $____________________

107 Dinners – 17 August 2016: $____________________

107 Breakfasts – 18 August 2016: $____________________

107 Dinners – 18 August 2016: $____________________

107 Breakfasts – 19 August 2016: $____________________

CMRA Requirement: $____________________

GRAND TOTAL: $______________________

COMMERCIAL DETERMINATION: The Government is required to determine if items procured are of a commercial nature (i.e., of a type customarily sold to or used by the general public or non-government entities for other than government purposes). Please indicate whether or not you offer the item(s) listed in the RFQ to the general public by completing the following statement by checking the appropriate block:

Items of this type [ ] ARE [ ] ARE NOT available and offered to the general public.

(Signature) (Date)

(Printed Name)

MEAL REQUIRMENTS PERFORMANCE WORK STATEMENT:

1. The contractor shall provide all plant, labor, materials, and transportation necessary to provide meals to North Dakota National Guard soldiers, 5-7 & 17-19 August 2016.

2. Meals shall be prepared in accordance with applicable State Health Laws, Regulations and Policies.

Meals will be served at the Grand Forks NDARNG Armory.

3. Menu Requirements.

3.1 Breakfast shall include the following basic items:

Chilled juice Assorted dry cereal Eggs Pancakes with syrup and/or French toast Potato One (1) Meat (bacon, ham, sausage) Toast Jelly Butter/Margarine patties Fresh Fruit (Banana, Apple, Oranges) Coffee Milk

3.2 Dinner Meal shall include the following basic items:

Entrée Potato Cooked Vegetable Fruit/Salad Bread/Rolls Butter/Margarine patties Milk Coffee Fruit drink

3.2.1 Acceptable dinner meal entrees include, but are not limited to the following items. The contractor may include other acceptable entrees. Acceptability will be determined by the Contracting Officer.

Baked Fish Baked Ham Roast Turkey Roast Beef Roast Pork Loin Meat Loaf Baked, BBQ, or Fried Chicken Theme Meal (Mexican, Italian, German fare) Salisbury steak

3.2.2 Desserts may consist of one of the following.

Pie Cake Cookies Bars Ice Cream

3.2.3 The contractor is expected to use their professional judgment in creating an acceptable menu.

4. Other requirements. The contractor shall:

4.1 Provide all dinnerware required to serve the meals (plates, bowls, utensils, napkins, cups, etc.)

4.2 Remove and dispose of all trash that accumulates during the meal periods.

4.3 Clean the serving and eating areas after each meal

4.4. Provide all standard condiments appropriate for the meals (salt, pepper, sugar, artificial sweetener, coffee creamer, catsup, mustard, steak sauce, etc.)

4.5 Provide a proposed menu with their offer. Menus will be reviewed and approved by the Contracting Officer.

5. Meal requirements:

5.1 Number of meals required at each meal period:

5.1.1 Breakfast Meals: 107 meals per day for the period 5-7 & 18-19 August 2016.

5.1.2 Dinner Meals: 107 meals for the period 5-6 & 17-18 August 2016.

5.1.3 The actual number of meals required may change during the period of performance, however the number of meals required is subject to no more than a 10% increase or decrease from the numbers specified; the contractor shall be paid for the actual number of meals served at any given meal, but for no less than the 90% of the number specified in the purchase order for any given meal. The contractor shall be given a 24 hour notice if there is a change in the number of meals required. The contractor shall only accept changes authorized by the Contracting Officer.

5.1.4 Weather may affect the meal requirements. Any delays in the mission requirements caused by weather may necessitate the requirement for additional meals outside of the periods listed in Paragraphs

5.1.1. & 5.1.2. The Contracting Officer will contact the contractor if additional meals are required.

5.1.5 Early start/finish: if mission requirements are started and/or completed early, the Contracting Officer will contact the contractor to determine an equitable settlement for the additional meal periods and/or the meal period(s) not required.

5.2 Meals will be served at the following times:

Breakfast: 7:00 am – 8:00 am Dinner: 4:30 pm – 5:30 pm

6. Contact Information:

6.1 The successful offeror will provide a point of contact upon contract award, to include name, phone number, and email address (if available).

6.2 The contractor will be provided the name and phone number of an on-site point of contact upon contract award. The on-site POC will not have the authority to change contract requirements, but will relay all necessary changes, questions, problems, and other contract issues to the ND National Guard Contracting Officer. The on-site POC will be responsible for any installation access authorizations required by the contractor (For contractors that do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative)).

6.3 The responsible ND National Guard Contract Specialist is SFC Cody Martin, (701) 333-2222, email cody.t.martin.mil@mail.mil.

7. Contract Manpower Reporting Application (CMRA) Requirements:

7.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contractor for the North Dakota National Guard via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

7.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the Help Desk at http://www.ecmra.mil/.

7.3 If the vendor determines there will be a charge for this requirement, the amount will be included as a separate line item on the offer schedule.