W81XWH-19-R-0096_Combined_Synopsis_Solicitation_08-10-2019.pdf

W81XWH19R0096

COMBINED SYNOPSIS/SOLICITATION INSTRUCTIONS

1. Issue Date: 10 August 2019 2. Close Date: 10 September 2019 10:00 AM EST

3. Contracting Activity: U.S. Army Medical Research Acquisition Activity (USAMRAA) located at 820

Chandler Street, Fort Detrick, MD 21702

4. Requiring Activity: U.S. Army Medical Materiel Development Activity (USAMMDA)/Medical

Modernization Project Management Office (PMO)

5. Subject: Portable Ophthalmic Microscope

6. Solicitation Number: W81XWH-19-R-0096

7. Description of Requirement: The USAMMDA has a requirement for Portable Ophthalmic Microscopes.

The Portable Ophthalmic Microscopes are required for ongoing research protocols. The Minimum Essential

Characteristics (MECs) are included as Table 1.

7.1. This is a combined synopsis/solicitation issued as a Request for Proposal (RFP) for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will be not be issued.

7.2. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2019-03; 12 July 2019.

7.3. This acquisition is full and open competition. The North American Industry Classification System (NAICS) code is 333314 Optical Instrument and Lens Manufacturing with a size standard of 500 employees.

7.4. Contract award shall be made on a competitive best value basis using “ Lowest Price, Technically Acceptable

(LPTA)” source selection procedures.

7.5. The Contract Line Items (CLINs) numbers and items, quantities units of measure, and description are identified under the Supplies/Services Section of the RFP.

7.6. The anticipated period of performance is defined in Section 6 of the Statement of Need (SoN). Shipping is

Free On Board (FOB) Destination IAW FAR 52.247-34.

7.7. Offerors responding to this combined synopsis/solicitation shall include a completed copy of the provision at

52.212-3 Offeror Representations and Certifications—Commercial Items with its proposal.

8. Point-of-Contract: The point-of-contact for this acquisition is Ms. Maribel Fratina, Contract

Specialist, maribel.c.fratina.civ@mail.mil. No telephone calls will be accepted.

9. Instructions for the Preparation and Submission of Proposals

9.1. Proposals shall be prepared in accordance with this solicitation and FAR provision 52.212 -1

Instructions to Offerors- Commercial Items including the Addendum which is included with the attached

RFP.

9.2. All proposals shall be evaluated in accordance with the evaluation criteria identified in the Addendum to

FAR 52.212-2 Evaluation—Commercial Items included with the attached RFP.

mailto:maribel.c.fratina.civ@mail.mil

9.3. The FAR clause 52.212-4 Contract Terms and Conditions-Commercial Items applies to this acquisition.

Additional contract requirements and terms and conditions are identified in the RFP.

9.4. The FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders – Commercial Items, applies to this acquisition. See the clause for additional FAR clauses cited and marked which are applicable to this acquisition.

9.5. The Government reserves the right to reject any or all proposals, and to award no contract at all, depending on the quality of the proposal(s) submitted and the availability of funds.

9.6. Questions: Questions shall be submitted via e-mail to Ms. Maribel Fratina, Contract Specialist, maribel.c.fratina.civ@mail.mil no later than 19 August 2019 at 10:00 AM EST. Questions received after this date will not be accepted. An Amendment to this RFP will be posted to FedBizOpps with responses to the questions received. Only one set of questions per Contractor will be accepted. No telephone calls will be accepted.

9.7. Proposals: Proposals in response to this RFP are due via e-mail no later than 10 September 2019 at 10:00

AM EST to Ms. Maribel Fratina, Contract Specialist, maribel.c.fratina.civ@mail.mil.

STATEMENT OF NEED

STATEMENT OF NEED

PORTABLE OPHTHALMIC MICROSCOPE

FOR THE

U.S. ARMY MEDICAL MATERIAL DEVELOPMENT ACTIVITY (USAMMDA)

MEDICAL MODERNIZATION WARFIGHTER DEPLOYED MEDICAL SYSTEMS

PROJECT MANAGEMENT OFFICE

1. INTRODUCTION

The U.S. Army Medical Material Development Activity (USAMMDA) is the Department of Army’s (DA) Medical

Material Developer for advanced product development. USAMMDA’s mission is to develop and deliver quality medical capabilities to protect, treat, and sustain the health of our service members.

2. PURPOSE

The USAMMDA, Medical Modernization, Warfighter Deployed Medical Systems Project Management Office

(PMO) requires a specialized portable ophthalmic microscope to perform eye surgery in deployed military settings, primarily to treat service members injured in combat or non-combat accidents. The currently fielded ophthalmic microscope is no longer procurable due to discontinuation by the manufacturer. Without a portable ophthalmic microscope, ophthalmologists would lack surgical precision and would experience extended surgical times. This would negatively affect patient outcomes, including the potential for loss of eyesight.

3. SCOPE OF WORK

3.1. PARTS AND ACCESSORIES SUPPORT

3.1.1. The Contractor shall include all accessories necessary for the function, service, and maintenance of the ophthalmic microscope. The Contractor shall also provide a portable surgical stool for the seated operation of the ophthalmic microscope as an accessory.

3.1.2. The Contractor shall provide a full listing of consumables, accessories and optional items. The country of origin, availability, proprietary parts, and procurement accessibility of each item shall be provided on the list.

3.1.3. The Contractor shall agree to support all repair parts, accessories, consumables, and optional items under the resultant contract.

3.2. PACKAGING, STORAGE, AND TRANSPORTATION

3.2.1. The Contractor shall have the complete ophthalmic microscope system, with all its components and accessories, packaged and packed safely and securely in one self-contained hardened cases (e.g., Hardigg Pelican, ECS Case and/or equivalent). The case shall have the approved marked data plates with the following information:

i) National Stock Number(s) – Actual NSN(s) to be provided at time of award by government point of contact.

ii) Item Unique Identification (IUID) on each system/unit in accordance with clause Department of Defense

(DoD) Federal Acquisition Regulation Supplement (DFARS) 252.211-7003, Item Unique Identification and Valuation (DEC 2013).

3.2.2. The transport case for the system shall provide protection to the system from harsh environments. Transport case may be validated with Military Standard (MIL-STD)-810G up to vibration, temperature, and humidity specifications.

3.2.3. Ophthalmic Microscope devices and accessories shall be able to function with no degradation of performance up to original manufacturer specifications in regards to:

i) Storage Temperature

ii) Operating Temperature

iii) Storage Humidity

3.2.4. System shall be ready for operation when removed from out of the transport case (plug and play).

3.3. MAINTENANCE

3.3.1. The Contractor shall provide a manufacturer warranty for at least one (1) year for the portable ophthalmic microscope. This warranty shall include all parts and on-site labor and technical support during the warranty period.

The Contractor shall offer an extended warranty for a one (1) year period with an option to extend for the duration of the resultant contract.

3.3.2. The Contractor should detail the warranty and maintenance support offered that meets and/or exceeds minimum requirements of the contract. The Government prefers maintenance support that minimize disruption to patient care while reducing workload. Maintenance support will be evaluated to determine if the Contractor will reduce down-time during the warranty and post-warranty period. Contractors should provide information related to how the installed system will be supported; this includes any spares, repair parts and technical support that is included in the warranty, at or above contract requirements.

3.3.3. The Contractor shall provide a two-level maintenance plan for both field (what maintenance can be performed by the Operator and equipment specialists in remote locations) and sustainment (what maintenance can be performed by the equipment maintainers in Contiguous United States (CONUS) locations [e.g., depots]). The

Contractor shall clearly outline what tasks can be performed by the Army Ophthalmic Microscope Operator and

Ophthalmic Microscope Biomedical Equipment Specialist (BES). The Contractor shall clearly describe preventative maintenance tasks, expected time requirements to complete, and recommended intervals in the maintenance plan.

3.3.4. The Contractor shall provide a full listing of support and repair parts and distinguish the items to be considered high-failure repair parts. The country of origin, availability, proprietary parts, and procurement accessibility of each item shall be provided on the list. Full listing of repair parts, accessories and consumables to include:

i) Description

ii) Part Number

iii) Weight

iv) Dimensions in inches (Transport Configuration)

v) Cubic Feet (Transport Configuration)

3.3.5. Contractor shall allow Army maintenance Depot personnel to contact manufacturer and/or Contractor to request information, verify, and order supplies as required (i.e. Fed-Ex, or DHL, or UPS tracking Number).

3.3.6. Contractor shall provide options for a one (1) year maintenance agreement to include software/hardware upgrades (software updates and security patches) with an optional, renewable four (4) year agreement. The

Contractor shall provide all relevant information and supplies that allow government BMET personnel to conduct maintenance to the device.

3.3.7. Contractor shall notify the Army depot and Services Points of Contact of all field change orders, alerts, recalls and equipment notices affecting the system for the life cycle of the system.

3.3.8. The Ophthalmic Microscope shall be serviced and repaired using the minimum amount of specialized test, measurement, and diagnostic equipment (TMDE) and tools available at unit and support maintenance levels.

3.4. TRAINING

3.4.1. The Contractor shall provide a training plan that shall include but is not limited to, the following:

a. Two types of training shall be offered; 1. Ophthalmic Microscope Operator (technician or physician); and

2. DoD Maintainer (BES) at the Contractor’s location, CONUS locations, and Outside Contiguous United

States (OCONUS) (e.g., Germany).

b. Trainings shall include: principles of operation, preparation for use and installation, software applications training, startup/shutdown, operating instructions (control settings, start-up, normal operation, shutdown, and emergency shutdown), maintenance and servicing instructions (preventive and corrective), cleaning and lubrication, performance verification, inspection, troubleshooting, software updates and security patch instructions (if applicable), preparation for shipment and long term storage, safety hazard identification and mitigation, and required tools, test equipment, and consumables as applicable.

c. Operator and Maintainer training at CONUS and OCONUS (e.g., Germany) locations. Group trainings will support a minimum of three (3) trainees and a maximum of six (6) trainees. No more than six (6) trainees per group training. The efficacy of the training should not be compromised by group size or location.

d. An outline of the respective training plan that includes training details, locations, costs, materials, dates, curriculum, responsibilities and documentation.

e. The Contractor shall provide training materials for each trainee covering topics listed in Section ii) as part of the training cost.

i) How the Contractor will evaluate trainees based on the training provided (i.e. written test).

ii) The Contractor shall accommodate annual CONUS training classes at the Joint Base, San Antonio, TX and Tracy Defense Distribution Depot, Tracy, CA if requested by the Government.

iii) The Contractor shall be able to accommodate OCONUS (e.g., Germany) ad hoc training classes.

3.5. DOCUMENTATION

3.5.1. The Contractor shall include operator and manufacturer service manuals, in both electronic and hard copy, that include:

i) Theory of Operation

ii) Troubleshooting instructions and videos

iii) All Maintenance and Calibration Requirements

iv) Illustrated Parts Breakdown with part numbers for each replaceable component

v) Applicable schematics [electronic, pneumatic, hydraulic, etc.] for the device.

3.5.2. The Contractor shall create, or provide access to existing on-line media (web-based) to all Army biomedical equipment repairers and operators. Online training (or on DVD) should include all the recommended preventive maintenance services and troubleshooting procedures necessary to operate and maintain the system. This training material must be added as a deliverable for the Army to use (upload) to DoD secured network.

3.6. CYBER SECURITY ASSESSMENT

3.6.1. If applicable, the selected device shall undergo cyber security testing prior to the start of any performance and delivery of any items to the Government. Testing will be performed in collaboration with Army cyber security specialists and the Contractor, and shall be based on DoD Instruction 8500.01, “Risk Management Framework

(RMF)”. The Contracting Officer’s Representative (COR) will provide all pertinent cyber security requirements.

4. DIRECTIVES

The procurement of the portable ophthalmic microscope will support AR 40-050; Management of Regulated

Medical Waste.

5. CONTRACT ADMINISTRATION

The Contract Administration Team will consist of the following members:

5.1. The Contracting Officer will have overall responsibility for administering the Contract. The Contracting

Officer is the only person authorized to obligate the Government and make changes to the Contract. The

Contracting Officer will manage Contract administration and performance delivery surveillance supported by

Contract administrators and the COR.

5.2. The COR will be appointed in writing and will be directly responsible to the Contracting Officer. The COR serves as the Government’s point-of-contact for Contract-level coordination and administration. The COR will assist the Contracting Officer in overseeing the administration of the Contract as appropriate; assist in resolving issues; initiate changes; notify the Contracting Officer of any disputes or contractual issues that cannot be resolved;

and conduct other activities as specified by appointment.

6. PERIOD OF PERFORMANCE/DELIVERY DATE:

The anticipated period of performance of this contract is five (5) years (base plus four (4) option years). The base year includes the purchase of the portable ophthalmic microscope and the scope of the work identified in this

Statement of Need (SoN). The four (4) option years shall include options to purchase additional microscopes.

Base Year: 4 November 2019 through 3 November 2020 (seven (7) units required)

Option Year 1: 4 November 2020 through 3 November 2021 (three (3) units required)

Option Year 2: 4 November 2021 through 3 November 2022 (two (2) units required)

Option Year 3: 4 November 2022 through 3 November 2023; (two (2) units required)

Option Year 4: 4 November 2023 through 3 November 2024; (two (2) units required)

7. FEDERAL HOLIDAYS

The following Federal holidays are observed and no work or deliveries shall occur on the dates specified. Any of the below holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

a. New Year’s Day, 1 January

b. Martin Luther King’s Birthday, 3rd Monday in January

c. President’s Day, 3rd Monday in February

d. Memorial Day, last Monday in May

e. Independence Day, 4 July

f. Labor Day, 1st Monday in September

g. Columbus Day, 2nd Monday in October

h. Veteran’s Day, 11 November

i. Thanksgiving Day, 4th Thursday in November

j. Christmas Day, 25 December

MECS

PORTABLE OPHTHALMIC MICROSCOPE

Table 1: Minimum Essential Characteristics (MECs)

Essential Characteristic T=Threshold

Field of View (FOV) Shall have a 9 mm to 55 mm diameter Field of View (FOV).

Mounting Shall have a floor stand mounting configuration.

Weight (not including case) Shall weigh no more than 25 Kg (55 lbs).

Power Shall operate on 110 VAC 60 Hz.

Case Shall have a case designed to protect the microscope head, arms, and base from damage during storage and transportation (e.g. Hardigg Pelican case).

Video Display Capability Shall have HD digital video camera compatibility with system.

Binocular Tube Configuration Shall have binocular tube adjustable anywhere from 0 to 180 degrees.

Eyepiece Power Shall have a fixed minimum eyepiece power of 10x.

Focal Length Shall have a minimum fixed focal length of 160 mm.

Diopter Adjustment Shall have diopter adjustment through a minimum range from

-3D to +3D (T).

Interpupillary Distance Shall have an adjustable Interpupillary distance with a minimum span of 20 mm.

Magnification Power Shall have a magnification power up to 25x.

Illumination Type Shall have direct illumination.

Light Source Shall have a light source that is LED.

Light Field of View (FOV) Shall have a minimum FOV diameter of 45 mm.

Casters, Number Locking Shall have minimum of two (2) locking casters.

Battery Shall have battery capable of sustaining at least 12hrs of operation.

AMOUNT

Portable Ophthalmic Microscope

FFP

The Contractor shall provide Portable Ophthalmic Microscope in accordance with the Minimum Essential Characteristics (MECs) and the Statement of Need (SoN).

FOB: Destination

PSC CD: 6650

NET AMT

Self-Contained Hardened Cases

The Contractor shall provide self-contained hardended cases in accordance with the Minimum Essential Characteristics (MECs) and the Statement of Need (SoN).

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0001 7 Each

0002 7 Each

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 7 Each Warranty and Maintenance

FFP

The Contractor shall provide warranty and maintenance of the Portable Ophthalmic

Microscope in accordance with the Statement of Need (SoN).

Training

The Contractor shall provide annual training on the Portable Ophthalmic

0004 1 Job

Travel

The Contractor shall travel to conduct training in CONUS and OCONUS locations on the Portable Ophthalmic Microscope in accordance with the Statement of Need

(SoN).

Shipping and Handling

The Contractor shall provide shipping and handling of the Portable Ophthalmic

Microscopes in accordance with the Statement of Need (SoN).

0005 1 Job

0006 1 Job

1001 3 Each OPTION Portable Ophthalmic Microscope

FFP

The Contractor shall provide Portable Ophthalmic Microscope in accordance with the Minimum Essential Characteristics (MECs) and the Statement of Need (SoN).

1002 3 Each OPTION Self-Contained Hardened Cases

FFP

1003 3 Each OPTION Extended Warranty and Maintenance

FFP

The Contractor shall provide extended warranty and maintenance of the Portable

Ophthalmic Microscope in accordance with the Statement of Need (SoN).

1004 1 Job OPTION Training

FFP

1005 1 Job OPTION Travel

FFP

The Contractor shall travel to conduct training in CONUS and OCONUS locations

1006 1 Job OPTION Shipping and Handling

FFP

2001 2 Each OPTION Portable Ophthalmic Microscope

FFP

The Contractor shall provide Portable Ophthalmic Microscope in accordance with the Minimum Essential Characteristics (MECs) and the Statement of Need (SoN).

2002 2 Each OPTION Self-Contained Hardened Cases

FFP

2003 2 Each OPTION Extended Warranty and Maintenance

FFP

2004 1 Job OPTION Training

FFP

2005 1 Job OPTION Travel

FFP

The Contractor shall travel to conduct training in CONUS and OCONUS locations

2006 1 Job OPTION Shipping and Handling

FFP

3001 2 Each OPTION Portable Ophthalmic Microscope

FFP

The Contractor shall provide Portable Ophthalmic Microscope in accordance with the Minimum Essential Characteristics (MECs) and the Statement of Need (SoN).

3002 2 Each OPTION Self-Contained Hardened Cases

FFP

3003 2 Each OPTION Extended Warranty and Maintenance

FFP

The Contractor shall provide warranty and maintenance of the Portable Ophthalmic

3004 1 Job OPTION Training

FFP

3005 1 Job OPTION Travel

FFP

The Contractor shall travel to conduct training in CONUS and OCONUS locations

3006 1 Job OPTION Shipping and Handling

FFP

4001 2 Each OPTION Portable Ophthalmic Microscope

FFP

The Contractor shall provide Portable Ophthalmic Microscope in accordance with the Minimum Essential Characteristics (MECs) and the Statement of Need (SoN).

4002 2 Each OPTION Self-Contained Hardened Cases

FFP

4003 2 Each OPTION Extended Warranty and Maintenance

FFP

4004 1 Job OPTION Training

FFP

4005 1 Job OPTION Travel

FFP

The Contractor shall travel to conduct training in CONUS and OCONUS locations

4006 1 Job OPTION Shipping and Handling

FFP

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government 0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

0006 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

1004 Destination Government Destination Government

1005 Destination Government Destination Government

1006 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

2004 Destination Government Destination Government

2005 Destination Government Destination Government

2006 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

3004 Destination Government Destination Government 3005 Destination Government Destination Government

3006 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government 4004 Destination Government Destination Government

4005 Destination Government Destination Government

4006 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 04-NOV-2019 TO

03-NOV-2020

N/A USAMMDA FORT DETRICK

USAMMDA FORT DETRICK

1403 VETERANS DRIVE

FREDERICK MD 21702

FOB: Destination

W806YH

0002 POP 04-NOV-2019 TO

03-NOV-2020

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

0003 POP 04-NOV-2019 TO

03-NOV-2020

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

0004 POP 04-NOV-2019 TO

03-NOV-2020

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

0005 POP 04-NOV-2019 TO

03-NOV-2020

N/A (SAME AS PREVIOUS LOCATION)

W806YH

0006 POP 04-NOV-2019 TO

03-NOV-2020

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

1001 POP 04-NOV-2020 TO

03-NOV-2021

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

1002 POP 04-NOV-2020 TO

03-NOV-2021

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

1003 POP 04-NOV-2020 TO

03-NOV-2021

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

1004 POP 04-NOV-2020 TO

03-NOV-2021

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

1005 POP 04-NOV-2020 TO

03-NOV-2021

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

1006 POP 04-NOV-2020 TO

03-NOV-2021

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

2001 POP 04-NOV-2021 TO

03-NOV-2022

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

2002 POP 04-NOV-2021 TO

03-NOV-2022

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

2003 POP 04-NOV-2021 TO

03-NOV-2022

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

2004 POP 04-NOV-2021 TO

03-NOV-2022

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

2005 POP 04-NOV-2021 TO

03-NOV-2022

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

2006 POP 04-NOV-2021 TO

03-NOV-2022

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

3001 POP 04-NOV-2022 TO

03-NOV-2023

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

3002 POP 04-NOV-2022 TO

03-NOV-2023

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

3003 POP 04-NOV-2022 TO

03-NOV-2023

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

3004 POP 04-NOV-2022 TO

03-NOV-2023

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

3005 POP 04-NOV-2022 TO

03-NOV-2023

N/A (SAME AS PREVIOUS LOCATION)

3006 POP 04-NOV-2022 TO

03-NOV-2023

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

4001 POP 04-NOV-2023 TO

03-NOV-2024

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

4002 POP 04-NOV-2023 TO

03-NOV-2024

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

4003 POP 04-NOV-2023 TO

03-NOV-2024

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

4004 POP 04-NOV-2023 TO

03-NOV-2024

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

4005 POP 04-NOV-2023 TO

03-NOV-2024

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W806YH

4006 POP 04-NOV-2023 TO

03-NOV-2024

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements--

Representation

JAN 2017

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror JUL 2016

52.204-22 Alternative Line Item Proposal JAN 2017

52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law

FEB 2016

52.214-34 Submission Of Offers In The English Language APR 1991

52.214-35 Submission Of Offers In U.S. Currency APR 1991

52.219-1 Alt I Small Business Program Representations (Sept 2015)

Alternate I

SEP 2015

52.222-22 Previous Contracts And Compliance Reports FEB 1999

52.225-1 Buy American--Supplies MAY 2014

52.225-2 Buy American Certificate MAY 2014 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.232-1 Payments APR 1984

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.242-13 Bankruptcy JUL 1995

52.242-15 Stop-Work Order AUG 1989

52.243-1 Changes--Fixed Price AUG 1987

52.246-2 Inspection Of Supplies--Fixed Price AUG 1996 52.246-16 Responsibility For Supplies APR 1984

52.247-34 F.O.B. Destination NOV 1991

52.249-2 Termination For Convenience Of The Government (Fixed-

Price)

APR 2012

52.249-8 Default (Fixed-Price Supply & Service) APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7003 Agency Office of the Inspector General DEC 2012

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7006 Billing Instructions OCT 2005

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

MAY 2019

252.211-7008 Use of Government-Assigned Serial Numbers SEP 2010

252.215-7008 Only One Offer OCT 2013

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017

252.225-7012 Preference For Certain Domestic Commodities DEC 2017

252.225-7021 Trade Agreements--Basic DEC 2017

252.225-7031 Secondary Arab Boycott Of Israel JUN 2005

252.225-7036 Buy American--Free Trade Agreements--Balance of

Payments Program--Basic

DEC 2017

252.225-7048 Export-Controlled Items JUN 2013

252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business

Concerns

APR 2019

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (JUL 2016)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics

Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity;

or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA

Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ] has or [ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name:

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ] Yes or [ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS--

REPRESENTATION (NOV 2015)

(a) Definitions. Inverted domestic corporation and subsidiary have the meaning given in the clause of this contract entitled Prohibition on Contracting with Inverted Domestic Corporations (52.209-10).

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4.

(c) Representation. The Offeror represents that--

(1) It [ ] is, [ ] is not an inverted domestic corporation; and

(2) It [ ] is, [ ] is not a subsidiary of an inverted domestic corporation.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

**INCLUDES ADDENDUM STARTING AT SECTION “M” BELOW**

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in paragraph 7.3 of the Combined Snyopsis/

Solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the

Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(m) ADDENDUM

M.1. The Offerors response to this solicitation shall be legible and comprehensive to enable the Government to conduct the technical evaluation. The information shall be precise, factual, and complete. Failure to submit all information concurrently and in accordance with these instructions shall render the Offeror’s quote “unacceptable”.

M.2. Price Proposal: The Offeror shall provide a total price for each Contract Line Item Number (CLIN) identified within this solicitation. The Government anticipates award of one (1) Firm-Fixed Price (FFP) contract and the

Offeror shall propose FFP pricing on all CLIN items.

M.3. Past Performance References: The Offeror shall submit no more than three (3) past performance references of relevant Contracts in scope and complexities with this requirement. The Contracts may be past or current as long as the recent performance did not end more than three (3) years prior to the due date for the submission of the Offeror’s proposal, and the referenced Contracts may have been with Federal, State, or City agencies and commercial customers. Attachment A – Past Performance Questionnaire shall be completed and submitted by the past performance references.

http://www.sam.gov/

M.4. Minimum Essential Characteristics (MECs): The MECs are defined in Table 1 of this solicitation. Offerors shall provide a matrix which correlates to the MECs identified in Table 1.

M.5. Technical Questions: Reference Combined Synopsis/Solicitation Instructions, paragraph 9.6 for the closing date for receipt of technical questions.

M.6. Proposals Due: Reference Combined Synopsis/Solicitation Instructions, paragraph 2 for the closing date for receipt of proposals.

M.7. The Offeror’s proposal shall include the make and model number of the equipment, manufacturer sales literature or other product literature which clearly documents the proposed equipment meets or exceeds the MECs identified in Table 1.

M.8. The proposed equipment must be new. Offerors proposing used or remanufactured equipment shall be rated

“unacceptable”.

M.9. Shipping shall be Free On Board (FOB) Destination IAW FAR 52.247-34.

M.10. All warranty and services associated with the equipment shall be in accordance with the Original Equipment

Manufacturer (OEM) terms and conditions.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 - Technical Capability/Specifications

Factor 2 – Past Performance

Factor 2 - Price

(b) Basis for Award: Award of this contract shall be made on a competitive best value basis using “Lowest Price

Technically Acceptable (LPTA)” source selection procedures. Evaluation will be made to identify the Offerors with a technically acceptable proposal in accordance with this solicitation and the evaluation criteria set forth below.

Award will be made to the Offeror from the pool of technically acceptable proposals, proposing the lowest price.

The Offeror’s proposals will be evaluated to ensure the Government receives a technically acceptable proposal at a fair and reasonable price. Technical acceptability will be determined by evaluating the following non-price factor:

Factor 1 – Technical Capability/Specifications

The Government will not assume the Offeror possesses any equipment, capability or knowledge unless it is specified in the proposal.

After Factor 1 is rated individually, an overall rating will be assigned collectively to the factor. If the above non-price evaluation factor receives an individual rating of “Unacceptable”, the collective overall rating will also be

“Unacceptable”. Only proposals receiving an overall rating of “Acceptable” will be considered for award.

The Government intends to evaluate and award without discussions with Offerors; however, the Government reserves the right to conduct discussions if determined to be necessary.

(c) Evaluation Criteria: The Offeror’s proposal for this requirement will be evaluated using the criteria identified below for Factor 1. An evaluation for technical acceptability will be made to ensure satisfactory responsiveness to the requirements set forth in this solicitation. The non-price factor will be rated “Acceptable” or “Unacceptable” using the following rating standards:

Rating Description

Acceptable Proposal meets the minimum requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

Factor 1 - Technical Capability/Specifications: The Offeror’s quote shall be evaluated to the degree to which the

Offeror demonstrates:

1. The Offeror is capable of providing the required Portable Ophthalmic Microscope that meet or exceed the salient characteristics defined in the MECs identified in Table 1 of this solicitation.

2. The Offeror is capable of providing the self-contained hardened case following MIL-STD-810G for validation.

3. The Offeor is capable of providing the required maintenance/warranty and training as defined in this solicitation. The Offeror’s proposed maintenance/warranty and training must be clearly defined and the

Offeror’s proposal shall cross-reference the proposed capability back to the sections in the Statement of Need

The Offeror’s proposed Portable Ophthalmic Microscope must include a matrix which correlates to the MECs identified in Table 1 of this solicitation. Failure to provide the matrix will result in an “unacceptable” rating.

Factor 2 – Past Performance - The past performance shall be evaluated on the basis of the Offeror’s demonstrated recent and relevant record of performance in providing the Portable Ophthalmic Microscope, the required maintenance/warranty, and training that meets the requirements of this solicitation. There are two elements of the past performance evaluation. The first is to determine whether the Offeror’s present/past performance is recent and relevant in accordance with the solicitation and the completed past performance questionnaires submitted by the past performance references (Attachment A).