Combined_Synopsis_W81XWH-17-T-0253.pdf

W81XWH-17-T-0253

COMBINED SOLICITATION NOTICE

This is a Combined Synopsis/Solicitation for Commercial Items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number W81XWH-17-T-0253 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This solicitation is being conducted under FAR Part 13, Simplified Acquisition Procedures (SAP) and in conjunction with FAR Part 12, Acquisition of Commercial Items. The associated North American Industrial Classification System (NAICS) code for this procurement is 541380 – Testing Laboratories. The Small Business size standard is $15 million. Product and Service code (PSC) H999 - Miscellaneous Testing & Inspection Services.

This procurement is for full and open competition.

The U.S. Army Medical Research Acquisition Activity (USAMRAA) intends to award a firm-fixed price purchase order. Award will be based on the lowest price technically acceptable quote.

The purpose of this contract is to provide U.S. Army Public Health Center (APHC) with the analytical analysis of ground/surface water, soil/sediment, and air samples for the Dioxin/Furan compounds. The awarded facility shall be certified by the Department of Defense Environmental Laboratory Accreditation Program (DoD ELAP).

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Dioxins/Furans - Air

FFP

Method of testing: TO-9A. The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR approved invoices. Authorized for multiple invoicing payments.

FOB: Destination

NET AMT

0002 1 Job Dioxins/Furans - Groundwater

FFP

Method of testing: EPA 8290A &/or EPA 1613B The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR approved invoices. Authorized for multiple invoicing payments.

0003 1 Job Dioxins/ Furans - Sediment/Soil

FFP

Method: EPA8290A &/or EPA 1613B The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR

0004 1 Each Contractor Manpower Reporting (CMR)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

1001 1 Job OPTION Dioxins/Furans - Air

FFP

Method of testing: TO-9A. The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR approved

1002 1 Job OPTION Dioxins/Furans - Groundwater

FFP

Method of testing: EPA 8290A &/or EPA 1613B The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR

1003 1 Job OPTION Dioxins/ Furans - Sediment/Soil

FFP

Method: EPA8290A &/or EPA 1613B The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR

1004 1 Each OPTION Contractor Manpower Reporting (CMR)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to

2001 1 Job OPTION Dioxins/Furans - Air

FFP

Method of testing: TO-9A. The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR approved

2002 1 Job OPTION Dioxins/Furans - Groundwater

FFP

Method of testing: EPA 8290A &/or EPA 1613B The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR

2003 1 Job OPTION Dioxins/ Furans - Sediment/Soil

FFP

Method: EPA8290A &/or EPA 1613B The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR

2004 1 Each OPTION Contractor Manpower Reporting (CMR)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to

3001 1 Job OPTION Dioxins/Furans - Air

FFP

Method of testing: TO-9A. The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR approved

3002 1 Job OPTION Dioxins/Furans - Groundwater

FFP

Method of testing: EPA 8290A &/or EPA 1613B The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR

3003 1 Job OPTION Dioxins/ Furans - Sediment/Soil

FFP

Method: EPA8290A &/or EPA 1613B The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR

3004 1 Each OPTION Contractor Manpower Reporting (CMR)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to

4001 1 Job OPTION Dioxins/Furans - Air

FFP

Method of testing: TO-9A. The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR approved

4002 1 Job OPTION Dioxins/Furans - Groundwater

FFP

Method of testing: EPA 8290A &/or EPA 1613B The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR

4003 1 Job OPTION Dioxins/ Furans - Sediment/Soil

FFP

Method: EPA8290A &/or EPA 1613B The contractor shall test provided samples IAW with the SOW. Upon COR inspection and acceptance, DFAS will process payment in accordance with COR

4004 1 Each OPTION Contractor Manpower Reporting (CMR)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to

Section C - Descriptions and Specifications

STATEMENT OF WORK (SOW)

Dioxin Sample Analysis Contract

1. BACKGROUND

The U.S. Army Public Health Center (APHC) is part of an overall Army Medical Command reorganization. Their mission is to enhance Army readiness by identifying and assessing current and emerging health threats, developing and communicating public health solutions, and assuring the quality and effectiveness of the Army's public health enterprise. This mission critical Analytical Support Services Contract is in place to allow the Lab Sciences Directorate of the APHC to support all Dioxin missions requested of the laboratory. This analytical capability does not exist in-house. The analytical services provided by this contract shall ensure that quality data is reported to the client in a timely manner. Without this contract, the APHC could not support high visibility projects such as deployment locations requiring dioxin analysis.

2. SCOPE OF WORK

The contractor shall provide solutions for the functional categories identified in this document. This contract is to provide Dioxin sample analysis for the APHC. Procedures specified in Attachment 1 of this SOW shall be used in the analyses of ground/surface water, soil/sediment, and air samples for Dioxin/Furan compounds as identified in Attachment 2. If the referenced standard procedures have been modified in any way (extraction, analysis, types and number of QC samples employed, QC acceptance criteria, etc.), these modifications must be clearly explained in the laboratory SOPs and provided to APHC prior to contract award for approval. Contractor shall employ safe handling techniques and quality assurance/quality control protocol as described in this SOW in Attachment 3 entitled "Quality Control Requirements".

3. PERFORMANCE PERIOD

The period of performance shall be for one (1) Base Year of 12- months and four (4) 12- month option years. The Period of Performance reads as follows:

Base Year 30 September 2017 – 29 September 2018 Option Year 1 30 September 2018 – 29 September 2019 Option Year 2 30 September 2019 – 29 September 2020 Option Year 3 30 September 2020 – 29 September 2021 Option Year 4 30 September 2021 – 29 September 2022

4. PLACE OF PERFORMANCE

Tasks under this scope of work shall be performed at the awarded contractor’s facility.

5. TYPE OF CONTRACT

The Government will award a Firm Fixed Price Contract with a Not to Exceed (NTE) total value. Each individual sample test will be fixed price and the quantities will be estimates.

6. ORGANIZATIONAL CONFLICTS OF INTEREST (OCI) (Deliverable 1)

6.1. The U.S. Army Medical Research and Materiel Command (USAMRMC) has categorized all service procurements into one of the following three categories as defined below, for the purpose of identifying, avoiding or mitigating OCI in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 9.5.

Contractor shall provide signed OCI with solicitation quote.

These categories are defined as follows:

Category 1: Command Wide Internal Support: Services, which, by their very nature, give the contractor, access to non-public procurement sensitive data about the contract requirements, other contractors’ proprietary information, or put the contractor in a position to influence the award decision on a contract in which they are participating.

Services would be characterized as having access to Command Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts with subordinate directorates/Commands.

Category 2: Program Management Support: Services which assist USAMRMC in planning and managing an organization’s activities and programs. These include, for example: requirements analysis, acquisition support, budget planning and management, business process reengineering, program planning and execution support, and independent technical management support. Services would be characterized as having access to only Directorate or Subordinate Command level procurement sensitive information or work that would have little influence on follow-on requirements or requirements of other directorates/Subordinate Commands.

Category 3: Product Support: Services or end items required to meet the mission requirements of the organization’s activities and programs. These include, for example: concept exploration and development, system design, system development and integration, COTS procurement and integration, internal development testing, deployment, installation, operations, and maintenance. Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

6.2. OCI Certification. USAMRMC OCI Category 3 is applicable for this acquisition. The contractor shall perform a thorough comparative analysis of the potential new work against all current and previous works performed in support of the APHC organization and ascertain whether they have a possible conflict of interest. If there is a conflict of interest or the appearance of a conflict of interest, the contractor shall provide a comprehensive OCI Mitigation Plan. The contractor shall complete the OCI Certification at time of quote submission.

7.0. GENERAL REQUIREMENTS

All contractor provided work products and services are to be furnished and completed within the specific timeframe designated in the SOW. Any changes to the delivery date must be discussed with Contracting Officer Representative (COR) and documented before moving forward on a case-by-case basis per sample set.

7.1. Non-Personal Services. This SOW identifies services that are strictly non-personal in nature, as defined by FAR Part 37 and to ensure there is not an appearance of such this contract will have an identified COR. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (KO) immediately.

7.2. Contract Management and Administration.

7.2.1. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement of this SOW. The contractor shall respond to Government requests for contractual actions in a timely fashion. The Contract Administration Team will consist of the following members:

7.2.2. The KO will have overall responsibility for administering the contract. The KO is the only person authorized to obligate the Government and make changes to the contract. The KO will manage contract administration and ensure COR responsibilities are being performed.

7.2.3. The COR will be appointed in writing and will be directly responsible to the KO. The COR serves as the Government’s point of contact for contract-level coordination of administration and technical performance matters.

The COR will assist in resolving performance issues; initiate and coordinate contract-level changes; notify the KO of any disputes, performance issues, or contractual issues that cannot be resolved at the COR level; and conduct other activities as specified by appointment.

7.2.4. The COR has specific technical, functional and oversight responsibilities. The assigned COR will serve as the official point of contract for coordination for the contract; approve or disapprove contractor invoices; review and accept or reject all contractor technical deliverables; monitor funds obligated and disbursed; complete Contractor Manpower Reporting (CMR); conduct surveillance by uploading a monthly report in the Contracting Officer Representative Tracking (CORT) tool; and conduct other activities as may be specified by the COR appointment letter.

NOTE: THE COR DOES NOT HAVE THE AUTHORITY TO CHANGE THE TERMS AND

CONDITIONS OF THE CONTRACT.

7.3. Travel/Temporary Duty (TDY). No travel or temporary duty is anticipated under this requirement.

7.4. Post Award Conference/Periodic Progress Meetings. The contractor agrees to attend any post award conference (in person or telephonically) convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR may meet periodically with the contractor to review the contractor's performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

7.5. Business Relations. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timelines, completeness, and quality of problem identification. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. The Contracting Officer’s Representative (COR), with the approval of the KO, may require the contractor to remove from the job site any employee working under the influence of alcohol, drugs, or other incapacitating agents. Contract employees will be subject to dismissal from the premises upon determination by the COR and the KO that such action is in the best interest of the Government.

8.0. PERFORMANCE REQUIREMENTS

8.1 Specific Tasks

8.1.1. The contractor shall use state of the art instrumentation, technologies, and methodologies to analyze samples for the parameters listed in Attachment 2. Method references are listed in Attachment 1.

8.1.2. Contractor shall meet 21 Calendar Day turnaround time for standard priority sample analyses. For samples designated High Priority, the contractor shall meet 10 Calendar Day turnaround time. An estimate of 10% of the total samples submitted for this contract will be High Priority. Holidays and Weekends are considered ‘calendar’ days

8.1.3. Turnaround time is defined as the intervening time period between the date of sample receipt in the contractor laboratory to the date of receipt of a complete and technically acceptable data package (Final package (pdf file) + electronic data deliverable) in the APHC laboratory. Data packages are considered “late” if they are over the 21-calendar day turnaround for standard and over the 10-calendar day turnaround for high priority.

8.1.4. Contractor shall adhere to requirements for sample containers, sample preservation and holding times as dictated by the analytical methods and/or other specific regulatory guidance. The contractor shall analyze samples within the method holding time specified, even if these times are less than the calendar days allowed by contract.

8.1.5. If, through contractor negligence, the contractor fails to meet holding time requirements for sample analyses, the contractor shall, in place of actual damages, shall pay to the Government as fixed, agreed and liquidated damages the sum of $200 for each sample that exceeded holding times; since the samples will be considered "lost", unable to analyze and require recollection by the APHC project officer. Contract lab shall NOT be held liable for missed holding times if the samples are received with less than 48 hours left before the holding time expires.

8.1.6. The contractor shall follow strict quality assurance and quality control protocol per the Department of Defense Quality Systems Manual (QSM), current version; applicable analytical methods (Attachment 1); and Attachment 3.

All method-specific quality assurance/quality control requirements (laboratory blanks, laboratory control samples, laboratory/method dups, method-required matrix spikes) shall be included in the contractor per field sample unit price (no separate additional charges for laboratory/ method-required QA/QC will be incurred/paid). Field QC samples (field blanks, rinse blanks, matrix spike requirements above method requirements) shall be charged the field sample rate.

8.1.7. The contractor lab must follow chain of custody procedures for all samples from the APHC.

8.1.8. The contractor shall provide the required analytical expertise and instrumentation to achieve required detection/quantitation limits as specifically identified in Attachment 2. Further, any EPA criteria approved during the life of this contract must also be implemented/ achievable (EPA RSLs, etc.).

8.1.9. If specific limits are not provided in Attachment 2 (air), any limits specified in the analytical methods for a particular matrix must be achievable.

NOTE: OTHER PROJECT SPECIFIC REPORTING REQUIREMENTS (STATE

REQUIREMENTS, ETC) MAY BE DISCUSSED ON A CASE-BY-CASE BASIS.

8.2. Sample Delivery/Pick-Up

8.2.1. Sample Pickup Protocol at APHC lab: If applicable, the contractor’s courier shall be responsible for pickup (from APHC), packaging and delivery of samples. Samples shall be picked up by the contractor’s courier within 24 hours of notification by the COR or a designated representative. The courier is responsible for packaging and transporting the samples under conditions dictated in the EPA methodology. At the time of sample pickup by the contractor, the samples and required tests will be identified by the APHC COR on a Pickup Order/ Delivery Order (External Chain of Custody) Form. This document shall be signed and dated by the APHC COR or designee to document the date and time of sample transfer to the contract lab. The contractor courier shall date and sign the Pickup Order form to document the transfer of possession of the sample(s). A contractor representative/ project manager shall document the transfer of possession from the courier to the contract lab facility. The contractor shall immediately report in writing to the COR, all samples lost or broken in transit.

8.2.2. Sample Shipment Protocol From the APHC lab: If applicable, APHC personnel will be responsible to package samples and ship them to the contractor. Please note that APHC shall pay the shipping costs for transportation of the samples. Contractor and APHC shall store and/or ship samples in accordance with the preservation guidelines as noted in the analytical method until samples are analyzed, and thereafter until results are approved by the COR. The contractor shall immediately report all samples lost or broken in shipment, with as much detail as possible, to the COR.

8.2.3. Direct shipment of samples from the field to the contractor: If holding times are of concern, there may be a necessity to ship the samples to the contract lab directly from the field following collection. The APHC project officer will ship the samples and a corresponding field Chain-of-Custody (COC) document to the contract lab. When the contract lab receives the samples and corresponding field COC forms, a contractor’s project manager or designee shall sign the COC forms verifying receipt of samples and immediately (within the same business day of receipt) forward the field COC to the COR for review, accountability, and LIMS login at the APHC. The contractor’s project manager will also report to the COR the condition of the samples upon receipt (to include receipt temperature) in the contractor lab. The APHC COR shall use project planning information and the information on the COC form to generate a Pickup Order Form containing all applicable information (i.e. APHC lab ID, APHC field ID, analyses requested, matrix, points-of-contact, etc.). The generated pickup order form will be forwarded electronically to the contract laboratory. The contractor shall then begin sample analysis. The contract laboratory project manager shall assure that the contract laboratory analyzes the sample within holding times specified in applicable methodology. If paperwork from the COR is pending, the contract lab should obtain guidance from the COR to proceed with analysis to meet holding times.

8.3. Contractor Qualifications. In order to perform the required analyses, the contract laboratory shall have the following minimum instrumentation/technologies:

8.3.1. Instrumentation/Technologies

8.3.1.1. High Resolution (HR) Gas Chromatograph (GC)/ High Resolution Mass Spectrometer (MS) (at least 2)

8.3.1.2. Other glassware/instruments for cleanup/extraction

8.3.2. Minimum requirements for contract laboratory facilities:

8.3.2.1. Sufficient laboratory space to operate the equipment and perform the analysis as defined in this SOW

8.3.2.2. Adequate electrical service

8.3.2.3. Reagent water to meet ASTM Type II classification

8.3.2.4. Class volumetric glassware for all analyses

8.3.2.5. Adequate fume hood system to provide safe storage of hazardous materials

8.3.3. Minimum requirements for contract laboratory personnel: Contract laboratory personnel shall meet the qualification requirements as defined in their third body accreditation requirements (i.e. NELAC, ISO 17025, DoD

ELAP)

8.3.4. Standard Operating Procedures: At a minimum, the contractor’s laboratory shall have the following SOP’s in place:

8.3.4.1. Sample receipt, handling, storage and control.

8.3.4.2. Security, chain-of-custody and document control.

8.3.4.3. Sample analysis for all methods listed in this SOW (to include sample preparation, modifications to established methods, peculiarities of instrumentation, etc.)

8.3.4.4. Instrument calibration and standards traceability (show traceability of standards to National Measurement Systems (e.g. National Institute of Standards and Technology)

8.3.4.5. Manual Integration

8.3.4.6. Ongoing or routine laboratory operations (including instrument maintenance, procurement of supplies, and scheduling and frequency of validation of equipment (balances, thermometers, etc.)

8.3.4.7. Laboratory Safety and Chemical Hygiene (should address among other things wearing of lab coats, gloves, goggles, handling of hazardous materials, eye lavaging, storage of hazardous materials, safety showers, fire safety, etc.).

8.3.4.8. Hazardous waste/sample disposal

8.3.4.9. Lab QA- to include procedures for conducting in-house audits; procedures for corrective action (failed QC, failed PT, customer comments, etc.), analysis of proficiency testing samples, resolution of complaints, training, purchasing reference materials and standards.

8.3.4.10. Data production, reduction, transcription, verification, review, reporting, and in-house archival.

8.3.4.11. Determination and verification of detection and quantitation limits. (Contractor must show statistical procedure for determination and periodic verification of detection and quantitation limits assigned to analytical methods relative to this contract. Must meet current EPA detection limit determination criteria, to include future revisions.)

8.4. Sample Disposal: Unless otherwise instructed by the Contracting Officer's Representative, the contractor shall be required to dispose of unused sample volume and used sample bottles/containers no earlier than 60 calendar days following submission of analytical data. Sample disposal and disposal of unused sample bottles/containers is the responsibility of the contractor and should be done in accordance with all applicable laws and regulations governing disposal of such material.

8.5. Shipping Container Return: The contractor must return all shipping receptacles (boxes or coolers) to the APHC within 3 business days of receipt. The cost of return will be paid for by the contractor lab.

8.6. Compliance With Applicable Federal Environmental Statute Law – Nothing in this contract shall in any way abrogate, supersede or in any way modify the contractor’s responsibility to comply with applicable Federal Environmental Statute/Law.

8.7. Subcontracting Or Joint Venture. Subcontracting of the analytical portion of this contract is not allowed.

Sending samples to any location for analysis other than the physical location approved in the quote and pre-award survey is prohibited unless otherwise permitted in writing by the COR.

8.8. On-Site Inspections. The Government reserves the right to conduct an on-site inspection prior to contract award to evaluate the technical and administrative capability of laboratory to perform acceptable analytical operations and generate quality data and periodically during the contract.

8.9. Hazardous Waste Management- APG 52.0204-4106 (OCT 1993). The contractor shall comply with all provisions of APGR 200-60, Environmental Quality, Hazardous Waste Management. Public Law 102-484, effective 1 Jun 93, specifications and standards cannot require the use of Class 1 ozone depleting substances (ODS) without approval. There are some cases where a specification or standard allows the use of an ODS, but does not specifically require its use. A situation of this type does not require substitution under the law.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.5 Key Personnel. There are no key personnel.

2.1.6 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.7 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.9 Quality Assurance. The government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.10 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.11 Quality Control. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government contractors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary SOW Statement of Work QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The following items will be furnished to the contractor by the Government for use in performance of the contract requirements:

3.1. Samples for analyses. A sample consists of one or more collection containers/ receptacles containing water, soil, or ambient air. Individual containers may contain preservatives (where required)

3.2. Pickup order/delivery order forms as well as accompanying chain-of-custody forms (where applicable) containing information pertinent to the accompanying batch of samples.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Dioxin Sample Analysis as defined in this Statement of Work Statement (SOW). The contractor shall perform to the standards in this contract.

4.1.1 The contractor shall submit reports and electronic data as discussed in Attachment 4. Each data package consists of a pdf package/file and an electronic data deliverable (see attachment 4). If the contractor does not submit data packages on time and/or submits incomplete/technically deficient data packages, the contractor may be required to pay liquidated damages to the Government as follows:

4.1.2. Up to 3 calendar days late = 5% of analysis price for the affected samples

4.1.3. Thereafter, 5% per day late to a maximum of 100%

4.1.4. Extensions for matrix issues and sample analysis anomalies may be negotiated with the COR on a case-by-case basis. However, these issues must be made known to the Contracting Officer’s Representative (COR) when they occur and when the lab believes a delay is possible, not after the data package is overdue.

PART 5

SPECIFIC TASKS

5. ANTI-TERRORISM AND OPERATIONAL SECURITY (AT/OPSEC)

5.1. For contractor’s that are NOT picking up samples at the APG Installation Location:

5.1.2. There will be no work performed on the APG site by the contractor. The analysis will be solely performed at the contract lab facility.

5.1.3 Since there is no more than 30 days of onsite service, there is no OPSEC Standing Operating Procedure/Plan required.

5.1.4. There is no requirement for the contractor to complete iWATCH awareness training.

5.1.5. There is no access to classified information.

5.1.6. The contractor will have no access to the APHC IT systems.

5.2. For contractor’s who ARE picking up samples at the APG Installation location:

5.2.1. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

5.2.2. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5.3. Accounting of Contract Services. Cost for Providing Accounting for Contract Services – APG 5152.237-4900, Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. The cost, if any, for providing this data shall be entered into the space provided at the appropriate CLIN. If no direct cost is associated with providing the data, enter “No Cost”.

5.3.1. Instructions, including the contractor and Subcontractor User Guides, are available at the CMRA (Contractor Manpower Reporting Application) website at: https://cmra.army.mil

5.3.2. For further assistance, email the CMRA Help Desk at contractormanpower@hqda.army.mil

5.3.3. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

https://cmra.army.mil/

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any contractor provided publications are to be procured and maintained at contractor’s expense.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

Attachment 1: Chemical Parameters and Methodologies

Attachment 2: Compound List

Attachment 3: Quality Control Requirements

Attachment 4: Reporting Requirements and Deliverables

Attachment 5: Pricing Sheet (Separate Document)

ATTACHMENT 1

CHEMICAL PARAMETERS AND METHODOLOGIES

Parameter Technology Method Reference

Dioxin/Furan* (water) HRGC/HRMS EPA 8290A and/or EPA 1613B

Dioxin/Furan* (soil/sediment) HRGC/HRMS EPA 8290A

Dioxin/Furan* (air, large PUF**) HRGC/HRMS EPA TO-9A

Dioxin/Furan* (air, small PUF**) HRGC/HRMS EPA TO-9A

HRGC/HRMS- High Resolution Gas Chromatography/High Resolution Mass Spectrometry

* The per sample bid price must include analysis of 2,3,7,8-TCDF (51207-31-9) by the 2nd column (as method required), if needed/if there is a detection of 2,3,7,8-TCDF in the primary run (primary column) (no additional charges for the 2nd column analysis) ** Small PUF cartridges:

PCDDs/PCDFs are collected using a reusable stainless steel cartridge module, 2 inches in diameter by 2.5 inches high.

The cartridge contains a 47-millimeter round QMA particulate pre-filter and Polyurethane foam (PUF) plug, 1.5 inches in diameter by 1.5 inches high. Approximately 14 cubic meters of air is sampled in 24 hours.

** Large PUF cartridges:

PCDDs/PCDFs are collected using a standard USEPA Method TO-9A glass cartridge module, 2.5-inch diameter by 5 inches high.

The cartridge contains a 102-millimeter round QMA particulate pre-filter and Polyurethane foam (PUF) plug, 2.5 inches in diameter by 2.5 inches high. Approximately 300 cubic meters of air is sampled in 24 hours.

NOTE: IN THE EVENT IMPROVEMENTS OR MODIFICATIONS ARE MADE TO

REFERENCE METHODOLOGIES, CONTRACTOR SHALL INCORPORATE THESE

CHANGES DURING THE LIFETIME OF THE CONTRACT AND SHALL NOTIFY THE

COR OF ALL CHANGES

ATTACHMENT 2

COMPOUND LIST

CAS Number* Compound Name Limit of Quantitation

(LOQ) Requirement** DIOXINS AND FURANS IN SOIL/SEDIMENTS BY EPA 8290A pg/g (dry weight basis) 35822-46-9 1,2,3,4,6,7,8-HeptaCDD 5 39227-28-6 1,2,3,4,7,8-HexaCDD 5 57653-85-7 1,2,3,6,7,8-HexaCDD 5 19408-74-3 1,2,3,7,8,9-HexaCDD 5 40321-76-4 1,2,3,7,8-PentaCDD 1 1746-01-6 2,3,7,8-TetraCDD 1 3268-87-9 OctaCDD 10 37871-00-4 Total HeptaCDD 5 34465-46-8 Total HexaCDD 5 36088-22-9 Total PentaCDD 5 41903-57-5 Total TetraCDD 1

67562-39-4 1,2,3,4,6,7,8-HeptaCDF 5

55673-89-7 1,2,3,4,7,8,9-HeptaCDF 5

70648-26-9 1,2,3,4,7,8-HexaCDF 5

57117-44-9 1,2,3,6,7,8-HexaCDF 5 72918-21-9 1,2,3,7,8,9-HexaCDF 5 57117-41-6 1,2,3,7,8-PentaCDF 5

60851-34-5 2,3,4,6,7,8-HexaCDF 5

57117-31-4 2,3,4,7,8-PentaCDF 5

51207-31-9 2,3,7,8-TetraCDF 1

39001-02-0 OctaCDF 10

38998-75-3 Total HeptaCDF 5

55684-94-1 Total HexaCDF 5

30402-15-4 Total PentaCDF 5

55722-27-5 Total TetraCDF 1

* CAS numbers (= analyte_code) must be provided in the Electronic Data Deliverables (EDD) exactly as written in the above table.

** This column represents a concentration not less than the lowest calibration standard. Any increase above these quantitation limits due to matrix must be discussed with APHC prior to finalizing analysis. The DoD defined limit of detection (LOD) shall also be reported for method EPA 8290A. Other DoD QSM reporting conventions shall be followed (such as reporting of estimated concentrations).

CAS Number* Compound Name Limit of Quantitation

(LOQ) Requirement** DIOXINS AND FURANS IN WATER BY EPA 8290A or 1613B pg/L 35822-46-9 1,2,3,4,6,7,8-HeptaCDD 50 39227-28-6 1,2,3,4,7,8-HexaCDD 50 57653-85-7 1,2,3,6,7,8-HexaCDD 50 19408-74-3 1,2,3,7,8,9-HexaCDD 50 40321-76-4 1,2,3,7,8-PentaCDD 50 1746-01-6 2,3,7,8-TetraCDD 10 3268-87-9 OctaCDD 100 37871-00-4 Total HeptaCDD 50 34465-46-8 Total HexaCDD 50 36088-22-9 Total PentaCDD 50 41903-57-5 Total TetraCDD 10

67562-39-4 1,2,3,4,6,7,8-HeptaCDF 50 55673-89-7 1,2,3,4,7,8,9-HeptaCDF 50 70648-26-9 1,2,3,4,7,8-HexaCDF 50 57117-44-9 1,2,3,6,7,8-HexaCDF 50 72918-21-9 1,2,3,7,8,9-HexaCDF 50 57117-41-6 1,2,3,7,8-PentaCDF 50 60851-34-5 2,3,4,6,7,8-HexaCDF 50 57117-31-4 2,3,4,7,8-PentaCDF 50 51207-31-9 2,3,7,8-TetraCDF 10 39001-02-0 OctaCDF 100 38998-75-3 Total HeptaCDF 50 55684-94-1 Total HexaCDF 50 30402-15-4 Total PentaCDF 50 55722-27-5 Total TetraCDF 10

* CAS numbers (= analyte_code) must be provided in the Electronic Data Deliverables (EDD) exactly as written in the above table.

** This column represents a concentration not less than the lowest calibration standard. Any increase above these quantitation limits due to matrix must be discussed with APHC prior to finalizing analysis. The DoD defined limit of detection (LOD) shall also be reported for method EPA 8290A. Other DoD QSM reporting conventions shall be followed (such as reporting of estimated concentrations).

Analyte List for TO-9A (air)

CAS Number Compound Name

35822-46-9 1,2,3,4,6,7,8-HeptaCDD 39227-28-6 1,2,3,4,7,8-HexaCDD 57653-85-7 1,2,3,6,7,8-HexaCDD 19408-74-3 1,2,3,7,8,9-HexaCDD 40321-76-4 1,2,3,7,8-PentaCDD 1746-01-6 2,3,7,8-TetraCDD 3268-87-9 OctaCDD 37871-00-4 Total HeptaCDD 34465-46-8 Total HexaCDD 36088-22-9 Total PentaCDD 41903-57-5 Total TetraCDD

67562-39-4 1,2,3,4,6,7,8-HeptaCDF 55673-89-7 1,2,3,4,7,8,9-HeptaCDF 70648-26-9 1,2,3,4,7,8-HexaCDF 57117-44-9 1,2,3,6,7,8-HexaCDF 72918-21-9 1,2,3,7,8,9-HexaCDF 57117-41-6 1,2,3,7,8-PentaCDF 60851-34-5 2,3,4,6,7,8-HexaCDF 57117-31-4 2,3,4,7,8-PentaCDF 51207-31-9 2,3,7,8-TetraCDF 39001-02-0 OctaCDF 38998-75-3 Total HeptaCDF 55684-94-1 Total HexaCDF 30402-15-4 Total PentaCDF 55722-27-5 Total TetraCDF

ATTACHMENT 3

QUALITY CONTROL REQUIREMENTS

a. Standard laboratory practices for laboratory cleanliness regarding glassware and apparatus must be in place and followed. Laboratory practices regarding safe handling of reagents, solvents, and gases must also be followed.

b. When the contract laboratory is performing sample analyses using the methodologies specified in Attachment 1, the contract laboratory shall follow all quality control guidelines/requirements specified in the DoD QSM, most recent version. This includes the specific QC implemented, and the acceptance criteria. The laboratory SOPs must list or reference these DoD QSM requirements. In some cases, the DoD QSM may not provide specific QC limits, but defer to in-house limits. In-house limits will be used in those cases. For methods not specifically covered in the DoD QSM, in-house (and documented) quality control parameters, procedures and acceptance criteria shall be implemented (and used to evaluate data quality).

c. In the event the contract laboratory exceeds accuracy and precision criteria for any QA/QC sample, the contract laboratory shall implement contingency/corrective actions as provided in the DoD QSM, most recent version to identify and resolve the discrepancy or discrepancies.

d. Additional project specific QC acceptance criteria and/or additional QC (beyond method requirements) may be required for some projects. These requirements will be provided and discussed before sample submission.

e. All APHC projects require site specific, method required quality control (MS/MSD).

NOTE: THE QC REQUIREMENTS MUST BE CONSIDERED/INCLUDED IN THE BID PRICE

FOR EACH ANALYSIS.

ATTACHMENT 4:

REPORTING REQUIREMENTS AND DELIVERABLES

The contractor shall provide reports and other deliverables as part of its sample data package. Contractor data packages shall include the following documentation:

a. Final Complete Data Package (Submitted via PDF), Data package shall comprise the following items:

1. Invoice for Services Rendered – Contractor shall submit original invoice as a separate attachment from rest of package.

2. Case Narrative – A summary description of the analytical operations that occurred during sample receipt and analyses. Case narrative should include quality control activities and corrective actions taken by lab personnel to address QC failures identified during sample analysis

3. Data qualifiers definition page.

4. Analysis report forms – These forms contain the results from measurement of those chemical parameters that are requested and specified in the Pickup Order/Delivery Order. Data are to be identified by the APHC Lab ID number and the corresponding field ID. The analysis report forms shall also contain sample extraction date, sample analysis date, the method employed, and any data qualifiers by analyte.

5. Sample Receipt Documentation – sample receipt logs, temperature logs, pickup order forms, COC forms.

6. Quality Control Data Summary – This section shall include a summary of the QC data and evaluation of the data (recoveries, RPDs, etc.) from laboratory control samples, spikes, duplicates, blanks, etc.

7. Raw data for all analysis measurements to include the following:

a. Calibration data. This includes standard concentrations (initial and final), information regarding the preparation of working standards, calibration standard raw data (chromatograms, etc.), the correlation coefficient, and tuning data.

b. Instrument raw data (chromatograms, summary reports, etc.) for all field and QC samples, clearly showing the parameter analyzed, method description, date of analysis, sample ID, dilution factor, identification of any manual integration, and runs selected for reporting.

c. Sample preparation bench sheets showing sample masses, initial volumes, final volumes, etc. (as applicable).

d. Calculation Sheets (showing example calculations) clearly describing information pertinent to particular analysis (i.e. data calculations, units, final values, etc.)

e. Copies of the appropriate logbook pages (sample preparation, moisture determination (if applicable), etc.).

f. Reported data shall be rounded off to two significant figures.

g. The laboratory must have the capability to report (pdf and EDD) estimated (J-qualified) results. The qualifiers will be applied according to the reference method or other regulatory guidance for EPA 1613B and EPA TO-9A, and according to the DoD QSM (current version) for EPA 8290A.

NOTE: ALL COMPLETE DATA PACKAGES SHALL BE ARCHIVED AT LEAST FIVE YEARS

AFTER APPROVAL OF DATA PACKAGE BY COR/TECHNICAL REPRESENTATIVE.

b. PDF Scanning Instructions for the Final Complete Data Package – This scanned document will include the entire hard copy package as described above, minus the invoice. Please provide the invoice via PDF as a separate file from hard copy. Final package PDF and invoice PDF are emailed to the following address: usarmy.apg.medcom-phc.mbx.dls-contract-hardcopies@mail.mil . These will be due no later than 2:00 PM Eastern Standard Time on the due date specified on the Pickup Order. Naming convention of Final PDF file and invoice should at least include your lab queue and the APHC Pickup Order number.

c. Preliminary Sample Analysis Results if required (PDF scan) – Due one day before Final Complete Data

Package PDF (see C.2.2 General Requirements). These data results PDF will contain quantitated results in appropriate units, or detection limits, for the requested chemical parameters. Sample data shall be identified by APHC lab numbers.