Copy_of_Vendor_Questions_with_Government_Responses_for_Solcitation.xlsx
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- Human Subjects Protection (HSP) Personnel Management and Support Services for USAMRDC ORP Program Office
- Solicitation number
- W81XWH19R0094
- Issued by
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Department of the Army Medical Command
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Vendor Questions and Government Responses
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| File | Type | Posted |
|---|---|---|
| B02_Supplemental_Pricing_Sheet_HSPS_Support_Services_AMENDED.XLS | XLS spreadsheet | |
| RFP.CONFORMED.INCL.AMENDMENT1.W81XWH19R0094.pdf | ||
| RFP.AMENDMENT1.W81XWH19R0094.pdf | ||
| B02_Supplemental_Pricing_Sheet_HSPS_Support_Services_ORP_HRPO_IRBO.xls | XLS spreadsheet | |
| B02_Pricing_Sheet_HSPS_Support_Services_ORP_HRPO_IRBO.xls | XLS spreadsheet | |
| Solicitation_W81XWH19R0094.pdf |
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Sheet1
| Solicitation #: W81XWH19R0094 |
| 6 SEP 2019 |
| HEADQUARTERS, U.S. ARMY MEDICAL RESEARCH AND DEVELOPMENT COMMAND (HQ USAMRDC), OFFICE OF RESEARCH PROTECTIONS (ORP) | |
| HUMAN SUBJECTS PROTECTION PERSONNEL MANAGEMENT AND SUPPORT SERVICES | |
| Vendor Questions and Government Responses | |
| # | Request for Proposal (RFP) |
Performance Work Statement (PWS) Question Vendor's RFP / PWS Document Reference Government Response RFP / PWS Document Reference
| 1 | Question: Can the Government confirm that the Program Management Plan is limited to 10 pages and that the Staffing and Retention Plan description on page 165 is meant to state: “Though the SRP is not subject to the non-cost/price page limitation of 30 pages, the SRP shall not exceed 5 single sided pages.” | Page 165 - Staffing and Retention Plan - In addition to providing a draft Program Management Plan (PMP), offerors shall submit a Staffing and Retention Plan (SRP). This Staffing and Retention Plan shall explain offeror’s staffing and retention practices and how they will contribute to program success. Though the PMP is not subject to the non- cost/price page limitation of 30 pages, the PMP shall not exceed 5 single sided pages. Pages 162-163 – Program Management Plan – Shall not exceed 10 single sided pages. | The draft Program Management Plan (PMP) is limited to 10 single sided pages and the Staffing and Retention Plan (SRP) is limited to 5 single sided pages. RFP has been amended. | Page 165 |
| 2 | For the Government provided hardware and systems, and the products that are developed from those hardware and systems; can the Government confirm that it will furnish the requisite tools and training to support onsite staff in order to meet Section 508 compliance? | Page 36 – 6.6 Section 508 Requirement | The electronic and information technology (EIT) provided by the government as GFE is compliant with accessibility requirements. | Page 36 |
| 3 | a. Can the Government confirm these descriptions align with the Government’s typical use of Key and Essential personnel definitions for the purposes of this contract? b. If not, can the Government please define Key and Essential personnel as used in the RFP? c. Can the Government confirm which personnel would be considered Essential from the Key and Essential personnel as listed in the RFP that would be considered critical to maintain through periods of facility closings? | Pages 9-10 – 2.16a and 2.16b - RFP Section 2.1.6a defines Key Personnel as all HSPS III personnel. Section 2.1.6b defines Essential Personnel as all HSPS II personnel. Normally under DOD contracts the term “essential personnel” is used to describe personnel whose work is critical to maintain during periods of facility closure such as during severe inclement weather or on holidays. Normally Key Personnel is used to describe personnel that the Government defines as vital to the performance of the contract. | For the purposes of this RFP, Key and Essential are definitions related to the vital nature of the positions with regards to fulfillment of the PWS requirements. Key Personnel are determined as "critical" whereas Essential Personnel are "necessary". RFP has been amended. | Page 9 |
| 4 | Please confirm that offerors are allowed to submit the supporting text portion of the Cost/Price Proposal in MS Word or searchable PDF as with the Non-Cost/Price proposal? We understand that the Pricing Sheet and Supplemental Pricing Sheet will be submitted via MS Excel. | Page 162 - Additional Instructions to Offerors - L.3.d - Electronic Submission Instructions - The Non-Cost/Price proposal shall be submitted in MS Word 2000 or higher, but not greater than MS Word 2013, or searchable PDF format. The Cost/Price proposal shall be submitted in MS Word or MS Excel 2000 or higher, but not greater than MS Word or MS Excel 2013 format. | Confirmed. See RFP as written. | Page 162 |
| 5 | a. Can the Government confirm that the Small Business Participation plan is to be included as an attachment to the Cost/Price Proposal and thus does not have any page limitations? b. If the Small Business Participation plan is to be included as an attachment to the Non-Cost/ Price Proposal, can the Government confirm that it does not count against the page limits and please provide page limit for the Small Business Participation plan? | Page 166 - Additional Instructions to Offerors – L.4.b.(5) – Small Business Participation Plan | The Small Business Participation Plan shall be submitted with the Non-Cost/Price proposal. Page 166 has been amended to state, "The Small Business Participation Plan is not subject to the non-cost/price page limitation of 30 pages." Additionally, "Small Business Participation Plan has been added to Pages 162-163. | Page 166 and Pages 162-163 |
| 6 | a. Can the Government confirm that the Small Business Subcontracting plan is to be included as an attachment to the Cost/Price Proposal and thus does not have any page limitations? b. If the Small Business Subcontracting plan is to be included as an attachment to the Non-Cost/ Price Proposal, can the Government confirm that it does not count against the page limits and please provide page limit for the Small Business Subcontracting plan? | Page 166 - Additional Instructions to Offerors – L.4.b.(6) – Small Business Subcontracting Plan | The Small Business Subcontracting Plan (SBSP) shall be submitted with the Non-Cost/Price proposal. Page 166 has been amended to state, "The Small Business Subcontracting Plan (SBSP) is not subject to the non-cost/price page limitation of 30 pages." Additionally, "Small Business Subcontracting Plan (SBSP)" has been added to Pages 162-163. | Page 166 and Pages 162-163 |
| 7 | The bulleted list of documents exempt from the 30-page limit includes “Contractor Task Order POC Cover Page”. Can the Government clarify if this item simply means the “cover page” of the Non-Cost/Price volume? | Page 163 - Additional Instructions to Offerors – L.4.a.(1) Page Limits - Bulleted list includes: “Contractor Task Order POC Cover Page” | Yes, this is the "cover page" for the non-cost/price proposal. The word "order" has been removed. | Page 162-163 |
| 8 | The solicitation does not appear to require offerors to include a signed copy of the SF1449 cover page or completed CLIN pricing pages (RFP pages 43-118). Please confirm that offerors are not required to include these pages as attachments to the cost/price proposal? | Pages 43-118 - SF1449 – Cover Page and CLIN pricing on RFP | Offeror's may, but are NOT required to sign the SF1449 when submitting their proposal. CLIN pricing pages are not required as the Government is requesting that the Pricing Sheet attachment shall be submitted with the price proposal. | Page 1, Pages 43-118, and Pricing Sheet (Attachment to Solicitation) |
| 9 | Please confirm that offerors should not modify the Supplemental Pricing Sheet included with the RFP except to insert appropriate formulas so the “Hours Proposed” x “Fully Burdened Labor Rate” = “Total Labor Category Price” and the Total value at the bottom of each period of performance. | Page 167 - Additional Instructions to Offerors – L.b.(10)(c) – Supplemental Pricing Worksheet Instructions | Offeror's can "modify" the Supplemental Pricing Sheet if desired. Per the RFP, "Errors in addition or multiplication may be considered a reason to remove your proposal from the competition". |
| Page 167 and Supplemental Pricing Sheet (Attachment to Solicitation) | ||||
| 10 | Did the Government mean to say Small Business Subcontracting Plans will be evaluated for realism and compliance with the Small Business Participation Plan? | Page 192 – Section M (1) b. (5) Small Business Participation Plan - The last bullet reads “Small Business Subcontracting Plans will be evaluated for realism and compliance with the Small Business Subcontracting Plan and requirements specified at FAR 52.219-9.” | Yes, this sentence has been amended to state, "Small Business Subcontracting Plans will be evaluated for realism and compliance with the Small Business Participation Plan and requirements specified at FAR 52.219-9." | Page 192 |
| 10 | Can the Government clarify the inclusion of this FAR clause? | Page 190 – Section M – Evaluation Criteria - “52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)” | Section M and it's accompanying language are the basis for the evaluation of this requirement. | Page 190 |
| 12 | Can the government confirm that continuing education and training of HRPO reviewers is billable to the government? | Page 14 – Section 2.2.7 Education/Training - Upon request, the contractor shall provide continuing education and training of HRPO reviewer staff in current human subjects protection topics at HRPO staff meetings. | Professional development of the individual employees is the responsibility of the offeror and is not billable to the Government. Page 14 of the PWS on Education and Training task requires reviewers, upon request to provide internal staff training at HRPO meetings. See RFP as written. | Page 14 |
| 13 | Can the Government confirm the requirement to submit labor hours expended, by labor category, for each task in the Monthly Progress report as this would seem to be unnecessary administrative burden for a Firm Fixed Price contract? | Section 2.2.1 Monthly Progress Report - "The MPR shall include the labor hours expended, by labor category, for each task." | This requirement has been removed. See Section 2.1.1 as amended. | Page 6 |
| 14 | Can the government clarify if the onsite PM is 100% billable per page 43, or if the PM is 50% PM and 50% HSPS III per the Labor Category Table on page 168? | Page 43 – Item No 0001 notes that the onsite Program Manager support services is 1 FTE (DHPe). However, the Estimated Level of Effort on page 168 shows a 50/50 split of the Onsite Program Manager between PM task and HSPS III tasks. | The Line Item's 0001, 1001, 2001, 3001, 4001, and 5001 are for both the Onsite PM and HSPS III (50/50 split) support services. See amended Line Items for this FTE. | Pages 43-118 |
| 15 | Can the government please confirm that the two contractor positions that support the IRBO are HSPS Level III? | Page 168 – Base Period Estimated Labor Table - The estimated labor table indicates that the both IRBO support positions are HSPS Level III; however, Section 2.3.1 does not specify the HSPS level for these FTE. | Pages 4 and 15 have been amended to reflect HSPS III for IRBO. | Pages 3-4 and Page 15 |
| 16 | a. Can the government please confirm if contractor staff can report to work prior to NACI adjudication? b. If not, will the clearance time be counted against the staffing requirements on page 185 for management of on-site personnel (45 consecutive days of less than 90% staffing is unacceptable performance)? | Page 29 - For Contractors Requiring Common Access Card (CAC) - Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI), now known as a Tier 1(T1) investigation, or an equivalent or higher investigation in accordance with Army Directive 2014-05. | The staff can report once fingerprints are completed and submitted and the appropriate security information is submitted for NACI processing. | Page 29 |
| 17 | Can the government clarify if there is a size limitation for electronic proposal submissions? | Page 162 – Additional Instructions to Offerors L.3.d Proposal Submission Instructions/Electronic Submissions - Proposals shall be electronically submitted to the POC | The maximum file size per email is 15MB. If your e-mail file size is larger than 15MB, it is acceptable to send multiple emails. Page 162 has been amended. | Page 162 |
| 18 | Please explain what is meant by the proposal must “fully document and substantiate a cross mapping of your cost/price approach as it equates to the non-cost/price proposal?” We note that typically, no cost references are permitted in Non-Cost-Price proposals. | Page 163 – Additional Instructions to Offerors L.4.b Proposal Submission Instructions/Proposal Content and Format Instructions/Non-Cost/Price Proposal Content Instructions - The proposal must fully document and substantiate a cross mapping of your cost/price approach as it equates to the non-cost/price proposal. | The cross mapping is to ensure offeror's proposed level of effort is consistent with the proposed solution in your non-price proposal. In addition, if you intend to use any labor categories that you feel are consistent in duties with the level of effort labor categories but are titled differently, in accordance with your cost accounting or other procedures, you must cross map those labor categories to the Government's PWS to ensure your proposal receives a proper evaluation. | Page 163 |
| 19 | Please confirm whether the Government intends the Organizational Conflict of Interest (OCI) Certification to be included as an attachment to Non-Cost/Price proposal or the Cost/Price Proposal. | Page 166 - Additional Instructions to Offerors – L.4.b.(7) – Organizational Conflict of Interest (OCI) Certification | The OCI shall be included as an attachment to the Non-Cost/Price proposal. | Pages 162-163 and Page 166 |
| 20 | Could the government confirm that the Supplemental Pricing Sheet should list the Option Period 5 Transition Out Optional Surge Support Services is listed as CLIN 5026? | Supplemental Pricing Sheet - the Option Period 5 Transition Out Optional Surge Support Services is listed as CLIN 5027. | The Supplemental Pricing sheet has been amended. | Supplemental Pricing Sheet - Attachment to Solicitation |
| 21 | On Pg. 167 the Government states “[o]fferors are not bound to propose these labor categories or quantities, rather offerors are expected to provide their best solution citing the labor mix and quantity required to accomplish the tasks.” However, PWS Section 1.0.1 Background clearly defines a contractor staffing structure for HRPO and IRBO, including specific labor categories and number of personnel. Can the Government confirm that they are willing to accept an alternate staffing approach (e.g. labor categories and number of personnel) for this contract? | Pg. 167 – (11) ESTIMATED LEVEL OF EFFORT: The Government estimates that this order will require an approximate level of effort, as outlined below, to accomplish the tasks identified in the PWS. The labor categories utilized in the below table are reflective of labor categories utilized in the Government’s estimate and may not be reflective of your proposed labor categories (see Government’s request to cross map labor categories in (10)(c) above. Please note that the Government estimate is only put in place for Offerors to ascertain the approximate or estimated level of effort for this task. However, this is not to be construed as either mandatory or necessarily the best technical approach. It is only in place as a reference to allow Offerors to better understand the general scope of this effort from the Government’s perspective. The Government is seeking the best level of effort and labor mix your company has determined is right to accomplish the mission contained in this task statement. Offerors are not bound to propose these labor categories or quantities, rather offerors are expected to provide their best solution citing the labor mix and quantity required to accomplish the tasks. Offerors are strongly encouraged and expected to submit a level of effort consistent with all of the cost/price and non-cost/price aspects of their approach. | Yes, per the RFP, "the Government estimate is only put in place for Offerors to ascertain the approximate or estimated level of effort for this task. However, this is not to be construed as either mandatory or necessarily the best technical approach. It is only in place as a reference to allow Offerors to better understand the general scope of this effort from the Government’s perspective. The Government is seeking the best level of effort and labor mix your company has determined is right to accomplish the mission contained in this task statement. Offerors are not bound to propose these labor categories or quantities, rather offerors are expected to provide their best solution citing the labor mix and quantity required to accomplish the tasks. Offerors are strongly encouraged and expected to submit a level of effort consistent with all of the cost/price and non-cost/price aspects of their approach". | Page 168 |
| 22 | What is the maximum file size the Government can receive via email (for Offerors’ proposal submissions)? | RFP - Section L, Additional Instructions to Offerors, 3. Proposal Submission Instructions | The maximum file size per email is 15MB. If your e-mail file size is larger than 15MB, it is acceptable to send multiple emails. Page 162 has been amended. | Page 162 |
| 23 | Is the Small Business Participation Plan subject to the 30 page limit listed as part of the non-cost price proposal? | RFP - Section L, Additional Instructions to Offerors, 4.a.(1) Page Limits, page 163, 4.b.(5) Small Business Participation Plan, page 166 | Page 166 has been amended to state, "The Small Business Participation Plan is not subject to the non-cost/price page limitation of 30 pages." Additionally, "Small Business Participation Plan has been added to Page 162-163. | Page 166 and Pages 162-163 |
| 24 | We respectfully request that DFAR 252.219-7004 Small Business Subcontracting Plan (Test Program) be added. As a Large Business participating in the Test program, this plan, approved by DCMA, is to be used for all DoD contracts. Question: Our Comprehensive Subcontracting Test Program Plan is agreed to at the beginning of the Government Fiscal year with DCMA and cannot be edited. Is the Small Business plan subject to the 30 page non-cost/price page limitations? Question: If the Small Business Plan is subject to page limitations, will submitting the cover page of the plan signed by DCMA and our business officials suffice? Question: If we must submit the complete plan, can it be submitted as a separate attachment, due to document size? | RFP - Section L, Additional Instructions to Offerors, 4.a.(1) Page Limits, page 163, 4.b.(6) Small Business Subcontracting Plan, page 166 | DFARS 252.219-7004 has been added (see RFP as amended). Page 166 has been amended to state, "The Small Business Subcontracting Plan (SBSP) is not subject to the non-cost/price page limitation of 30 pages." Additionally, "Small Business Subcontracting Plan (SBSP)" has been added to Page 162-163. | Page 166 and Pages 162-163 |
| 25 | Is the Organizational Conflict of Interest (OCI) Certification subject to the 30 page limit listed as part of the non-cost price proposal? If an OCI Avoidance or Mitigation Plan is determined to be required, is it subject to the 30 page limit listed as part of the non-cost price proposal? | RFP - Section L, Additional Instructions to Offerors, 4.a.(1) Page Limits, page 163, 4.b.(7) Organizational Conflict of Interest (OCI) Certification, page 166 | Pages 162-163 and Page 166 has been amended. The OCI Certification and if necessary, the OCI Avoidance or Mitigation Plan are not subject to the non-cost/price proposal 30 page limit. | Pages 162-163 and Page 166 |
| 26 | As noted in the proposal instructions, the draft PMP may be included as an attachment to the non-cost/price proposal. Will the Government allow the following to also be included as Attachments in the non-Cost/Price Proposal? |
• Transition-In Plan (not to exceed 5 pages)
• Staffing and Retention Plan (not to exceed 5 pages)
• Past Performance
• Resumes for Key and Essential Personnel; and letters of intent for Key Personnel
• OCI Certification and plan (if applicable)
• Small Business Plan
| • Subcontracting Plan | RFP - Section L, Additional Instructions to Offerors, 4.a.(1) Page Limits, page 163 | Yes | Page 163 |
| 27 | Solicitation states that contractors must initiate a T1 security investigation for employees. However, contractors cannot initiate the T1 investigation process in JPAS or the eQIP, they can only initiate T3 investigations or higher in JPAS. |
| Question: Will the government please clarify the expectations for this requirement? | RFP PWS, 6.2.3 For Contractors Requiring Common Access Card (CAC), page 29 | The PWS statement, 'and initiated Electronic Questionnaires for Investigations Processing (eQIP) questionnaire' has been removed. See RFP as amended. | Page 29 |
| 28 | PWS states, “The government may require changes in contractor labor mix to accommodate changes in federal, Department of Defense, and Army human subjects protection regulatory requirements.” |
| Question: Will offerors be permitted to submit revised pricing when changes to the labor mix are made? | RFP PWS, Section 2.2.2, page 12 and Section 2.2.3, page 13 | The Government does not see this as a solicitation question, however, the Government would anticipate revised pricing would be requested. |
| 29 | Section 2.1.1 (Monthly Progress Report) states “The MPR shall include the labor hours expended, by labor category, for each task.” In addition, Section 3.2 Contractor Payment Processing states “Direct labor backup information shall reflect the employee’s name, job title, and quantity of hours worked for each pay period at a minimum.” Additionally on page 23 and other places throughout, the RFP states that “labor hours expended by labor category for each task “must be provided. Finally, the CLIN structure listed on pages 43 – 118 indicates this is a FFP contract. These are contradictory statements. |
Question: Is the contract true Firm Fixed Price (FFP), for which such detail is not required, or is the contract actually Firm Fixed Price/Level of Effort (FFP/LOE), where an offeror would then be expected to provide the number of hours worked when invoicing?
RFP PWS, Section 2.1.1, page 6;
Section 3.2, 20, Section 4.6, page 23, and CLIN Structure, pages 43-118
| See PWS Sections 2.1.1, and 3.2, as well as Deliverable 2 in Section 4.6, the Performance Matrix in Section 6.4.2, and the QASP as amended. | Pages 6, 20, 23, 35 and 181 |
| 30 | The contractor must initiate a security investigation for employees prior to contractor employee start at on-site facilities. Investigation includes FBI fingerprint check (as required) and initiated Electronic Questionnaires for Investigations Processing (eQIP) questionnaire. Contractor personnel must submit all required security information for the investigation prior to reporting for on-site performance. |
Since contractors are not able to initiate T1 clearances in JPAS or initiate the eQIP, the above requirement will impact the start date for new hires.
| Question: Will the government reconsider the 8% turnover rate since staff start dates are reliant on the Fort Detrick security office for clearances and CAC cards? | RFP PWS, 6.2.3 Access and General Protection Policy and Procedures, page 29 | In considering the turnover rate, the Government will consider for delays in issuing CAC cards if the delay is a factor for an employee departure. | Page 29 |
| 31 | Page 162 states: The estimated period of performance shows “12 months of performance” for Option Period 4; however, right after that statement, the solicitation states “Transition Out Period (OP5) - 31 days of performance from expiration of last exercised option period”. |
Question: Can the government confirm that the period of performance for Option Period 4 is actually 11 months and that there is then an OP5, which is a transition out option of 31 days (or one month)?
| RFP Section L, Additional Instructions to Offerors, 2. Period of Performance, page 162 | Confirmed and Page 162 has been amended. | Page 162 |
| 32 | “The Supplemental Pricing Worksheet shall include all other direct and indirect costs including materials, equipment, travel, shipping and any other costs associated with the performance of the resulting task order. Contractor shall ensure mathematical computations are correct.” |
Question: Does the government intend for offerors to show a step-by-step labor rate build, with application of indirect rates like fringe, overhead and G&A, for each FFP labor CLIN? (This type of labor rate build is not a common requirement for FFP contract types.)
| RFP Section L, Additional Instructions to Offerors, 4.a.(10) Price Proposal Content, (c) Supplemental Pricing Worksheet, page 167 | See amended RFP (Supplemental Pricing Sheet Instructions) | Page 167 |
| 33 | “Offerors price proposal shall include other than certified cost and pricing data, which may include, but is not limited to rate agreements, forward pricing rate agreements, or other evidence of DCAA or other Federal Agency approval of indirect rates or labor rates that can be used to substantiate the rates used in the proposal.” |
Question: Does the government intend for offerors to show a step-by-step labor rate build, with application of indirect rates like fringe, overhead and G&A, for each FFP labor CLIN? (This type of labor rate build is not a common requirement for FFP contract types.)
| RFP Section L, Additional Instructions to Offerors, 4.a.(10) Price Proposal Content, page 167 | See amended RFP (Price Proposal Content Instructions) | Page 167 |
| 34 | “Prices that are unreasonable, not fully supported/substantiated, or both, may cause the overall technical evaluation to be adjusted in one or more of the non-price evaluation factors” |
| Question: For FFP contracts, cost breakdown is not provided. Can the government please confirm that the wording above implies that offerors are to provide staff salaries as support for the hourly labor rates? | RFP Section M, Evaluation Criteria, c. Price, page 192 | Per the RFP, Price Proposal Content (Amended), Offerors’ price proposal shall include proposal price and a price breakdown by labor categories, hours, and rates. Per the RFP (Evaluation of Price), Price(s) that are unreasonable, not fully supported/substantiated, or both, may cause the overall technical evaluation to be adjusted in one or more of the non-price evaluation factors. | Page 192 |
| 35 | Question: Please confirm whether or not FAR 52.222-41, Service Contract Labor Standards the Service Contract Act (SCA) applies to this solicitation. |
Question: If SCA applies, please include the applicable Wage Determination schedule.
| RFP, Clauses, page 135 | No, FAR Clause 52.222-41 does not apply to this requirement. |
| 36 | Section 5.4.1 ODC’s-Travel states “The Government will be providing a “Plugged” Not to Exceed (NTE) amount of $5,000.00 during base and for each option period to cover anticipated travel costs for employees assigned to ORP.”; however, (page 167) in the additional instructions to offerors, it states “(a) OTHER DIRECT COSTS: The Government is providing a “Plugged” Not to Exceed (NTE) amount of $5,000.00 for the base period of performance for Travel/Other Direct Costs (ODCs).” |
Question: Shall ODCs in the Not to Exceed (NTE) amount of $5,000.00 be applied to only the base or the base and all option years?
| RFP - PWS and Additional Instructions to Offerors, Section 5.4.1, page 26 and Other Direct Costs, page 167 | See RFP Amendment page 167 to include base and all options for "Plugged" NTE ODCs. | Page 167 |
| 37 | Section 2.4 Management of On-Site Personnel and Reporting: There seems to be a discrepancy as “During incoming transition, the contractor shall be afforded 120 days to complete adequate orientation of new employees to duties and ORP procedures;” however, page 34 states that the standard is “80% of staff successfully completed orientation within 90 days of start”. |
Question: Is 120 days the measure or is 90 days the measure?
| RFP PWS, Section 2.4, page 18 and page 34 | 120 is the measure during incoming transition, whereas 90 days is the measure after that time. | Pages 18 and 34 |
| 38 | Section 3.2 states “All ODCs exceeding $3,000 require that the Contractor conduct appropriate competition;” however, in Section L on page 161 Class Deviation 2018-O0018 is included in the solicitation, which raises the Micro-Purchase Threshold to $10,000. |
Question: Which threshold will offerors be expected to comply with - $3,000.00 or $10,000.00?
| RFP - PWS and Section L Page 20 and Page 161, Section 3.2, page 20 and Section L, page 161 | $3,000.00 per the PWS Section 3.2. | Page 20 |
| 39 | Section 6.4.2 Task 12 states: Indicator -“Minimum number of staff in orientation (average of 3 months)”; Standard – “80% of staff successfully completed orientation within 90 days of start” and Acceptable Quality Level - “Less than 80% for 45 days is unacceptable performance” |
Question: What is meant by Less than 80% for 45 days? (It is confusing when 90 days is mentioned as the standard.)
| PWS Performance Requirements Summary Matrix, Section 6.4.2, page 34 | PWS has been amended to state, "Less than 80% of staff completed orientation within 90 days for more than one quarter is unacceptable performance" | Page 34 |
| 40 | Under the supplemental Pricing Worksheet instructions it states: “The offeror shall provide a detailed breakdown of the proposed labor rate for all proposed subcontractor labor.” |
Question: This is a FFP proposal, is this level of detail required for Subcontractors?
Question: Would the government accept subcontractors providing sealed packages directly to the government if this level of detail is required?
| Section L Additional Instructions to Offerors, 4.a.(10) Price Proposal Content, (c) Supplemental Pricing Worksheet, page 167 | Q#1: See Supplement Pricing Sheet Instructions as amended. Q#2 Not Required - see amended RFP (Q#1) | Page 167 |
| 41 | Section 6, Methods of QA Surveillance states: “Surveillance results may be used as the basis for actions (to include payment deductions) against the Contractor.” |
Question: How would payment deductions be calculated?
| PWS Methods of OA Surveillance, Section 6, page 186 | Per FAR 52.246-4, in the event of this occurrence, the Government would charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service | Page 130 |
| 42 | Section 8, Documenting Performance states” Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, incentive fee nonpayment, or other actions deemed necessary by the KO.” |
Question: This solicitation does not appear to be an incentive fee contract. How would an incentive fee nonpayment be calculated?
Question: How would fixed fee deductions be calculated?
PWS Quality Assurance Surveillance Plan (DRAFT), Section 8, page 187 See Amended Section 8 to the QASP. Page 187
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