RFP_LTRaC-MAC3_SectionJ-Attach-3-RFP-Questions-and-Answers_09Apr2024.xlsx
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- Solicitation number
- W900KK-24-R-0003
About this file
This document is a Request for Proposal (RFP) for the Live Training, Ranges, and Combat Training Centers (LTRaC) Multiple Award Contract (MAC) 3. The LTRaC MAC 3 is a full and open competitive contract that will provide life cycle support, continuous technology refreshments, modernization, studies, and developmental efforts for various live training systems and ranges, including the Future Army System of Integrated Targets (FASIT), Digital Range Training System (DRTS), Combat Training Center - Instrumentation System (CTC-IS), and others.
The LTRaC MAC 3 will be an Indefinite Delivery Indefinite Quantity (IDIQ) contract with a 5-year base period and a 3-year option. The contract will allow for Firm Fixed Price, Cost Reimbursement, and hybrid contract types. Award will be made to qualifying offerors based on technical and past performance factors, without price/cost as an evaluation factor. Potential offerors are invited to provide feedback on the draft RFP by March 25, 2024 using the provided question and comment form.
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LTRaC MAC 3 Questions-Comments Live Training Ranges and Combat Training Centers (LTRaC) Multiple Award Contract (MAC) 3 Solicitation Number W900KK-24-R-0003 Section J - Attachment 3: DRAFT Request for Proposal (RFP) Questions / Comments Form
| Question Number | Topic | Subject (title) | Question | Question Reference (SOW, L&M, Page #s, etc) | Government Response / RFP Updates |
| 1 | SB Subcontracting Plan SB Goal | SB Goals | Individual Small Business Subcontracting Plan submissions shall include goals established as a percentage of total subcontract dollars, using the basic ID/IQ ceiling of $380M as the basis. Recommend the government to specify a SB goal of at least 35% of the total contract value annually. | RFP, L.3.3.11, Pg. 88 | Section L.3.3.11 SMALL BUSINESS SUBCONTRACTING PLAN (LARGE BUSINESS PRIME OFFERORS ONLY) has been updated to remove that sentence. |
| 2 | MAC III Total Procurement Value | Total Procurement Value | What is the current value for the MAC III, in one place it lists as $378M for all task orders and another place lists it as $378M as the max for each delivery/task order? | A.2 pp2 & Section B pp3; Section B pp8 | $378M is the ceiling for the MAC. Individual DOs will be issued until that ceiling is reached. |
| 3 | Table L.2-Offeror Summary | Table - Offeror Summary | Offerors shall provide a summary sheet comprised of the information listed below for the entities identified in Volume I, Table L.2 - Offeror Summary. |
| Question: Will the Government provide a Table L.2 Offeror Summary? | L.3.3 Volume III Contracting Information pp85 | Reference to Table L.2 Offeror Summary has been removed as there is no table present in that section. | ||
| 4 | Tables of Contents and Glossaries | Page Count | c. For Past Performance, Letters of Consent and Commitment, Cure Notices, Show Cause Letters, Table of Contents, and Summary Sections are excluded from the page count. |
Question: Are Table of Contents also excluded from page count in all other volumes?
| L.3.c Proposal Volumes pp 81 | Yes. | ||
| 5 | Tables of Contents and Glossaries | Page Count | c. For Past Performance, Letters of Consent and Commitment, Cure Notices, Show Cause Letters, Table of contents, and Summary Sections are excluded from the page count. |
| Question: Are Glossaries excluded from page count in all volumes? | L.3.c Proposal Volumes pp 81 | Yes. | ||
| 6 | One-to-one comparison between RFP and Offeror's proposal | subparagraph labeling | a. The Offeror must present its proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal’s Instruction. Proposal information must be structured such that its paragraph number / letter is identical to the Proposal Instructions paragraph number to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. |
Question: Will the Government consider relabeling this section to avoid duplicate references in L.3.1.1.2 of a,b,c,d subparagraphs?
| L.2.2 FORMAT pp 80 | ||||
| L.3.1.1.2 Technical Subfactor 2: Live Training Transformation (LT2) | No. The offeror does not need to state the letter in front of the program name, just state the name of the program. | |||
| 7 | Volume II: Factor 2 - Past Performance | Past Performance Table | c. The proposal shall use no smaller than industry standard word processor 12-point proportional font utilizing Arial font. Font size for tables and figures shall be no smaller than 8-point. |
Question:
Does the Government consider the L.3.2.1 SECTION 1 - CONTRACT DESCRIPTION a table? L.2.2.c pp 80 L.3.2.1 Section 1 - Contract Description pp 83
| No. Tables are not required to present information under this section, however; offerors may use the table at their discretion. | |||
| 8 | Property Management Plan | PMP Response Level | L.3.3.10 PROPERTY MANAGEMENT PLAN In accordance with FAR 52.245-1, Government Property, the contractor shall provide the Government with a property plan as required. |
| Question: Since the Government states that the Offeror shall provide a PMP "as required," is it the Government's intent that a PMP be submitted at only the Task Order response level or at the IDIQ in this proposal response? | L.3.3.10 Property Management Plan pp 88 | Government Furnished Property (GFP) may be provided for Delivery/Task Orders issued against the MAC. Therefore, in accordance with FAR 52.245-1, Government Property, and DFARS 252.245-7003, Contractor Property Management System Administration, the Contractor shall provide the Government with an entity level Property Management Plan (PMP) as part of their proposal submission. The PMP shall give a brief overview of the Offeror’s Property Management System (PMS), and any Customary Commercial Practices, Voluntary Consensus Standards (VCS), or Industry-Leading Practices (ILP) to be used by the Offeror in managing the GFP that may be issued to support future Delivery/Task Orders. Failure to submit a PMP will result in evaluation delays and award schedule. The Contractor shall abide by any and all requirements of clause 52.245-1." | ||||
| 9 | Page Limits | Clarifying what sections are not included in page counts | L.3.c. specifies the Past Performance topics that are excluded from the page count. There are no instructions for proposal cover page or table of contents counting toward page counts. Would the government consider adding a paragraph that clarifies this such as: "The Proposal Title Page, Table of Contents, Executive Summary, and Summary sections are excluded from the page count." ? | RFP_LTRaC-MAC3(Draft-11Mar2024), page 81, L.3 Proposal Volumes | Yes, cover page and TOC are excluded from page count. Summary sections are not required for Volumes 1 and 2. | |
| 10 | Past Performance | Past Performance restricted to 5 years | L.3.2 states the 'volume shall contain recent Past Performance information that is relevant in scope to the appropriate Factor 1, Technical' and 'Offerors shall submit a list of no more than three (3) contracts…during the past five (5)years...' Given the life of programs of record relevant to this MAC, five (5) years seems to restrict interested parties. Would the government consider extending this be to ten (10) years? | |||
| RFP_LTRaC-MAC3(Draft-11Mar2024), page 83, L.3.2 Volume II: Factor 2 - Past Performance | No, the Government will evaluate recent past performance occuring within the past five (5) years. | |||||
| 11 | GFP/CAP | Proposal or DO level submission requirement | In the SOW, 3.1.12 (page 9) It states that we need a GFP/CAP at the DO level, while the RFP L.3.3.10 Property Management Plan (page 88) indicates that we need to submit a plan with our submission. Would the Government please clarify if we need to submit a Property Management Plan with our proposal or it will need to be submitted at the DO level? | SOW page 9, 3.1.12 Government Furnished Property/Contractor Acquired Propoerty (GFP / CAP) |
| RFP page 88, L.3.3.10 Property Management Plan | In accordance with FAR 52.245-1, Government Property, and DFARS 252.245-7003, Contractor Property Management System Administration, the Contractor shall provide the Government with an entity level Property Management Plan (PMP) as part of their proposal submission. | ||||
| 12 | SOW Date | SOW date does not match the date listed in the RFP | The RFP, Section J, List of Documents states the date of Attachment 1, SOW, is 04 Mar 2024. However the SOW provided as Attachment 1 is dated 18 Dec 23. Please confirm the SOW provided is the most recent version. | RFP, Section J, List of Documents, page 52 |
| SOW, cover page | The SOW provided is the most recent version. The date of the document and the filename now match. | |||||
| 13 | NAICS | NAICS 333310 | Can the Government confirm that the NAICS 333310, which is for Commercial and Service Industry Machinery Manufacturing is correct, or would you consider releasing under 334419 (Other Electronic Component Manufacturing)? | RFP, page 53, Clause 52.204-8 | NAICS 334419 is limited to the manufacturing of Electric Components. The LTRAC MAC 3 requires broader capability of manufacturing. The tasks within the LTRaC MAC 3 efforts will include the manufacture, production, and assembly of systems to be fielded for the Army and other Military Services. Additionally, NAICS code 33310 was chosen due to the integration effort to make the whole system work together. The Government has determined that NAICS 334419 is not appropriate to the work related to systems integration design, development, production, integration, testing, and fielding work that will be required to support the LTRaC MAC 3. The LTRaC MAC 3 include requirements for tech refreshes which critical part is the integration of hardware/software with the systems currently in place. The anticipated contract efforts will require a high level of customization for all the pieces to work together after replacing old components and integrating software upgrades. | |
| 14 | PPQ | PPQ submission requirement | L.3.2.3 Past Performance Questionnaire states that we are to complete and submit Part 1 of the Past Performance Questionnaire to Mr. GotayGarcia and Ms. Harris, however it does not state by when. Can the Government please clarify when Part 1 of the Past Performance Questionnaire are to be submitted? | RFP, page 84, L.3.2.3 Past Performance Questionnaire | As mentioned in L.3.2.3 Past Performance Questionnare, The Offeror shall complete Part I of the Past Performance Questionnaire and email the questionnaire to Mr. Roberto J. GotayGarcia, Contracting Officer, Roberto.J.GotayGarcia.civ@army.mil, AND Ms. Amanda J. Harris, Contract Specialist, Amanda.J.Harris.civ@army.mil. The Offeror shall instruct the POC for the Government contracting activity and the technical representative to electronically complete Part II of the questionnaire and email the entire questionnaire to the Contracting Officer and Contract Specialist listed above no later than the proposal due date. | |
| 15 | Small Business Subcontracting Plan | SBP submission requirements | L.3.3.11 Small Business Subcontracting Plan (page 88) states that the Small Business Subcontracting Plan shall be provided as part of Volume IV. Please clarify if we need to submit as part of Volume III Contracting Information? | RFP, page 88, L.3.3.11 Small Business Subcontraction Plan | Section updated to clarify that the Small Business Subcontracting Plan shall be provided as part of Volume III. | |
| 16 | Small Business Subcontracting Plan | SBP submission requirements | L.3.3.11 – Requires submission of an Individual subcontracting plan calculated against the celling value ($380M). |
- How do we calculate total subcontract dollars without individual task orders?
- How do we plan to calculate goals without an idea of the type of task orders?
| RFP, page 88, L.3.3.11 Small Business Subcontraction Plan | Section L.3.3.11 SMALL BUSINESS SUBCONTRACTING PLAN (LARGE BUSINESS PRIME OFFERORS ONLY) has been updated to remove that sentence. | ||||
| 17 | LTRAC MAC 3 Delivery Order Forecast | LTRAC MAC 3 - Complex Life Cycle Support Activities for Live Training Range. | The original Industry Day slides for LTRAC included a forecast for future delivery orders expected under each MAC. Request the Government provide industry an updated copy. | RFP_LTRaC-MAC3(Draft-11Mar2024) | |
| Page 2, A.1.1. | No update will be provided. The ceiling for this contract is $378M. | ||||
| 18 | Page Size Limitations | Format | The Government does not specify page size limitations for the entirety of our proposal submission (all volumes). Are we correct to assume that larger page sizes (sizes greater than 8.5 x 11) are authorized? If limitations on larger paper sizes are considered, recommend atleast one 11 x 17 per subfactor in Volume I (not to exceed three total) be considered. | RFP_LTRaC-MAC3(Draft-11Mar2024). | |
| Page 80-81, L.2.2. | Section L.2.2.c has been updated to reflect the page size requirements. | ||||
| 19 | IDIQ DO Past Performance Citiations | Section 1 - Contract Description | Instructions indicate the offerers should include "Delivery Order Numbers" with their contract description. This language implies an offeror could cite more than one delivery order per IDIQ contract. Given page count considerations, recommend the Government limit past performance citations to a single contract, and under multiple-award and single-award IDIQ contracts, limit a past performance citiation to a single delivery order. | RFP_LTRaC-MAC3(Draft-11Mar2024). | |
| Page 83, L.3.2.1.f. | Section L.3.2.1.f. has been updated. | ||||
| 20 | MAC 3 Awards | Basis for Award | The Government has specificed that "multiple award shall be made." Can the Government provide an estimate of the total number of awards anticipated for the MAC 3 contract? | RFP_LTRaC-MAC3(Draft-11Mar2024). | |
| Page 91, M.1.b. | No. | ||||
| 21 | Past Performance Relevancy | Factor 2 - Past Peformance | The Government indicates "For LTRaC MAC 3, relevant in scope means contracts performing work on the United States Military’s Live Training Range programs." Does the Government consider FMS, FMF, and BPC related programs "relevant" under the U.S. Military's Live Training Range program? | RFP_LTRaC-MAC3(Draft-11Mar2024). | |
| Page 94, M.3.2.c. | Offeror shall demonstrate in its proposal that the program which Past Performance reference (ie. Contract) relates to meets the relevancy criteria in the solicitation. | ||||
| 22 | SB Subcontracting Plan Proposal Submission Requirement | Small Business Subcontracting Plan | The Government indicates the "Small Business Subcontracting Plan shall be provided as part of Volume IV". The second paragraph indicates that SBSP is not a requirement for evaluation in source selection. Recommend the language be changed to the Small Business Subcontracting Plan will be provided in Volume III. | RFP_LTRaC-MAC3(Draft-11Mar2024). | |
| Page 88-89. L.3.3.11. | Section has been updated to say: "The Small Business Subcontracting Plan shall be provided as part of Volume III." | ||||
| 23 | SB Subcontracting Plan Proposal Submission Requirement | Small Business Subcontracting Plan | The second paragraph of Small Business Subcontracting Plan indicates "Failure to submit and resolve differences between the Prime Offeror’s proposed Small Business Participation |
Volume and the Prime Offeror’s Small Business Subcontracting Plan may result in the Prime Offeror’s proposal being determined non-compliant and ineligible for award." Recommend the sentence read: "Failure to submit and resolve differences between the Prime Offeror’s proposed Small Business Participation
| Volume and the Prime Offeror’s Small Business Subcontracting Plan with the Volume III submission may result in the Prime Offeror’s proposal being determined non-compliant and ineligible for award." | RFP_LTRaC-MAC3(Draft-11Mar2024). |
| Page 88-89. L.3.3.11. | Section has been updated to say: "Failure to submit and resolve differences between the Prime Offeror’s proposed Small Business Participation Volume and the Prime Offeror’s Small Business Subcontracting Plan may result in the Prime Offeror’s proposal being determined non-compliant and ineligible for award. Once determined “ACCEPTABLE,” the awardee’s Small Business Subcontracting Plan will be incorporated and made a material part of the resultant contract award." |
| 24 | SB Subcontracting Utilization | Small Business Subcontracting Plan | The sections covering the SBSP do not provide a minimum percentage of the overall program that is to be subcontracted to small businesses. Recommend a minimum percentage of 26% of the total annual program per the base ordering period and option years be considered. | RFP_LTRaC-MAC3(Draft-11Mar2024). | |
| Page 88-89. L.3.3.11. | Section L.3.3.11 SMALL BUSINESS SUBCONTRACTING PLAN (LARGE BUSINESS PRIME OFFERORS ONLY) has been updated. Please refer there for updated verbiage. | ||||
| 25 | Delivery Orders | Representations, Certifications, and Other Statements of Offerors | "Offerors shall provide the certification at DFARS 252.227-7017 and 252.227-7028, Identification and Assertion of Use, Release or Disclosure Restrictions as it applies to the basic ID/IQ contract and Delivery Orders 0001, 0002, and 0003." Does the Government intend to release SOWs for the Delivery Orders or shall the references to Delivery Orders 0001, 0002, and 0003 be deleted? | RFP_LTRaC-MAC3(Draft-11Mar2024). | |
| Page 86. L.3.3.5. | Section L.3.3.5 has been updated, removing references to Delivery Orders 0001, 0002, and 0003. | ||||
| 26 | Table Reference | Volume III: Contracting Information | "Offerors shall provide a summary sheet comprised of the information listed below for the entities identified in Volume I, Table L.2 - Offeror Summary." There is no Table L.2 listed in Volume I. Please clarify. | RFP_LTRaC-MAC3(Draft-11Mar2024). | |
| Page 85. L.3.3. | Reference to Table L.2 Offeror Summary has been removed as there is no table present in that section. |
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