SOW_for_Heavy_Equipment_Rental.pdf

Statement of Work for Heavy Equipment Rental

1. PERFORMANCE REQUIREMENTS.

a. The work to be accomplished shall include; delivery, limited field service (Reference section

3 of SOW), and pick-up of heavy equipment. Operators are not included.

b. Area for delivery shall be the 119th Regional Training Site, 1400 32nd Av N, Fargo, ND 58102 in a staging area designated by Point of Contact (POC) at the time of delivery.

c. Mobilization and demobilization of heavy equipment shall be coordinated with the

Contractor and the POC minimum one (1) business day in advance between the hours of

0730 and 1600 CST Monday-Friday. Meeting time between POC and the Contractor for delivery and pickup shall be agreed to minimum one (1) day in advance to minimize inconvenience to both parties.

d. Contractor shall deliver all equipment with a full tank of fuel, diesel exhaust fluid (if applicable), and clean. The equipment will be returned by the Government with a full tank of fuel, full of diesel exhaust fluid (if applicable), and same state of cleanliness as delivered.

e. Initial delivery and a pick-up inspection shall be conducted at the delivery site and will include pictures and an inspection log detailing existing discrepancies as agreed upon by both parties. Acceptance for the delivery shall be made after proper documentation (i.e.

pictures, list of damages, and other paperwork required to clearly document the equipment’s general condition) is received by the POC.

f. All deliveries under this agreement shall be accompanied by an original delivery ticket or rental slip. All equipment replacements and changes throughout the life of the contact will be updated and annotated on new delivery tickets. Contractor shall provide a copy of said ticket or rental slip to the POC on site at the time of delivery. It shall contain the following:

1. Name of Supplier and POC

2. Contract Number

3. Date of Order

4. Date of Delivery

5. Detailed description of equipment (year, make, model)

6. Serial number or VIN of equipment

2. EQUIPMENT REQUIREMENTS.

a. The following assets are required:

CLIN

Number

Description Quantity Rental Period

0001 Dozer

6 Way, Wide Pad and 38,000 to 50,000 lbs. Model must be equivalent to Komatsu D61PXi.

Dozer shall be minimum 2010 model year.

Shall include option to upgrade to all-inclusive GPS Grade System

119th WG will provide CAD Surface File. Vendor shall provide on-site technical support for initial setup and provide a qualified representative to respond to equipment issues on-site within 4 hours of call.

119th WG will opt-in or opt-out of GPS as part of the contract award process

1 Starting June 13th for 8 weeks

0002 Excavator

Minimum 60,000 lbs. Model must be equivalent to Komatsu PC290LC, Cat 324E or Cat 326FL.

Excavator shall be minimum 2010 model year.

Shall include ditching bucket

Approximate hours per week 40

9th for 4 weeks

0003 Steel Wheel Roller

Single wheel, 22,000+ lbs., 80”+ wheel diameter. Model must be equivalent to Cat CS56/B

Steel Wheel Roller shall be minimum 2010 model year.

Approximate hours per week 40

9th for 4 weeks

0004 Sheepsfoot Roller

Single wheel, 24,000+ lbs., 80”+ wheel diameter. Model must be equivalent to Cat CP56/B.

Sheepsfoot Roller shall be minimum 2010 model year.

Approximate hours per week 40

18th for 4 weeks

0005 Construction Disc w/ 36” discs

10’+ width. Model must be equivalent to Wishek Y2000

Construction Disc w/ 36” discs shall be minimum 2010 model year.

4th for 4 weeks

b. At the time of delivery, all equipment shall be in good, working order in accordance with all applicable manufacturers’, OSHA and DOT requirements.

3. FIELD SERVICE (REPAIR & PREVENTATIVE MAINETNACE).

a. Due to the short timeline of this project, the 119th RTS requires a local contact for rental equipment who will be available between the hours of 0600 – 1800 CST Monday-Saturday, excluding federal holidays and Sundays. In the event a repair is required, the contractor shall repair within 36 hours from the time the repair call is placed. Contractor shall provide a letter containing a point of contact’s name and phone number for a maintenance contact.

b. If field service is determined by the POC and the Contractor to be impractical, or the rented equipment remains inoperable, Contractor shall provide a suitable substitute, acceptable to the POC, within 48 hours.

c. All repairs due to normal wear-and-tear in operation of heavy equipment will be the responsibility of the Contractor. Normal wear and tear is defined as tire tread wear, cutting edge wear, body panels coming loose, rock chips, leaks and other issues occurring during operation of the vehicle in accordance with the manufacturer’s published operation’s manual.

d. Contractor is responsible for all routine preventative maintenance associated with the equipment rentals and shall provide a detailed maintenance schedule for each individual piece of equipment. If the preventative maintenance requires a piece of equipment to be down for more than eight (8) hours the Contractor shall provide a suitable substitute, acceptable to the contracting officer’s designated representative during the maintenance period. 119th RTS will be responsible for grease and minor track adjustments.

e. Contractor shall remove all product waste associated with the field services provided.