Atttachment_1_-W81XWH-18-R-0018_Questions_and_Answers_08-28-2018.pdf

Question and Answers (Q&A) – W81XWH-18-R-0018 USAMMA Brand Name Medical Equipment Repair Parts

AMENDMENT 0003

QUESTION AND ANSWERS

As of 26 September 2018

Notice: The Government provides the best answer to those Questions asked. Offeror’s proposal shall be based on the amended Solicitation.

QUESTION 1: We have a client that is inquiring about solicitation W81XWH18R0018 and whether there is an incumbent contractor? If so, could you please provide the current or previous contract number? Or is this a new requirement for the government.

ANSWER 1:

BPA # Contractor Name

W81XWH-14-A-0024 AIT Industries (Optical Equipment Group LLC) W81XWH-14-A-0025 Arizona Industries for the Blind (AIB) W81XWH-14-A-0026 ASEPTICO, Inc.

W81XWH-14-A-0027 ASI Medical Inc.

W81XWH-14-A-0028 Gideon Services, Inc.

W81XWH-14-A-0029 Zoll Medical W81XWH-14-A-0030 Metro Medical Equipment & Supply, Inc.

W81XWH-14-A-0031 Oceanic Medical Products Inc.

W81XWH-14-A-0032 PartsSource, Inc.

W81XWH-14-A-0033 Physio-Control, Inc.

W81XWH-14-A-0034 Satisloh North America, Inc.

W81XWH-14-A-0035 Tryco Incorporated W81XWH-14-A-0036 T.Q.M., Inc. dba Two Rivers Medical W81XWH-14-A-0037 Zimmer US, Inc.

QUESTION 2: Is there required information/content or a required format for the Manufacturer’s Agreements/Distributer Certificates?

a. What information would the government want to see in those documents?

ANSWER 2: Reference Page 24, Section M.2.5, Manufacturer’s Agreement/Distributor Certificates (Addendum to 52.212-1) and Page 25, Section 3 – Technical Capability as Amended.

QUESTION 3: How will the Government evaluate offerors who provide more than the required three (3) Manufacturer’s Agreements/Distributer Certificates against each other?

a. Are offerors only compared to other offerors providing pricing for similar items on the Pricing Sheet for LPTA?

ANSWER 3: Reference Page 29, Factor 1 – Technical Capability as Amended.

QUESTION 4: Reference Page 26 Section 2 – Requires “access to an offeror’s on-line catalog”. Does reference to a website link meet this requirement or are offerors required to submit their commercial pricing in another format or not at all?

ANSWER 4: Yes, a website link meets the requirement.

QUESTION 5: Please advise whether offerors are required to submit pricing for all 185 items listed in the Pricing Sheet. Or in the alternative, whether offerors are only required to submit pricing on items they are capable of providing and want to be considers for award.

ANSWER 5: Reference Page 26, Section 1 – Pricing Sheet. “The Offeror shall propose a price for each repair part the Offeror is capable of providing”.

QUESTION 6: Reference Page 25, Section M.2.5.2., Section 4 – Required offerors to provide “three (3) past performance reference/points of contact for itself and to one (1) reference/points of contact for each subcontractor proposed”.

a. Does this mean, for example, that if an offeror proposes using ten (10) subcontractors (and provides ten (10) Manufacturer Agreements and pricing for items made by those ten (10) manufacturers in its Pricing Sheet) that ten (10) Past Performance Questionnaires must also be provided (one for each of the manufactures being proposed)?

ANSWER 6: Yes. Reference Page 26, Section 4 – Past Performance as Amended. The Offeror, as the prime shall provide NO MORE THAN one (1) past performance reference for each subcontractor proposed. Reference Federal Acquisition Regulation (FAR) Subpart

44.101 for the definition of subcontracts and subcontractor.

QUESTION 7: Can offerors submit Manufacturers Agreements/Distributer Certificates for manufacturers whose parts are not listed on the Pricing Sheet (Attachment 4), but who equipment are listed on the Equipment List (Attachment 1)?

ANSWER 7: Yes.

QUESTION 8: Are offerors prohibited from bidding on Call Order Requests for Quotes (CO RFQ) for replacement parts for which they did not providing pricing on the Pricing Sheet at the time of offer? For example: if contract awardee “Company A” does not offer pricing for CLIN 45 at the time of offer, and a CO RFQ is issued for CLIN 45 parts, will Company A be able to bid (assuming they are able to obtain the part at that time)?

ANSWER 8: No.

QUESTION 9: Are offerors required to submit pricing for all the parts on the Attachment 4 – Pricing Sheet?

ANSWER 9: Reference Question 5.

QUESTION 10: How are offerors who offer pricing for different CLINs evaluated against each other? For instance, if 3 offerors offer pricing for a unique set of parts how are they evaluated compared to one another?

ANSWER 10: Reference Question 3.

QUESTION 11: Reference: Page. 7/78 and Page 11/78; Page 7/78 – 2.6.2 Objective 2; third paragraph: The successful Call Order contractor will ship all items, partial shipment is acceptable unless otherwise stated in the BPA Call Order. Page 11/78 – 4.5 Call Order Issuance: 2nd sentence: partial shipment is acceptable unless otherwise stated in the Call Order.

Contradictions in 2.6.2; clarify if partial shipments are acceptable or not acceptable. 4.5 Call Order Issuance is clear that partial shipments are authorized.

ANSWER 11: Reference Page 7, Section 2.6.2 and Page 10, Section 4.5 as Amended.

QUESTION 12: Confirm warranty periods will vary and are based upon OEM’s policy.

ANSWER 12: Warranty periods are in accordance with the OEM.

QUESTION 13: Reference Page 9/78 3.1.2 Contractor Management of the BPA; 2nd sentence:

The Contractor shall respond to Government request for contractual actions in a timely fashion.

Is there a defined period of time; rather than “timely fashion”?

ANSWER 13: Reference Page 8, Section 3.1.2 as Amended.

QUESTION 14: Reference Page 4/78 1.1 Background 2nd sentence: USAMMA has four (4) medical equipment repair depots in Tobyhanna, Pennsylvania; Tracey, California; Hill Air Force base, Utah; and Sierra, California. Confirm that these four locations are the only 4 FOB locations the contractor will ship to.

ANSWER 14: Confirmed.

QUESTION 15: Reference: Page 24/78, M.2.5.1 Volume I Format and Page Limit Instructions;

Exclusion to the Page Limit: Manufacturer’s Agreement/Distributor Certificates (Authorized Distributor Letters). Also see Page 25/78 – Section 3 – Technical Capability. Also see Page 26/78; M.2.6.2 Section 1 – Pricing Sheet. Also see Page 27/78; A . Basis for Award; A.1.1. Also see Page 28/77; A.2.2.1. Factor 1- Technical Capability. Confirm that the contractor is required to submit only three Manufacturer’s Agreements/Distributor Certificates. Confirm that each

Letter is to identify the Repair Parts associated with that particular Manufacturer and listed in Attachment (1).

ANSWER 15: Reference Question 3 and Question 2.

QUESTION 16: Reference Volume II; M.2.6.2; Section 1, Prices are to be FOB Destination and, in Volume II: M.26.2; Section 1 it says “There is no requirement for the Offeror to propose Shipping and Handling in the price proposal.” Does this mean price should only be product price, without including the cost to get it to the destination?

ANSWER 16: Yes.

QUESTION 17: Reference Volume II; M.2.6.2; Section 2, Commercial Price List, in Volume II;

M.2.6.2.; Section 2 it is not clear if the offeror needs to submit commercial price list with the submission. Please confirm, and if so, what is the format?

ANSWER 17: Reference Question 4.