DRAFT_PWS_.docx

DRAFT

Performance Work Statement Title: Acquisition Support for Walter Reed Army Institute Research (WRAIR) Business Management Office

1.0 Scope

The Walter Reed Army Institute of Research (WRAIR) Business Management Office (BMO) requires support services to assist with effective and efficient administrative and procurement processes and execution for equipment, materials and services. Additionally some support will be required in support of assistance agreements. These services include but are not limited to 1) developing procurement packages for WRAIR divisions; 2) organizing and developing organizational products to support procurement efficiency and speed; and 3) analyzing and developing internal procurement processes, procedures and policies to promote procurement efficiencies and speed to award.

The WRAIR requires expertise to advise and support WRAIR Business Management Office as it assists WRAIR divisions on contracting strategy (to include spend plan strategy) and activities for a variety of funding types (i.e. Army and Defense Health Program Research, Development, Test and Evaluation (DHP RDT&E), Defense Health Program (DHP), Operation and Maintenance, Army (OMA), Reimbursables from other Government partners and big- Pharma companies).

2.0 Background

The WRAIR and its Special Foreign Activities (SFAs) aims to conduct biomedical research and surveillance that is responsive to Department of Defense and US Army requirements and delivers lifesaving products including knowledge, technology and medical material that sustain the combat effectiveness of the Warfighter.

WRAIR has developed two Centers of Excellence – Infectious Disease Research (CIDR) and Military Psychiatry and Neuroscience Research (CMPN). The CIDR combines expertise in the development of vaccines and drugs for prevention and treatment of such diseases as malaria, HIV/AIDS, dengue fever, wound infections, leishmaniasis, enteric diseases and others. World-renowned scientists with expertise in comprehensive Soldier fitness, brain injury, and sleep management make up the CMPN.

WRAIR also hosts sleep studies in sleep suites designed for conducting human studies of sleep deprivation and performance.

WRAIR has a Pilot Bio-production facility that currently manufactures biologicals for Phase I clinical trials and studies that can manufacture products using Current Good Manufacturing Practice (CGMP) regulations.

WRAIR has clinical trial expertise and facilities both in the U.S. and in Outside of the Continental United States (OCONUS) areas (such as Kenya, Cambodia, Thailand) with high transmission rates of selected infectious diseases and with high rates of drug-resistant tropical diseases. Supporting this clinical trial work is an insectary for raising mosquitoes and sand flies, biosafety level 3 laboratories, Association for Assessment and Accreditation of Laboratory Animal Care (AALAC-accredited animal facilities and research suites.

The WRAIR supports a global workforce with established labs in Silver Spring, MD; Tbilisi, Georgia; Bangkok, Thailand; Nairobi, Kenya; Joint Base Lewis McChord, WA; Ft. Hood, Texas; as well as many field sites and partner locations.

The WRAIR BMO provides centralized management to several critical business support functions:

Acquisition and Contracting: Support all acquisition practices, conduct ongoing contracting process improvements at the requiring activity level, conduct proactive and professional liaison activities with contracting, seek out and identify contracting opportunities and vehicles that best meet the demands of the unique WRAIR mission.

Office of Research Technology Applications (ORTA): Supports a variety of Technology Transfer and Intellectual Property protection functions.

Grant Awards and sponsored research support: provides assistance to WRAIR investigators seeking to obtain extramural funding, funding searches, opportunity identification, proposal preparation support, liaison with resource management, reporting, etc.

The BMO has the responsibility of ensuring timely access to contract vehicles that provide support to the WRAIR at reasonable costs and support to awards assistance awards. BMO requires Subject Matter expertise to assist in organization of and creation of internal acquisition processes, to solidify processes through policy development, to develop and document strategies, to develop acquisition dashboards, to capture and analyze acquisition data, and to write acquisition documents. The support required must provide expert guidance and recommendations at a Headquarters (HQ) level that takes into account best business practices across similar scoped big-Pharma and industry enterprises. This includes work related to both human and animal use protocol support.

The BMO acts as a liaison between WRAIR’s end users and Contracting Officers (KOs). The contemplated acquisitions have the potential to be procured through logistics procurement mechanisms such as Government Purchase Card (GPC), DMLSS, eCAT, etc. WRAIR and the SFAs do not have warranted contracting Officers on staff. The primary contracting activity used by WRAIR and its SFAs is the US Army Medical Research Acquisition Activity (USAMRAA or “RAA”). Other contracting agencies include US Army Corps of Engineers and Natick Army Contracting Activity.

It is important to recognize that nearly 1/3 of the annual WRAIR operating budget is attributed to activities supported by the Federal Technology Innovation act of 1986 (previously known as the Stevenson-Wydler Technology Innovation Act of 1980) activities each year. Second to the funding considerations, it is important to recognize that Intellectual Property (IP) considerations is of immense importance to WRAIR. Yet to date, WRAIR and the SFAs have not fully considered in many contracting or assistance awards. This must change. Training and tools to capture IP is required in acquisitions going forward. It is also imperative to understand the WRAIR is not core funded by the Army and every appropriated dollar supporting science or science support is received through the submission of competitive proposals to a long list of intra- and extra-mural agencies such as Military Infectious Disease Research Program (MIDRIP), Combat Casualty Care Research Program (CCCRP), and Military Operational Medicine Research Program (MOMRP). WRAIR and the SFAs also compete for awards to receive congressionally funded efforts supported by other Medical Research and Materiel Command (MRMC) assets such as Joint Warfighter Medical Research Program (JWMRP), Peer Reviewed Medical Research Program (PRMRP), and from the AMEDD Advanced Medical Technology Initiative (AAMTI). Not to be discounted, WRAIR and SFAs also receive funding from National Institutes for Health (NIH) through various types of grants such as Research Project Grant Programs such as NIH Research Project Grant Program (R01), NIH Small Grant Program (R03), and NIH Exploratory/Developmental Research Grant Award (R21). The WRAIR and SFAs also receive competitive funding annually from partners such as the Armed Forces Health Surveillance Center (AFHSC) (such as the Global Emerging Infections Surveillance or GEIS).

It is imperative the contractor understand the Medical Research and Materiel Command (MRMC) funding functionality as well as the expectations and realities of typical extra- and intra-mural funding opportunities such as the ones above. The Army accounting system, General Fund Enterprise Business System or GFEBS, poses unique constraints when dealing with the variable funding streams used by the WRAIR and SFAs. For example, GFEBS does not allow for Cooperative Research and Development Agreement (CRADA) funds to be set up in the system to account for the actual legal obligation period of the funds which may be longer than two fiscal years. This poses issues when Purchase Requests (PRs) are sent to the contracting activity which may appear to have an “expired” line of accounting when the funds are still valid for obligation. Because of the wide variability of requirements, WRAIR has a need for contract vehicles that offer a broad scope, yet provide a focused approach to avoiding potential conflicts of interest. This situation greatly increases the complexity associated with WRAIR’s contracting because the situation - multiple contracting agencies, multiple contract vehicles, multiple funding types, and multiple types of competition – and requires strategic approaches to achieve success to the mission.

WRAIR has historically processed approximately 600 contract and assistance actions per year, with a total annual average value of approximately $140Million. These contracting and assistance actions include sole and limited source actions, direct awards, full and open competitions, support to submissions against Program Announcements and Broad Agency Announcements, as well as outbound MIPRs supported by Inter Agency Agreements (Economy Act) going to different defense activities.

WRAIR Government personnel serve as the Contracting Officer Representative’s (CORs) for most contracts. At this time WRAIR has over 80 CORs assigned to the unit. Organizationally, WRAIR is looking for ways to reduce the overall number of CORs.

WRAIR tries to maximize the use of performance based contracting and currently utilizes mainly Firm-Fixed-Price (FFP) and Cost-Plus-Fixed-Fee (CPFF) awards. WRAIR funds several assistance awards which are primarily executed through release of Program Announcements although use of Broad Agency Announcements (BAAs). WRAIR is interested in the possibility of better leveraging or publishing more and program unique BAA’s to support evolving research.

WRAIR is interested in exploring the use or creation of Other Transaction Authority (OTA) vehicles as well as leveraging Federal Funded Research and Development Centers (FFRDC’s) and University Affiliated Research Centers (UARC’s).

It is anticipated the contractor will provide Headquarters (HQ) and portfolio level support and will offer expert level Research and Development industry experience. WRAIR recognizes to remain relevant in the Medical Research and Development fields, innovative and evolutionary contracting solutions will be required.

Subject Matter Expertise (SME) support such as providing acquisition policy development, documentation process analysis, and administration of a contracting dashboard at the HQ level is necessary. It is anticipated the portfolio driven support will be assigned to a fixed group of portfolio customers (such as Viral Disease, Bacterial Disease, and Preventive Medicine) with BMO oversight.

The contractor must be familiar with Intellectual Property (IP) considerations in government contracting and assistance awards. The inclusion of Contract Data Requirements List s (CDRLs) is not common, however the contractor muse be able to recommend inclusion and support development of One-Time CDRLs as necessary.

3.0 Objectives

This award is to provide support services to assist WRAIR BMO with effective and efficient procurement processes leading to procurement excellence. These services include but are not limited to 1) developing procurement packages for WRAIR divisions 2) organize and develop organizational products to support procurement efficiency and speed 3) analyze and develop internal procurement processes, procedures and policies to promote procurement efficiencies and speed to award.

The Contractor shall also create, maintain and assist in the administration of an acquisition management dashboard with reporting features.

The objectives of this award include reduction of acquisition lead time, reducing cumbersome administrative burdens on government staff, creating repeatable acquisition processes that will ensure successful benchmark obligation and disbursement rates, and providing tools to build and enhance WRAIR’s ability to establish meaningful contracting performance metrics in the next year.

3.1 Non-Personal Services

This award identifies services that are strictly non-personal in nature.

3.2 Severable / Non-Severable Services

This award identifies services that are severable in nature.

3.3 Inherently Governmental Functions

This requirement has been reviewed and contains no services that are inherently governmental functions.

3.4 Acquisition Functions Closely Associated with Inherently Governmental Functions This award identifies acquisition functions that are closely associated with inherently governmental functions as defined in Section 804 of the FY 2005 National Defense Authorizations Act. Appropriate military or civilian personnel of the Department of Defense cannot reasonably be made available to perform these functions. However, appropriate military or civilian personnel of the Department of Defense will: (1) oversee Contractor performance of the contract; and (2) perform all inherently governmental functions associated with the functions to be performed under this contract.

Performance by the successful offeror shall be in compliance with the following constraint:

Organizational and consulting conflicts of interest may arise by performing advisory or consulting support services. Organizational conflicts of interest include providing services or performing advisory or consulting work for private companies that participate or will participate in future services or contract activities (solicitations and award).

3.5 Participation Agreement.-Deliverable 1

In accordance with Paragraph 3.4 Acquisition Functions Closely Associated with Inherently Governmental Functions, and as provided in Attachment C, the Government has assessed this requirement as tasks that closely align with governmental functions. Each contractor employee assigned to work on this award shall sign Participation Agreement Model: Covered Employee Participation Agreement PRIOR TO beginning work on this award. The signed Participation Agreement shall be an award deliverable. (Deliverable 1)

3.6 Organizational Conflict of Interest

Walter Reed Army Institute of Research (WRAIR) has categorized its requirements into two broad categories, as defined below, for purposes of identifying, avoiding or mitigating against OCIs in accordance with FAR Subpart 9.5. These categories apply to all enterprise laboratories (Armed Forces Research Institute of Medical Sciences (AFRIMS), United States Medical Research Directorate – Kenya (USAMRD-K), and United States Medical Research Directorate – Georgia (USAMRD-G). These categories are defined as follows:

Global Support: Where services which, by their very nature, give the Contractor access to non-public procurement sensitive data about the contract requirements, other contractors’ proprietary information, or put the contractor in a position to influence the award decision on a contract in which they are participating. These services are identified as those having a direct impact to the operations of the greater WRAIR enterprise.

Services would be characterized as having access to Command Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts within subordinate directorates/Commands.

Mitigation strategies may include: avoidance (non-participation), firewalls between existing personnel and new requirement.

Isolated Support: Services which have focused impact on a specific Branch/ Department/ Program of WRAIR rather than the WRAIR enterprise.

Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

Mitigation Strategies: Contractor can provide a mitigation plan or acceptable self-certification that no OCI exists.

Contractor participation in more than one of these areas may give rise to an unfair competitive advantage resulting from access to advance acquisition planning, source selection sensitive or proprietary information. Furthermore, Contractor participation in more than one area may give rise to a real or apparent loss of Contractor impartiality and objectivity where its advisory or planning assistance in one area potentially affects its present or future participation in another area.

The purpose of this categorization is to accomplish the following three objectives: (1) to inform prospective Offerors that WRAIR presumes that award of a contract or order in the subject category will give rise to real or apparent OCI’s with respect to requirements in the other category and or may give rise to an CCI in the same category; (2) to assist current Contractors and prospective Offerors in developing their own business strategies regarding participation in WRAIR requirements and in identifying and, where possible, avoiding or mitigating against OCIs; and (3) to ensure that all current Contractors and prospective Offerors are afforded the maximum practicable opportunity to compete for all WRAIR requirements consistent with the restrictions required under FAR Subpart 9.5 and sound business practices.

For purposes of identifying and/or mitigating against OCIs, WRAIR will examine all its services requirements and acquisitions regardless of the cognizant contracting activity (e.g., USAMRAA, GSA, other agency Multiple Award Schedules, etc.) or the type of contract vehicle used (e.g., FSS order, Fair Opportunity competitive order under Multiple Award ID/IQ Contracts, competitively negotiated awards under FAR Part 15, etc.).

Each WRAIR services solicitation will therefore be designated as falling within one of the above defined categories. The applicable OCI category will be set forth in each award. Contractors may submit a proposal for task orders in either of the OCI categories.

This requirement is categorized as GLOBAL SUPPORT.

3.7 Invoices will be submitted monthly to Wide Area Work Flow (WAWF) with sufficient documentation to provide certification of invoice. The COR will be notified via email when the invoice is submitted into WAWF.

3.8 Transition Support

3.8.1. Incoming Transition – Deliverable 2

The draft transition plan shall cover the first 30 days effort after award begins and be submitted with the proposal. The Transition In plan shall include, but is not limited to:

· Coordination with Government representatives,

· Government-approved training and certification process,

· Transfer of all necessary business and/or technical documentation,

· Orientation phase and program to introduce Government personnel, programs, and users to the Contractor's team, tools, methodologies, and business processes,

· Transfer of Government Furnished Equipment (GFE) and Government Furnished Information (GFI), and GFE inventory management assistance (if applicable),

· Plan should include CAC issuance

3.8.2 Option Item: Outgoing Transition – Deliverable 6 and 15 In accordance with this solicitation, the Contractor shall provide a plan (Deliverable 6) for 15 day of outgoing transition for transitioning work from an active award to a follow-on contract/order or Government entity. This transition may be to a Government entity, another Contractor or to the incumbent Contractor under a new contract/order. In accordance with the Government-approved plan, the Contractor shall assist the Government in planning and implementing a complete transition from this Contract to a successful provider. This shall include formal coordination with Government staff and successor staff and management. It shall also include delivery of copies of existing policies and procedures, and delivery of required documents, metrics and statistics. This transition plan shall include, but is not limited to:

· Coordination with Government representatives,

· Transfer of hardware warranties and software licenses (if applicable),

· Transfer of all necessary business and/or technical documentation,

· Transfer of compiled and uncompiled source code, to include all versions, maintenance updates and patches (if applicable),

· Transfer of Government Furnished Equipment (GFE) and Government Furnished Information (GFI), and GFE inventory management assistance (if applicable),

· Applicable WRAIR debriefing and personnel out-processing procedures.

· Turn-in of all government keys, ID/access cards, and security codes.

· Summarized Final Report (Deliverable 15)

4.0 Specific Tasks

4.1 Acquisition Operational Support

The Contractor shall provide acquisition operational support to the WRAIR acquisition process, spend plan execution, contracting strategies and design, analysis of applicable policies and procedures to ensure all (quality and efficiency) standards are met, and developing of the acquisition documents to support WRAIR requirements. The contractor shall develop draft requirements documents such as but not limited to, Market research to include labor categories and rates; requirements definition; analysis of alternatives; timelines; Request for Contract Services Approval Forms (RSCAFs); Acquisition Strategy /Plan; Independent Government Cost Estimate (IGCE); Economic analysis; Justification for Sole Source (as applicable); Special provisions to accommodate unique program acquisitions (as applicable); Performance Work Statement (PWS); Preparation, coordination, and conduct of an Industry Day (as applicable); Evaluation criteria; Contract Data Requirements List (CDRLs); IP considerations; Quality Assurance Surveillance Plan (QASP); Reference documents; GFE list coordination.

A monthly report (Deliverable 9) shall be delivered by the 15th of each month outlining status of all known actions regardless of current maturity.

4.2 Acquisition Subject Matter Expertise Support

Contractor shall provide Subject Matter expertise and advice as well as hands-on assistance to WRAIR and SFA Government Personnel to instill credibility, excellence, and innovation in the acquisition lifecycle process. Such advice will include but not be limited to the following:

· FAR, DFARS, AFARS, Defense Acquisition Guidebook, OMB Circular A-110, OMB Circular A-102, 32 CFR 22 (DOD Grants and Agreements Award Administration), DoD 7000.14-R Department of Defense Financial Management Regulation (DoD FMR) SME support

· Facilitation of services between BMO or end users and WRAIR support divisions (i.e. Information Management, Logistics, Safety, Resource Management, Human Subjects Protection, etc)

· Recommendations on acquisition/assistance strategy and documentation of that strategy

· Drafting and tracking progress against acquisition timelines mutually determined by WRAIR and SFA staff with the contracting activity

· Function as a central focal point for acquisition processes, best practices (Deliverable 16) , lessons learned (Deliverable (17) , and awarded vehicles

· Support to the Economy Act (Determination & Finding documentation) process when required for assisted acquisition

· Coordination with the Contracting Office(s) on issues affecting program acquisition practices

· Acquisition/assistance strategy advisory support across the acquisition/assistance life-cycle

· Logical and practical spend plan support at the HQ level (meet OSD benchmarks for obligation and disbursements)

· Development of comprehensive HQ level acquisition policies, procedures, and metrics (Deliverable 10)

· Acquisition/Assistance Template creation, management, version control

· Create and maintain an up to date and consistent requirements checklist (Deliverable 8) and tracking system for contracting and assistance awards across various contracting support activities (Procurement and Assistance Package Documentation Checklist) This checklist should include required processing timeline information (i.e. option years as written should include x, y, z documents and the Purchase Requisition (PR) for this action should be submitted to the contracting activity no less than 90 days prior to exercising the option).

· Provide Quality Assurance on all submitted contracting packets being sent to contracting

· Support to acquisition related taskers from higher headquarters regarding contracting priorities and projections each FY. Known data calls are listed below:

· Annual Inventory of Contracted Services (Deliverable 18)

· Annual Contract and Assistance Agreement Workload (Deliverable 19)

· Annual Contract Prioritization (1-N List) (Deliverable 20)

4.3 Contract Documentation Development and Processing Support The Contractor shall provide acquisition operational support to WRAIR and SFAs for the creation and processing of required contracting documents in accordance with applicable current rules, polices, laws and regulations. The Contractor shall review and determine the completeness of each assigned acquisition package. The Contractor shall communicate and make a recommendation to the end user, within two (2) business days after receipt of each package, to either return the package to the end user with specific actionable comments or recommend sending the package forward to the Contracting Agency.

The Contractor shall be capable of providing Subject Matter Expertise in federal contract and assistance agreement/grant management and administration. The contractor must be capable to articulate WRAIR policies, processes, and procedures, and discuss solutions to assist end users in fulfilling their program needs. The Contractor shall be capable of developing documentation for “fair opportunity” orders against various contract vehicles, i.e., GSA schedules, BPAs, and other multiple award contracts, as well as full and open competition. Specifically, the Contractor shall demonstrate full command of the implementation of innovative and efficient performance-based contracting in a medical Research and Development environment with mixed funding types as described.

4.4 Execution of this work shall include coordination with:

· The BMO and other HQ staff to prioritize activities and requirements when needed. In absence of written prioritization from the COR, contractor prioritization will be first in, first out.

· WRAIR and SFA Requiring Activity end users to identify upcoming actions to manage and process ongoing actions, plan and coordinate evaluation of proposals, and maintain current status of all actions.

· BMO leadership to respond to inquiries regarding contracting actions.

· WRAIR Resource Management (RM) to coordinate the processing of the procurement packages.

· Contracting Agencies to coordinate transmission of procurement packages to include Economy Act orders and Determinations and Findings (D&F) creation, proposal evaluations, contract modifications, and other acquisition issues. The Contractor shall support program analysis, ensure timely and effective communication with all participants (including, but not limited to Requiring Activity end users, Requiring Activity managers, KOs, Contract Specialists, and other stakeholders, and to promote efficiency in the overall contracting process at WRAIR. Once GFEBS PR is approved by the WRAIR or SFA government POC, the contractor will be submitting procurement packages to USAMRAA’s PR Central (or other contracting activity) on behalf of the Requiring Activity staff. (The contractor will not be expected to initiate the PR in GFEBS.)

· The contactor shall develop and maintain tools to monitor and report on the status of procurement actions which can be accessed by selected government employees.

· The contractor shall develop and produce a recurring monthly status report indicating which actions are required, in progress (identify progress specifics such as on time, late, etc). (Deliverable 9)

· The Contractor shall support the WRAIR and SFA end users in documentation of requirements, identification of contract vehicles, identification of contracting agencies, validation of funding strategies (spend plans), recommendation of competition strategies, and determination of contract types. To accomplish this, the Contractor may attend Requiring Activity meetings as needed.

· The Contractor shall assist WRAIR and SFA staff in understanding approaches for proposal evaluation, crafting and revising evaluation criteria, and ensuring proposal evaluation documentation is in compliance with all guidance.

· Post-award, the Contractor shall provide coordination for follow on actions and documentation that may be required during the acquisition/assistance life cycle such as incremental funding, initiation of recompete activities, initiation of option year renewals, and contract extensions.

4.3.1 The Contractor shall provide expertise in all phases of contracting (pre-award, award, and post-award phases) to allow effective performance of tasks to include, but not limited to:

4.3.1.1 Drafting complex SOWs and SOOs, including Performance-Based Work Statements (PWS)

4.3.1.2 Drafting of special clauses and provisions to address WRAIR or unique program situations

4.3.1.3 Confirming and tracking OCI category designation. Discrepancies reported to COR within 3 business days.

4.3.1.4 Drafting sole and limited source justifications

4.3.1.5 Drafting of solicitations and requests for quotes

4.3.1.6 Drafting of requests for information

4.3.1.7 Drafting of sources sought announcements

4.3.1.8 Drafting of special notices to support activities such as “Vendor’s Day” prior to release of RFP

4.3.1.9 Articulating strategies for WRAIR procurements and related acquisition plans

4.3.1.10 Drafting government cost estimates

4.3.1.11 Drafting source selection plans and evaluation criteria

4.3.1.12 Identifying need for Contract Data Requirements List (CDRL) inclusion, recommending appropriate CDRL, and assisting in the formatting and completion

4.3.1.13 Ensuring Anti-terrorism and Operational Security (AT/OPSEC) considerations are included in each award type when required.

4.3.1.14 Conducting Market research

4.3.2 Documentation Process Analysis (QA, Templates, Guidelines, Checklists, Procurement Planning documents, PR EXSUMS, repositories) The Contractor shall create, revise and use tools, templates, and processes to ensure that all WRAIR contract documentation is complete, consistent, and in compliance with WRAIR, Contracting Agency, DoD, and Federal contract, acquisition, and assistance regulation and policy before it is transmitted to any contracting agency. The Contractor shall draft and implement procedures that will ensure that each contract action package:

· Is complete (all documents and attachments required for the type of action are included and complete in accordance with the checklists and guidelines developed

· Have been developed using appropriate templates and formats as created and maintained by the contractor

· Contains appropriate signatures and approvals

· Contains an appropriate OCI Category identification

· Incorporates appropriate CDRLs and/or Intellectual Property protection language

· Includes non-disclosure (Participation Agreement) requirements as appropriate

· Has received overall Quality Assurance (QA) prior to submission to the contracting activity.

4.3.3 Contract Regulatory Support

The Contractor shall provide subject matter expertise sufficient to identify, understand, analyze, articulate, and ensure compliance with acquisition/contracting/assistance regulations, guidelines, policies, processes and procedures as defined by Federal, DoD, MRMC, MEDCOM, and Army leadership. These considerations are keenly important for animal and human subjects research.

The contractor shall develop and maintain a repository of all current applicable regulations, guidelines, policies, processes and procedures. (Deliverable 3) The Contractor shall provide expert familiarity with the requirements of the FAR, DFARS, AFARS, Defense Acquisition Guidebook, OMB Circular A-110, OMB Circular A-102, 32 CFR 22 (DOD Grants and Agreements Award Administration), and DoD 70001.14-R Department of Defense Financial Management (DoD FMR).

The Contractor shall evaluate individual actions to ensure compliance with the above doctrine. Where documentation or proposed actions deviate from this guidance, the Contractor shall identify exactly how and why it is non-compliant, identify the potential risks to the WRAIR and end users, and shall provide specific written recommendations for correcting the issue.

4.4 Acquisition management information tracker (dashboard) (Deliverables 12 and 13) Contractor shall create (Deliverable 12), maintain and assist in the administration (Deliverable 13) of an acquisition management information tracker (dashboard). The contractor must provide documentation process analysis to include recommendations to standardize, revise and automate process(es) to enhance the acquisition posture of the WRAIR.

4.4.1 Dashboard support

The contractor shall implement a comprehensive tracking system for WRAIR procurements that will offer role based end user view and tracking of actions (such as customized view only or reporting access).

This dashboard should capture, track, and report information such as contract award information, funding source and amount, ceiling amounts, OCI category, CDRL inclusion, COR/GOR information, etc.

4.4.2 File management

The Contractor shall maintain WRAIR contract files (soft copies) in an organized, consistent, and current manner. The Contractor shall provide a File Management Plan (Deliverable 4). This plan shall depict a logical process and plan for how soft copies of files will be organized, maintained, version controlled, and disposed of in accordance with ARIMS, including a process flow and durations for each step in the process flow, as well as routine processes and timelines for conducting quality assurance on the electronic system. The File Management Plan shall clearly describe those processes (activities, points of contact, and frequency) that will ensure that data is consistent and current.

The Government currently uses a shared drive system for accessing electronic files. Multiple file sharing and version control tools are available (Sharepoint and Electronic Document Management System). Upon receipt of signed employee Participation Agreements, the Contractor will have access to the shared drive which currently contains all both local and global OCI Category files. Once the Government has approved the proposed File Management Plan, the Contractor shall provide the support needed to implement the plan. All documentation shall be filed using this plan (or system) within four (4) business days of receipt (including day of receipt).

In addition to filing new documentation, the Contractor shall be responsible for management and retrieval of the Government’s existing files. WRAIR currently has difficulty managing version control of acquisition support documentation.

4.5 Materiel Management Support

Provide services as part of a materiel management team providing consultation and advice to government personnel on how to quantify and document mission materiel requirements that require a contracting action.

Key Tasks include:

4.5.1 The contractor shall be knowledgeable in Microsoft Office suite to include Word and Excel and shall perform specific tasks including but not limited to:

· Assess e-Commerce utilization and support Logistics with increasing use of e-Commerce in accordance with MEDCOM standards. This work will not merely include creating catalogs in ECAT. While there is an expectation that catalogs will be required, this work will support the analysis of ECAT and other e-Commerce actions.

3. Key area of Expertise (required Knowledge): Knowledge of project management, including the ability to organize and plan specific events in a logical manner consistent with critical path methodology, and the skill to effectively present such plans or ideas in a variety of formats (e.g. Microsoft Project, Microsoft Power Point, oral presentations, and written documents). Effective interpersonal skills and the ability to gain stakeholder consensus is essential for this position. Experience with Microsoft Office Software (PowerPoint, Word, Excel, Project) is required. Database experience is required. DMLSS and ECAT experience helpful.

4.6 Meeting Support Services

The WRAIR BMO requires support with training various Government staff regarding activities in Pre award as well as Post award contracting support. The BMO also requires meeting support related to these acquisition activities.

The Contractor shall provide the Government with administrative support when WRAIR staff is conducting meetings regarding acquisition/assistance activities or strategy, acquisition or assistance process revisions, and other things in the program management, acquisition and assistance related subject areas. This shall include identification of audience, preparation of invitations/announcements, tracking of respondents, room reservation and document preparation. The contractor shall also ensure that accurate attendance and meeting records (meeting minutes) are maintained (Deliverable 5).

5.0 General Information

5.1 Work schedule and Location

The official duty hours of the WRAIR are 0745-1630 hours. The core hours, are 0845-1445 hours. All personnel must be at work during core hours. Government employees may work up to two hours of flexible time before or after the core hours, i.e. 0645-1515, 0730-1615, 0845-1715, etc. It is required that the contract employees on this effort will be available to the Government during official duty hours. It is requireed that at least one contract support staff be physically on site each work day.

The Government will provide access to the Forest Glen Annex and WRAIR buildings as needed and will provide laptop computers capable of connecting to WRAIR VPN to support this effort. The Government currently has 8 full time desks available on campus at WRAIR. Any offsite employees must be available for routine and ad hoc meetings within 30 minutes as requested by the Government during the duty day.

5.2 Period of Performance

Base Period – 1 year from date of contract award Option 1 – 12 months Option 2 – 12 months Option 3 – 12 months Option 4 – 7 months Option 5 – 5 months inclusive of 1 month transition out support

5.3 Travel

The Contractor may expect recurring trips to Ft. Detrick in Frederick, Maryland during performance of this award. It is anticipated the Contractor will possibly travel outside of the national capital region during the course of performance of this effort. If OCONUS travel is required, contractor will follow all current OCONUS travel policies. Mileage logs and travel vouchers will be required for reimbursement of travel costs. (Deliverable 14)

5.4 Supplies/equipment

The government will not provide blackberries or wireless network devices for contractor personnel supporting this contract. The contractor should prepare to acquire these mobile devices if deemed required and work with the COR to have equipment appropriately managed and accounted for within the WRAIR.

5.5 Government Furnished equipment and information

The Government will provide access to the Forest Glen Annex and WRAIR buildings as needed. The Government will provide laptop computers in support of this effort. Equipment issued at time of contract award will be annotated in a separate attachment. The Contractor will provide a monthly inventory by serial number and ECN (Deliverable 7) by the 15th of each month for the preceding month.

The government will provide WRAIR VPN access to support this effort. The Government will provide access to Electronic Document Access (EDA) which is part of the Wide Area Workflow (WAWF) e-Business Suite allowing access to data supporting WRAIR and subordinate laboratories.

The Government will provide access to share drives as applicable to support the work required on this contract. The Government will provide any and all current local templates, SOPs, and policies.

6.0 AT/OPSEC Considerations

6.1 AT Level I Training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 5 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil.

6.2 AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.2a For contractors requiring CAC. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

6.2b For contractors that do not require CAC, but require access to a DoD facility or installation. N/A

6.3 AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language requires U.S.-based contractor employees and associated subcontractor employees to make available and to receive Government-provided area of responsibility (AOR)–specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander, with the unit ATO being the local point of contact.

6.4 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. N/A

6.5 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to Government information systems. All contractor employees with access to a Government info system must be registered in the ATCTS at commencement of services and must successfully complete the DoD Information Assurance Awareness prior to access to the information system and annually thereafter. Registration shall be updated annually.

6.6 For Contracts That Require an OPSEC Standing Operating program. N/A

6.7 For Contracts That Require OPSEC Training. Per AR 530-1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 5 calendar days of their reporting for duty and annually thereafter.

6.8 For IA/IT training. All contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M, and AR 25-2 within six months of appointment to IA/IT functions.

6.9 For Information Assurance (IA)/Information Technology (IT) Certification. Per DoD 8570.01-M , DFARS 252.239.7001, and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

6.10 For Contractors Authorized to Accompany the Force. N/A

6.11 For Contract Requiring Performance or Delivery in a Foreign Country. N/A

6.12 For Contracts That Require Handling or Access to Classified Information. N/A.

6.13 Threat Awareness Reporting Program. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 6.2-4b.

7.0 Deliverables

8.0 OTHER TERMS, CONDITIONS, AND PROVISIONS

8.1 Dissemination of Information/Publishing

There shall be no dissemination or publication, except within and between the Contractor and any Sub Contractors or specified Integrated Product/Process Team (IPT) members who have a need to know, of information developed under this order or contained in the reports to be furnished pursuant to this order without prior written approval of the COR or the Contracting Officer. 8.2 Contractor Identification:

The Contractor shall ensure that Contractor personnel identify themselves as Contractors when attending meetings, answering Government…