COMBINED_SYNOPSIS_&_SOLICIATION.pdf

W81XWH18R0061

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1. Issue Date: Tuesday, 07 Aug 2018 Close Date: Tuesday, 21 Aug 2018 1:00 PM EST

2. Solicitation Number: W81XWH-18-R-0061

3. Requiring Activity: Armed Forces Research Institute of Medical Services (AFRIMS), Bangkok, Thailand

4. Contracting Office: US Army Medical Research Acquisition Activity (USAMRAA) 1504 Porter Chandler Street Fort Detrick, MD 21702

5. Point of Contact: Julie L. Burns julia.l.burns3.civ@mail.mil

6. Subject/Description:

This is a non-personal services contract to provide Clinical, Epidemiological, Administrative and Logistical Support Services for Armed Forces Research Institute of Medical Services

(AFRIMS).

This combined synopsis/solicitation is issued as a request for proposal (RFP).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99, effective: 16 Jul 2018.

This an Unrestricted/Full and Open procurement. The relevant NAICS code is 541715 with a small business size standard of 1,000. The resulting contract is expected to be firm-fixed-price.

Questions shall be addressed to: Julie Burns via email at julia.l.burns3.civ@mail.mil no later than 1:00 p.m. EST on Monday, 13 August 2018. Answers will be posted via amendment. Questions will not be accepted by telephone.

Proposals shall be submitted electronically to julia.l.burns3.civ@mail.mil by Tuesday, 21 Aug 2018 1:00pm EST. Please include your DUNS Number and CAGE Code with your offer.

Please refer to FAR 52.212-1 “Instructions to Offerors” (page: 12) & FAR 52.212-2 “Evaluation-Commercial Items” (page 20) for details on proposal evaluation and submission.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Base Yr - Support Services

FFP

Contractor shall provide support services in accordance with the Performance Work Statement (PWS).

FOB: Destination

PSC CD: AN11

NET AMT

0002 1 Job Base Yr - Other Direct Costs (ODCs)

COST

Contractor shall bid the Government estimate for ODCs: $26,760.00.

ESTIMATED COST

0003 1 Job Base Yr - Contractor Manpower Reporting

FFP

Contractor shall complete CMR by 31 Oct annually. Reference "Contractor Manpower Reporting" instructions under SF 1449 "Continuation Sheet".

1001 12 Months OPTION Op Yr 1 - Support Services

FFP

Contractor shall provide support services in accordance with the Performance Work Statement (PWS).

1002 1 Job OPTION Op Yr 1 - ODCs

COST

Contractor shall bid the Government estimate for ODCs: $27,060.00.

1003 1 Job OPTION Op Yr 1 - Contractor Manpower Reporting

FFP

Contractor shall complete CMR by 31 Oct annually. Reference "Contractor Manpower Reporting" instructions under SF 1449 "Continuation Sheet".

2001 12 Months OPTION Op Yr 2 - Support Services

FFP

Contractor shall provide support services in accordance with the Performance Work Statement (PWS).

2002 1 Job OPTION Op Yr 2 - ODCs

COST

Contractor shall bid the Government estimate for ODCs: $27,360.00.

2003 1 Job OPTION Op Yr 2 - Contractor Manpower Reporting

FFP

Contractor shall complete CMR by 31 Oct annually. Reference "Contractor Manpower Reporting" instructions under SF 1449 "Continuation Sheet".

3001 12 Months OPTION Op Yr 3 - Support Services

FFP

Contractor shall provide support services in accordance with the Performance Work Statement (PWS).

3002 1 Job OPTION Op Yr 3 - ODCs

COST

Contractor shall bid the Government estimate for ODCs: $27,360.00.

3003 1 Job OPTION Op Yr 3 - Contractor Manpower Reporting

FFP

Contractor shall complete CMR by 31 Oct annually. Reference "Contractor Manpower Reporting" instructions under SF 1449 "Continuation Sheet".

4001 12 Months OPTION Op Yr 4 - Support Services

FFP

Contractor shall provide support services in accordance with the Performance Work Statement (PWS).

4002 1 Job OPTION Op Yr 4 - ODCs

COST

Contractor shall bid the Government estimate for ODCs: $27,960.00.

4003 1 Job OPTION Op Yr 4 - Contractor Manpower Reporting

FFP

Contractor shall complete CMR by 31 Oct annually. Reference "Contractor Manpower Reporting" instructions under SF 1449 "Continuation Sheet".

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 24-SEP-2018 TO

23-SEP-2019

N/A AFRIMS

AFRIMS

BANGKOK 10400

WT0J3Y

0002 POP 24-SEP-2018 TO

23-SEP-2019

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 24-SEP-2018 TO

23-SEP-2019

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 24-SEP-2019 TO

23-SEP-2020

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 24-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 24-SEP-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 24-SEP-2020 TO

23-SEP-2021

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 24-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 24-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 24-SEP-2021 TO

23-SEP-2022

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 24-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 24-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 24-SEP-2022 TO

23-SEP-2023

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 24-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 24-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2016 52.204-13 System for Award Management Maintenance OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.209-7 Information Regarding Responsibility Matters JUL 2013 52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.215-2 Audit and Records--Negotiation OCT 2010 52.215-8 Order of Precedence--Uniform Contract Format OCT 1997 52.215-23 Limitations on Pass-Through Charges OCT 2009 52.217-5 Evaluation Of Options JUL 1990 52.222-56 Certification Regarding Trafficking in Persons Compliance

Plan.

MAR 2015

52.223-6 Drug-Free Workplace MAY 2001 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.229-6 Taxes--Foreign Fixed-Price Contracts FEB 2013 52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-11 Extras APR 1984 52.232-17 Interest MAY 2014 52.232-23 Assignment Of Claims MAY 2014 52.232-25 Prompt Payment JAN 2017 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-3 Alt I Protest After Award (Aug 1996) - Alternate I JUN 1985 52.237-3 Continuity Of Services JAN 1991 52.242-5 Payments to Small Business Subcontractors JAN 2017 52.242-13 Bankruptcy JUL 1995 52.245-1 Government Property JAN 2017 52.245-9 Use And Charges APR 2012 52.246-25 Limitation Of Liability--Services FEB 1997

52.247-34 F.O.B. Destination NOV 1991 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense- Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7002 Payment For Subline Items Not Separately Priced DEC 1991 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.211-7007 Reporting of Government-Furnished Property AUG 2012 252.225-7048 Export-Controlled Items JUN 2013 252.227-7000 Non-estoppel OCT 1966 252.227-7015 Technical Data--Commercial Items FEB 2014 252.227-7016 Rights in Bid or Proposal Information JAN 2011 252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2016 252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property DEC 2017 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

CLAUSES INCORPORATED BY FULL TEXT

CONTRACTOR MANPOWER REPORTING

CONTRACTOR MANPOWER REPORTING (CMR) (SEP 2017) (USAMRAA)

The contractor shall report ALL contractor labor hours (including subcontractor labor) required for performance of services provided under this contract for the Armed Forces Research Institute of Medical Sciences (AFRIMS) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018.

The four Service-specific CMRA systems have been merged into one combined application. All user accounts and system data were transferred to the new consolidated Enterprise Contractor Manpower Reporting Application (ECMRA) at www.ecmra.mil.

Contractors may direct questions to the new ECMRA Support Desk at dod.ecmra.support.desk@mail.mil or obtain detailed instructions from the CMR Contractor Manpower Reporting User Guide available on the new eCMRA website www.ecmra.mil.

The Order Data tab on the CMRA Contractor Data Entry website will ask for the “Requiring Activity Unit Identification Code” (UIC). The Unit Identification Code (UIC) of the Requiring Activity that would be performing the mission if not for the contractor. This is not necessarily the Contracting Office, Contracting Administrative Office, or Funding Source. The UIC is not the same as the Department of Defense Activity Address Code

(DODAAC).

The Unit Identification Code (UIC) of the Requiring Activity for this contract is: W2DRAA The Department of Defense Activity Accounting Code (DODAAC) is: W74MYE

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

See below Addendum to FAR 52.212-1, “Instructions to Offerors”

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately. – NOT APPLICABLE

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this Solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUMN TO FAR 52.212-1 “Instructions to Offerors – Commercial Items”

1. SPECIFIC REQUIREMETS. This requirement will result in a Firm-Fixed Priced (FFP) commercial service contract. Performance requirements and objectives for this contract are provided in the Performance Work Statement of this solicitation.

2. PERIOD OF PERFORMANCE:

Base period 24 Sep 2018 – 23 Sep 2019 Option period 1 24 Sep 2019 – 23 Sep 2020 Option period 2 24 Sep 2020 – 23 Sep 2021 Option Period 3 24 Sep 2021 – 23 Sep 2022 Option Period 4 24 Sep 2022 – 23 Sep 2023

3. PROPOSAL SUBMISSION INSTRUCTIONS:

a. POINT OF CONTACT (POC): Questions and proposals shall be sent via E-mail to the POC for this requirement, TO: Julia L. Burns via email at julia.l.burns3.civ@mail.mil. The Offeror is responsible for ensuring receipt by the POC.

b. PROPOSAL QUESTIONS: Questions may be submitted to the POC via email No Later than Monday, 13 August 2018 1:00 PM Eastern Time. Follow-up/additional questions will not be accepted after this date.

Answers to Contractor submitted questions will be provided via solicitation amendment. Questions shall be submitted in MS Word (only) in the following format; Solicitation Section, page number, and question (e.g. PWS Section 4.1, page 38, question). No tables please.

c. PROPOSAL DUE DATE: No Later Than: Tuesday, 21 Aug 2018 1:00 PM Eastern Time.

d. ELECTRONIC SUBMISSION: Proposals shall be electronically submitted to the POC above. Your submission should include two (2) separate parts: (1) Non-Cost/Price proposal (i.e. Technical Approach, Experience and Past Performance) and (2) Cost/Price proposal. A signed SF 1449 and your non-cost/price proposal shall be submitted in MS Word or searchable PDF format. The cost/price proposal shall include proposed pricing filled out for CLINs 0001, 1001, 2001, 3001, and 4001 as well as supplemental excel pricing sheet (Attachment #3).

4. PROPOSAL CONTENT & FORMAT INSTRUCTIONS.

a. ADMINISTRATIVE FORMAT INSTRUCTIONS:

(1) PAGE LIMITS: Proposals are limited to 8 single-sided pages. Pages should be numbered consecutively throughout the document and not by sections. For any sections of a proposal with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation.

The following sections are NOT subject to page limits:

(a) Cover/title Page

(b) Contractor POCs

(c) Excel Pricing Sheet (Attachment 3)

(d) Signed Proposal with pricing

(e) Fill out and submit the following:

- FAR 52.209-11

- FAR 52.212-3 and 52.212-3 Alt 1

- FAR 52.219-28

(f) Resume(s) and letter(s) of intent for proposed Key Personnel

The following sections are limited to 8 single-side pages:

(a) Technical Approach

(b) Experience

(c) Past Performance

(2) FORMATTING: Proposal content shall be no smaller than Arial font 12 pitch. Exhibits, graphics, charts, captions, etc., shall be no smaller than Arial font 10 pitch.

b. NON-COST/PRICE PROPOSAL CONTENT & INSTRUCTIONS The Offeror’s non-cost/price proposal shall clearly reflect the Offeror’s approach to execute and comply with the performance requirements identified in the PWS and is to be clear and concise. The level of effort proposed must be consistent with the proposed solution outlined in your non-cost/price proposal (i.e. Technical Approach). If you intend to use any labor categories that you feel are consistent in duties with the level of effort, but are titled differently, in accordance with your cost accounting procedures, you must cross map those labor categories to the Government’s PWS to ensure your proposal receives a proper evaluation. Any use of subject matter experts (SME) or other labor categories shall be explained in full as to why an existing labor category/rate is impractical to use or the proposal shall be deemed noncompliant.

Contract POC(s) The Offeror shall include on the cover page/title page of the proposal the proposed POCs. The Offeror shall provide a POC authorized to hold discussions/negotiations with the Government who has the full authority to bind the Offeror to a contract. The Offeror shall also provide a POC for the Contract Manager. Information required includes: First name, last name, title, e-mail address, phone number, mailing address, and level of authority.

(1) TECHNICAL APPROACH: The Offeror shall submit a written technical approach which effectively demonstrates:

Offeror’s clear understanding of the all the tasks and how the approach is likely to yield the required results within the required time frame

Offeror’s methodology that will be used in accomplishing any resultant award

Offeror’s overall ability to perform support services in the Philippines

Offeror’s approach to which the technical approach will yield success and to which manages or reduces (cost, technical or scheduled risk) to the Government

Offeror’s Management Plan, that describes the following:

* Management Approach - Management Approach that describes policies and procedures in accordance with industry practices for project management, administration, execution, and tracking as well as policies and procedures specific to conduct this type of support services in the Philippines as well as timely submission of deliverables.

* Staffing Plan – Staffing Plan that describes the staffing strategy that will be used to manage task completion, including the role of the Program/Contract Manager. The Offerors described staffing strategy for supporting this effort and a cross-reference of proposed position(s) to task(s).

(2) EXPERIENCE: The Offeror shall submit written Experience which effectively demonstrates the:

Demonstrated relevant corporate experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) identical to, similar to or related to performing services contained in the PWS. Offeror’s relevant experience shall support and substantiate that the organization (to include subcontractors and business partners, if applicable), have current capabilities for assuring successful task completion.

Demonstrated experience shall reflect (a) Appropriate mix and balance of education and training of team members AND proposed Key Personnel, (b) provide evidence that the organization has current capabilities for assuring performance with , and (c) Quality and effectiveness insofar as the allocation of personnel and resources. For any individual proposed to fill the Key Personnel position, you are to submit resume(s) and a letter(s) of intent. Resumes shall include a list of relevant training, education, and license/certifications.

Demonstrated experience for proposed Key Personnel is recommended have experience in human subjects protection and extensive clinical trial experience, and shall be a currently licensed Physician with the ability to practice medicine in Philippines.

(3) PAST PERFORMANCE REFERENCES: The Offeror shall submit no more than 2 references of relevant contracts within the past three years for its own performance. The contracts may be past or current as long as the performance did not end more than three years ago and the contracts may have been with Federal, State and/or City agencies and commercial customers.

(a) PAST PERFORMANCE REFERENCE CONTENT: It is the Offeror’s responsibility to provide valid, current and verifiable references. References must include:

Name of the Organization that will be providing the reference, Name of the POC, POC Telephone Number, POC Email address, Contract Number, Period of Performance, and Scope of Work

(b) INFORMATION FROM OTHER SOURCES: The Government may consider information obtained through other sources.

c. PRICE PROPOSAL CONTENT

Offerors’ price proposals shall include proposal price assumptions and include the following documents:

SF 1449

Labor - The Offer shall submit a signed SF 1449 and include proposed pricing for the following CLINs:

CLIN 0001

CLIN 1001

CLIN 2001

CLIN 3001

CLIN 4001

ODCs - The Offer shall propose Government estimated pricing for all Other Direct Costs (ODCs) as follows:

CLIN 0002 - $26,760.00

CLIN 1001 - $27,060.00

CLIN 2001 - $27,360.00

CLIN 3001 - $27,360.00

CLIN 4001 - $27,960.00

Excel Pricing Sheet (Attachment 3) The Offeror shall fill out and submit with proposal package. The Offeror shall indicate which labor categories will be performed by a subcontractor(s) along with the subcontractor company name, DUNS, Cage Code, and address.

Contractor shall ensure mathematical computations are correct.

The “estimated” labor category is as follows:

Labor Category Est Hours per Year Quantity Principal Investigator Physician (Key Personnel)

672 1

Co-Investigator 576 3 Registered Nurse 1920 2 Registered Medical Technologist

Administrative Support Staff

Health Care Support Staff

Estimated level of effort The contractor shall accomplish the required tasks by employing and utilizing qualified personnel with appropriate combinations of education, training, experience, and/or overlapping capabilities.

The Government estimates this order requires an approximate level of effort, as outlined above, to accomplish the tasks identified in the PWS. Please note that the Government estimate is only put in place for Offerors to ascertain the approximate or estimated level of effort; however, this is not to be construed as either mandatory or necessarily the best technical approach. It is only in place as a reference to allow Offerors to better understand the general scope of this effort from the Government’s perspective. The Government is seeking the best solution for this performance based acquisition which uses the level of effort and labor mix your company has determined is appropriate to accomplish the tasks/objectives contained in this requirement. Offerors are not bound to propose these labor categories or quantities, rather offerors are expected to provide their best solution citing the labor mix and quantity required to accomplish the tasks. If Offerors have determined either the following labor categories or overall level of effort provided are not their best technical solution, Offerors are strongly encouraged and expected to submit a level of effort consistent with all of the cost/price and non-cost/price aspects of its approach.

Contractor Manpower Reporting shall be Not Separately Priced (NSP)

CLIN 0003 - NSP

CLIN 1003 - NSP

CLIN 2003 - NSP

CLIN 3003 - NSP

CLIN 4004 - NSP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the AFIRMS via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://cmra.army.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018.

Contractors may direct questions to the applicable help desk at: usarmy.pentagon.hqda-asa-mra.mbx.samr-fm-cmra@mail.mil.

d. ADDITIONAL INFORMATION

Alternate Proposals Alternate proposals will not be evaluated by the Government.

Prime and subcontractor An offeror shall NOT submit a proposal as a Prime contractor and also be proposed as a subcontractor on another prime contractor‘s proposal, responding to this RFP, UNLESS they are proposed as a subcontractor under multiple Offeror’s submitting a proposal to this RFP.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Order of importance:

Factor 1: Technical Approach Factor 2: Experience Factor 3: Past Performance Factor 4: Price

Basis for Award: Award of this requirement will be made on the Lowest Price Technical Acceptable (LPTA) process. The Government intends to award a contract without discussions. However, the Government reserves the right to hold discussions if deemed necessary by the Contracting Officer. Offeror shall provide their best, complete proposal upon initial submission, including Government discounts. The non-cost/price evaluation factors numbered in descending order of importance are as follows:

Factor 1: Technical Approach (non-cost) Factor 2: Experience (non-cost)

Factor 3: Past Performance (non-cost) Factor 4: Price

Government evaluators will not assume that the offeror possesses any capability or knowledge unless it is specified in the proposal.

After each of the above non-cost/price factors is rated individually, an overall rating will be assigned collectively to these factors. If any of the above non-cost/price evaluation factors receives an individual rating of “Unacceptable,” the collective overall rating will also be “Unacceptable.” Only proposals receiving an overall rating of “Acceptable” will be considered for award.

The non-cost/price factors are more important than cost/price. However, as Offeror’s non-cost/price factors are rated similar or equal, cost/price becomes more important.

The non-cost/price factors are more important than cost/price.

a. Non-Cost/Price Evaluation Criteria:

The following criteria will be used to evaluate the non-cost/price aspects of the proposal.

(1) Technical Approach: The technical approach will be evaluated that Offeror’s technical approach meets the minimum requirements:

Offeror’s clear understanding of the all the tasks and how the approach is likely to yield the required results within the required time frame

Offeror’s methodology that will be used in accomplishing any resultant award

Offeror’s overall ability to perform support services in the Philippines

Offeror’s approach to which the technical approach will yield success and to which manages or reduces (cost, technical or scheduled risk) to the Government

Offeror’s Management Plan, that describes the following:

* Management Approach - Management Approach that describe policies and procedures in accordance with industry practices for project management, administration, execution, and tracking as well as policies and procedures specific to conduct this type of support services in Philippines as well as timely submission of deliverables.

* Staffing Plan – Staffing Plan that describes the staffing strategy that will be used to manage the support services, including the role of the Program/Contract Manager. The Offerors described staffing strategy for supporting this effort and a cross-reference of proposed position(s) to task(s).

(2) Experience: The Offeror’s proposal will be evaluated that the Offeror’s proposal meets the minimum requirements:

Demonstrated relevant corporate experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) identical to, similar to or related to performing services contained in the PWS. Offeror’s relevant experience shall support and substantiate that the organization (to include subcontractors and business partners, if applicable), have current capabilities for assuring successful task completion.

Demonstrated experience shall reflect (a) Appropriate mix and balance of education and training of team members AND proposed Key Personnel, (b) provide evidence that the organization has current capabilities for assuring performance, and (c) Quality and effectiveness insofar as the allocation of personnel and resources. NOTE: For all individual(s) proposed to fill Key Personnel, you are to submit resumes and a letter of intent. These resumes shall include a list of relevant training, education, and license/ certifications.

Demonstrated experience for proposed Key Personnel is recommended to have experience in human subject’s protection, extensive clinical trial experience, and shall be a current licensed Physician with the ability to practice medicine in Philippines.

Rating Standards for the Technical Approach and Experience (excluding Past Performance)

Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation Unacceptable

Proposal does not clearly meet the minimum requirements of the solicitation.

(3) Past Performance: The past performance evaluation is an assessment of the Offeror’s probability of meeting the minimum past performance solicitation requirements based on its record of relevant and recent past performance information that pertain to the services outlined in the solicitation requirements. The Government reserves the right to use other resources, such as Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), and Contractor Performance Assessment Reporting System (CPARS), to conduct a past performance evaluation.

Rating Standards for Past Performance

Rating Description Acceptable Based on the offeror’s performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

(4) Price

b. Cost/Price Evaluation Criteria:

Cost/price will be evaluated/analyzed separately from non-cost factors. Cost/Price will be evaluated/analyzed for fairness and reasonableness in terms of:

(1) Consistency with labor categories.

(2) Level of effort, in that the proposed labor mix and labor hours are based on reasonable assumptions.

(3) Consistency with the technical approach, in that the prices are consistent with and reflect the proposed staffing requirement for all years.

Option Pricing. The Government will evaluate cost/price for award purposes by adding the total price for all options to the total price for the base requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Given that FAR 52.217-8 “Option to Extend Services” provides that the Government may exercise the Option to Extend Services at the rates specified in the contract (i.e., the rates in effect when the Extension of Services option is exercised), for purposes of evaluating the Option to Extend Services, the Contracting Officer will consider the prices submitted for the base year and each option year, since those are the binding prices should the FAR 52.217-8 “Option to Extend Services” be exercised.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, emailed, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5)…