RFQ_W81XWH-16-T-0235.pdf

COMBINED SNYOPSIS/SOLICITATION INSTRUCTIONS

1. Issue Date: 25 July 2016 2. Close Date: 23 August 2016 10:00 AM EST

3. Contracting Activity: US Army Medical Research Acquisition Activity (USAMRAA), 820 Chandler Street, Fort Detrick, MD 21702

4. Requiring Activity: US Army Medical Materiel Development Activity (USAMMDA), 1430 Veterans Drive, Fort Detrick, MD 21702-5009

5. Subject: Brand Name or Equal Integrex i200W 40”/1000U Mazatrol Smoothx Control Mazak

5 Axis Machining Center to include a tooling package, associated system diagnostic and performance verification, on-site basic operator training, factory training, operator and maintenance manuals, and a 12-month warranty

6. Solicitation Number: W81XWH-16-T-0235

7. Description of Requirement: The U.S. Army Medical Materiel Development Activity

(USAMMDA) Medical Support Systems (MSS) Project Management Office (PMO) has a requirement for one (1) new brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx

Control Mazak 5 Axis Machining Center, a tooling package, associated system diagnostic and performance verification, on-site basic operator training, factory training, operator and maintenance manuals, and a 12-month warranty. The brand name or equal Integrex i200W

40”/1000U Mazatrol Smoothx Control Mazak 5 Axis Machining Center’s proven capability provides significant time and cost savings as compared to traditional machining methods.

Precision parts manufactured using brand name or equal Integrex i200W 40”/1000U Mazatrol

Smoothx Control Mazak 5 Axis Machining Center machine requires less setup time, reduces fixturing, improves quality control and provides greater capability to produce complex geometry;

thus both simple and complex parts can be produced more efficiently with less equipment , thereby reducing the processing time and fielding products quicker. The brand name or equal

Integrex i200W 40”/1000U Mazatrol Smoothx Control Mazak 5 Axis Machining Center can produce a wide array of complex geometrical parts from start to finish utilizing a single machine tool. This technology shortens the research and development process and aids in delivering products to the field quicker. The Minimum Essential Characteristics (MECs) are included in this

Request for Quote (RFQ).

7.1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR), Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will be not be issued.

7.2. This combined synopsis/solicitation issued as a RFQ.

7.3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88; 15 June 2016.

7.4. This acquisition is full and open competition. The North American Industry Classification

System (NAICS) code is 332710 – Machine Shops with a size standard of 500 employees.

file://///FSPIH_NT/regs$/Working/far_doc/FAR12.DOC%23s126

7.5. Contract award shall be made on a competitive best value basis using “Lowes t Price, Technically Acceptable (LPTA)” approach.

7.6. The Contract Line Items (CLINs) numbers and items, quantities units of measure, and description are identified under the Supplies/Services Section of the RFQ.

7.7. The anticipated date of delivery is 154 days after contract award with shipping Free On

Board (FOB) Destination IAW FAR 52.247-34.

7.8. FAR provision 52.212-1 Instructions to Offerors- Commercial Items including the

Addendum applies to this acquisition see below.

7.9. FAR provision 52.212-2 Evaluation—Commercial Items applies to this acquisition including the Addendum contacted see below.

7.10. Offerors responding to this combined synopsis/solicitation shall include a completed copy of the provision at 52.212-3 Offeror Representations and Certifications—Commercial Items with its quote.

7.11. The FAR clause 52.212-4 Contract Terms and Conditions-Commercial Items applies to this acquisition. Additional contract requirements and terms and conditions are identified below.

7.12. The FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. See the clause for additional

FAR clauses cited and marked which are applicable to this acquisition.

8. Point-of-Contract: The point-of-contact for this acquisition is Ms. Maribel Fratina, Contract

Specialist, maribel.c.fratina.civ@mail.mil. No telephone calls will be accepted.

mailto:maribel.c.fratina.civ@mail.mil

W81XWH-16-T-0235

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each 5 Axis Machining Center

FFP

Contractor shall provide one (1) brand name or equal Integrex i200W 40”/1000U

Mazatrol Smoothx Control Mazak 5 Axis Machining Center in accordance with the

Minimum Essential Characteristics (MECs).

FOB: Destination

PURCHASE REQUEST NUMBER: 0010852033

NET AMT

0002 1 Each Basic Use (On-Site Training)

FFP

Contractor shall provide basic use (on-site training) of brand name or equal

Integrex i200W 40”/1000U Mazatrol Smoothx Control Mazak 5 Axis Machining

Center for initial set-up and configuration within 10 days after delivery of the 5

Axis Machining Center. The Contractor shall propose a price for the On-Site

Training if applicable.

0003 1 Each Factory Training (Contractor Site)

FFP

The Contractor shall provide Factory Training at the Contractor's Site of brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx Control Mazak 5

Axis Machining Center within 60 days after delivery of the 5 Axis Machining

Center. The Contracotr shall propose a price for the Factory Training if applicable.

0004 2 Each Operator and Maintenance Manuals

FFP

The Contractor shall provide two (2) hardcopies each of the Operator and

Maintenance Manuals of the brand name or equal Integrex i200W 40”/1000U

Mazatrol Smoothx Control Mazak 5 Axis Machining Center. The Contractor shall propose a price for the Operator and Maintenance Manuals if applicable.

FFP

0005 1 Each Tooling Package

FFP

The Contractor shall provide the tooling package of brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx Control Mazak 5 Axis Machining Center name or equal Mazak 5 Axis Machining Center. The Contractor shall propose a price of the Tooling Package if applicable.

0006 1 Each Warranty

FFP

A standard one (1) year (12 month) warranty of brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx Control Mazak 5 Axis Machining Center.

0007 1 Each Contractor Manpower Reporting (CMR)

FFP

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Army Medical Materiel Development Activity (USAMMDA) via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

https://cmra.army.mil/default.aspx?ReturnUrl=%2F.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through

September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013.

Contractors may direct questions to the applicable help desk at:

contractormanpower@hqda.army.mil.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

BRAND NAME OR EQUAL INTEGREX I200W 40”/1000U MAZATROL SMOOTHX CONTROL

MAZAK 5 AXIS MACHINING CENTER

1. Introduction

The Medical Support Systems (MSS) Project Management Office (PMO), U.S. Army Medical Materiel

Development Activity (USAMMDA) located at Fort Detrick, MD has a requirement for one (1) new brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx Control Mazak 5 Axis Machining Center, a tooling package, associated system diagnostic and performance verification, on-site basic operator training, factory training, operator and maintenance manuals, and a standard one (1) year (12 month) warranty. Additional information can be found in the Minimal Essential Characteristics (MECs) identified in Table 1. This is a non-personal services contract. The

Government shall not exercise any supervision or control over the contractor performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the

Government.

1.1 Mission

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision necessary to provide the one (1) new brand name or equal Integrex i200W 40”/1000U Mazatrol

Smoothx Control Mazak 5 Axis Machining Center, associated system diagnostic and performance verification;

tooling package; operational and maintenance manuals; basic operator training; factory training, as applicable; and warranty as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

1.2 Background

The USAMMDA is the Department of Defense's (DoD) advanced development activity for products designed to protect and preserve the lives of warfighters. The USAMMDA develops new drugs, vaccines and medical support equipment that enhance readiness, ensures the provision of the highest quality medical care to the DoD and maximizes survival of medical casualties on the battlefield. The MSS PMO, Medical Prototype Development

Laboratory (MPDL) designs, develops drawing packages and rapidly prototypes far forward medical equipment in support of the MRMC mission. The new brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx

Control Mazak 5 Axis Machining Center will replace multiple machines to shorten the research and development process, rapid prototyping and aid in getting products to the field quicker. The brand name or equal Integrex i200 W

40’/1000U Mazatrol Smoothx Control Mazak 5 Axis Machine Center’s capability provides significant time and cost savings as compared to traditional machining methods. The one (1) new brand name or equal Integrex i200W

40”/1000U Mazatrol Smoothx Control Mazak 5 Axis Machining Center can produce a wide array of complex geometrical parts from start to finish utilizing a single machine tool.

1.3 Scope

The Contractor shall provide and install one (1) brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx

Control Mazak 5 Axis Machining Center, associated tooling package, and operator and maintenance manuals as well as perform associated system diagnostic and performance verification, on-site basic operator training, factory training, and a 12-month warranty, not later than 154 days from contract award. The 5 Axis Machining Center must be brand name or equal to in performance to the Integrex i200W 40”/1000U Mazatrol Smoothx Control according to the MECs identified in Table 1.

1.3.1. MECs.

Table 1: Minimum Essential Characteristics (MECs) Brand Name or Equal

1. Machine Tool

a. Must be a 5 Axis Mill/Turn Machining Center.

b. Must have 5 Axis simultaneous control capability (Z, C, B, Y, X).

c. Must have active vibration control.

d. Must weight no more than 32,000 pounds (maximum).

e. Must have foot print dimensions equal to 175 inches in length, 114 inches in width, and 110 inches in height (Maximum).

f. Must be able to be lifted from bottom (Forklift).

g. Must provide factory-based programmer training for two years (minimum, no lodging/transportation).

h. Must provide one year warranty, parts and labor (minimum).

i. Must have thermal control (offset compensation).

j. Must provide documentation/manuals to cover: programming, operating, maintenance, parts, electrical schematics, etc.

k. Must meet maximum concrete foundation/pad specifications/requirements of 7 feet in length, 12 feet

6 inches in width, and 15 inches in depth.

2. Control

a. Must have 19 inch touch screen color LCD display/monitor (minimum)/

b. Must have conversational and EIA programing.

c. Must have 5 axis virtual machining.

d. Must have voice advisor for setup and safety.

e. Must have 5 Axis 3D simulation display (part, tool and machine).

f. Must have graphic tool path verification mode.

g. Must be able to import 3D CAD features and geometry for programming.

h. Must have feed and speed over-ride updates program.

i. Must have local area network (LAN) port.

j. Must have USB Port I/F (1 Port) (minimum).

k. Must have SD Memory I/F Port plus USB I/F Port.

l. Must have Ethernet 10M/100M/1GB bps.

m. Must have MT Connect Preparation (includes CNC Software Upgrade to Support MT Connect).

n. Must have absolute positioning system.

3. Main Spindle Horizontal Axis – Z Axis (Material/Work Holding)

a. Must have Z-Axis Cutting Length of 39.5 inches (minimum).

b. Must have Z-Axis Travel Length of 42 inches (minimum).

c. Must have Z Rapids 1900 ipm (minimum).

d. Must have Main Spindle Speed 0 - 5,000 rpm (minimum).

e. Must have 30 HP Main Spindle (minimum).

f. Must have Factory Hard Jaws, 1 Set.

g. Must have Bar work Capacity 2.56 inches in Diameter (Minimum).

h. Must have Swing Over Cross Slide/Turning Diameter of 25.9 inches (minimum).

i. Must have Spindle Nose A2-6.

j. Must have 3-Jaw Chuck, 8 inches in Diameter, Remote Controlled (Open/Close), Inside/Outside

Work.

k. Must have holding capability.

l. Must have Z Pitch Error Compensation Input.

m. Must have programmable chuck jaw pressure control - Low-High.

4. Main Spindle Rotational Axis – C Axis

a. Must have C-Axis 0.0001 Degree Increments (minimum).

5. Mill Spindle In/Out Axis – Y Axis

a. Must have Y-Axis +/– 5.12 inches Stroke Either Side of Center = 10.24 inches Total Travel

(minimum).

b. Must have Y-Axis Rapids 1550 ipm (minimum).

c. Must have Y Pitch Error Compensation Input.

6. Mill Spindle Rotational Axis – B Axis

a. Must have B-Axis 240 Degree Travel, +210 Degree, - 30 Degree (Minimum).

b. Must have B-Axis .0001 Degree/Contouring.

c. Must have B-Axis 35 rpm Rapid (Minimum).

d. Must have Mill Spindle Speed 12,000 rpm (Minimum).

e. Must have 30 HP (Minimum).

f. Must have B-Axis Rigid Brake.

g. Must have Flash Tooling Feature – 15 Degree Increments on Locking of Mill Spindle.

h. Must have B-Axis KM 63 Tooling (Mill Tooling).

i. Must have Auto Pecking Tapping Cycle w/Load Detection.

j. Must have Rigid Tapping.

k. Must have thru Spindle Coolant 65 psi (Minimum).

7. Mill Spindle Vertical – X Axis

a. Must have X-Axis Travel 24.21” (Minimum).

b. Must have X and Z Rapids 1950 ipm (Minimum).

c. Must have X Pitch Error Compensation Input.

8. Tailstock

a. Must have Programmable Tailstock.

b. Must have Built-in Live Center #5 Morse Taper.

c. Must have Infinitely Variable Tailstock Thrust: 0 – 1500 psi (Minimum).

9. Tool Changer

a. Must have Programmable 36 Tool Magazine (Minimum).

b. Must have KM-63 Tooling.

10. Mechanical

a. Must have Temperature Controlled X Axes Ball Screw (Cooler).

b. Must have High Speed Linear Roller Guides.

c. Must have Hydraulic Pressure Interlock (Operating Range).

d. Must have Full Coverage Chip and Coolant Guard.

e. Must have LED Work Light.

f. Must have Fully Integrated Tool Eye (Stores Outside Work Envelope When Not in Use).

g. Must have High Pressure Coolant System, Through Tool, (Minimum 65 psi).

h. Must have Signal Tower.

i. Must have Power: 440 Volt, 3-Phase, 60 Hertz.

j. Must have Operator Door Interlock.

k. Must have Machine Tool fully Enclosed Cabinet (Chip and Coolant).

l. Must have 80 Gallon Coolant System (Minimum).

11. Tooling

a. Must provide $20,000 retail value tooling certificate to outfit 5 Axis Machining Center with appropriate tooling, and have the option to procure Kennemetal brand tooling.

b. Must have Collet Chuck for 3J Style Collets – Comparable To Royal Products Accu-Length.

c. Must have Non-Pull Back 3J Style Collet Set (1/16” – 1 5/8”, 1/64” Increments).

1.3.2. The Government reserves the right to inspect the Contractor’s work to verify the performance and to ensure compliance with all Federal, state, and local regulations, laws, and ordinances. The Contractor shall require an escort for all on-site visits to be provided by the Government.

1.3.4 Organizational Conflicts of Interest (OCI)

The USAMRMC has categorized all service procurements into one of the following three as defined below, for purpose of identifying, avoiding or mitigating against Organizational Conflicts of Interests (OCIs) in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 9.5. These categories are defined as follows:

Category 1: Program and/or Administrative Support: Services which, by their very nature, give the Contractor access to non-public procurement sensitive data about the contract requirements, other contractors’ proprietary information, or put the contractor in a position to influence the award decision on a contract in which they are participating. Services would be characterized as having access to Command Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts within subordinate directorates/ Commands.

Category 2: Program Management Support: Services which assist USAMRMC in planning and managing an organization’s activities and programs. These include, for example: requirements analysis, acquisition support, budget planning and management, business, process reengineering, program planning and execution support, and independent technical management support. Services would be characterized as having access to only Directorate or

Subordinate Command level procurement sensitive information or work that would have little influence on follow-on requirements or requirements of other directorates/Subordinate Commands.

Category 3: Product Support: Services or end items required to meet the mission requirements of the organization’s activities and programs. These include, for example: concept exploration and development, system design, system development and integration, COTS Procurement and integration, internal development testing, deployment, installation, operations, and maintenance. Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

1.3.4.1 USAMRMC Category 3, Product Support is applicable for this contract.

2. General Requirements

a. The Contractor shall perform installation, system diagnostic and performance verification, on-site basic operator training, factory training as defined under Section 1.3.

b. Period of Performance. Delivery of the brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx

Control Mazak 5 Axis Machining Center is required No Later Than 154 days from contract award. The period of performance is one (1) year base which includes the one (1) year (12 month) warranty.

2.1 Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer’s Representative (COR) or the

Contracting Officer (KO) immediately.

2.2 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The

Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide timely identification of issues and effective management of subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.3.2 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

The Contractor shall respond to Government requests for contractual actions in a timely fashion. The Contractor shall appoint a single point-of-contact between the Government and Contractor personnel assigned to support the requirement.

2.4 Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance. The prime Contractor shall manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations., see

Section 1.3.4.

2.5 Contractor Personnel, Disciplines, and Specialties

The Contractor shall accomplish the assigned work by employing and utilizing qualified service technicians with the appropriate combinations of education, training, experience, and certification. The Contractor shall match personnel skills to the services to be performed and provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6 Place of Performance and Hours of Work

2.6.1 Place of Performance. The Contractor shall perform services in support of this contract at the Contractor facilities and at the USAMMDA Medical Prototype Development Laboratory (MPDL) located at 1054 Patchel

Street, Fort Detrick, MD 21702.

2.6.2 Hours of Work. Normal workdays are Monday through Friday, 8:00am – 5:00pm, except excluding Federal

Holidays.

2.6.3 Contractor shall not perform services on those days designated as a Federal Holiday by Federal Status, Executive Order, Presidential Proclamation, or Installation Commander.

2.6.4 Contractor shall not perform services or report to work on those days the Government or installation is closed due to local determination relating to inclement weather conditions, national emergencies, energy conversation, requiring the closures.

2.6.5 The following is a list of legal Federal holidays that services shall not be performed. Services shall not be performed on any other day declared a Federal holiday.

- New Year’s Day, January 1st

- Martin Luther King's Birthday, 3rd Monday in January

- President’s Day, 3rd Monday in February

- Memorial Day, Last Monday in May

- Independence Day, July 4th

- Labor Day, 1st Monday in September

- Columbus Day, 2nd Monday in October

- Veteran's Day, November 11TH

- Thanksgiving Day, 4th Thursday in November

- Christmas Day, December 25th

NOTE: Any of the above holidays falling on a Saturday are observed on the preceding Friday; holidays falling on a

Sunday are observed on the following Monday.

3. Performance Requirements

The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Objective 1 – Delivery and Installation of Brand Name or Equal Integrex i200W 40”/1000U Mazatrol

Smoothx Control Mazak 5 Axis Machining Center

The Contractor shall deliver and install one (1) new of brand name or equal Integrex i200W 40”/1000U Mazatrol

Smoothx Control Mazak 5 Axis Machining Center that meets the MECs identified in Table 1 to include the diagnostic and performance verification to the USAMMDA, MPDL, 1054 Patchel Street, Fort Detrick, MD 21702.

The 5 Axis Machining Center must be brand name or equal to in performance to the Integrex i200W 40”/1000U

Mazatrol Smoothx Control. The Contractor shall coordinate with the COR and provide three (3) business days notification prior to delivery and installation. The Contractor shall install (unpack, position, level and mount) machine onto existing machine pad per machine tool manufacturer’s requirements. The Contractor is required to remove all packaging material from the delivery location. (Deliverable 1)

3.2 Objective 2 – Rigging Services

The Contractor shall provide rigging services and coordinate the delivery, installation, and shipment of the brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx Control Mazak 5 Axis Machining Center to facilitate off-loading of the machine from the truck and into USAMMDA’s Building 1054 between Monday through Friday, 8:00 a.m. to 5:00 p.m. Rigging is to occur at USAMMDA, MPDL, 1054 Patchel Street, Fort Detrick, MD 21702.

Rigging services are to be coordinated with the COR.

3.3 Objective 3 – System Diagnostic and Performance Verification

The Contractor shall provide complete system diagnostic and performance verification after installation and setup of the brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx Control Mazak 5 Axis Machining Center is working according to manufacturer standards. The system verification requires the Contractor to machine and provide a sample part to the COR for inspection (Deliverable 2).

3.4 Objective 4 – Training and Basic Use

The Contractor shall demonstrate basic use of the brand name or equal Integrex i200W 40”/1000U Mazatrol

Smoothx Control Mazak 5 Axis Machining Center to three (3) operators on-site at USAMMDA, Fort Detrick, MD at the time of delivery and installation. (Deliverable 3). The Contractor shall provide a minimum of two (2) days of factory training for two (2) USAMMDA staff members. The training is to be conducted at the Contractor’s facility

(Deliverable 4). As part of the training, the Contractor shall provide a training certificate of completion for the initial basic use and the factory training. The Contractor shall also provide two (2) hardcopies of the operator and maintenance manuals for the complete the brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx

Control Mazak 5 Axis Machining Center (Deliverable 5).

3.5 Objective 5 – Tooling Package

The Contractor shall provide a tooling package comprised of a chuck that mounts directly to the machine tool

(comparable to Royal Products Accu-Length); a set of 3J style collets (1/16” – 1 5/8”, 1/64” increments); and a

$20,000 retail value tooling certificate to outfit the machine tool with appropriate tooling. The tooling certificate shall include the option to procure the Kennemetal brand tooling. (Deliverable 6)

3.6 Objective 6 – Warranty

The Contractor shall provide a one (1) year (12-month) standard commercial warranty (parts and labor) for the complete brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx Control Mazak 5 Axis Machining

Center. Warranty documentation shall be provided to the COR at the time of delivery. (Deliverable 7)

4. Special Requirements

This section describes the special requirements and the subsections provide details of various considerations for this requirement.

4.1 Security and Safety

Contractor shall not have access to classified information. The Contractor shall require an escort for on-site visits to be provided by the Government.

4.1.1. Access to Army controlled installations, facilities, and personnel badging. Applicable for all Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency

Services or Security office. Contractor workforce must comply with all personal identity verification requirements

(FAR Clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by the DoD, Headquarters Department of the Army, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.1.2. Contractors that do not require a Common Access Card (CAC), but require access to a DoD facility or installation. The Contractor an all associated subcontractors shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist

Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.1.3 Force Protection Condition (FPCON) impact on work levels IAW DoDI 2000.16. The Contractor employees must comply with all personal identity verification requirements as directed by DoD and local policy. In addition to the changes otherwise authorized by the changes clauses of this contract, should the FPCON at any individual facility or installation change, the Government may require changes in Contractor security matters or process.

4.1.4 Base Entry and Vehicle Control Requirements. Contractor personnel shall comply with all Fort Detrick on-base traffic laws.

4.1.5 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on an Army-controlled facility.

4.2 Government Furnished Materials

Not applicable

4.3 Quality

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

4.3.1 Quality Assurance Surveillance Plan (QASP)

The Government’s QASP (Attachment A) specifies the work requiring surveillance and the method of surveillance to determine the services provided by the Contractor conform to contract requirements. The oversight provided for in the contract and in the QASP shall ensure the service levels reach and maintain the required levels throughout the period of performance. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance. The QASP is a living document and may be updated by the Government as necessary.

4.5 Environmental Requirements

The Contractor shall comply with all documents/directives listed below as mandatory and compliance with documents/directives listed as non-mandatory is at the Contractor’s discretion.

4.5.1. Mandatory compliance. Occupational Safety and Health Act, AR 2001- Environmental Protection and

Enhancement

4.6 Applicable Directives

4.6.1. Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this order:

- Army Federal Acquisition Regulation Supplement (AFARS)

- Department of Defense FAR Supplement (DFARS)

- AR 530-1 Operations Security

- AR 70-1 Army Acquisition Policy

- DoD Directive 5205.02, DoD Operations Security (OPSEC) Program

- DoD 8570.01-M Information Assurance Workforce Improvement Program

- DoD Directive 85701.1 Information Assurance Training, Certification and Workforce Management

- DoDI 8510.01 DoD Information Assurance Certification and Accreditation Process (DIACAP)

- Federal Acquisition Regulation (FAR)

- Health Insurance Portability and Accountability Act (HIPAA)

- Occupational Safety and Health Act

- OMB Circular A-130 Management of Federal Information Resources

- Privacy Act of 1974

- Service Contract Act (SCA)

- DoDI 2000.16 Force Protection Condition (FPCON) Regulations

4.6.2. Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

- AR 525-13 Anti-Terrorism

- DoD 4120.24-M Defense Standardization Program Policies & Procedures

- DoD and Army environmental program and regulations, https://aec.mil/usaec/

- MHS Information Assurance, http://www.health.mil/MHSCIO/programs_products/ia.aspx

- National Crime Information Center, http://www.fbi.gov/about-us/cjis/ncic

- DoD Directive 5400.7, Freedom of Information Act Program. (Paragraphs 2 & 3)

- DoD 8910.1, Management and Control of Information Requirements, June 1993

5. Deliverables

The Contractor shall provide deliverables as described in the table below for the base contract.

E: Electronic H: Hard Copy TBD: To be determined

Del #

PWS

Ref Title Distribution E H Initial Subsequent

1 3.1 Delivery of brand name or equal

Integrex i200W 40”/1000U

Mazatrol Smoothx Control

Mazak 5 Axis Machining Center

COR

0 0

154 days after contract award

Not applicable.

2 3.3 Machine and provide sample part.

COR 0 1 After system diagnostic and performance verification.

Not applicable.

3 3.4 Training – Basic Use of the installed brand name or equal

Integrex i200W 40”/1000U

Mazatrol Smoothx Control

Mazak 5 Axis Machining Center

COR 0 1 After delivery and installation.

Certificate of training completion required.

Not applicable.

4 3.4 Minimum of two (2) days of factory training at Contractor facility.

COR 0 1 Contractor and COR to coordinate factory training dates after delivery and installation.

Certificate of training completion required.

Not applicable.

5 3.4 Operator and Maintenance

Manuals

COR 0 2 After delivery and installation.

Not applicable.

6 3.5 Tooling Package COR 0 1 Tooling certificate. Not applicable.

7 3.6 Warranty COR 0 1 One (1) (12 months) parts and labor.

Not applicable.

QASP

ATTACHMENT A – QUALITY ASSURANCE AND SURVIELLANCE PLAN

1. Vision

The Department of Defense (DoD) U.S. Army Medical Materiel Development Activity (USAMMDA) vision is to be the premier developer of world class military medical solutions.

2. Mission

USAMMDA’s core mission is to develop and deliver quality medical solutions to protect, treat, and sustain the health of Our Service Members.

3. Purpose

3.1. This Quality Assurance Surveillance Plan (QASP) is a Government-developed document used to determine if the contractor's performance meets the performance standards contained in the contract. The QASP establishes procedures on how this assessment/inspection process will be conducted. It provides the detailed process for a continuous oversight process:

3.1.1. What will be monitored?

3.1.2. How monitoring will take place.

3.1.3. Who will conduct the monitoring.

3.1.4. How monitoring efforts and results will be documented.

3.2. The contractor is responsible for implementing and delivering performance that meets contract standards using its Quality Control Plan (QCP). The QASP provides the structure for the Government's surveillance of the contractor's performance to assure that it meets contract standards. It is the Government's responsibility to be objective, fair and consistent in evaluating contractor performance.

3.3. The QASP is not part of the contract nor is it intended to duplicate the contractor's QCP. This QASP is a living document. Flexibility in the QASP is required to allow for an increase or decrease in the level of surveillance necessary based on contractor performance.

3.4. The Government shall provide a copy of the QASP to the contractor to facilitate open communication. In addition, the QASP should recognize that unforeseen or uncontrollable circumstances might occur that are outside the control of the contractor.

The QASP shall ensure early identification and resolution of performance issues to minimize impact on mission performance.

4. Authorities

The authority for issuance of this QASP is provided under Part 46 of the Federal Acquisition Regulation (FAR), Inspection of Services clauses, which provide for inspection, acceptance and documentation of the service called for in the contract or task order. This acceptance is to be executed by the Contracting Officer or the Contracting

Officer’s Representative (COR).

5. Roles and Responsibilities

The following Government personnel shall oversee and coordinate surveillance activities.

5.1. Contracting Officer

The Contracting Officer shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The Contracting Officer shall also ensure the Contractor receives impartial, fair, and equitable treatment under this contract, and document the final assessment of the contractor's performance in the Government

Contracting Performance Assessment Reporting System (CPARS).

Assigned Contracting Officer: **To be determined at time of contract award**

Organization or Agency: U.S. Army Medical Research Acquisition Activity (USAMRAA)

Telephone:

Email:

5.2. Contracting Officer's Representative

The COR is responsible for providing continuous technical oversight of the contractor's performance. The COR uses the QASP to conduct the oversight/surveillance process. The COR shall keep a Quality Assurance file that accurately documents the contractor's actual performance. The purpose is to ensure that the contractor meets the performance standards contained in the contract. The COR is responsible for reporting early identification of performance problems to the Contracting Officer. The COR is required to provide an annual performance assessment to the Contracting Officer which will be used in documenting past performance. The QASP is the primary tool for documenting contractor performance. The COR is not empowered to make any contractual commitments or to authorize any contractual change on the Government's behalf.

Assigned COR: **To be determined at time of contract award**

Organization or Agency: USAMMDA

5.3. Other Key Government Personnel

This may include performance monitors, inspectors, technical experts, or others who provide information that helps the COR monitor contractor performance.

The designated technical quality assurance personnel are:

Name: **To be determined at time of contract award**

5.4. Contractor Representatives

The following employees of the contractor serve as the contractor's Program Manager and Task Manager for this contract.

5.4.1. Contractor Point-of-Contract

Name: **To be determined at time of contract award**

6. Performance Requirements and Method of Surveillance

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

6.1. Contract Surveillance

The goal of the QASP is to ensure that contractor performance is effectively monitored and documented. The

COR's contribution is their professional, relationships with the Contracting Officer, PM and the contractor, which enables positive, open and timely communications. The foundation of this relationship is built upon objective, fair, and consistent COR evaluations of contractor performance against contract requirements. The COR uses the methods contained in this QASP to ensure the contractor is in compliance with contract requirements. The COR function is responsible for a wide range of surveillance requirements that effectively measure and evaluate the contractor's performance. Additionally, this QASP is based on the premise that the contractor, not the Government, is responsible for management and Quality Control (QC)/Quality Assurance (QA) actions to successfully meet the terms of the contract.

6.2. Methods of QA Surveillance

Various methods exist to monitor performance. The COR will use the surveillance methods listed below in the administration of this QASP. Regardless of the surveillance method, the COR will contact the Contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR will be responsible for monitoring the Contractor’s performance in meeting a specific performance standard/AQL.

a. Direct Observation. The COR shall directly observer contractor performance.

100% surveillance by the COR.

b. Periodic Inspection. Inspections maybe scheduled as required during the term of the contract period. A final annual inspection shall be conducted to ensure tasks are performed IAW PWS, completed, and accepted.

c. 100% Inspection. The COR shall determine if all deliverables are received on-time and accurate through the contract period. The COR shall monitor by review of deliverables and performance.

e. Progress or status meetings. The COR shall meet with the Contractor annually to assess performance and ad hoc if necessary.

Surveillance results may be used as the basis for actions (to include payment deductions) against the Contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the Contracting Officer’s actions.

6.3. Surveillance Matrix

6.3.1. The Surveillance Matrix Table A-2 identifies the performance objectives and standards that must be performed by the contractor. This matrix details the method of surveillance the COR will use to validate and inspect these performance elements. Inspection of each element will be documented in the COR file.

6.3.2. Performance objectives define the desired outcomes. Performance Standards define the level of service required under the contract to successfully meet the performance objective. The inspection methodology defines how, when, and what will be assessed in measuring performance. The Government performs surveillance, using this

QASP, to determine the quality of the contractor's performance as it relates to the performance element standards.

The matrix should be used to form the foundation of the COR's inspection checklist. In evaluating the quality of the contractor’s performance, Table A-1 identifies the performance ratings that may be used.

Table A-1: Performance Ratings

Performance

Rating

Criteria

Exceptional Performance meets contractual requirements and exceeds many to the Government’s benefit. The element being assessed was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the Government’s benefit. The element being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor were effective.

Satisfactory Performance meets contractual requirements. The element being assessed contains some minor problems for which corrective actions taken by the Contractor appear or were satisfactory.

Marginal Performance does not meet some contractual requirements. The element being assessed reflects a serious problem for which the Contractor has not yet identified corrective actions.

Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The element being assessed contains a serious problem(s) for which the Contractor’s corrective actions appear or were ineffective.

Table A-2: Surveillance Matrix

PWS Objective

Standards /

AQL

Inspection

What How/Method

Who Ratings

3.1. Objective 1 -

100% Inspection Objective 1 Direct

Observation

COR

Delivery and Installation of Brand Name or Equal Integrex i200W 40”/1000U Mazatrol Smoothx

Control Mazak 5 Axis Machining Center

(a) Standard: The Contractor shall provide delivery and installation of brand name or Equal Integrex i200W 40”/1000U Mazatrol Smoothx Control Mazak 5 Axis Machining Center in accordance with the

MECs identified in Table 1 of the Performance Work Statement (PWS).

(b) The Contractor is to ensure there is no interference with day-to-day operational requirements.

(c) The Contractor shall communicate with the COR regarding the delivery and comply with the delivery schedule identified in the contract.

Inspection

What How/Method

3.2. Objective 2 -

100% Inspection Objective 2 Direct

Observation

Rigging Services

Inspection

What How/Method

(a) Standard: The Contractor shall provide rigging services and coordinate the delivery, installation, and shipment of the brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx Control Mazak 5 Axis

Machining Center to facilitate off-loading of the machine from the truck and into USAMMDA’s Building

1054 between Monday through Friday, 8:00 a.m. to 5:00 p.m. Rigging is to occur at USAMMDA, MPDL, 1054 Patchel Street, Fort Detrick, MD 21702. Rigging services are to be coordinated with the COR.

(c) The Contractor shall schedule the delivery and installation with the COR.

Inspection

What How/Method Who Ratings

3.3. Objective 3 -

100% Inspection Objective 3 Direct

Observation

System Diagnostic and Performance Verification

(a) Standard: The Contractor shall provide complete system diagnostic and performance verification after installation and setup of the brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx Control

Mazak 5 Axis Machining Center is working according to manufacturer standards. The system verification requires the Contractor to machine and provide a sample part to the COR for inspection

3.4. Objective 4 -

100% Inspection Objective 4 Direct

Observation

Training and Basic Use

(a) Standard: The Contractor shall demonstrate basic use of the brand name or equal Integrex i200W

40”/1000U Mazatrol Smoothx Control Mazak 5 Axis Machining Center to three (3) operators on-site at

USAMMDA, Fort Detrick, MD at the time of delivery and installation. The Contractor shall provide a minimum of two (2) days of factory training for two (2) USAMMDA staff members. The training is to be conducted at the Contractor’s facility. As part of the training, the Contractor shall provide a training certificate of completion for the initial basic use and the factory training. The Contractor shall also provide two (2) hardcopies of the operator and maintenance manuals for the complete the brand name or equal

Integrex i200W 40”/1000U Mazatrol Smoothx Control Mazak 5 Axis Machining Center.

(c) The Contractor shall coordinate the factory training with the COR.

3.5. Objective 5 -

100% Inspection Objective 5 Direct

Observation

Tooling Package

Inspection

What How/Method

(a) Standard: The Contractor shall provide a tooling package comprised of a chuck that mounts directly to the machine tool (comparable to Royal Products Accu-Length); a set of 3J style collets (1/16” – 1 5/8”, 1/64” increments); and a $20,000 retail value tooling certificate to outfit the machine tool with appropriate tooling. The tooling certificate shall include the option to procure the Kennemetal brand tooling.

3.6. Objective 6 -

100% Inspection Objective 6 Direct

Observation

Warranty

(a) Standard: The Contractor shall provide a one (1) year (12-month) standard commercial warranty (parts and labor) for the complete brand name or equal Integrex i200W 40”/1000U Mazatrol Smoothx Control

Mazak 5 Axis Machining Center. Warranty documentation shall be provided to the COR at the time of delivery.

CORRECTIVE ACTION REPORT (CAR)

(If more space is needed, use reverse and identify by number)

1. CONTRACTOR

2. CONTRACT NUMBER 3. TYPE OF SERVICES

4. FUNCTIONAL AREA

5. SUSPENSE DATE 6. CONTROL NUMBER

7. DEFICIENCY MAJOR MINOR

FINDING:

FINDING IMPACT:

Please respond with a written corrective action plan that details the corrective action of the cited deficiency, the cause of the deficiency, and actions taken to prevent recurrence by Suspense Date in Block 5. If date was not entered in Block 5, the contractor is not required to provide a response.

8. QUALITY ASSURANCE PERSONNEL (COR)

TYPED NAME AND GRADE

SIGNATURE AND DATE

9. ISSUING AUTHORITY

TYPED NAME AND GRADE

SIGNATURE AND DATE

10. COR RESPONSE TO CONTRACTOR CORRECTIVE ACTION AND ACTION TAKEN TO PREVENT RECURRENCE

11. COR DETERMINATION

ACCEPTED REJECTED

12. CLOSE DATE

CUSTOMER COMPLAINT RECORD

DATE/TIME OF COMPLAINT

SOURCE OF COMPLAINT

ORGANIZATION

BUILDING

NUMBER

INDIVIDUAL

PHONE NUMBER

NATURE OF COMPLAINT

CONTRACT REFERENCE

VALIDATION

DATE/TIME CONTRACTOR INFORMED OF COMPLAINT

ACTION TAKEN BY CONTRACTOR

RECEIVED/VALIDATED BY

PERFORMANCE ASSESSMENT REPORT (PAR)

(If more space is needed, use reverse and identify by number)

1. CONTRACT/TASK ORDER NUMBER 2. CONTRACTOR 3. TYPE OF SERVICES

4. QUALITY ASSURANCE PERSONNEL (COR) SIGNATURE AND DATE

5. COR PHONE 6. SUSPENSE DATE

I. PERFORMANCE

7. DEFICIENCY (CHECK ALL BOXES THAT APPLY)

NEW

REPEAT

NO DEFICIENCY NOTED

8. SERVICES SUMMARY or PWS PARAGRAPH ITEM REVIEWED

9. BRIEF DESCRIPTION OF DEFICIENCY (IF DEFICIENCY BOX WAS

CHECKED)

10. DETAILED PERFORMANCE ASSESSMENT

II. CONTRACTOR VALIDATION

11. CONTRACTOR REPRESENTATIVE CONCUR NON-CONCUR

12. CORRECTIVE ACTION ESTIMATED COMPLETION DATE

13. CONTRACTOR REPRESENTATIVE CORRECTIVE ACTION AND PREVENTION OF RECURRENCE OR REASON FOR NON-CONCURRENCE OF

COR CITED DEFICIENCY

III. ACTION CORRECTED

14. CONCUR NON-CONCUR COR SIGNATURE AND DATE

15. COR REMARKS (REQUIRED)

16. CONTRACTOR REPRESENTATIVE REMARKS

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

0002 N/A N/A N/A Government

0003 N/A N/A N/A Government

0004 N/A N/A N/A Government

0005 N/A N/A N/A Government

0006 N/A N/A N/A Government

0007 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 154 dys. ADC 1 USAMMDA

USAMMDA

FORT DETRICK

FREDERICK MD 21702

W806YH

0002 164 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0003 214 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0004 154 dys. ADC 2 (SAME AS PREVIOUS LOCATION)

0005 154 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0006 POP 05-SEP-2016 TO

04-SEP-2017

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 05-SEP-2016 TO

04-SEP-2017

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013

52.204-13 System for Award Management Maintenance JUL 2013

52.204-16 Commercial and Government Entity Code Reporting JUL 2015

52.204-17 Ownership or Control of Offeror NOV 2014

52.204-18 Commercial and…