J&A__APHC,_Florida_Accreditation.pdf

Control No. JA 18-156

Justification Review Document for Other Than Full and Open Competition

Program/Equipment: Florida Department of Environmental Health Laboratory Accreditation for the National Environmental Laboratory Accreditation Program (NELAP)

Authority: FAR 6.302-1, Only One Responsible Source Amount: $14,920.00

Prepared by:

Type Name: Heidi Taylor DSN: 410-436-4336 Title: Contracting Officer Representative Date: 12 June 2018

Contracting Officer:

Type Name: John M. Niziolek DSN: 301-619-1348 Title: Contracting Officer Date: 12 June 2018

Technical Representative:

Title: Contracting Officer Representative Date: 12 June 2018

Requirements Repesentative:

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition

Program Manager/Project Manager/COR

Justification and Approval For Other than Full and Open Competition

1. Contracting Activity: The Contracting Activity responsible for this action is the U.S. Army Medical Research Acquisition Activity (USAMRAA), Fort Detrick, MD on behalf of the US Army Public Health Center (APHC), Aberdeen Proving Ground, MD.

2. Description of Action: This approval is being requested for a new firm fixed- price service contract with Florida State and National Environmental Laboratory Accreditation Program (NELAP) Certification using FY18 O&M funds.

3. Description of Supplies/Services: The purpose of this contract is to provide the US Army Public Health Center (APHC) with Florida State Certification and NELAP accreditation to perform sample analysis within the State of Florida. Participation in the Florida State Certification Program and NELAP is necessary to meet the standards of the APHC laboratory quality system. The State of Florida requires that laboratories be certified under their Reciprocal Safe Drinking Water Program and NELAP to ensure that analyses are performed in accordance with the Safe Drinking Water Act. The APHC intends to perform the analysis of environmental samples from the State of Florida and will require this Certification. The estimated value of this 1-year Base plus 4 (Four) Option Year period contract is $14,920.00.

4. Authority Cited: The statutory authority permitting other than full and open competition is 10 U.S.C. 2304(c)(1). The FAR citation is 6.302-1 and the FAR citation title is only one responsible source and no other supplies or services will satisfy agency requirements.

5. Reason for Authority Cited: The APHC requires the ability to perform the analysis of environmental samples from the State of Florida and will require this Certification. The State of Florida requires laboratories performing analysis for samples from the State of Florida hold both Florida state certification and NELAP accreditation.

6. Efforts to Obtain Competition: A Sources Sought notices was published in the Federal Business Opportunities (FBO) on 17 April 2018. Potential sources were given the opportunity to provide capability information by 30 April 2018. Three (3) responses were received from the industry; from American Association for Laboratory Accreditation (A2LA), ANAB/ANSI-ASQ National Accreditation Board, and KATMAI Government Services. COR evaluated the Capability Statements and were found unacceptable because the 3 Contractor's thought the work included the actual physical on site accreditation service. This requirement does not include accreditation services but instead only the act of reviewing the results of another vendors on-site assessment and award of accreditation certificate based on that audit. APHC requires the ability to perform the analysis of environmental samples from the State of Florida and will require this Certification from Florida directly. The State of Florida requires laboratories performing sample analysis from the State of Florida to obtain required accreditation. As a result, this requirement is being procured as a Sole Source to

State of Florida, which is the only one who can truly do the work.

a. Effective competition. No effective competition is anticipated for this acquisition.

b. Subcontracting competition. There is no potential for subcontracting Opportunities under this requirement.

7. Actions to Increase Competition: APHC will continue to monitor the open market for sources to determine any other accrediting institutions.

8. Market Research: Market research and commerciality determination was performed by the quality office at APHC. Confirmation from the State of Florida Department of Health was obtained that they require this Accreditation to perform the analysis of environmental samples from the State of Florida and do not recognize any other accrediting bodies for this purpose.

9. Interested Sources: In accordance with FAR 5.207 (c)(14), a notice was published in FBO on 31 May 2018 announcing the Government’s intent to procure via sole source the services to perform the analysis of environmental samples from the State of Florida and will require this Certification. The Contractor must be able to accredit drinking water matrices for various parameters and the State of Florida to accept the accreditation for that purpose. The Contractor must be able to certify published EPA methods that meet validation and strict quality control requirements.

As of 12 June 2018, No other vendors have written to express an interest in this requirement.

10. Other facts:

a. Procurement history.

i. Contract numbers and dates of the last several awards. Not Applicable

ii. Competitive status of these actions. Not Applicable

iii. Authority previously used for less than full and open competition.

Not applicable

iv. . If a justification was prepared to support the procurement made before this one, a summary of the contents of paragraph 7 of the justification for that procurement and an explanation of the results.

Not Applicable

v. If any prior award was accomplished by full and open competition, a detailed explanation of the changed circumstances.

vi. . An explanation of any unusual patterns which may be revealed by the history, e.g., several consecutive urgent buys.

vii. . If a justification was prepared to support the procurement made before this one, briefly describe the circumstances justifying the buy and whether there have been any significant changes.

b. Acquisition data availability. A purchase description suitable for full and open competition exists for this action.

c. Unusual and compelling urgency. Not Applicable

d. Subcontracting competition. Not Applicable

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Heidi Taylor Date: 12 June 2018___________ Title: Contracting Officer Representative Signature:_____________________

12. Requirements Certification: I certify that the following data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Heidi Taylor Date: 12 June 2018_____________ Title: Contracting Officer Representative Signature: _____________________

13. Fair and Reasonable Cost Determination: I hereby determine the anticipated cost to the Government for this contract action will be fair and reasonable. The price established for the required services will be determined to be fair and reasonable by using the price analysis technique of comparing the proposed prices received with published commercial rates.

Name: JOHN M. NIZIOLEK Date: _ __________ Title: Contracting Officer Signature: ______________

14. Contracting Officer Certification. I certify that this justification is accurate and complete to the best of my knowledge and belief.

Name: JOHN M. NIZIOLEK Date: _ ____________ Title: Contracting Officer Signature: ______________