W81XWH20Q0024_Combined-Synopsis-Solicitation_2020-01-08.pdf

W81XWH20Q0024

GENERAL INFORMATION

Project Title: Snow Removal and Ice Treatment Services for the U.S. Army Medical Materiel Development Activity (USAMMDA)

Combined synopsis/solicitation number: W81XWH20Q0024

Date Issued: 08-Jan-2020

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is a Historically Underutilized Business Zone (HUBZone) Program set-aside. The following action is to be completed by the U.S. Army Medical Research Acquisition Activity (USAMRAA) in support of the USAMMDA. This announcement constitutes the solicitation by USAMRAA, Fort Detrick, MD and offers must be submitted in writing (oral offers will not be accepted). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2020-02 which is effective 23-Dec-2019. Beginning in Fiscal Year 2019, designation of FACs was changed to reflect the fiscal year in the first four digits and the sequence of the issued circular in the last two digits. The FAR includes all FACs through 2020-02.

The Government anticipates that any resulting award from this combined synopsis/solicitation will be a Firm-Fixed- Price (FFP) contract.

The anticipated period of performance will be sixty (60) months:

Base Year: 03 February 2020 thru 02 February 2021 Option Year 1: 03 February 2021 thru 02 February 2022 Option Year 2: 03 February 2022 thru 02 February 2023 Option Year 3: 03 February 2023 thru 02 February 2024 Option Year 4: 03 February 2024 thru 02 February 2025

North American Industry Classification System (NAICS) Code: 561730 – Landscaping Services (Size Standard:

$8.0 million).

Product Service Code: S218 – Housekeeping- Snow Removal/Salt (Includes: Spreading Aggregate or Other Snow Melting Material).

To be eligible for an award or payment from any Department of Defense activity, Offerors must provide registration information to the System for Award Management (SAM). All Offerors must be registered in SAM for “All Awards” prior to receiving an award. The Offeror's SAM record must be active and should include the NAICS that has been selected for this procurement. An entity can be registered in SAM under multiple NAICS if they are applicable to the entity’s business. IMMEDIATE REGISTRATION IS ADVISED. Registration instructions may be obtained, and online registration may be accomplished, at https://www.sam.gov/SAM/. This includes the online representations and certifications located within SAM.

Points of Contact (POCs): The POCs for this combined synopsis/solicitation are Toloria DuVall (primary), Contract Specialist, toloria.s.duvall.civ@mail.mil; and Patrick Harris (alternate), Contracting Officer, patrick.k.harris11.civ@mail.mil. Please include Ms. DuVall and Mr. Harris on all correspondence.

Proposal Submission: Proposals shall only be electronically submitted. Offeror should submit the proposal to both POCs via e-mail. The e-mail must have a subject title of “W81XWH20Q0024 Proposal Submission”. The Offeror is responsible for verifying receipt by the POCs. One electronic copy shall be submitted for each proposal volume.

Each proposal volume should be a separate attachment.

Proposal Due Date: No later than 24-Jan-2020 at 3:00 PM Eastern Time. Any proposals received after this date and time may not be considered for evaluation. Offeror proposals shall remain open for a minimum of 90 calendar days from the date of submission.

Alternate Proposals: Only one proposal from each Offeror will be evaluated by the Government.

The Government anticipates that this combined synopsis/solicitation will result in one (1) contract award to a U.S.

Small Business Administration (SBA) certified HUBZone.

This invitation to submit a proposal does not assure that a contract will be awarded.

The Offeror’s proposal will be incorporated by reference into a resulting contract.

(End of general information)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 131,565.50 Square

Foot

BY Snow Removal & Ice Treatment

FFP

Base year snow removal and ice treatment services. The contractor shall provide all necessary labor, equipment and materials to remove snow and provide ice treatment for 5,980.25 square feet at USAMMDA building 1430 in accordance with the Performance Work Statement (incorporated herein) and map (Solicitation Attachment 1).

Price per square foot = __________.

FOB: Destination

PSC CD: S218

NET AMT

0002 1 Job

BY CMR FY20/21

FFP

Base year contractor manpower reporting (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor) required for performance of services provided under this contract for the Army via a secure data collection site (see Contractor Manpower Reporting instruction for details). If the Offeror proposes CMR as "Not Separately Priced (NSP)" this CLIN will be labeled with the "NSP" cost constraint. CMR Due NLT 31 October of each year of contract performance.

Reporting for 03-Feb-2020 thru 30-Sep-2020, due 31-Oct-2020.

Reporting for 01-Oct-2020 thru 02-Feb-2021, due 31-Oct-2021.

1001 131,565.50 Square

OPTION OY1 Snow Removal & Ice Treatment

Option year one snow removal and ice treatment services. The contractor shall provide all necessary labor, equipment and materials to remove snow and provide ice treatment for 5,980.25 square feet at USAMMDA building 1430 in accordance with the Performance Work Statement (incorporated herein) and map (Solicitation Attachment 1).

Price per square foot = __________.

1002 1 Job

OPTION OY1 CMR FY21/22

FFP

Option year one contractor manpower reporting (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor) required for performance of services provided under this contract for the Army via a secure data collection site (see Contractor Manpower Reporting instruction for details). If the Offeror proposes CMR as "Not Separately Priced (NSP)" this CLIN will be labeled with the "NSP" cost constraint. CMR Due NLT 31 October of each year of contract performance.

Reporting for 03-Feb-2021 thru 30-Sep-2021, due 31-Oct-2021.

Reporting for 01-Oct-2021 thru 02-Feb-2022, due 31-Oct-2022.

2001 131,565.50 Square

OPTION OY2 Snow Removal & Ice Treatment

Option year two snow removal and ice treatment services. The contractor shall provide all necessary labor, equipment and materials to remove snow and provide ice treatment for 5,980.25 square feet at USAMMDA building 1430 in accordance with the Performance Work Statement (incorporated herein) and map (Solicitation Attachment 1).

Price per square foot = __________.

2002 1 Job

OPTION OY2 CMR FY22/23

FFP

Option year two contractor manpower reporting (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor) required for performance of services provided under this contract for the Army via a secure data collection site (see Contractor Manpower Reporting instruction for details). If the Offeror proposes CMR as "Not Separately Priced (NSP)" this CLIN will be labeled with the "NSP" cost constraint. CMR Due NLT 31 October of each year of contract performance.

Reporting for 03-Feb-2022 thru 30-Sep-2022, due 31-Oct-2022.

Reporting for 01-Oct-2022 thru 02-Feb-2023, due 31-Oct-2023.

3001 131,565.50 Square

OPTION OY3 Snow Removal & Ice Treatment

Option year three snow removal and ice treatment services. The contractor shall provide all necessary labor, equipment and materials to remove snow and provide ice treatment for 5,980.25 square feet at USAMMDA building 1430 in accordance with the Performance Work Statement (incorporated herein) and map (Solicitation Attachment 1).

Price per square foot = __________.

3002 1 Job

OPTION OY3 CMR FY23/24

FFP

Option year three contractor manpower reporting (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor) required for performance of services provided under this contract for the Army via a secure data collection site (see Contractor Manpower Reporting instruction for details). If the Offeror proposes CMR as "Not Separately Priced (NSP)" this CLIN will be labeled with the "NSP" cost constraint. CMR Due NLT 31 October of each year of contract performance.

Reporting for 03-Feb-2023 thru 30-Sep-2023, due 31-Oct-2023.

Reporting for 01-Oct-2023 thru 02-Feb-2024, due 31-Oct-2024.

4001 131,565.50 Square

OPTION OY4 Snow Removal & Ice Treatment

Option year four snow removal and ice treatment services. The contractor shall provide all necessary labor, equipment and materials to remove snow and provide ice treatment for 5,980.25 square feet at USAMMDA building 1430 in accordance with the Performance Work Statement (incorporated herein) and map (Solicitation Attachment 1).

Price per square foot = __________.

4002 1 Job

OPTION OY4 CMR FY24/25

FFP

Option year four contractor manpower reporting (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor) required for performance of services provided under this contract for the Army via a secure data collection site (see Contractor Manpower Reporting instruction for details). If the Offeror proposes CMR as "Not Separately Priced (NSP)" this CLIN will be labeled with the "NSP" cost constraint. CMR Due NLT 31 October of each year of contract performance.

Reporting for 03-Feb-2024 thru 30-Sep-2024, due 31-Oct-2024.

Reporting for 01-Oct-2024 thru 02-Feb-2025, due 31-Oct-2025.

PERFORMANCE WORK STATEMENT

1.0. Objective:

Provide all services necessary to fully support snow removal and ice treatment at USAMMDA.

2.0. Period of Performance:

Base year of twelve (12) months with four (4) option years as follows:

Base Year Date of Award (DOA) through twelve (12) months of performance.

Option Year 1 Expiration of the Base Year through twelve (12) months of performance.

Option Year 2 Expiration of Option Year One through twelve (12) months of performance.

Option Year 3 Expiration of Option Year Two through twelve (12) months of performance.

Option Year 4 Expiration of Option Year Three through twelve (12) months of performance.

3.0. Place of Performance:

1430 Veteran’s Drive, Fort Detrick, MD 21702.

4.0. Specific Tasks:

The contractor shall provide seasonal snow removal and ice treatment services for USAMMDA building 1430.

Snow removal and ice treatments shall be completed to ensure safe sidewalks, steps, porches, ramps and landings that provide access to and from the building listed above.

The contractor shall provide all necessary labor, equipment and materials to remove snow and provide ice treatment for 5,980.25 square feet at USAMMDA. Areas requiring snow removal and ice treatment are shown in blue on Solicitation Attachment 1, which includes a black top loading dock and black top parking area in the rear of the building. The contractor shall coordinate with the Technical Point of Contact (TPOC) for access to Ft. Detrick. The contractor will not be granted access to the building itself.

The contractor, shall pre-treat all designated areas in advance of a snow/ice event.

On weekdays (excluding holidays) snow removal and/or ice treatment shall be completed, prior to normal duty hours and no later than 0545. On weekends and holidays snow removal and/or ice treatment shall be completed prior to 0545 the following business day.

If the precipitation occurs during the business day and/or when the TPOC advises additional treatments are necessary for personnel safety, snow removal and/or ice treatments shall be performed during normal duty hours, 0545-1700.

In the event that Fort Detrick is closed, the contractor shall complete the snow removal and/or ice treatment prior to normal duty hours and no later than 0545 the next business day. In case of a severe storm the contractor shall contact the TPOC for guidance. Each separate visit to remove snow or ice buildup and then apply chemical treatments shall constitute one visit. In the event that an area already cleared by the contractor accumulates snow due to base plowing/shoveling or additional ice/snowfall the TPOC may request the contractor return to remove snow or ice and then apply chemical treatment. This shall be considered another visit.

Abrasive snow/ice melt material will be applied after snow removal (and during icy conditions) to sidewalks, steps, porches, ramps and landings in sufficient quantity and frequency to provide safe entrance and exit of the buildings.

All abrasive material applied shall be safe for shrubbery, sidewalks, steps, porches, ramps, landings and the environment. The contractor shall identify the treatment chemicals that will be used.

The contractor shall provide a log of dates, times and types of treatments, after each snow and/or ice event (Deliverable 1). The visit log shall be provided electronically to the TPOC within three (3) business days after each snow removal and/or ice treatment.

Removal of snow and/or ice buildup after pre-treatment shall constitute a complete visit. In the case of an ice storm, pre-treatment, subsequent removal of ice buildup, and post chemical treatment shall constitute one visit.

5.0. Definitions:

5.1. Treatment Visit Only – The spreading of abrasive snow/ice melt material before snow event or ice accumulation over the areas shown in Solicitation Attachment 1.

5.2. Snow Removal and Ice Treatment – The removal of snow or ice from the areas shown in Solicitation Attachment 1, and the treatment of those areas with abrasive snow/ice melt material.

6.0. Deliverables:

6.1. Written Visit Log – Deliverable 1. The contractor shall provide a log of dates, times and types of treatments, after each snow and/or ice event. The visit log shall be provided electronically to the TPOC within three (3) business days after each snow removal and/or ice treatment.

6.2. Written Verification of Contractor Manpower Reporting (CMR) Completion – Deliverable 2. The contractor shall report ALL contractor labor hours (including subcontractor labor) required for performance of services provided under this contract for the Army via a secure data collection site (see CMR instruction for details). The contractor shall provide written verification of CMR completion by email to the TPOC and Contract Specialist (CS).

While inputs may be reported any time during the fiscal year, which runs October 1st thru September 30th, all data shall be reported no later than October 31 of each calendar year, beginning with 2020.

6.3. Written Verification of iWATCH Training Completion – Deliverable 3. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program. This training shall be completed within ten

(10) calendar days of contract award and within ten (10) calendar days of new employees commencing performance with the results reported to the TPOC not later than (NLT) fifteen (15) calendar days after contract award and/or new employees commencing performance.

Deliverable Chart Item Title/Description Distribute To Initial Subsequent Deliverable 1 Written Visit Log. TPOC Written visit log provided electronically within three (3) business days after each snow removal and/or ice treatment.

Written visit log provided electronically within three (3) business days after each snow removal and/or ice treatment.

Deliverable 2 Written Verification of CMR Completion.

TPOC/CS Written verification of CMR completion provided electronically NLT 31 October 2020.

Written verification of CMR completion provided electronically on an annual basis, NLT 31 October.

Deliverable 3 Written Verification of iWATCH Training Completion.

TPOC Training completed within ten (10) calendar days of contract award and reported within fifteen (15) calendar days of contract award.

Training completed within ten (10) calendar days of new employees commencing performance and reported within fifteen (15) calendar days of new employees commencing performance.

7.0. Contractor Surveillance:

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance. The oversight provided for in the contract and in the QASP shall help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the TPOC with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required TPOC monthly report. The contractor shall participate in the development of the QASP by completing the pertinent sections of the document (Solicitation Attachment 2). The Government will finalize the QASP immediately following award and will provide a copy to the contractor. The QASP is a living document and may be updated by the Government as necessary.

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Performance Threshold Remove Snow & Ice.

Prevent accumulation. Ensure paved areas are safe for vehicle or pedestrian traffic.

Ensure areas have adequate deicing material for the conditions.

No more than three (3) customer complaints per service month.

Emergency Services.

Work required by an order is satisfactorily completed.

Work is satisfactorily completed 100% of the time.

8.0. Security Requirements:

8.1. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.2. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

8.3. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer [ATO]). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TPOC. This training shall be completed within ten

(10) calendar days of contract award and within ten (10) calendar days of new employees commencing performance with the results reported to the TPOC NLT fifteen (15) calendar days after contract award and/or new employees commencing performance.

(End of PWS)

CONTRACTOR MANPOWER REPORTING

CONTRACTOR MANPOWER REPORTING (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor) required for performance of services provided under this contract for the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

The four Service components user accounts and system data were merged and transferred to the new consolidated Enterprise Contractor Manpower Reporting Application (ECMRA) effective 1 October 2017 at www.ecmra.mil.

Contractors may direct questions to the new ECMRA Support Desk at dod.ecmra.support.desk@mail.mil or obtain detailed instructions from the CMR Contractor Manpower Reporting User Guide available on the new ECMRA website www.ecmra.mil.

The Order Data tab on the CMRA Contractor Data Entry website asks for the “Requiring Activity Unit Identification Code” (UIC). This is the UIC of the USAMRDC or other USAMRAA Supported activity or organization (such as DHS), the Requiring Activity that would be performing the mission if not for the contractor.

This is not necessarily the Contracting Office, Contracting Administrative Office, or Funding Source. The UIC is not the same as the Department of Defense Activity Address Code (DODAAC).

The UIC of the Requiring Activity for this contract is W4QFAA.

(End of Requirement)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection Of Services--Fixed Price AUG 1996

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 03-FEB-2020 TO

02-FEB-2021

N/A USAMMDA FORT DETRICK

USAMMDA FORT DETRICK

1403 VETERANS DRIVE

FREDERICK MD 21702

W806YH

0002 POP 03-FEB-2020 TO

02-FEB-2021

N/A N/A

1001 POP 03-FEB-2021 TO

02-FEB-2022

N/A USAMMDA FORT DETRICK

USAMMDA FORT DETRICK

1403 VETERANS DRIVE

FREDERICK MD 21702

1002 POP 03-FEB-2021 TO

02-FEB-2022

2001 POP 03-FEB-2022 TO

02-FEB-2023

N/A USAMMDA FORT DETRICK

USAMMDA FORT DETRICK

1403 VETERANS DRIVE

FREDERICK MD 21702

2002 POP 03-FEB-2022 TO

02-FEB-2023

3001 POP 03-FEB-2023 TO

02-FEB-2024

N/A USAMMDA FORT DETRICK

USAMMDA FORT DETRICK

1403 VETERANS DRIVE

FREDERICK MD 21702

3002 POP 03-FEB-2023 TO

02-FEB-2024

4001 POP 03-FEB-2024 TO

02-FEB-2025

N/A USAMMDA FORT DETRICK

USAMMDA FORT DETRICK

1403 VETERANS DRIVE

FREDERICK MD 21702

4002 POP 03-FEB-2024 TO

02-FEB-2025

252.232-7006 Wide Area WorkFlow Payment Instructions DEC 2018

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

JUL 2018

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2019

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2019

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation 2018-O0021)

OCT 2019

52.219-3 (Dev) Notice of HUBZone Set-Aside or Sole Source Award

(DEVIATION 2019-O0003).

JAN 2019

52.219-6 (Dev) Notice of Total Small Business Set-Aside (DEVIATION 2019-O0003).

JAN 2019

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-41 Service Contract Labor Standards AUG 2018 52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option Contracts)

AUG 2018

52.222-50 Combating Trafficking in Persons JAN 2019 52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015 52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2017 52.223-11 Ozone-Depleting Substances and High Global Warming

Potential Hydrofluorocarbons.

JUN 2016

52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

AUG 2011

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.245-1 Government Property JAN 2017 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.211-7007 Reporting of Government-Furnished Property AUG 2012 252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.244-7000 Subcontracts for Commercial Items JUN 2013 252.246-7004 Safety of Facilities, Infrastructure, and Equipment for

Military Operations

OCT 2010

252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) calendar days.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within thirty (30) calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five

(5) years.

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class Monetary Wage-Fringe Benefits

11210 - Laborer Grounds Maintenance 14.75

52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER SERVICE AND

CONSTRUCTION CONTRACTS (SEP 2013)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless--

(1) The product cannot be acquired--

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3(e)).

For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferredgov.

(c) In the performance of this contract, the Contractor shall--

(1) Report to http://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; and

(2) Submit this report no later than--

(i) October 31 of each year during contract performance; and

(ii) At the end of contract performance.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR (Federal Acquisition Regulation): https://www.acquisition.gov/browse/index/far

DFARS (Defense Federal Acquisition Regulation Supplement): https://www.acquisition.gov/dfars

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Acquisition Regulations System, Department of Defense (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

As prescribed in 232.7004(a), use the following clause:

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

AND RECEIVING REPORTS (DEVIATION 2016-AOOOl) (NOV 2015)

(a) Definitions. As used in this clause-

(1) "Electronic form" means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer.

(2) "Invoice payment" has the meaning given in section 32.001 of the Federal Acquisition Regulation.

(3) "Payment request" means any request for invoice payment submitted by the Contractor under this contract.

(4) "Receiving report" means the data required by the clause at 252.246- 7000, Material Inspection and Receiving Report.

(b) Except as provided in paragraph (c) of this clause the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input.

Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.

(c) The Contractor may submit a payment request and receiving report using other than WAWF only when-

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment for rendered health care services using the TRICARE

Encounter Data System (TEDS) as the electronic format;

(4) The Governmentwide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required; or

(5) Submitting payment requests and receiving reports to the Supplier Self Services (SUS) system accessible via the Wide Area WorkFlow (WAWF) website as an authorized participant in the vendor portal invoicing pilot program.

(d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) In addition to the requirements of this clause, the Contractor shall meet the. requirements of the appropriate payment clauses in this contract when submitting payment requests.

LIST OF ATTACHMENTS

BUILDING 1430 MAP

ATTACHMENT #1 – BUILDING 1430 MAP

(See PDF File.)

QUALITY ASSURANCE SURVEILLANCE

ATTACHMENT #2 - DRAFT QUALITY ASSURANCE SURVEILLANCE PLAN TEMPLATE

Combined Synopsis/Solicitation Number: W81XWH20R0024

Project Title: Snow Removal and Ice Treatment Services for USAMMDA.

Requiring Activity/Agency Name: US Army Medical Materiel Development Activity (USAMMDA)

Solicitation Description: Provide all services necessary to fully support snow removal and ice treatment services at

USAMMDA.

Contractor’s name: <Enter contractor name.> (hereafter referred to as the contractor).

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

a. What will be monitored.

b. How monitoring will take place.

c. Who will conduct the monitoring.

d. How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clause applies:

52.246-4 -- Inspection of Services -- Fixed-Price.

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: <To be entered by contracting activity upon award.> Organization or Agency: <To be entered by contracting activity upon award.> Telephone: <To be entered by contracting activity upon award.> Email: <To be entered by contracting activity upon award.>

b. Technical Point of Contact (TPOC) - The TPOC is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The TPOC shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the TPOC shall provide documentation to the KO. The TPOC is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Primary TPOC: <to be entered by contracting activity upon award.> Title: <to be entered by contracting activity upon award.> Telephone: <to be entered by contracting activity upon award.> Email: <to be entered by contracting activity upon award.>

Alternate Technical Point of Contact – The Alternate is responsible for performing TPOC duties when the Primary TPOC will not be available.

Alternate TPOC: <to be entered by contracting activity upon award.> Title: <to be entered by contracting activity upon award.> Telephone: <to be entered by contracting activity upon award.> Email: <to be entered by contracting activity upon award.>

c. Other Key Government Personnel – <enter required information or delete this item if not applicable.>

Name: <to be entered by contracting activity upon award.> Title: <to be entered by contracting activity upon award.> Telephone: <to be entered by contracting activity upon award.> Email: <to be entered by contracting activity upon award.>

3. CONTRACTOR REPRESENTATIVES.

The following employees of the contractor serve as the contractor’s Program Manager and Project Manager for this contract:

a. Program Manager - <enter name> Telephone: <enter number> Email: <enter address>

b. Project Manager - <enter name> Telephone: <enter number> Email: <enter address>

c. Other Contractor Personnel - <enter name or delete this item if not applicable.> Title: <enter title> Telephone: <enter number> Email: <enter address>

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, shown below, includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective / Deliverable

Indicator Performance Threshold / Deliverable Standard

AQL Method of Surveillance

Incentive

Remove Snow & Ice (Performance Objective #1).

Prevent accumulation.

Ensure paved areas are safe for vehicle or pedestrian traffic. Ensure areas have adequate deicing material for the conditions.

No more than three (3) customer complaints per service month.

100% Compliance.

Validated User/Customer Complaints.

Positive Past Performance Rating.

Emergency Services (Performance Objective #2).

Work required by an order is satisfactorily completed.

Work is satisfactorily completed 100% of the time.

100% Compliance.

100% Inspection.

Positive Past Performance Rating.

Written Visit Log (Deliverable #1).

Written visit log provided electronically.

Initial:

Written visit log provided electronically within three (3) business days after each snow

100% Compliance.

100% Inspection.

Positive Past

Rating.

removal and/or ice treatment.

Subsequent:

Written visit log provided electronically within three (3) business days after each snow removal and/or ice treatment.

Written Verification of

CMR

Completion (Deliverable #2).

Written verification of

CMR

completion provided electronically.

Initial:

Written verification of

CMR

completion provided electronically NLT 31 October 2020.

Subsequent:

Written verification of

CMR

completion provided electronically on an annual basis, NLT 31

October.

100% Compliance.

100% Inspection.

Positive Past Performance Rating.

Written Verification of iWATCH Training Completion (Deliverable #3).

Written verification of iWATCH training completion provided electronically.

Initial:

Training completed within ten (10) calendar days of contract award and reported within fifteen

(15) calendar days of contract award.

Subsequent:

Training completed within ten (10) calendar days of new employees commencing performance and reported within fifteen

(15) calendar

100% Compliance.

100% Inspection.

Positive Past

Rating.

days of new employees commencing performance.

5. INCENTIVES.

The Government shall use past performance as an incentive. Incentives shall be based on exceeding, meeting, or not meeting performance standards.

6. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The TPOC shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the TPOC shall always contact the contractor's project manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The TPOC shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

VALIDATED USER/CUSTOMER COMPLAINTS.

Remove Snow and Ice.

100% INSPECTION.

Emergency Services.

Written Visit Log.

Written Verification of CMR Completion.

Written Verification of iWATCH Training Completion.

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the contract becomes the basis for the KO’s actions.

7. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

Exceptional:

Performance significantly exceeds contract requirements to the Government’s benefit.

Satisfactory: Performance meets contractual requirements.

Unsatisfactory: Performance does not meet contractual requirements.

8. DOCUMENTING PERFORMANCE.

a. Exceptional/Satisfactory Performance.

The Government shall document positive performance. The TPOC shall generate a report each month and place it in the TPOC file. A copy should also be sent electronically to the Contract Specialist. A report template is attached.

Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. Unsatisfactory Performance.

When unsatisfactory performance occurs, the TPOC shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the TPOC shall document the discussion and place it in the TPOC file.

When the TPOC determines formal written communication is required, the TPOC shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's project manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unsatisfactory performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the TPOC. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

9. FREQUENCY OF MEASUREMENT.

During contract performance, the TPOC shall take periodic measurements, as specified in the AQL column of the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed.

10. REVISIONS.

The QASP is subject to change at any time at the Government’s discretion. The QASP is not incorporated into the contract, therefore changes, if made, do not necessitate a contract modification. However, if there are changes to this QASP, the contractor will be notified promptly and provided a copy of the changes.

Prepared by: <enter name>

Signature – Technical Point of Contact

---------- [PAGE BREAK] ----------

PERFORMANCE REPORT

<This report is to be completed by the TPOC on a monthly basis to document performance.>

1. Contract Number: <enter number>

2. Prepared by: <enter name of TPOC>

3. Date and time of observation:

4. Observation:

<Examples of items to include in a report are:

- Method of surveillance.

- How frequently you conducted surveillance.

- Surveillance results.

- Number of observations.>

Signature – Technical Point of Contact Date

---------- [PAGE BREAK] ----------

CONTRACT DISCREPANCY REPORT (CDR)

<This report is to be completed by the TPOC if a performance issue arises.>

1. Contract Number: <enter number>

2. To: <enter name of Contractor Project Manager or on-site representative>

3. From: <enter name of TPOC>

4. Date and time observed discrepancy:

5. Discrepancy or Problem:

<Describe in detail. Identify any attachments.>

5. Corrective action plan:

A written corrective action plan < is / is not > required.

<If a written corrective action plan is required include the following: The written Corrective Action Plan will be provided to the undersigned not later than # days after receipt of this CDR>.

Prepared by: <enter name>

Signature – Technical Point of Contact Date

Received by:

Signature - Contractor Project Manager Date

(End of Draft QASP Template)

PRICE PROPOSAL SPREADSHEET

ATTACHMENT #3 - PRICE PROPOSAL SPREADSHEET

(See Microsoft Excel File.)

SCA WD #: 2015-4270

ATTACHMENT #4 - SERVICE CONTRACT ACT WD #: 2015-4270

REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-4270 Daniel W. Simms Division of | Revision No.: 12 Director Wage Determinations| Date Of Last Revision: 12/23/2019 Note: Under Executive Order (EO) 13658 an hourly minimum wage of $10.80 for calendar year 2020 applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1 2015. If this contract is covered by the EO the contractor must pay all workers in any classification listed on this wage determination at least $10.80 per hour (or the applicable wage rate listed on this wage determination if it is higher) for all hours spent performing on the contract in calendar year 2020. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

State: Maryland

Area: Maryland Counties of Frederick Montgomery

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 18.95 01012 - Accounting Clerk II 21.28 01013 - Accounting Clerk III 23.81 01020 - Administrative Assistant 35.24 01035 - Court Reporter 24.02 01041 - Customer Service Representative I 14.68 01042 - Customer Service Representative II 16.51 01043 - Customer Service Representative III 18.02 01051 - Data Entry Operator I 16.64 01052 - Data Entry Operator II 18.16 01060 - Dispatcher Motor Vehicle 20.24 01070 - Document Preparation Clerk 17.75

01090 - Duplicating Machine Operator 17.75 01111 - General Clerk I 14.88 01112 - General Clerk II 16.24 01113 - General Clerk III 18.74 01120 - Housing Referral Assistant 25.29 01141 - Messenger Courier 16.71 01191 - Order Clerk I 16.61 01192 - Order Clerk II 18.12 01261 - Personnel Assistant (Employment) I 18.87 01262 - Personnel Assistant (Employment) II 21.11 01263 - Personnel Assistant (Employment) III 23.52 01270 - Production Control Clerk 26.02 01290 - Rental Clerk 16.55 01300 - Scheduler Maintenance 18.07 01311 - Secretary I 18.07 01312 - Secretary II 20.18 01313 - Secretary III 25.29 01320 - Service Order Dispatcher 18.10 01410 - Supply Technician 35.24 01420 - Survey Worker 20.03 01460 - Switchboard Operator/Receptionist 15.19 01531 - Travel Clerk I 15.45 01532 - Travel Clerk II 16.83 01533 - Travel Clerk III 18.19 01611 - Word Processor I 17.16 01612 - Word Processor II 19.27 01613 - Word Processor III 21.56 05000 - Automotive Service Occupations 05005 - Automobile Body Repairer Fiberglass 29.42 05010 - Automotive Electrician 24.58 05040 - Automotive Glass Installer 23.15 05070 - Automotive Worker 23.15 05110 - Mobile Equipment Servicer 19.91 05130 - Motor Equipment Metal Mechanic 25.88 05160 - Motor Equipment Metal Worker 23.15 05190 - Motor Vehicle Mechanic 25.88 05220 - Motor Vehicle Mechanic Helper 18.49 05250 - Motor Vehicle Upholstery Worker 21.63 05280 - Motor Vehicle Wrecker 23.15 05310 - Painter Automotive 24.58 05340 - Radiator Repair Specialist 23.15 05370 - Tire Repairer 14.44 05400 - Transmission Repair Specialist 25.88 07000 - Food Preparation And Service Occupations 07010 - Baker 13.85 07041 - Cook I 16.10 07042 - Cook II 18.72 07070 - Dishwasher 11.12 07130 - Food Service Worker 11.96 07210 - Meat…