INSTRUCTIONS_TO_OFFERORS.docx

INSTRUCTIONS TO OFFERORS

This section specifies the format and content that contractors shall use in this Request for Quote (RFQ). The intent is not to restrict the contractors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Vendors shall submit a quote that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided shall be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. Quotes shall be in the form prescribed by, and shall contain a response to each of the areas identified. Any quote which does not provide, as a minimum, that which is required in this RFQ may be determined to be substantially incomplete and not warrant any further consideration.

Offerors shall submit a quote in response to the requirements of the United States Army Medical Research Acquisition Activity (USAMRAA) in support of the United States Army Research Institute of Environmental Medicine (USARIEM) to procure stable calcium isotopes (42Ca and 44Ca). This is a brand name or equivalent requirement.

TECHNICAL INSTRUCTIONS:

Contractors shall provide sufficient written technical documentation to allow for a thorough evaluation of their quote. Additionally, all sections of the Offeror’s Technical Quote shall make direct reference to the RFQ. The Quote shall be presented in a clear and logical order. Statements such as “will comply”, “meets the intent of”, or “we intend to meet the requirements” and the like, will not suffice for evaluation purposes.

The Offeror shall demonstrate that it has a clear understanding of the requirements and the ability to meet the RFQ requirements in order to be considered for award.

Technical quotes shall include sufficiently detailed information to enable evaluation based on the factor listed below:

Technical Ability – Each proposing contractor will be evaluated based on whether they confirm to the requirement as outlined in the RFQ and meet the brand name only requirements per the listing in RFQ.

PRICE QUOTE INSTRUCTIONS

Contractor shall specify the Total Cost for each CLIN in the solicitation. Contractors shall be evaluated to ensure fairness, reasonableness and completeness. The Government anticipates award of a Firm Fixed Price contract. Contractors shall submit firm-fixed pricing for all the above requirements. Include any applicable discounts to the Government.

The Contractor shall provide a Price Quote to reflect proposed pricing for all required equipment to the specified locations.

The contractor’s initial quote shall contain the contractor’s best terms from a price and technical standpoint. The Government intends to evaluate quotes and award an order without discussions, but reserves the right to discussions if later deemed by the Contracting Officer to be necessary. The Government reserves the right to make no award as a result of this solicitation.

PROPOSAL SUBMISSION INSTRUCTIONS.

POINT OF CONTACT (POC): Due to the difficulties in receipt of mail through normal postal services, questions and proposals shall be sent via E-mail to the POCs for this RFP:

Contract Specialist – christopher.l.cook68.civ@mail.mil

The Offeror is responsible for ensuring receipt by the POC.

PROPOSAL DUE DATE: No Later Than (NLT): 21 October 2016 at 1:00 PM Eastern Time.

ELECTRONIC SUBMISSION: Quotes shall be electronically submitted to the POC above. Your submission should include two parts: a Price Quote and a Technical proposal. The Technical proposal shall be submitted in MS Word or searchable PDF format. The Price proposal shall be submitted in MS Word or MS Excel 2000 or higher. The firewall utilized by the Government contracting office does not authorize or accept zip files.

Other Administrative Instructions:

System for Award Management (SAM). Contractors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov; provide DUNS number; Cage Code and TIN.

Offerors shall complete the following clause:

252.209-7991 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Fiscal Year 2016 Appropriations.

REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW—FISCAL YEAR 2016 APPROPRIATIONS

(DEVIATION 2016-OO0002) (OCT 2015)

(a) In accordance with section 101(a) of the Continuing Appropriations Act, 2016 (Pub. L 114-53) and any subsequent FY 16 appropriations act that extends to FY2016 funds the same restrictions are contained in sections 744 and 745 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by this or any other Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

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