16T0190.pdf

SEE ADDENDUM

(No Collect Calls)

W81XWH-16-T-0190 19-Aug-2016

b. TELEPHONE NUMBER

301-619-7631

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 01 Sep 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE

NO.

W81XWH9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SUZANNE ROGERS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF

AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010795199

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W74MYF 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

WALTER REED ARMY INSTITUTE OF RESEARCH

W03K W REEDARMYINSTRSCH(WRAIR)

ROBERT GRANT AVENUE

BLDG 503

SILVER SPRING MD 20910-7500

TEL: 210-221-7877 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE

SMALL BUSINESS

SIZE STANDARD:

$20,500,000

NAICS:

811219

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED SMALL BUSINESS

PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

ITEMS (CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W81XWH-16-T-0190

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

MAINTENANCE

FFP

Maintenance on LSR Fortessa Flow Cytometer System, to include Blue, Red, Violet Laser and High Throughput Sampler.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010795199

NET AMT

0002 1 Each Contractor Manpower Reporting

FFP

Contractor Manpower Reporting

PURCHASE REQUEST NUMBER: 0010795199

1001 1 Each

OPTION MAINTENANCE

FFP

Maintenance on LSR Fortessa Flow Cytometer System, to include Blue, Red, Violet Laser and High Throughput Sampler.

1002 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor Manpower Reporting

2001 1 Each

OPTION MAINTENANCE

FFP

Maintenance on LSR Fortessa Flow Cytometer System, to include Blue, Red, 2002 1 Each OPTION Contractor Manpower Reporting

FFP

3001 1 Each

OPTION MAINTENANCE

FFP

Maintenance on LSR Fortessa Flow Cytometer System, to include Blue, Red, 3002 1 Each OPTION Contractor Manpower Reporting

FFP

4001 1 Each

OPTION MAINTENANCE

FFP

Maintenance on LSR Fortessa Flow Cytometer System, to include Blue, Red, 4002 1 Each OPTION Contractor Manpower Reporting

FFP

PERFORMANCE WORK STATETMENT

PERFORMANCE WORK STATEMENT (PWS)

The contractor shall provide Preventive Maintenance and unlimited service visits to ensure the performance of the BD LSRII serial number H64778500003, ECN 012661 and its components that includes a Sapphire 488-100 Blue Laser, a COHR Cube 640-100 Red Laser, a Violet 405-100 Laser and a High throughput sampler.

1.0 Objectives the intent is to have scheduled operational maintenance with the least possible down time for the LSR Fortessa System. The overall outcome to be the maintaining of the System at optimal performance levels with minimum amount of downtime.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform annual service contract on the BD LSRII serial number H64778500003 and its components as listed in Technical Exhibit 3. The contractor shall perform to the standards in this contract.

2.0 Background: The equipment was purchased in October of 2011 with extended warranties for three years.

3.0 Scope of work: The contractor shall provide all resources for Complete System Protection that includes the LSR Fortessa Cytometer and associated equipment as requested under the contract and serviced by the vendor Field Service Engineers. These services shall include all of the following:

All travel, time and materials necessary to accomplish Preventive and Remedial repair of the LSR Fortessa system with one Computer Workstation.

Two Preventive Maintenance inspections during a 12 month period to include 2 PM Kits.

All software revisions released during the Agreement period.

Unlimited service visits, Monday-Friday, excluding holidays

Unlimited telephone support for instruments, reagents and applications.

Vendor shall generally respond to a request for service within 72 hours.

Vendor shall maintain adequate stock on hand for the equipment serviced to accomplish repairs on the same or next day of response 90% of the time.

Vendor Shall utilize field service service engineers (FSE) that are authorized by the Government to perform maintenance services (corrective or preventive in nature).

Field Service Engineer (FSE): A person who is authorized by the Government to perform maintenance services (corrective or preventive in nature). These personnel must be fully qualified and at a minimum meet the following:

Successfully completed a formalized training program for the equipment identified in the technical exhibits.

Has in their possession any and all necessary tools, test equipment and service manuals to perform repairs and calibrations on the equipment they are to service.

Has immediate or next day access to OEM or equivalent parts and kits.

4.0 Hours of Operation/Place of Performance: The contractor is responsible for conducting the required services between the hours of 08:00 and 17:00 hours (8 AM to 5 PM) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

4.1 Recognized Holidays: The contractor should be aware of the official government holidays and adjust work schedules as required. The facility will not be available on the following days:

New Year’s Day Labor Day

Martin Luther King Jr’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

5.0 Period of performance: The period of performance shall be for one Year of 12 months. The Period of Performance reads as follows:

Base Year 1 Aug 2016 – 31 July 2017 Option Period 1 1 Aug 2017 – 31 July 2018 Option Period 2 1 Aug 2018 – 31 July 2019 Option Period 3 1 Aug 2019 – 31 July 2020 Option Period 4 1 Aug 2020 – 31 July 2021 Place of Performance:

Walter Reed Army Institute of Research (WRAIR) 503 Robert Grant Avenue Silver Spring, MD 20910

6.0 Miscellaneous:

6.1 Security Requirements: The Walter Reed Army Institute of Research has access requirements that must be observed during all contractor visits. Contractor Maintenance Personnel should be prepared to be escorted to all points within the buildings where work is to be preformed. Security personnel will determine access levels that will be observed. All visiting personnel are required to have government issued photo identification to receive a visitor badge with limited access privileges.

6.2 Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning of equipment or work areas.

6.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

7.0 Contracting Officer Representative (COR):

The (COR) is identified below:

TBD

8.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The government shall provide the following below:

8.1 Utilities. All utilities in the facility will be available for the contractor’s use in performance of duties outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

Facilities: The government shall provide access to the facility to perform the service.

9.0 Deliverables

The contractor shall furnish everything required to perform this PWS to include the following:

9.1 Replacement repair parts conforming to manufacturers specifications

9.2 All factory trained labor required to perform maintenance repairs

9.3 Written reports of all tasks performed (PM services, repair services, calibration services) as required by GMP regulations and delivered as prescribed in the attached Policy Letter for Service Contracts (Annual and Onetime).

10. QUALITY CONTROL & QUALITY ASSURANCE

10.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary”. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. Quality Control plan to be delivered to Contracting personnel within a time frame set forth by the contracting officer.

10.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

The Government will monitor the contractor’s performance under this contract. The Government retains the rights provided in FAR 52.246-4. The Government’s Quality Assurance Surveillance Plan follows:

The WRAIR user and maintenance personnel shall ensure that the Field Service Report provides the technician’s time and lists all repair parts necessary to complete the repairs, including part number, nomenclature, and price.

They shall also ensure that the field service report indicates what measures technician took to repair the equipment.

The user and maintenance personnel shall also view the demonstration to ensure that the system is fully functional.

11. Antiterrorism/Operations Security

11.1 Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

11.2 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

12. Contractor Manpower Reporting (CMR) (June 2015) (USAMRAA)

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the applicable help desk at: https://www.ecmra.mil/.

TECHNICAL EXHIBIT 1

QASP

PWS Performance Objective

Performance Standard

(Minimum Acceptable Standard)

(MAS)

Method of Surveillance

Frequency

Perform emergency and scheduled maintenance

Perform all maintenance as requested per contract

100% 100% (by user and medical maintenance personnel)

When task completed

Qualified service personnel

Provide factory trained personnel

100% 100% (by user and medical maintenance personnel)

During maintenance activity

Parts Provide certified parts guaranteed to meet or exceed original specifications

100% 100% (by user and medical maintenance personnel)

When task completed

Field service reports and invoices

Provide copies of all field service reports and invoices

100% 100% (by user and medical maintenance personnel)

When task completed

Quality Control Program Provide copies to the Medical Maintenance section

100% 100% by receipt of

QCP

100% Two weeks after Contract Award

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

(A deliverable is anything that can be physically delivered but may include non-physical things such as meetings).

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Field service reports Upon completion of work ONE Fax, mail, or E-mail

(PDF, TIF, DOC)

MEDICAL

MAINTENANCE

WRAIR

INVOICES

Upon submittal to

DFAS ONE

WRAIR

QUALITY CONTROL

PLAN

Upon receipt of contract

ONE

WRAIR

Medical Maintenance Submittal information is as follows:

TBD

TECHNICAL EXHIBIT 3

LIST OF EQUIPMENT AND COMPONENTS

NOMENCLATURE SERIAL NUMBER

WRAIR PROPERTY

NUMBER

BD Fortessa Cytometer H64778500003 012661

LASER SAPPHIRE 488-100 BLUE NO SERIAL-6733 N/A

VIOLET LASER 405-100 NO SERIAL-6735 N/A

COHR CUBE RED LASER 640-100 NO-SERIAL-6734 N/A

HIGH THROUGHPUT SAMPLER U64770100216 N/A

COMPUTER DESKTOP, TOWER 2UA1210QKG 012664

MONITOR, COMPUTER 17318625TA 012663

MONITOR, COMPUTER 17318637TA 012662

1. Introduction: This Quality Assurance Surveillance Plan (QASP) has been developed to ensure the performance of critical contract elements. The QASP serves as the plan for surveillance of performance and identifies the performance indicators, standards, inspection methods and procedures to be used in monitoring performance.

1.1. Purpose. Purchase of the Maintenance Service Agreement for the BD LSRFortessa with lasers, FACStation, and High Throughput Sampler (HTS)

1.2. Objective. SCOPE OF WORK of this contract is to purchase a 3-year Maintenance Service Agreement for a BD LSR Fortessa flow cytometer and supporting peripherals for its repair and preventative maintenance.

2. Responsibilities:

2.1. The contractor is responsible for the management and quality control actions to meet the terms and conditions of the task order. The role of the government is quality assurance to ensure that contract standards are achieved.

2.2. The government COR desires to maintain a quality standard for the Performance Work Statement.

Methods of Surveillance

Surveillance: The government COR will evaluate the services required by each task order to ensure compliance.

Standard: 100% of the task orders will be satisfactorily completed and/or rework.

Procedures: The COR will inspect all work tasks required by the task order to ensure contractor compliance with the appropriate paragraphs of the PWS each time the service is performed. The COR will record results of inspection, noting the date and time of inspection. If the inspection indicates unacceptable performance, the COR will inform the task order manager of the deficiencies for correction. The contractor shall be given a reasonable amount of time after notification to correct the deficiencies.

Primary Method of Surveillance: 100% inspection will be used for surveillance. In addition, a receipt describing any services rendered and any incurred cost will be provided to the WRAIR POC.

Evaluation Procedure

3. Primary Function:

3.1. The contractor will work independently with assigned projects that are within the scope of the work.

3.2. The work will be solely performed at: Walter Reed Army Institute of Research

503 Robert Grant Ave Silver Spring, MD 20910

3.3. The contractor will follow all the specific guidelines regarding standard operating procedures, technical manual, and procurement of supplies/equipment, and must strictly adhere to laboratory safety.

3.4. At the completion of the project, the contractor must provide a receipt describing any services rendered and any incurred cost will be provided to the WRAIR POC.

3.5. Specific Tasks: The contractor working under this contract must independently be able to perform the repair and preventative maintenance of the LSR Fortessa Flow Cytometer and its supporting peripherals.

4. Evaluation of Performance:

4.1. Quality of the service – Addresses the extent to which the contractor (a) meets contract technical requirements, including the accuracy and completeness of reports/data delivered; (b) employs methods and approaches to ensure fully successful performance.

4.2. Evaluation Process

100% Inspection - Will be accomplished by monitoring results and analysis submitted. COR will review the generated documentation.

If any problem/issue encountered The COR will review and input will be shared with the contractor to the extent required to resolve any outstanding issues.

The Contractor will be required to provide a mitigation plan to resolve the issues identified.

Required Task Performance Targets Method of Surveillance Standard to be met

(allowable deviation) Task 1.

Repair, when needed, and perform preventative maintenance of LSR Fortessa flow cytometer and supporting peripherals

Contractor is responsible for the management and quality control actions to meet the terms and conditions.

The COR will carefully witness proper instrument function and receive a complete installation document to be signed by the end user.

The government COR desires to maintain a quality standard for the Performance Work Statement, and to ensure that contract standards are achieved.

100% of the task orders will be satisfactorily completed and/or reworked.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 08-SEP-2016 TO

07-SEP-2017

N/A WALTER REED ARMY INSTITUTE OF

RESEARCH

W03K W REEDARMYINSTRSCH(WRAIR)

ROBERT GRANT AVENUE

BLDG 503

SILVER SPRING MD 20910-7500

210-221-7877

W74MYF

0002 31-AUG-2017 1 (SAME AS PREVIOUS LOCATION)

1001 POP 08-SEP-2017 TO

07-SEP-2018

N/A (SAME AS PREVIOUS LOCATION)

1002 31-AUG-2018 1 (SAME AS PREVIOUS LOCATION)

2001 POP 08-SEP-2018 TO

31-AUG-2019

N/A (SAME AS PREVIOUS LOCATION)

2002 31-AUG-2019 1 (SAME AS PREVIOUS LOCATION)

3001 POP 08-SEP-2019 TO

07-SEP-2020

N/A (SAME AS PREVIOUS LOCATION)

3002 31-AUG-2020 1 (SAME AS PREVIOUS LOCATION)

4001 POP 08-SEP-2020 TO

07-SEP-2021

N/A (SAME AS PREVIOUS LOCATION)

4002 31-AUG-2021 1 (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.204-16 Commercial and Government Entity Code Reporting JUL 2015 52.204-18 Commercial and Government Entity Code Maintenance JUL 2015 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.229-4 Federal, State, And Local Taxes (State and Local

Adjustments)

FEB 2013

52.232-11 Extras APR 1984 52.232-25 Prompt Payment JUL 2013 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995 52.246-4 Inspection Of Services--Fixed Price AUG 1996

52.246-25 Limitation Of Liability--Services FEB 1997 52.247-17 Charges APR 1984 52.247-27 Contract Not Affected by Oral Agreement APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7006 Billing Instructions OCT 2005 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

DEC 2015

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

DEC 2015

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7048 Export-Controlled Items JUN 2013 252.227-7000 Non-estoppel OCT 1966 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.246-7007 Contractor Counterfeit Electronic Part Detection and Avoidance System

MAY 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) The U.S. Army Medical Research Acquisition Activity (USAMRAA) is the sole point of contact for this acquisition for addressing any questions or concerns. The Contract Specialist is the point of contact for this acquisition. Any questions or concerns regarding this acquisition shall be submitted electronically via e-mail to suzanne.m.rogers12.civ@mail.mil

(c) Submission of offers. Offeror's shall submit their quote in accordance with the instructions outlined below.

Failure to submit all documents concurrently and in accordance with these instructions may render a proposal UNACCEPTABLE. The offeror's proposal shall consist of three volumes:

Volume I – Business quote Volume II – Technical quote Volume III – Past Performance

Offeror's are cautioned that regurgitation of the technical requirements or the PWS with a statement of intent to perform DOES NOT reflect an understanding of the requirement or capability to perform. Offeror's are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked. The use of hyperlinks in proposals is prohibited.

(1) Quote Due Date: 28 August 2016 at 2:00 PM Eastern Standard Time submitted to:

Suzanne.m.rogers12.civ@mail.mil

(2) Document Format Submission:

The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFQ number in the header and/or footer. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins ‐ Top, Bottom Left, Right ‐ 1" Gutter ‐ 0" From Edge ‐ Header, footer ‐ 0.5" Page Size, Width ‐ 8.5" Page Size, Height ‐ 11"

Printing should be single spaced. Each paragraph shall be separated by at least one blank line. A standard, 12‐point minimum font size applies. Arial font is required. Tables and illustrations may use a reduced font size no less than 10‐point and may be landscape.

Quotes must be submitted in a Microsoft 2000 (or newer) program on Microsoft Word. PDF Format is also an acceptable format for electronic submissions.

Files shall not contain classified data. The use of hyperlinks in quotes is prohibited. Offerors are cautioned that “regurgitation” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each quote.

Proprietary information shall be clearly marked.

(3) Content Requirement: All information shall be confined to the appropriate file. The Offeror shall insure that submissions are clear, specific, complete and limited to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal.

Content shall be indexed (cross‐indexed, as appropriate) and logically assembled. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

Volume I – Business Quote:

The volume, in which there is no page limit, shall contain the following section documentations:

A. Company Cover Letter

B. SF 1449 ‐ Solicitation, Offer and Award with Blocks 30a, 30b, and 30c completed by the

Offeror signed by an authorized official of the firm.

C. Acknowledgment of Solicitation Amendments.

D. Dun & Bradstreet Number (DUNS), CAGE Code, and Tax Identification Number (TIN).

E. Pricing Schedule ‐ Offeror's are instructed to complete the CLINs to include Unit Price with

Total price for the services.

G. Price Quote: The Offeror shall submit information other than cost or pricing data which will be used to perform a price analysis of the FFP CLINs (and their subsequent option year CLINs).

H. The Offeror shall provide a statement of the methodology and assumptions utilized as the basis for pricing the service. The price must be sufficiently detailed to evaluate the reasonableness and realism for the proposed level of effort. Offeror's shall address, at a minimum, all escalation factors applied and calculations of all direct cost factors.

I. SF1449, Pricing, and Certifications/Representations shall not be addressed separately from that submitted in Volume I ‐ Business Proposal. Price information shall be included in Volume I only and shall not be discussed or exhibited in any other part of the Offeror's proposal.

J. Offeror's quote must stipulate that it is predicated upon all the terms and conditions of this

RFQ.

Volume II – Technical Quote:

The volume shall include sections as follows:

Sub‐Section Page Limitation

Tab A. Executive Summary/Abstract 1 Page

Tab B‐ Technical 20

Tab A – Executive Summary/Abstract – The Offeror shall submit a written summary of their quote.

Tab B ‐ Technical: The Offeror shall submit a written technical approach which effectively demonstrates:

‐ A clear understanding of all the tasks required to be performed.

‐ The methodology and flexibility they will use in performing the requirement.

‐ How the approach is likely to yield the required results within the required time frame.

Volume III – Past Performance:

(i) The Offeror shall submit a listing of no more than three (3) references for Government and/or commercial contracts for the prime Offeror and one (1) reference of each major subcontractor (if applicable) in performance or awarded during the past three (3) years which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the solicitation. Data concerning the Offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order.

(ii) The Offeror shall provide the following information:

(a) Contract Number, Contract Type (Fixed Price, Cost Reimbursement, etc.), Awarded price, Award Date, Completion Date

(b) Government contracting activity, current address, Contracting Officer's name, e‐mail address and telephone/fax numbers.

(c) Government technical representative/COR, current e‐mail address, telephone/fax numbers.

(d) Narrative of work being performed

Price: The Offeror shall provide a statement of the methodology and assumptions used as the basis for pricing the services. The price must be sufficiently detailed to evaluate the reasonableness and realism for the proposed level of effort. Offeror's shall address, at a minimum, the proposed level of effort in terms of hours, all escalation factors applied and calculatons of all direct cost factors

(d) Discussions. The Government intends to evaluate proposals and award a contract without discussions with Offeror's, except clarifications. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary; the Contracting Officer will provide proposal revision instructions to the Offeror, as required. Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a technical and price standpoint. All proposals shall be subject to evaluation by a team of Government personnel who will evaluate only one proposal from each prime Offeror.

(e) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(g) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(h) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(i) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall provide the information in accordance with FAR 15.505 or FAR 15.506.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

This is a Lowest Price Technically Acceptable Procurement. Award shall be made to the offeror whose proposal is the Lowest Price Technically Acceptable (LPTA) offer. Technical acceptability means that the quote meets all of the stated minimum specifications. Incomplete or unreasonable offers shall be rejected and eliminated from further consideration. The Government will evaluate information based on the following evaluation criteria: (1) Technical Capability factor meeting or exceeding the requirement, (2) Price (3) Past Performance.

Technical Ratings:

Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Technical Approach - The proposal shall be evaluated to the degree that the offeror has clearly demonstrated how they intend to meet the Government requirements outlined within the performance work statement (PWS). The adjectival rating for this factor is Acceptable or Unacceptable.

Past Performance - The proposal shall be evaluated to the degree that the offeror has demonstrated past performance that is relevant to the size, scope and complexity required by the PWS and how well the offeror performed the work. The Offeror shall provide a brief description of no more than three (3) contracted projects that focus on the similar or like preventive maintenance services within the past three (3) years from solicitation release date. The narrative shall include a reference point of contact, contract dollar value, and dates of contract performance. It is not sufficient to state that the reference is similar in magnitude, scope and complexity;

the offeror shall provide evidence to demonstrate the comparability of the reference. The adjectival rating for this factor is Acceptable or Unacceptable.

Price - The award will be a Firm Fixed-Price contract with two (2) Government specified Cost contract line identification numbers (CLINs) for Other Direct Costs. The Government will provide an estimated value on the Cost CLINs not requiring Offeror pricing. The Government will evaluate price reasonableness by performing a price analysis to insure that the final agreed-to price is fair and reasonable and consistent with the proposed level of effort. The price analysis will consider the total price, including options.

The Price Factor will not be assigned an adjectival rating.

Past performance information may be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases;

interviews with Program Managers, Contracting Officers, and the Defense Contract Management Agency (DCMA).

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonable assigned, the offror may not be evaluated favorably or unfavorably on at performance. Therefore, the offeror shall be determined to have an unknown past performance. In the context of acceptability/unacceptability “unknown” shall be considered “acceptable”.

Past Performance Acceptable/Unacceptable Ratings Rating Description Acceptable Based on the offeror’s performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (APR 2016)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

"Women-owned small business concern" means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127)”, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted electronically on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212- 3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___ .

[Offeror to identify the applicable paragraphs at (c) through (r) of this provision that the offeror has completed for the purposes of this solicitation only, if any.) These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.