RFI_Preventive_Maint_Water_Inject_Pure_Steam_Dist_System.pdf

REQUEST FOR INFORMATION (RFI)

Subject: Preventive Maintenance and Service for Water for Injection/Pure Steam/Distribution Systems located at Pilot Bio Production Facility at the Walter Reed Army Institute of Research, Silver Spring, MD

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY – THIS RFI IS ISSUED SOLELY FOR

INFORMATION AND PLANNING PURPOSES. THIS IS NOT A REQUEST FOR PROPOSALS

(RFP) OR A REQUEST FOR QUOTATIONS (RFQ); IT IS STRICTLY A RFI. NEITHER

UNSOLICITED PROPOSALS NOR ANY OTHER KINDS OF OFFERS WILL BE CONSIDERED IN

RESPONSE TO THIS RFI. NO CONTRACT WILL BE AWARDED PURSUANT TO THIS

ANNOUNCEMENT. THIS NOTICE DOES NOT CONSTITUTE A COMMITMENT BY THE

UNITED STATES GOVERNMENT TO CONTRACT FOR ANY SUPPLY OR SERVICE

WHATSOEVER. ALL INFORMATION SUBMITTED IN RESPONSE TO THIS ANNOUNCEMENT

IS VOLUNTARY; THE UNITED STATES GOVERNMENT WILL NOT PAY FOR INFORMATION

REQUESTED NOR WILL IT COMPENSATE ANY RESPONDENT FOR ANY COST INCURRED IN

DEVELOPING INFORMATION PROVIDED TO THE UNITED STATES GOVERNMENT. NOT

RESPONDING TO THIS RFI DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE RFP OR

RFQ, IF ANY IS ISSUED.

1.0 DISCLAIMER: This RFI is issued solely for market research information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this RFI. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the RFI will not be returned. At this time, questions concerning the composition and requirements for a future RFP will not be entertained.

2.0 SUBJECT: The PBF/WRAIR is conducting market research to assess commercial availability of Preventive Maintenance and Service for Water for Injection/Pure Steam/Distribution Systems at the

PBF/WRAIR

3.0 DESCRIPTION: Provide Quarterly, Bi Annual, Annual Maintenance, Five Year Overhaul, Preventive Maintenance, Emergency Maintenance, and Periodic/Volumetric Maintenance for the WFI/PS Systems.

3.1 Service Performance Requirements

3.1. Specific Tasks / Requirements

3.1.1. Quarterly: Review of Unit Operation (Includes Daily/Monthly checks)

• Perform Operational Safety checklist.

• Check that the calibration status of all instruments are within the expected range of operation.

Recalibrate instruments as necessary.

• Check the distillate NORMAL / DUMP switch for operation. Observe the valves changing position.

• Check the entire unit for leaks.

• Blow down steam and condensate strainers.

• Check and adjust blowdown flow.

• Calibrate sanitary pump effluent discharge flow.

3.1.2. Biannual (every six months):

• Perform TOC/conductivity analyzer calibration.

• Replace sanitary pump seals, as needed.

3.1.3. Annual: Replacement of Product Contact Elastomers (Includes Quarterly and Biannual Items)

During Maintenance Shutdown

• Perform all routine quarterly PM items listed above.

• Perform loop calibration of all sensors (TOC, conductivity, pressure, flow) and variable frequency drives.

• Perform calibration of all gauges.

• Replace filters, including 0.2 micron vent filters.

• Chemically clean the units, tank, and distribution piping.

• Replace feed water pump seals, if required.

• Check steam traps and strainers, rebuild if required.

• Check all electrical connections on the skids.

• Check and descale cooling water side of condenser as required. Rigging is required.

• Check and descale heat exchangers. Rigging is required.

• Replace gaskets on each effect evaporator, as needed.

• Replace condenser gaskets.

• Perform hydrostatic test of condenser and all effects, if required.

• Perform hydrostatic test of distribution loop heat exchangers.

• Change PLC batteries.

• Replace product contact piping gaskets, orifice gaskets, and valve diaphragms in the WFI/PS, Distribution System, and use points.

• Upon completion of the annual maintenance work perform de-rouging, passivation, cleaning, rinsing, and re-sanitization of the WFI/PS tank, distribution piping systems, heat exchangers and field use points, as needed, to return the system to USP Chapter <1231> generation specifications.

3.1.4. Year Five Overhaul: Replacement of all System Elastomers (Includes Annual Items)

• Perform all annual PM items.

• Re-gasket the entire units (WFI/PS and Distribution Systems).

• Rebuild all diaphragm valves.

• Repack degasser, as necessary.

3.1.5. The vendor shall supply all rigging, materials, supplies, and like-for-like piece/parts for the WFI/PS, and Distribution systems. Calibration per ISO requirements of all components of the system that include but are not limited to TOC, conductivity, time, pressure, temperature, and flow with recorded as-found and as-left values. An overall safety assessment report is to be included during annual maintenance.

3.1.6. Emergency Services: The contractor shall provide up to two emergency service visits per contract year per system (WFI/PS/Distribution – 3 systems) with a response time not to exceed 24 hours including evaluation of failure mode, repair and/or replacement (or as soon as possible) for any piece or part of the WFI/PS systems.

3.1.7. Technicians: All technicians performing work must be trained service technicians with training records. Training records must be stored and maintained by the service vendor and provided to the PBF upon request. All technicians must sign in and out of the PBF daily in the visitor logbook. All technicians will conform to lock out-tag out safety procedures common within industry for water, high temperature, weight bearing, and electrical systems. Technicians will be required to conform to PBF cleanroom gowning requirements, as needed, during any activity.

3.1.8. Additional Services: The contractor shall provide additional emergency services as required with a response time not to exceed 24 hours.

3.1.9. Compliance: The contractor shall abide by current Good Manufacturing Practice (GMP) and Good Documentation Practices (GDP).

4.0 RESPONSE INSTRUCTIONS: Potential Respondents shall describe in a Capability Statement their experience and how they would propose to successfully performing the services, assuming that all services provided by Respondent would be accomplished in accordance with all applicable U.S. laws, regulations, policies, and procedures.

5.0 CONTACT INFORMATION: All information regarding Capabilities Statements or any other proprietary information relative to this RFI shall be submitted via email to nathaniel.a.reus.civ@mail.mil no later than 10:00 a.m. E.S.T. on 29 October 2019.