1._W900KK-18-R-0002_Amendment_3.docx

W900KK-18-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L. INSTRUCTIONS TO OFFERORS

L.1. INTRODUCTION

L.1.1. The Government intends to award a single Indefinite-Delivery/Indefinite Quantity (ID/IQ) contract with a one-year base ordering period and four, one-year optional ordering periods. This solicitation is set-aside 100% for Small Businesses. Offerors shall submit all proposal Volumes cited below (See Sec. L.6, Table 1 - Proposal Volumes) and address all evaluation factors set forth in Evaluation Factors for Award of this solicitation.

L.1.2. The primary North American Industry Classification System (NAICS) code for this solicitation is 541990 - “All Other Professional, Scientific, and Technical Services”. The size standard for this NAICS code is $15.0M.

L.1.3. Complete proposals are due no later than 11:00 AM Eastern Daylight Time (EDT) on 11 May 2018. Offerors shall submit proposal volumes in accordance with Sections L.4 and L.6 of this solicitation. Offerors shall submit proposals to the point of contact (POC) listed in paragraph L.1.6 below. All proposals submitted must be in compliance with the full solicitation. It is the Offeror’s responsibility to ensure that the entire proposal is submitted prior to the proposal due date and time.

L.1.4. In order for proposals to receive full consideration for award, the Offeror shall ensure that the information furnished in support of the proposal is factual, accurate, and complete. Failure to provide the information requested by this Request for Proposal (RFP) may render the Offeror’s proposal incomplete and ineligible for further consideration for award.

L.1.5. The Offeror shall not be reimbursed for any quotation prices or any prices incurred prior to the effective date of the contract.

L.1.6. The POC for this solicitation are the Branch Chief/Contracting Officer, Mr. Donald Wagoner, and Contract Specialist, Ms. Monica Escalante, as follows:

Primary Ms. Monica Escalante/Contract Specialist Phone: (407) 208-5098 Email: monica.j.escalante.civ@mail.mil U.S. Army Contracting Command, ACC-ORL-DELTA 12211 Science Drive Orlando, FL 32826-3224

Alternate Mr. Donald Wagoner/Branch Chief/Contracting Officer Phone: (407) 384-5578 Email: donald.j.wagoner2.civ@mail.mil U.S. Army Contracting Command, ACC-ORL-DELTA 12211 Science Drive Orlando, FL 32826-3224

L.2. QUESTIONS

The Contracting Officer and the Contract Specialist are the sole points of contact for this acquisition. Any explanation desired by an Offeror regarding the meaning or interpretation of the solicitation, for proposals, Performance Work Statement (PWS), etc., must be requested in writing. Offerors are requested to submit responses on the TRIOSS Clarification Form found in Section J Attachment 6. It is requested that all questions pertaining to this solicitation and its attachments are submitted via e-mail to usarmy.orlando.peo-stri.mbx.trioss@mail.mil, Subject Line: Questions W900KK-18-R-0002. This will allow the contracting office to track and document all industry comments/questions. Telephonic questions/comments will not be accepted.

If the Government deems one or more Question(s)/Comment(s) is(are) appropriate, the answer(s)/response(s) will be published through the issuance of an update and/or amendment to the solicitation announcement prior to the deadline for final proposal submissions provided those Questions/Comments are received by 3:00 PM, Eastern Daylight Time (EDT) on 18 April 2018. Questions and Comments received after the deadline may not be answered prior to proposal submission or at all. Accordingly, Offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the proposal preparation cycle.

If an Offeror perceives its Questions/Comments may reveal proprietary or protected information, it must clearly mark the subject sentence or paragraphs and notify the Government that it considers the information proprietary. If the Government does not agree the information is proprietary, the Government may choose not to answer the question. The Government will post the non-proprietary answers/responses, without Offeror identification, to FEDBIZOPPS (https://www.fbo.gov).

The Government may issue one or more Solicitation Amendment(s) prior to the deadline for final proposal submissions based upon the Questions/Comments received. Questions/Comments that result in a change to the solicitation shall be published at the FEDBIZOPPS as an amendment to the solicitation. The right is reserved, as the interest of the Government may require, to revise or amend the solicitation prior to and/or after the date set for receipt of proposals as necessary. Such amendments, if any, will be announced by an amendment or amendments to this RFP. All information relating to this RFP, including pertinent changes/amendments and information prior to the date set for receipt of proposals, will be posted on http://www.fbo.gov. Offerors are strongly cautioned to check this site frequently and to “refresh” their web page to ensure they have the latest information.

NOTE: In the event of any conflict between the responses to questions/comments and the solicitation, the solicitation (including any amendments) shall take precedence.

L.3. GENERAL INFORMATION

These instructions are a guide for preparing a proposal. These instructions describe the type and extent of information required, and emphasize the significant areas to be addressed in the proposal. Offerors shall review the Basic Contract Performance Work Statement (PWS) and any associated Task Order (TO) PWSs contained in this Request for Proposal (RFP) for further insight into the areas that must be addressed within the proposal. Offerors shall include detailed information sufficient to enable the Government evaluators to conduct a meaningful review and make a determination relative to the Offeror's understanding of the requirements in each of the evaluated areas.

L.3.1. Upon receipt, the proposals will be reviewed for completeness and compliance with the RFP requirements. In accordance with Federal Acquisition Regulation (FAR) Clause 52.215-1, Instructions to Offerors - Competitive Acquisition (Jan 2017), the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)), but reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In accordance with FAR 15.306(c)(2), if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may make a competitive range determination for purposes of efficiency, consisting of only those proposals that have a reasonable chance of award without a major rewrite. Any Offeror eliminated from further consideration will be notified in writing. Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a price and technical standpoint. Offerors are cautioned to examine this RFP in its entirety, inclusive of clauses and provisions incorporated by reference, and to ensure that proposals contain all necessary information, provide all required documentation, and are complete in all respects. The Government is not obligated to make another request for the required information nor does the Government assume the duty to search for data to cure problems it finds in proposals. During the evaluation process, the Government may request clarifications as needed. Clarifications do not constitute discussions and an Offeror is not permitted to change its proposal in response to a request for clarification.

L.3.2. Offers, modifications, revisions, or withdrawals of Offers received after the date established in this RFP for receipt of proposals will be handled in accordance with FAR Clause 52.215-1. Offerors are advised that they must notify the Contracting Officer immediately if there is any change to their proposal after submission.

L.3.3. Offerors shall assume that any data they have previously submitted in response to another solicitation, whether submitted to ACC-ORL or another agency, will be unavailable during this proposal evaluation and source selection process. Offerors’ proposal data shall not be incorporated into the proposal by referring to another proposal or other source.

L.3.4. Offerors shall assume that the Government has no prior knowledge of their facilities and experience; the Government will base its evaluation on the information presented in the Offeror’s proposal. In presenting material in its proposal, Offerors are advised that quality information is more important than quantity. Statements that the prospective Offeror understands, can or will comply with the PWS, and statements paraphrasing the requirements or parts thereof are unacceptable. Elaborate brochures or other presentations, and other documents beyond that sufficient to present a complete and effective proposal are neither necessary nor desired. The Offeror’s proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. The Offeror must include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. Offerors are encouraged to use quantitative terms wherever possible and avoid the use of qualitative and subjective terms to the maximum extent practicable. Likewise, the Government will not consider assertions or representations without substantiation and context to be convincing or explanatory. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. The Government does not assume the duty to search for data to cure problems we find in proposals. The burden of providing thorough and complete information remains solely with the Offeror.

L.3.5. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contract Specialist listed above in writing with supporting rationale. Offerors are reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

L.3.6. The Government requests that the proposal be valid for at least one hundred eighty (180) calendar days from the proposal due date. Files shall not contain classified information. Offerors are cautioned that in order for their proposal to be eligible for award, the proposal shall be in compliance with the terms and conditions set forth in this solicitation.

L.3.7. The Source Selection Authority may reject all proposals received in response to a solicitation, if doing so is in the best interest of the Government.

L.4. PROPOSAL DELIVERY

L.4.1. Format: The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, proposal volume number, file name, date, solicitation number (and amendment, if applicable), and “SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104” in the header and/or footer. Any pages that are changed (as a result of negotiations or proposal revisions) should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each binder shall be clearly labeled with its Title and marked copy. A Table of Contents should be created using the Table of Contents feature in MS Word. The signed SF33, SF30 and Section K – Certifications and Representations may be submitted in Adobe.pdf file format. MS Word files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right - 1” Gutter – 0” From Edge – Header, Footer - 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply:

Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or Times New Roman fonts are required. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Offerors are permitted to utilize 11” x 17” foldout pages for large tables, charts, graphs, diagrams and schematics only; not for pages of text. Foldout pages shall fold entirely within the volume. Each 8.5” by 11” surface of a foldout shall be counted as a separate page. For example, a one-sided foldout shall be counted as two proposal pages and a double-sided foldout shall be counted as four proposal pages. Proposals containing any format other than described in this paragraph may be considered noncompliant and may not be evaluated by the Government.

L.4.2. File Packaging: The DVD/CD-ROM submission (in uncompressed files) shall have a folder for each volume, which will contain one copy of the respective proposal volume in Microsoft (MS) Office 2013. For those documents requiring signature, a “.pdf” of the signed document shall be scanned and filed in the appropriate volume folder. Security permissions on the “.pdf”, “.xls” and “.doc” files shall be set to allow the Government to select, cut, paste, and print text and graphics. Files shall not be locked, encrypted, or otherwise contain barriers to opening. Each DVD/CD-ROM shall have a label affixed to each DVD/CD and DVD/CD-ROM cover. The label shall include the Offeror's name, solicitation/amendment number, date of submission, and the proposal’s volume number. Digital file names shall include the respective offeror name and corresponding proposal volume; it should NOT include special characters (e.g. ~, #, %, &, *, {, }, \, :, <, >, ?, /, +, |, and ”); be 40 characters or less and use “_” instead of spaces when possible; if an offeror’s file name is too long it is permitted to abbreviate the name of the company within the file name. The Offeror shall submit subcontractor proprietary or sensitive information on a separate DVD/CD-ROM (appropriate number of copies according to volume number) in a separate sealed envelope marked with prime and subcontractor identifying information.

For the paper copy, all Offerors shall submit all volumes in standard size 3-ring binders that will facilitate the insertion of change pages and additional information the Offeror may be required to provide during the source selection process.

NOTE: Self-Extracting .exe files are no longer accepted. The content of the digital submission of the proposal must be identical to the hard copy proposal submitted in response to this solicitation. If a discrepancy exists between the original digital submission of the proposal and the paper copy, the original digital submission will take precedence.

Proposals packaged in any format other than described in this paragraph may be considered noncompliant and may not be evaluated by the Government.

L.4.3. Submitting Proposals: Proposals can be submitted by hand delivery or by mail. Submission of telegraphic, facsimile, or email proposals is not authorized for this solicitation. Offerors shall provide two DVD/CD-ROM (one original and one copy labeled accordingly as “ORIGINAL” and “COPY”) and one paper copy of the proposal. In the event of a hardcopy and softcopy content conflict, the “ORIGINAL” softcopy version will take precedence over hardcopy version. Proposals packaged in any format other than described in this paragraph may be considered noncompliant and may not be evaluated by the Government.

L.4.4. Mailing Proposals: The outside shipping container shall be marked with the Solicitation Number. Proposals shall be mailed to the following address:

Army Contracting Command-Orlando ATTN: Ms. Monica Escalante, ACC-ORL Delta Partnership III Building 3039 Technology Parkway Orlando, FL 32826

L.4.5. Hand Delivery of Proposals: Offerors wishing to hand deliver their proposal shall contact the Primary POC, Ms. Monica Escalante, by phone or email to coordinate delivery. If the Primary POC cannot be reached, Offerors are advised to contact the alternate POC, Mr. Donald Wagoner. Coordination shall be confirmed at least 48 hours prior to delivery of proposals and proposal amendments. The Primary and/or Alternate POC will meet the Offeror in the lobby of the Partnership III building. The physical address is:

Partnership III Building 3039 Technology Parkway Orlando, FL 32826

L.4.6. Content Requirements: All information shall be confined to the appropriate volume. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal shall consist of a Cover Page, Table of Contents, a List of Acronyms and Abbreviations, a List of Figures and Tables and Summary Section. Offerors are advised that the content of Cover Pages, Tables of Contents, Lists of Acronyms and Abbreviations, Lists of Figures and Tables, and Summary Sections are for reference purposes only and will not be evaluated by the Government. The Summary Section of each volume shall contain a brief abstract of the volume and shall not exceed one page.

PAGE COUNTS DO NOT INCLUDE THE FOLLOWING ITEMS:

1. Cover Pages;

1. Tables of Contents;

1. Lists of Figures and Tables;

1. Lists of Acronyms and Abbreviations;

1. Contract Attachments (Pricing Workbook, Completed Consent Letters, Past Performance Questionnaires);

1. Section Separators;

1. Blank pages clearly marked as such;

1. Volume Summaries. Each Volume Summary (including Volume I, Administrative) shall be limited to one page each.

The Government shall treat page limitations as maximums. Proposals containing pages that exceed the required page limitations may be considered noncompliant and such proposals may not be evaluated by the Government.

NOTE: Proposals shall not contain classified information and Proprietary information shall be clearly marked with data use restrictions located in the header/footer area of each page where applicable.

Offerors are cautioned that each volume of the proposal is evaluated stand-alone against the criteria set forth in Section M of the solicitation and the evaluators for one volume may be different than the evaluators of another volume. It is incumbent upon the Offerors to ensure they properly submit their proposals. The Government will consider information it requires for proposal evaluation that is not found in its designated volume as the Offeror having omitted it from the proposal.

L.5. DISCLOSURE OF PROPOSAL

Information contained in the successful or unsuccessful Offeror's technical or price proposal must be released under the Freedom of Information Act (5 U.S.C. 552) upon request from the public after contract award except to the extent it contains trade secrets and privileged or confidential commercial or financial information. If the Offeror's proposal contains material meeting this description which is customarily maintained in confidence in the course of the Offeror's business and is not otherwise publicly available, and if the Offeror does and is not otherwise publicly available, and if the Offeror does not want it disclosed to the public, he shall mark the title page with the legend that follows.

"This proposal, furnished in response to Solicitation No. W900KK-18-R-0002 contains trade secrets and/or privileged or confidential commercial or financial information. This information is maintained in confidence in the course of the Offeror's business and is not otherwise publicly available. The Offeror submits this information to the Government in confidence and understands that it is received with that intent. This information shall not be released or disclosed outside the Government under the Freedom of Information Act (5 U.S.C. 552) or under any other circumstances."

Proposals so marked will be accepted by the Government in confidence and will not be released provided that the Offeror and/or the Government can show, upon request under the Freedom of Information Act, that disclosure would either (1) impair the Government's ability to obtain necessary information in the future or (2) cause substantial harm to the competitive position of the Offeror.

L.6. PROPOSAL VOLUMES

Proposals shall be submitted in four (4) volumes. Volumes I, III and IV shall be VOID of any proposal pricing information. Each volume shall be a stand-alone document and shall clearly and completely provide the information being requested.

TABLE 1 – Proposal Volumes

Section 1 – Executive Narrative Summary Section 2 – Table of Contents and Glossary Section 3 – Master Cross Reference Matrix Section 4 – Solicitation Documents and SF 33 Provisions Section 5 – Representations, Certifications, and Other Statements of Offerors Section 6 – Organizational and Consultant Conflict of Interest (OCI) – FAR Subpart 9.5 2 DVD/CD-ROM Copies (1 Original, 1 Copy), 1 Paper Copy Volume I Page count is unlimited

(1 Original, 1 Copy), 1 Paper Copy Volume II Page count is unlimited

Factor 3: Technical – Phase-In Factor 4: Technical – Corporate Experience 2 DVD/CD-ROM Copies (1 Original, 1 Copy), 1 Paper Copy Volume III 35 pages

2 DVD/CD-ROM Copies (1 Original, 1 Copy), 1 Paper Copy Volume IV 10 pages

L.6.1. Volume I - Administrative

The Administrative Volume shall be organized and submitted in the format outlined below. Failure to follow the below contract proposal preparation instructions may cause a proposal to be deemed unacceptable by the Government.

L.6.1.1. Section 1: Executive Narrative Summary.

A letter formally transmitting the proposal shall include:

L.6.1.1.1. Statement of Compliance: Each Offeror shall include a statement indicating complete compliance with the solicitation in the Administrative volume, or detailed analysis of any objections, exceptions, contingencies, or additions. Any objection, exception, contingency, or addition shall be cross-referenced to the applicable solicitation paragraph(s). As part of this letter, an authorized official shall sign certifying the following:

1. The proposed TO CLIN prices within the Pricing Workbook are binding and will be utilized for the life of the contract.

1. Regardless of the involvement in evaluations, all requirements of the Base and TO PWS’s will be met.

L.6.1.1.2. Format and Content: Each Offeror shall describe any deviations from the specified proposal format and content. If the Offeror’s proposal differs from these guidelines, the Offeror shall state the differences, and explain the reason for these differences.

L.6.1.1.3. Joint Venture (JV)/Teaming or Major Subcontracting Arrangements: Each Offeror shall provide, if applicable, a summary describing the joint venture/teaming or subcontracting arrangement established for the contract performance of this solicitation and a signed binding teaming agreement/major subcontractor agreement document (format as established by Offeror) indicating the teaming agreement/working relationship established among the parties. Each proposed team member shall be identified by company name and address. The Offeror shall provide a list of subcontractors and the specific task areas of expertise each team member is expected to perform. NOTE: In accordance with 13 CFR 125.6 and FAR 52.219-14, “Limitations on Subcontracting” at least 50% of the work must be performed by either the small business acting as the Prime Contractor or a small business JV.

L.6.1.1.4. Contractor Business Systems: The Offeror shall establish and maintain acceptable business systems in accordance with DFARS 252.242-7005 Contractor Business System. The Offeror shall submit contact information (name, telephone number and email address) for their cognizant Defense Contract Management Agency (DCMA) Administrative Contracting Officer (ACO) and cognizant Defense Contract Audit Agency (DCAA) supervisory auditor. If the Offeror is not assigned to DCMA for contract administration or is not assigned to DCAA for contract audit, the Offeror will identify their cognizant federal agency or agencies (and include the individual contact information). If any of the Offeror's business systems were disapproved or deemed to be not adequate, the Offeror will identify all deficiencies along with steps taken, or to be taken, to correct the deficiencies and a timeline to include audit by the cognizant audit agency after corrective action(s) have been implemented. If any of the Offeror's business systems have never been audited by their cognizant federal audit agency, the Offeror shall so state. The Offeror shall submit a copy of the most recent ACO letter regarding the status of their applicable Business Systems. The Offeror shall submit its current Disclosure Statement describing the Offeror’s cost accounting practices and procedures. If the Offeror’s accounting system has never been audited by their cognizant federal audit agency, or the most current audit is more than two years old, a Pre-award Survey of Prospective Contractor Accounting System Checklist (Section J, Attachment 15), shall be completed and included as part of this volume.

L.6.1.1.5. Equal Employment Opportunity (EEO) Pre-award Clearance Information: To expedite the Government’s EEO pre-award clearance request process, the prime Contractor shall include a list of all proposed subcontractors with a proposed subcontract value estimated at $10 million or more, to include the following information: Name, address, individual’s name/point of contact, and telephone number. The Government plans to request EEO clearances early in the evaluation process to avoid possible delays in making contract awards.

L.6.1.1.6. Offeror Points of Contact & Other Information: The name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government and contractually bind the Offeror.

L.6.1.2. Section 2: Table of Contents and Glossary.

The Offeror shall provide a master table of contents of the entire proposal that identifies the location of all major topics provided in each volume. The Offeror shall provide a master glossary of all abbreviations and acronyms used. The Offeror shall provide their Taxpayer Identification Number (TIN), Data Universal Numbering System (DUNS), and Contractor and Government Entity (CAGE) code for the prime contractor, all major subcontractors and joint ventures.

L.6.1.3. Section 3: Master Cross Reference Matrix.

Each Offeror shall provide a Master Cross Reference Matrix to ensure that all requirements are addressed and easily accessible to the evaluators. The Master Cross Reference Matrix must provide a single integrated index for the entire proposal. This matrix format shall cross-reference the proposal volumes and proposal paragraphs to the applicable Factor and PWS paragraph/RFP requirements. The matrix shall be included in each volume of the proposal (Volumes I, II, III and IV). The format of the cross-reference matrix should be identical for all volumes. This matrix is for informational purposes only and will not be evaluated. The Offeror is ultimately responsible for ensuring all areas are addressed fully and all requested information is contained within the proposal.

TABLE 2 – Cross Reference Matrix Sample

L.6.1.4. Section 4: Solicitation Documents and SF 33 Provisions.

Each Offeror shall complete blank lines and provide signatures for the provisions and contract sections indicated below and in Sections I and K without modification to the files. An authorized official of the firm shall sign the proposal and complete/sign all provisions and certifications requiring original signature. A .pdf file shall be created to capture the signatures for submission in the Administrative volume. The Offeror shall acknowledge any amendments to this solicitation. Amendments must be acknowledged by signature of an official having the authority to bind the Offeror’s firm contractually by the completion of the SF30 or appropriate annotation on the SF33.

L.6.1.5. Section 5: Representations, Certifications, and Other Statements of Offerors.

The Offeror shall include any Representations and Certifications contained in Section K of this solicitation only. All potential Offerors are required to register in the System for Award Management (SAM), https://www.sam.gov/ in order to complete the annual Representations and Certifications requirements of the solicitation. Note: the SAM site has incorporated the former "ORCA" and "CCR" websites site for completing your business representations and certifications. The SAM site contains an FAQs, user guides and videos for assistance. The Offeror shall ensure their SAM information is up-to-date and does not expire before the solicitation due date. The Offeror shall include any Representations and Certifications contained in Section K of this solicitation, which are in addition to the annual certifications on SAM. Offerors are reminded that it is their responsibility to ensure that their SAM Representations and Certifications are accurate and current as of the date of their proposal submission. Negative responses are required.

L.6.1.6. Section 6: Organizational and Consultant Conflict of Interest (OCI) – FAR 9.5.

The Offeror shall present an Organizational Conflict of Interest Mitigation Plan which shall detail how they will ensure compliance with FAR 9.5. The OCI Mitigation Plan shall clearly identify a credible and concrete mechanism for identifying, avoiding, neutralizing, or mitigating actual or potential conflicts. The OCI Mitigation Plan should clearly present the firm’s review process for evaluating an actual conflict if identified. The Offeror shall address the conflict pursuant to this OCI provision. Additionally, the Offeror warrants that, to the best of the Offeror’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an Organizational and Consultant Conflict of Interest (OCCI) as defined in FAR 9.5 and that the contractor has disclosed all such relevant information. Exchanges with an Offeror regarding the Offeror’s plan to mitigate identified conflicts of interest do not constitute discussions.

L.6.2. Volume II - Factor 1: Cost/Price

Volume II will consist of both Microsoft Excel and Word files and shall be compatible with Microsoft Office 2013. This volume will include a comprehensive summary of all pricing information for the proposed services. All information relating to pricing must be included in this section of the proposal and defined as pricing data. This volume shall stand alone in supporting the Offeror’s approach to reasonableness and completeness of the overall price for this effort. The information in this volume shall be clear, concise and include sufficient detail and/or adequate supporting documentation enabling the Government to perform an effective evaluation of proposed prices. Under no circumstances shall pricing data be included elsewhere in the proposal.

It is expected that this contract will be awarded based upon a determination that there is adequate price competition; therefore, the Offeror is not required to provide certified cost/pricing data with its proposal. If, after receipt of the proposals, the PCO determines that adequate price competition does not exist in accordance with FAR 15.403-1, the Offeror shall provide certified cost/pricing data as requested by the PCO. If, after receipt of proposals, the PCO determines that there is insufficient information available to determine price reasonableness then IAW FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data may be required to support price reasonableness.

L.6.2.1. The Offeror shall Summarize all significant pricing assumptions, scope limitations and/or qualifications of the Price proposal. The Offeror’s proposal shall include the completed TRIOSS Contract Data Rights List (CDRL) Rights Spreadsheet, Attachment 9. The Offerors’ proposal shall be valid for 180 days.

L.6.2.2. The Offeror may use any generally accepted pricing technique to develop their proposal. The Offeror shall provide a summary description of their standard pricing system or methods.

L.6.2.3. The Offeror shall submit contact information (name, telephone number and email address) for their cognizant Defense Contract Management Agency (DCMA) Administrative Contracting Officer (ACO) and cognizant Defense Contract Audit Agency (DCAA) supervisory auditor. If the Offeror is not assigned to DCMA for contract administration or is not assigned to DCAA for contract audit, the Offeror will identify their cognizant federal agency or agencies (and include the individual contact information). The Offeror shall submit a copy of the most recent ACO letter regarding the status of their accounting system. If that letter is more than a year old and the Offeror has a more current DCAA audit report commenting on the status of their accounting system, a copy of that report will also be submitted. If the Offeror's accounting system was disapproved or deemed to be not adequate, the Offeror will identify all deficiencies along with steps taken, or to be taken, to correct the deficiencies and a timeline to include audit by the cognizant audit agency after corrective action has been implemented. If the Offeror's accounting system has never been audited by their cognizant federal audit agency, the Offeror will so state.

L.6.2.4. The Offeror shall also provide their price proposal via Microsoft Excel spreadsheets IAW Attachment 8 Cost/Price Workbook in Section J of the RFP for price evaluation. The Price Proposal shall be editable and executable by the Government and show all formulas and links. All formulas, lookup tables, and links shall be intact, and no links shall exist to files not included with the submission. Spreadsheets shall not contain hidden worksheets. Offerors may not alter pre-existing formulas within the workbook. No other changes to the workbook are allowed. Utilization of the price workbook is mandatory and “.pdf” files are not acceptable. Failure to use the provided workbook will result in rejection of the Offeror’s proposal. The submitted price workbook shall not be password protected. Failure to comply with these formatting requirements will result in rejection of your proposal. Offerors shall perform a virus check prior to proposal submittal. All pricing shall be complete and error free.

The Offeror must provide information as follows:

Prices for the Phase-In period shall be included within the base year prices and proposed under CLIN 0001.

TRIOSS CLINs 0002, 1001, 2001, 3001 and 4001 are Firm-Fixed Price (FFP). The Offerors shall propose FFPs associated with contract performance in the Cost/Price Workbook, Attachment 8.

Mission Essential Travel CLIN 0003, 1002, 2002, 3002 and 4002 are Cost Reimbursable. The Government has provided a surrogate amount for each period of performance; base year through option year four. The Offeror may not change this surrogate amount.

Contractor Manpower Requirement (CMR) CLINs 0004, 1003, 2003, 3003 and 4003 are FFP. The Offerors shall propose FFPs associated with CMR in the Cost/Price Workbook, Attachment 8.

Contract Deliverables Requirements List (CDRL) CLINs 0005, 1004, 2004, 3004 and 4004 are Not Separately Priced (NSP).

L.6.2.5. All proposed prices for this acquisition shall be stated in U.S. dollars.

L.6.2.6. The proposals are assumed to represent the Offeror’s best efforts, as final proposal revisions may not be requested.

L.6.2.7. The following option periods apply as specified in Attachment 8:

· Base Year: Two months of phase-in, 10 months of full performance

· Option Year One: 12 months of performance

· Option Year Two: 12 months of performance

· Option Year Three: 12 months of performance

· Option Year Four: 12 months of performance

· FAR Clause 52.217-8: Six months of performance under FAR Clause 52.217-8, Option to Extend Services

L.6.2.8. If an Offeror fails to propose for all blue shaded cells in Attachment 8, the Government will reject that Offeror’s proposal.

L.6.2.9. If the proposal is submitted by a Joint Venture, then the Offeror is required to submit a completed DCMA Form 1620 – Guaranty Agreement as part of the Price Volume.

L.6.2.10. Offerors shall avoid presenting unbalanced pricing information. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques per FAR 15.404-1(g). Offerors are cautioned that a proposal may be rejected if unbalanced pricing exists and the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government. The Offeror shall include a statement in Volume II acknowledging their understanding of unbalanced pricing and provide a basis if such pricing exist in the proposal.

L.6.3. Volume III - Technical

The following information shall be provided and will be evaluated to assess the proposal acceptability in accordance with Section M, Evaluation Basis for Award. It is the Offeror’s responsibility to ensure the completeness of the proposal; hence, the government technical review team will evaluate on the basis of the information provided in the proposal. The Government will not assume that an Offeror understands, complies, or clearly meets the minimum solicitation requirements unless described and specified in the proposal. Volume III shall not make reference to price data. The Offeror shall clearly mark any proprietary information as such. All evaluation requirements specified in the solicitation are mandatory.

Format and Specific Content –Volume III shall be organized to follow the outline below. Offerors may use a numbering system that is convenient for the proposal organization; however, to ease the evaluation process, sections shall be identified in both name and PWS section reference.

Volume III contains three (3) factors: Factor 2: Technical-Qualified Personnel, Factor 3: Technical-Phase-In and Factor 4: Technical-Corporate Experience. Instructions regarding the factors are further defined as follows:

L.6.3.1. Factor 2: Technical – Qualified Personnel

This Factor provides Offerors the opportunity to demonstrate their approach to providing qualified personnel, Subject Matter Experts (SMEs), and advisors for medical skills training and instruction in a simulated environment, in both classroom and field locations IAW TRIOSS Basic Contract PWS paragraph 3.1.1 (RFP Attachment 1). The Offeror’s proposal shall include the following:

1. The Offeror's plan to provide personnel which meet the qualification, certification, and experience requirements in Section 3.4.1 of the Medical Simulation Training Centers (MSTC) TO PWS (RFP Attachment 2);

1. The Offeror’s approach demonstrating how the quality of training and personnel qualification will be maintained throughout the performance of the contract.

L.6.3.2. Factor 3: Technical – Phase-In

This Factor provides Offerors the opportunity to demonstrate their phase-in approach to assume full performance of the requirements of this contract. The Offeror's proposal shall demonstrate how they will ensure all personnel, processes, management, and supply systems are in place and ready to perform all requirements of this contract no later than the negotiated date for each TO in accordance with TRIOSS Basic Contract PWS (RFP Attachment 1) paragraph 3.3.1. This Offeror's proposal shall include the following:

1. The Management Structure; Hiring, Manning, Staffing and Training of Personnel, to include applicable hiring regulations and laws, as applicable for OCONUS locations; Facilities and Equipment; Supply Management and Inventory; Associate Contractor Agreements (ACA's); Subcontractor Relationships; Management Information System; Compliance with Local Installation Policies and Procedures; and Quality Assurance.

1. Depict the Contractor’s phase-in tasks and follow-on full contract performance tasks for the first year.

L.6.3.3. Factor 4: Technical – Corporate Experience

This Factor provides Offerors the opportunity to describe their corporate experience relevant to the requirements of the TRIOSS Basic Contract PWS paragraph 1.3. The experience provided shall relate to corporate experience only, which is the experience gained through contracted work. The corporate experience of the Offeror, proposed subcontractors, or proposed team members is allowable. The experience of individual personnel belonging to any proposed entity will not be considered in this corporate experience evaluation. The information presented shall be in sufficient detail to describe the previous experience and effectiveness of the Offeror and to demonstrate the Offeror’s current ability to accomplish the tasking in this solicitation. An Offeror team will be determined to have acceptable Corporate Experience if it successfully demonstrates sufficient OVERALL experience (e.g. each team member demonstrates experience commensurate with its respective proposed effort).

The Offeror shall submit a narrative describing the experience held by the Offeror’s team in the following four (4) areas:

(1) Managing a workforce of 75+ Full Time Equivalents (FTEs) providing training

(2) Managing a workforce across multiple locations

(3) Managing an Outside Continental United States (OCONUS) workforce

(4) Transitioning a workforce

The Offeror shall also submit a narrative description describing experience held by the Offeror’s team in at least two (2) of the four (4) areas below:

(5) Providing medical skills training in a simulated environment

(6) Modifying/developing training exercise scenarios

(7) Managing and providing training certifications/recertifications.

(8) Managing a workforce with a training throughput of at least 2,500 students per year.

L.6.4. Volume IV – Factor 5: Past Performance

This volume shall contain past performance information regarding similar contracts. This volume shall identify and describe recent and relevant past performance of the prime, team members, and/or major subcontractors in fulfilling Government and commercial contracts/subcontracts. “Recent” past performance is past performance that is still in progress or completed within three years prior to the release of the final TRIOSS RFP. Previous federal, state or local Government contracts, and private/commercial contracts performed which are similar in nature and relevant to the efforts required by this solicitation may be provided. “Relevant” past performance is past performance that is similar in scope, magnitude and complexity to the TRIOSS PWS.

Information provided should be related to similar programs in the same division or cost center with which the Offeror proposes to perform the effort. The prime is defined as any division or wholly-owned subsidiary of the company. A major subcontractor is defined as one that will be responsible for 20% or more of the effort. A Joint Venture (JV) is considered a single entity. If the Offeror is a JV, relevant past performance should be submitted for contracts/efforts completed by the JV entity over the past three (3) years. If the JV does not have shared past performance, relevant contract efforts from any or all partners in the JV may be evaluated. Between three (3) and five (5) examples of total past performance examples may be submitted. If the proposal is submitted by a JV, then the Offeror is required to submit a completed DCMA Form 1620 – Guaranty Agreement as part of the Price Volume.

When submitting past performance information for team members, the information should focus on the contributions that team members would make to fulfill the contractual requirements. For private contracts, it is the Offeror’s responsibility to obtain authorization from private/commercial organizations to release information to the Government. If there is no past performance it should be stated in the proposal.

The prime, team members, and/or major subcontractors shall submit past performance information for between three (3) and five (5) examples of total contracts/subcontracts performed within the past three (3) years of the date of this solicitation, that are relevant to the TRIOSS requirement. At a minimum, one past performance submission needs to represent performance of the prime entity, whether that is a single offeror or a JV. If the JV does not have shared past performance, relevant contract efforts from any or all partners in the JV may be evaluated.

List the contracts from most relevant to least relevant.

L.6.4.1 The Offeror shall provide the following project-related information for each contract/subcontract identified:

1. Contract Title/Name.

1. Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

1. Contractor Participation Type: Prime, Joint Venture Partner, or Major Subcontractor.

1. Contractor/JV Partner/Major Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and POC within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

1. Government/commercial contracting activity, current address, Procuring Contracting Officer's name, e-mail address, and telephone numbers.

1. Government’s technical representative/COR, and current e-mail address, and telephone numbers or equivalent commercial information.

1. Government/commercial contract administration activity and the Administrative Contracting Officer's name, and current e-mail address and telephone numbers.

1. Contract Type: (Fixed Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific contract vehicle (Requirements, Definite Quantity, and Indefinite Quantity) and contract type (FP, CR, T&M, etc.).

1. Awarded price/cost.

1. Final or projected final price/cost.

1. Original period of performance.

1. Final, or projected final, performance schedule, including dates of start and completion of work.

1. Relevancy: Describe the relevancy of the past or present contract/subcontract to the TRIOSS RFP and state whether it was for providing medical skills training in a simulated environment, or other type of effort. Relevancy discussions could also include comparisons with respect to use or complexity; scope of the effort; continuity of key management and technical personnel; and continuity of teaming arrangements and subcontractors.

1. Provide any other information the Offeror deems important to understand the past performance on the contracts / subcontracts.

L.6.4.2. In addition to these contract/subcontract submissions, the Offeror shall also provide the same information noted for any and all contracts (regardless of relevancy) it has had terminated or for which it has received show-cause letters, in whole or in part, for any reason during the past 3 years. Include any and all contracts/subcontracts currently in the process of such termination, including those that are not relevant to the RFP effort.

L.6.4.3. A Past Performance Questionnaire is provided as Attachment 11 in Section J of the RFP. The Offeror shall forward a copy of the questionnaire to the Contracting Officer or commercial entity for each contract or subcontract identified. Any questionnaires submitted by other than the cognizant Government agency or commercial entity will not be considered. The recipient of the Questionnaire shall be advised that the document will be considered source selection sensitive in accordance with FAR 3.104, and that questionnaires will not be accepted past the proposal due date.

The Offeror shall instruct questionnaire recipients to send completed questionnaires via email to the Contract Specialist, Ms. Monica Escalante, at usarmy.orlando.peo-stri.mbx.trioss@mail.mil by the established proposal closing date. The individuals shall not send their questionnaires back to the Offeror.

The Offeror shall e-mail to the Contract Specialist listed above a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day). The PCO will have discretion to determine whether questionnaires that are returned late will be used as part of the past performance evaluation. Questionnaires that are not returned at all, will not be evaluated favorably or unfavorably on the past performance evaluation. The Government reserves the right to send additional questionnaires as necessary or contact individuals identified by the Offeror that have not completed or submitted questionnaires for evaluation.

In accordance with FAR 15.306, the Offeror may be given the…