Statement_of_Need_M3D_Equipment_-_W81XWH-18-R-0018.docx

STATEMENT OF NEED

MEDICAL EQUIPMENT REPAIR PARTS Blanket Purchase Agreement (BPA)

1. BACKGROUND

The U.S. Army Medical Research Acquisition Activity (USAMRAA) on behalf of its customer activity, the U.S. Army Medical Materiel Activity (USAMMA) has recurring requirements for medical equipment repair parts. USAMMA has four medical equipment repair depots in Tobyhanna, Pennsylvania, Tracy, California, Hill Air Force Base, Utah and Sierra, CA. However, the Government may add additional receiving points for OCONUS locations that also have a medical equipment repair capability. Medical equipment used by deployed forces in Iraq and Afghanistan is returned to one of these facilities for repair, refurbishment or replacement when the repair exceeds the deployed unit’s maintenance capability.

The resultant BPAs will be used by the Department of Defense medical community. Therefore, additional receiving points may be added by the Government at the time that call orders are placed.

2. OBJECTIVE

The Government intends to award multiple BPA’s in accordance with Federal Acquisition Regulation (FAR) 13.303 for medical equipment repair parts. The BPA’s will be established for a Five (5) year ordering period, with an estimated ordering period of 01 February 2019 – 31 January 2024. The vendor will supply medical equipment repair parts on a brand name only basis.

3. DESCRIPTION OF AGREEMENT

The contractor shall furnish new (not used or refurbished) medical equipment repair parts when ordered by the Contracting Officer or a designated ordering officer from the date of award through the ordering period. Contractors shall complete Orders issued on or before the last day of the ordering period, even if completion extends beyond that date. Orders against all BPAs will not collectively exceed $25,000,000.00 for the five (5) year period.

4. EXTENT OF OBLIGATION. The Government is obligated only to the extent of authorized purchases ordered and received under this BPA.

5. PURCHASE LIMITATION

Individual purchases will not exceed $7,000,000 for orders placed by the Contracting Officer. Ordering officers with a Government Purchase Card (GPC) are limited to $25,000 for each call order.

6. INDIVIDUALS AUTHORIZED TO PURCHASE

A list will be provided to each BPA contractor outlining those individuals authorized to purchase under this BPA, their organizational components, and the dollar value limitations (if any) associated with individual purchasers.

7. CALL ORDER PROCEDURES

Orders will either be placed by the USAMRAA Contracting Officer or an Ordering Officer. Prior to placing an order, the Contracting Officer or the Ordering Officer will contact BPA holders with a list of required items and the designated shipping/delivery instructions to medical equipment repair parts in order to request pricing and the estimated delivery date. Only those contractors that have been awarded a BPA for the specific repair part(s) will be contacted to submit a quote. After quotes and delivery information have been received from the BPA contractors, the Government will make a best value award decision for the Order, based on the lowest price technically acceptable or trade off source selection method. The ordering officer or USAMRAA Contracting Officer will issue the Order electronically to the successful BPA contractor. The successful BPA vendor will ship all items, partial shipment is acceptable unless otherwise stated in the BPA call order.

8. DELIVERY TICKETS

FAR 13.303-3(a)(5) requires that all shipments made under this agreement be accompanied by delivery tickets or sales slips that contain the following minimum information:

Name of supplier BPA number Date of purchase Purchase (delivery order) number

W81XWH-XX-X-XXXX

Itemized list of items furnished Quantity, unit price, and extension of each item Date of delivery or shipment

9. SHIPPING INSTRUCTIONS

The items provided under this BPA will be delivered (FOB Destination) for all CONUS locations. Orders may have specific Mark For and Invoicing Instructions. The Government will consider Call Order quotes supplied as FOB Destination (Pre-pay and Add Freight) if the contractor is unable to provide the pricing FOB Destination. CLIN 0002, shipping, is provided for this purpose.

10. REPORTS

BPA awardees shall provide an annual report to the contracting officer at USAMMRA detailing products ordered by:

a. Order number and ordering location (i.e. Tobyhanna PA, Tracy CA, Hill UT, or Sierra, CA

b. Product Name and part/catalog number

c. QTY ordered and total dollar value

d. Cumulative total of all orders received

e. Delivery quoted versus actual delivery performance

11. INVOICING

a. The official receiving points are Tobyhanna PA, Tracy CA, and Hill Air Force Base, UT and Sierra, CA. The contractor shall not submit invoices for payment until products are received, inspected (within 7 days), and accepted at the designated “ship-to” location.

b. Identify appropriate CLIN numbers on invoice. If CLIN numbers are not properly identified on invoice then it will not be approved for payment and returned for correction.

c. Invoicing Instructions: The contractor shall send invoices to the address identified for each call order against the BPA. Payment will be made by an authorized Government Purchase Card (GPC) holder at the ordering location or by DFAS through the Wide Area Workflow electronic payment system.

12. EQUIPMENT LIST

The attached Equipment and Parts list is not inclusive of all parts required, but provides a representative list of the types of manufacturers and repair parts required. The Government’s need is to be able to procure all repair parts requirement for the brand name piece of equipment being repaired, and is not limited to representative is of parts provided. The Government intends to update the Equipment and Parts List prior to the solicitation in order to provide a more detailed list of requirements.