Attachment_PWS.docx

PERFORMANCE WORK STATEMENT

for VAT Pneumatic Actuator and Component Pressure Test/Maintenance Services

INTRODUCTION

U.S. Army Areomedical Research Laboratory (USAARL) is located in Fort Rucker, Alabama and is a subordinate research laboratory command under the U.S. Army Medical Research and Materiel Command, located in Frederick, MD at Fort Detrick.

USAARL aims to provide medical research in the military operations environment to sustain the Warfighter’s performance by delivering medical research, developing, testing, and evaluating solutions to air and ground Warriors. USAARL conducts medical research to develop and provide the biomedical basis for countermeasures that prevent and mitigate Warrior injury. Specifically, the Lab’s research includes developing return-to-duty standards for Soldiers suffering from neurosensory injuries, mild traumatic brain injuries, determining the effectiveness of life support equipment, and preventing and mitigating ground- and air-crew biomechanical injuries.

Today, USAARL’s mission has expanded to cover research preventing and mitigating aviator and ground warrior injuries. However, the mission would not be accomplished without USAARL’s team of physicians, engineers, scientists, psychologists, pilots, and administrators. USAARL applies its medical, psychological, and physiological knowledge and skills to optimize systems for the end user – the U.S. Army Warfighter. In doing so, the Laboratory has had an immeasurable effect on improving Army systems and has helped save countless lives.

BACKGROUND

The Vertical Acceleration Tower (VAT) was retrieved from the Naval Biodynamics Laboratory 2007, refurbished in 2009, and deployed by USAARL in 2014. The VAT consists of a test carriage supported and guided by a 42 foot structural tower. The driving apparatus for the carriage is a 6 inch pneumatically driven actuator/ram manufactured by HYGe, Inc. (Contractor) in Kittanning, PA. The pressurized components of the actuator system were hydrostatically pressure tested prior to installation in USAARLs test facility (Bldg. 8825). In accordance with the manufacturer’s service instructions, a hydrostatic test is required on the pressurized components of the pneumatic actuator system every 5 years. Currently, the VAT cylinder has exceeded the 5 year requirement.

At present, the VAT works appropriately; there are no issues with functionality, and only normal wear and tear parts have been replaced or repaired. The VAT has had one maintenance inspection in 2015 in accordance with the company’s recommended maintenance schedule by HYGe personnel. However, USAARL requires inspection, calibration, and/or maintenance/repair/replacement of parts for future years.

PURPOSE AND OBJECTIVE OF THE PROCUREMENT

The purpose of this procurement is to obtain a one time service to inspect, calibrate, hydrostatically pressure test and/or maintain (i.e. repair/replacement of parts) one 6 inch HYGe pneumatic actuator accelerator device. The inspection, calibration, hydrostatic pressure test and maintenance services shall be performed at the Contractor facility.

CONTRACTOR TASKS/REQUIREMENTS

Task 1: Contractor technicians shall be factory trained, or equivalent, in the servicing of this equipment.

Task 2: The Contractor shall disassemble, clean, inspect, prepare for pressure test, hydrostatically pressure test, and calibrate the equipment identified above in accordance with the manufacturers specification of operational performance and in conformance with API/ASME 510, sections 5.8.2.1 and 9.3.7.

Task 3: After completion of the hydrostatic pressure test, the Contractor shall provide a “test” report AND a written estimate of cost (i.e. quote) for any repair/replacement of parts not covered by the warranty to the COR within 15 calendars days of inspection and/or pressure test. The Contractor shall wait for COR instruction/approval prior to taking any action regarding the repair or replacement of any part. The COR will provide direction to the Contractor within 15 calendar days of receipt of quote.

Task 4: The Contractor shall pay shipping expenses and provide shipping labels to ship actuator components to Contractor’s test facility. Contractor shall also pay shipping expenses and provide tracking information to Government to return components to USAARL.

Task 5: After completion of the hydrostatic pressure test, the Contractor shall inspect equipment for available modifications, upgrades or enhancements to improve safety and/or performance. Contractor shall then provide written notification to the COR of all available modifications, upgrades or enhancements to equipment within 15 calendar days.

Task 6: The Contractor shall provide off-site support services, such as phone and/or email technical support, remote diagnostics, etc during normal business hours.

DELIVERABLES

a) The Contractor shall provide a test report documenting the PASS/FAIL status of the received pneumatic actuator components either in hard copy or electronically to the COR within 15 calendars days of test completion. The test report shall state, at a minimum, that the received pneumatic actuator components PASSED or FAILED the manufacturer’s pressure test specification of operational performance and the referenced standard.

b) In the event of a FAILED test, the Contractor shall provide a written failure report AND a price quote associated with the cost of repair or replacement for any equipment, not covered by the warranty, that does not meet manufacturer specification of operational performance to the COR within 15 calendars days of test completion.

c) In the event modification, enhancement, or upgrade is recommended, the Contractor shall provide written documentation detailing the modification, enhancement or upgrade for the equipment and a price quote associated with the cost to the COR within 15 calendars days of test completion.

d) The Contractor shall report contract‐related information in accordance with the Contractor Manpower Reporting (CMR) clause by 31 October of each year to the CMR website at: https://cmra.army.mil.

GOVERNMENT-FURNISHED PROPERTY

The Government will be responsible for removal of the actuator and associated components from the reaction plate and crating of all components for shipping to HYGe. Upon completion of the testing and return of tested components to USAARL, Government will be responsible for uncrating and reinstallation of the actuator and associated components back to the reaction plate.

SECURITY AND SAFEGUARD METHODS

a) The Contractor shall establish appropriate administrative, technical, and physical safeguards to protect any and all Government data. The Contractor shall ensure the confidentiality, integrity, and availability of Government data is in compliance with all applicable laws and regulations, including data breach reporting and response requirements, in accordance with DFARS Subpart 224.1 (Protection of Individual Privacy), which incorporates by reference DoD 5400.11, “DoD Privacy Program,” May 8, 2007, and DoD 5400.11-R, “DoD Privacy Program,” May 14, 2007. The Contractor shall also comply with federal laws relating to freedom of information and records management.

b) The Contractor must provide analyzed data within the established timeframe.

ANTITERRORISM / OPERATIONS SECURITY REQUIREMENTS

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The QASP is a tool used by the Government (i.e. COR) as a way to assess Contractor performance. The following performance based service acquisition items will be monitored under this QASP and shall be uploaded to the Virtual Contractor Enterprise (VCE) at https://cor.army.mil on a monthly basis by the COR:

See attachment – Quality Assurance Surveillance Plan

TRAVEL

Not required

PERIOD OF PERFORMANCE

The period of performance shall be one (1) calendar year from the date of contract award.

CONTRACTOR MANPOWER REPORTING

Input for Contract Services information in the web site operated and maintained by the Assistant Secretary of the Army (Manpower & Reserve Affairs). See the "Contractor Manpower Reporting" clause for specific reporting information. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The Contractor shall provide evidence of compliance with the CMR requirement to the Contractor Officer's Representative, Contract Specialist, and Contracting Officer no later than 15 November of each calendar year.

QUALITY ASSURANCE SURVEILLANCE PLAN

for VAT Pneumatic Actuator and Component Pressure Test/Maintenance Services

1b. The contractor shall perform hardware maintenance to ensure all components of the system are up to date and meet current manufacturer specifications.

1c. The contractor shall perform hydrostatic pressure tests on received components as required.

2b. The contractor shall provide a written cost estimate (quote) for any repair/replacement parts not covered by the warranty.

2c. The contractor shall not repair or replace those parts until approval from the COR is received to make those repairs.

3b. Tracking information will be provided to Government when items are shipped back to USAARL.

4. After completion of the hydrostatic pressure test, the Contractor shall inspect equipment for available modifications, upgrades or enhancements to improve safety and/or performance. Contractor shall then provide written notification to the COR of all available modifications, upgrades or enhancements to equipmentwithin 15 calendar days.

4a. The Contractor shall provide a list of modifications or enhancements to equipment to improve safety and/or performance.

4b. Contractor shall provide a price quote outlining each modification/enhancement/upgrade.